VB MSTU Agenda 01/08/2015 V asd !#Iet Bea 1V ISL.k
Advisory Committee
3299 East Tamiami Trail Suite 103
►� Naples, FL 34112
AGENDA JAN. 8, 2015 2:00 PM
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
I. CALL TO ORDER
II. ATTENDANCE
Advisory committee, Charles Arthur—Chairman
Bill Sjostrom—Vice Chairman
Mike Price
Bruce Forman
Mark Weber
Staff Harry Sells—Project Manager
Landscape Robert Kindelan-CLM
III. APPROVAL OF AGENDA
IV. APPROVAL OF THE MINUTES OF December 4, 2014
V. LANDSCAPE REPORT
A. ROBERT KINDELAN-COMMERCIAL LANDSCAPE MAINTENANCE
VI. PROJECT MANAGER REPORT-HARRY SELLS
A. Budget report. For 1/8/2015
B. General status of burial project
VII. OLD BUSINESS
A. BY-LAWS
VIII. NEW BUSINESS
A.PURPOSED PUBLIC MEETING FEB 5,2015
IX. MEMBER COMMENT
X. PUBLIC COMMENT
XI. ADJOURN
NEXT MEETING DATE: FEB 5,2015
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
Vas.da'8iSt Ø.aeA M.S.7.A1.
Advisory Committee
3299 East Tamiarni Trail Suite 103
'Rty� Naples, FL 34112
MINUTES
DECEMBER 4,2014
CALL TO ORDER: Vice Chair Sjostrom called the meeting at 2:00 PM.
II. ATTENDANCE:
Advisory Committee
Charles Arthur—(Excused)
William Sjostrom—Vice Chair, Mark Weber, Bruce Forman
Michael Price
Staff Harry Sells, Project Manager
Others Robert Kindelan Commercial Landscape Maintenance (CLM)
Sue Flynn—JuriSolutions-Transcriptionist
Roll was called and a quorum of four members was present.
III. APPROVAL OF AGENDA:
Mr. Price moved to approve the Agenda as presented. Second by Mr. Forman. Carried 4-0.
IV. APPROVAL OF MINUTES-NOVEMBER 6,2014:
Mr. Forman moved to approve the Minutes of the November 6, 2014 meeting as presented.
Second by Mr. Forman. Carried 4-0.
V. LANDSCAPE REPORT:
A.ROBERT KINDELAN-COMMERCIAL LANDSCAPE MAINTENANCE
General maintenance performed.
Minor irrigation issues.
White fly drench spraying will be finished today.
He asked for direction from Staff and Advisory Committee on Vanderbilt Drive as to
mulch or not mulch.
Harry Sells recommended the mulch be done.
Vice Chair Sjostrom suggested placing landscaping discussion on a future agenda
to consider possible changes in Vanderbilt Drive
VI. PROJECT MANAGER'S REPORT-HARRY SELLS
A. BUDGET REPORT FOR 12/4/14
Staff distributed the Vanderbilt MSTU Fund 143 Budget Report for FY 15. (See attached)
Line Item 19 - Signed a contract with Danella Utility Construction for utility conversion.
The first pre-construction meeting may be held next week. Construction includes
excavation and burial of conduit in phases 2 and 3, Vanderbilt and Bluebill Drives and
going under the bridge.
Hole Montes started videos on three streets with the purpose to record general feel of the
neighborhood, more what it looks like today. Pictures will be taken at each house and
driveway to record specific items that could be damaged during construction.
Discussion was held on a new state law requirements to hiring engineering companies
over 2 million dollars and the bidding process. RWA will be surveying Phase 4.
Staff distributed and reviewed the Vanderbilt Beach MSTU Adjusted Balance Sheet. (See
attached)
Harry Sells reviewed the cash balance and estimated revenue, which should be enough to
cover the completion of the project. The project can be extended before running out of
funds, if required.
B. GENERAL STATUS OF BURIAL PROJECT
I. Contract signed with Danella Utility Construction.
2. Final copy of FPL Agreement should come in on Tuesday for FPL to sign. (See attached)
FPL has verbally approved it. Once agreement is signed, MSTU can begin project.
Harry Sells will call for delivery of equipment and aluminum cable will be stored at an
enclosed space.
3. Getting ready to survey Phase 4. That part of the project should take approximately 3
months from start to finish.
Harry Sells suggested a coordination meeting be held with the utility people.
Vice Chair Sjostrom reported the Vanderbilt Association is holding a meeting in early
February and suggested the MSTU report on the project. They have a large number of
attendees.
Harry Sells agreed and will invite the sanitary sewer and potable water project managers..
C. APPLICANT INSTALLED FACILITIES AGREEMENT-Previously Addressed
D. DANELLA CONTRACT-Previously Addressed
VII. OLD BUSINESS
A. BY-LAWS
A consensus was formed by the Committee review and vote on the By-Laws at the
next meeting when all members present.
VIII. NEW BUSINESS-None
IX. MEMBER COMMENT-None
X. PUBLIC COMMENT-None
XI. Mr. Price moved to adjourn meeting. Second by Mr. Forman. Carried; 4-0.
Meeting Adjourned at 2:30 p.m.
NEXT MEETING DATE: JANUARY 8,2015
"CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
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VANDERBILT BEACH MSTU ADVISORY
COMMITTEE
CHARLES ARTHUR, CHAIRMAN
The minutes approved by the Board/Committee on , 2015,
"as submitted' [ ] OR "as amended" [ ].
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VANDERBILT MSTU
FUND 143
January 8,2015
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (1,022,500.00) $ - $ (805,575.80) $ (216,924.20)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD O/N INTEREST $ - $ - $ (173.31) $ 173.31
4 INVESTMENT INTEREST $ (5,000.00) $ - $ (2,544.57) $ (2,455.43)
5 INTEREST TAX COLLECTOR $ - $ - $ - $ -
6 REVENUE STRUCTURE $ (1,027,500.00) $ - $ (808,293.68) $ (219,206.32)
7 TRANSFERS FROM PROP APP $ - $ - $ (1,261.21) $ 1,261.21
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (4,983,800.00) $ - $ - $ (4,983,800.00)
10 CARRY FOR OF ENCUMB AMT $ (575,159.44) $ - $ - $ (575,159.44)
11 NEG 5%EST REV $ 51,400.00 $ - $ - $ 51,400.00
12 TRANSFERS&CONTRIB $ (5,507,559.44) $ - $ (1,261.21) $ (5,506,298.23)
13 TOTAL REVENUE $ (6,535,059.44) $ - $ (809,554.89) $ (5,725,504.55)
14 LEGAL FEES $ 2,500.00 $ - $ - $ 2,500.00
15 ENG FEES FPL Engineering Deposit 4500155510 $ 141,800.00 $ - $ 7,782.00 $ 134,018.00
RWA,Inc Surveying 4500155088 $ 49,449.00 $ -
RWA,Inc Surveying TED $ 35,650 00 $ -
16 SURVEYING FEES $ 35,500.00 $ 85,099 00 6 - $ (49,599.00)
17 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 11,900.00 $ $ 5,950.00 $ 5,950.00
18 INTERDEPT CHARGES $ - $ - $ - $ -
19 LANDSCAPE INCIDENTALS Florida Land Maintenance Grounds Maint Incidentals 4500154164 $ 35,000.00 $ 25,773.52 $ 2,228.48 $ 7,000.00 I
Danella Utility Construction Utility Conversion 4500155836 $ 2,637,081.00 $ -
Florida Land Maintenance Grounds Maintenance 4500154164 $ 46,990.00 $ 7,210.00
FPL Tariff for OH/UG Cony 4500150912 $ 5,405.04 $ 6,686.40
FPL Mat.&Serv.For UG Cony 4500156321 $ 830,238.00 $ -
Harts Electrical Meter Conversion 4500151527 $ - 15.984.94
Hole Montes CEI Utility Conversion 4500152314 $ 544,163.05 $ 1,929.95
20 OTHER CONTRACTUAL $ 6,129,359.44 $ 4,063,877.09 $ 31,811.29 $ 2,033,671.06
21 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ - $ -
22 ELECTRICITY FPL Electricity 4700002261 $ 300.00 $ 76.23 $ 23.77 $ 200.00
23 WATER AND SEWER Collier County Util. Water&Sewer 4700002280 $ 30,000.00 $ 23.096.76 $ 6,903.24 $ 0.00
24 RENT LAND Vanderbilt Real Estate Holdings Parking Lease TBD $ - $ 5,750.00 $ 1,150.00 $ (6,900.00)
25 RENT EQUIPMENT J.M.Todd Copier Lease(shared) 4500154810 $ 300.00 $ - $ 133.06 $ 166.94
26 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 1,600.00 $ 1,600.00 $ - $ -
27 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts 4500153992 $ 1,200.00 $ 1,092.95 $ 107.05 $ (0.00)
28 MULCH Forestry Resources Mulch 4500153989 $ 2,000.00 $ 1,999.20 $ - $ 0.80
29 LICENCES AND PERMITS $ 1,500.00 $ - $ - $ 1,500.00
30 CLERKS RECORDING FEES $ 900.00 $ - $ - $ 900.00
31 LEGAL ADVERTISING Naples Daily News Legal Advertising 4500153994 $ 400.00 $ 400.00 $ - $ - ,
GBServ,Inc. Trimble Juno 3B Handheld 4500156300 $ - $ 89.88
Juristaff,Inc Transcriptionist Serv. 4500154453 $ 2,111.06 $ 388.94
32 OTHER MISCELLANEOUS $ 3,000.00 $ 2,111.06 $ 478.82 $ 410.12
33 OFFICE SUPPLIES Staples Advantage Office Supplies 4500154725 $ 300.00 $ 193.69 $ 6.31 $ 100.00
34 COPYING CHARGES JM Todd Monthly CPC(shared) 4500154809 $ 300.00 $ 142.47 $ 57.53 $ 100.00
35 FERT HERB CHEM Florikan Fertilizer 4500153990 $ 3,600.00 $ '563.78 $ - $ 36.22
36 OTHER OPER SUPPLIES $ 200.00 $ - $ - $ 200.00 ,
37 OPERATWIG EXPENSE $ 6,401,659.44 $ 4,214,775.75 $ 56,629.55 $ 2,130,254.14
38 TRANS TO 111 UNINCOR $ 88,400.00 $ - $ - $ 88,400.00
39 OTHER SALARIES $ 10,000.00 $ - $ - $ 10,000.00
40 Budget Trans from Appraiser $ 9,000.00 $ - $ 2,224.10 $ 6,775.90
41 Budget Trans from Tax Collector $ 26,000.00 $ - $ 16,361.52 $ 9,638.48
42 TRANSFERS $ 133,400.00 $ - $ 18,585.62 $ 114,814.38
43 TOTAL BUDGET $ 6,535,059.44 $ 4,214,776.75 $ 75,215.17 $ 2,245,068.52
2,068,487.415 Y 10 F,..,t....,.v., . Total Available Balance $ 2,245,068.52
2,005,897,752 FY 11 F,..,T....,.V.,.. Plus Comrlited And Not Spent $ 4,214,775.75
1,910,384,837
1,904,053,751
1.945.640.639
2,044.935,142 Fv 16 1..,,1 7,,..,.V.,.. I Estimated Cash $ 6,459,844.27
5.10%
Estimated Cash Less
FY 15.1.,,1 T....,.V.,,,. FY 14 I Uncollected Ad Valorem Taxes $ 6,242,920.07
0.5000 0.5000 M,,,...C.,_.5000
1,022,468 972.820 I Actual Cash
FY 15 G....T....,.V.,... 2.044.935.142
M.,,,..:N...C.....A.....
5.692 164
P,..:A.es...ea#1 TV C.,., 0
2.039.242.978
972.820 972.820 OR 422 L.,,
R.e.•B.••R... (,...A.,....O ) 0.4770
0.4341
VANDERBILT BEACH BEAUTIFICATION
MUNICIPAL SERVICE TAXING UNIT(MSTU)ADVISORY COMMITTEE
BY LAWS
ARTICLE I
Name
The name of this Advisory body shall be the Vanderbilt Beach Beautification Municipal
Service Taxing Unit (MSTU) Advisory Committee
ARTICLE II
Jurisdiction
The Advisory Committee shall function as an advisory body to the Board of County
Commissioners (BCC) and is governed under Ordinances 2001-043, 2006-37, 2009-18, and 2009-
70, as amended. The Committee will make recommendations to the BCC in matters related to
Beautification Projects in the Vanderbilt Beach MSTU area, preparation of bid
documents, management of contracts, and managing the annual budget. The BCC shall
have the final authority over the actions of the MSTU.
ARTICLE III
Officers and their Duties
Section 1. The officers shall consist of a Chair and Vice-Chair.
Section 2. The Chair shall preside at the meetings and shall have the duties normally
conferred by parliamentary usage of such officers.
Section 3. The Chair may call special meetings, appoint subcommittees, and act as a
liaison with government bodies and other related committees.
Section 4. The Chair shall have the privilege of discussing all matters before the
Committee and shall have the same voting rights as all Committee members.
Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to
serve, exercise all of the duties and powers of the Chair.
Section 6. The full Committee may participate in the election process and vote.
Section 7. The Advisory Committee shall adopt procedures by which it shall operate.
ARTICLE VI
Election of Officers
Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the
annual organization meeting in February of each year, and the election shall be held immediately
thereafter.
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Section 2. A candidate receiving the majority vote shall be declared elected and shall
serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for
reelection if the term of the Advisory Committee is extended.
Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled
immediately by regular elections procedures.
Section 4. The Chair of Vice-Chair may be removed by a super majority of the
Committee with or without cause.
ARTICLE V
Committee Structure and Meeting Requirements
Section 1. The Vanderbilt Beach Beautification MSTU Advisory Committee shall
consist of five (5) members.
Section 2. Committee Appointments - Appointment of members to the Advisory
Committee shall be by resolution of the BCC, which resolution shall set forth a date of
appointment. Each appointment shall be for a term of three years. Appointments to fill any
vacancies on the Advisory Board shall be for the remainder of the unexpired term.
Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be
held on the first Thursday monthly at the Claussen Family Center at St. John's of the Evangelist
Church located at 625 111`h Ave, Naples FL 34108. The meetings will begin at 2:00 p.m. If a
regular meeting is required to be held at a time and location other than what is specified herein,
notice will be provided at least 72 hours prior to the meeting and posted on the County website.
Section 4. Special Meetings — Special meetings of the Advisory Committee may be
convened by the Chair upon giving notice thereof.
Section 5. Notices —Notices of an Advisory Committee meeting shall be given to all
members and to the Public at least seventy-two (72) hours in advance of the meeting. At any
meeting, the Committee may set a future meeting date. Staff may provide notices and agendas
to members at least seventy-two (72) hours prior to meetings.
Section 6. Attendance — Members may notify the Staff Liaison if they cannot attend a
meeting. If a member misses two (2) successive Committee meetings without a satisfactory
excuse, he/she may forfeit his/her appointment.
Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum
of the Committee members physically present; and (2)the members who are present both authorize
the participation by telephone, and find that the absence was due to "extraordinary circumstances."
Once approved to participate, the absent member can conduct themselves in the same manner as if
they were present, including making motions and voting on items.
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Section 7. Quorum —A quorum of the Advisory Committee shall consist of three (3)
members and an affirmative vote of a majority of those present and voting shall be necessary to
pass any motion. In the absence of a quorum, those members present may review the agenda
items and make recommendations that may be reviewed for approval by the Advisory Committee
at its next meeting where there is a quorum present.
Section 8. Voting — Voting shall be by voice vote, or show of hands, if necessary, and
may be recorded by individual (or group).
Section 9. Meetings - All meetings shall be open to the public to encourage public
awareness and participation.
Section 10. Minutes -Minutes shall be taken at all Advisory Committee meetings. Voice
recording of meetings is acceptable. A written record of meetings, resolutions, findings and
determinations shall be kept for the Advisory Committee.
Section 11. Documents - The Alternative Transportation Modes staff shall assist with
preparation, duplication, and distribution of materials necessary for meetings. Copies of all
Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the
Clerk's Office and posted on the County Website for public viewing.
Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall
be followed at all meetings.
Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff
Liaison. Members may send agenda items request to the Staff Liaison prior to the publishing of the
Agenda. Otherwise, the agenda may be change at the meeting prior to approval of the Agenda.
ARTICLE VI
Order of Business
I Call to Order
II Roll Call
III Approval of Agenda
IV Approval of Minutes
V Budget Report
VI Project Manager Report
VII Other Report(s)
VIII Old Business
IX New Business
X Public Comments on items NOT on the Agenda
XI Members Comments
XII Adjourn
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Next Meeting Date
ARTICLE VII
Public Participation
All Vanderbilt Beach Beautification MSTU Advisory Committee meetings will be public meetings
as required by Florida Statutes. Participation by the Public is encouraged and in an effort to be fair
to all wishing to participate, the following rules shall apply when receiving public comment.
Section 1. Public Comment on Items on the Agenda- During each portion of the agenda
the Chair may open up the meeting for public comments.
a. The Chair shall declare when the floor will be open to public comments.
b. The Chair shall declare when the public comments period for the Agenda item is closed
for public comments. Once the item is closed for public comment there shall be no
further comment from the floor.
c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior
to the presentation of the Agenda item by completing a speaker's slip.
d. Each public participant must identify themselves by name and address.
e. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted be the Chair.
f. There will no sharing of minutes among those present in an effort to extend the time
permitted to speak.
g. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
Sections 2. Public Comment on Items NOT on the Agenda—A Public Comments section
will be included in each agenda. During this portion of the meeting items that have not been
brought forward previously or were not on the agenda may be discussed or raised by the Public.
a. All persons wishing to speak on under public comments on items not on the Agenda must
register with the Staff liaison prior to this portion of the Agenda by completing a
speaker's slip.
b. Each public participant must identify themselves by name, address, and specify subject
matter.
c. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted be the Chair.
d. There will no sharing of minutes among those present in an effort to extend the time
permitted to speak.
e. Once a participant has been afforded the opportunity to speak he/she may not speak
again unless requested by the Chair.
ARTICLE VIII
Amendment to By-Laws
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Section 1. Any proposed amendment to the By-Laws shall be provided to every
Advisory Committee member at least seven seventy-two (72) hours before it is voted on at a
regular meeting.
Section 2. These Bylaws, and any and all amendments to the By-Laws, will become
effective upon an affirmative vote of a majority of the quorum.
These By-Laws for the Vanderbilt Beach Beautification MSBU Advisory Committee are
hereby approved this day of , 2014
Vanderbilt Beach Beautification MSBU Advisory Committee
By: Date:
Charles Arthur Chair
By: Date:
William Sjostrom , Vice Chair
By: Date: _
Bruce Forman
By: Date:
Michael Price
By: Date:
Mark Weber
Attested by: Date:
Michelle Arnold, PTNE Director
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