11/06/2014 Agenda Heritage Bay Community Development District -
By
Board of Supervisors
Russell R.Smith,Chairman Calvin Teague,District Manager
Ronald A.Grant,Vice Chairman Gregory Urbancic,District Counsel
Dalton Drake,Assistant Secretary David Wilkison,District Engineer
Edwin Ilubbard,Assistant Secretary
John May,Assistant Secretary
Regular Meeting Agenda
November 6,2014—9:00 a.m.
1. Roll Call
2. Public Comments on Agenda Items
3. Approval of the Minutes of the September 4,2014 Meeting
4. Old Business
A. Retaining Wall Discussion
B. Lake 26 Discussions with Lcnnar
C. Littoral Planting Update
D. Website Development
5. New Business
A. Umbrella Corporation Discussion
6. Manager's Report
A. Approval of Financials,Check Register and Invoices
B. Amending General Fund FY 2014 Budget—Resolution 2015-1
C. Field Manager's Report
D. Follow Up
7. Attorney's Report
8. Engineer's Report
9. Supervisors'Requests and Audience Comments
10. Adjournment
NOTES:The next meeting is scheduled for January 8,2015 at 9:00 a.m.
District Office: Meeting Location:
210 N.University Drive,Suite 702 Heritage Bay Clubhouse
Coral Springs,FL 33071 10154 Heritage Bay Boulevard
954-753-5841 Naples,FL
Bridging Solutions,LLC BRIDGING
Avellino Isles Circle!132102 BRIDGING
Naples,FL 34119 lap, SOLUTIONS
Tel.(239)216-1370
rulohiulbridt;i ny;-soluti on s.com
www.briring-.,o IL t i MIS.corn
November 17,2014
Calvin Teague
District Manager
Heritage Bay CDD
Severn Trent Management Services
5911 Country Lakes Dr.
Ft.Myers,FL 33905
RE: Proposal to Provide Professional Engineering Services for:
Stone Landscape Wall Replacement Study Report
Heritage Bay,Collier County,Florida
Dear Mr.Teague:
Bridging Solutions,LLC appreciates the opportunity to submit this proposal to provide engineering services based
on your e-mail request on November 14,2014 and follow up telephone conversations.
1. BACKGROUND
The existing stone landscape walls adjacent to the arch bridge at Heritage Bay were not constructed in accordance
with standard engineering industry practices for gravity stone retaining walls. If these walls are not replaced,
sections of the walls will continue to fail. These conclusions were included in a report prepared by Bridging
Solutions,LLC dated April 21,2014.
This proposal provides a scope of services and fee for engineering recommendations for:
• Short term repairs to stabilize the wall in areas where there is a risk of catastrophic failure
• Alternative approaches for the replacement of the wall assuming the new wall would have the same layout
(length and height)as the existing wall.
2. SCOPE OF SERVICES
2.1. Wall Inspection—Perform a follow up inspection of the wall to update our inspection documentation
prepared in April 2014.Conduct a drop line survey in front of the existing walls at each bridge fascia to
determine the channel bottom profile.
2.2. Survey and Mapping—Perform a topographic survey in the vicinity of the walls and prepare mapping
in AutoCAD format.(We propose to hire Stamen as a suhconsultant for this work.)
2.3. Short Term Repairs—Determine what portions of the wall are at risk of catastrophic failure and provide
recommendations for temporary repairs to stabilize the wall.Prepare repair details and specifications for
use by the Heritage Bay CDD in soliciting bids from contractors for the proposed temporary wall repairs.
We design bridges to fit your site and budget.
BRIDGING
SOLUTIONS
2.4. Wall Replacement Study Report — Evaluate alternative approaches for the replacement of the stone
walls.Consider alternatives that include using the existing stones in the reconstructed wall and the use of
all new materials. Prepare conceptual design wall cross sections depicting the proposed alternatives.
Determine the approximate material quantities for the new wall alternatives and perform conceptual cost
estimates. Prepare a letter report that summarizes the findings of the study and provides the advantages
and disadvantages of the wall replacement alternatives.
3. TIME SCHEDULE
We anticipate completion of the above described tasks by January 5,2015 assuming this proposal is accepted by
November 24,2014.
4. COMPENSATION
Bridging Solutions proposes to provide the above described services for a lump sum fee of$9,900.
5. AGREEMENT TERMS
This project will be billed monthly on a percent complete basis, with the invoiced amount representing the actual
amount of work completed.If the above conditions are acceptable this proposal can become contractual by signing
and dating below.The Terms and Conditions on the enclosed Exhibit A are incorporated and made a part of this
Agreement. Please return one signed copy of this Agreement and Exhibit A to our office to serve as your
authorization for us to proceed on this work.
Thank you for your consideration of this proposal.Please contact me at 239-216-1370 if you have any questions.
Respectfully,
BRIDGING SOLUTIONS,LLC
Ralph Verrastro,PE
Principal
Accepted this ( e day of ICJ,
' 0VQ4,4-`-(,2014
By: C A-10 �� 0
Signature Printed or Typed
Title: Vkk) LA
2
We design bridges to fit your site and budget.
EXHIBIT A—Terms and Conditions
Indemnification: Bridging Solutions,LLC agrees,to the fullest extent permitted by law,to indemnify and hold harmless the
Client, its officers, directors and employees (collectively, Client) against all damages, liabilities or costs, including
reasonably attorneys' fees and defense costs,to the extent caused by the Consultant's negligent performance of professional
services under this Agreement and that of its subconsultants or anyone for whom the Consultant is legally liable.The Client
agrees, to the fullest extent permitted by law, to indemnify and hold harmless Bridging Solutions, its officers, directors,
employees and subconsultants (collectively, Consultant) against all damages, liabilities or costs, including reasonable
attorneys' fees and defense costs,to the extent caused by the Client's negligent acts in connection with the Project and the
acts of its contractors,subcontractors or consultants or anyone for whom the Client is legally liable. Neither the Client nor
Bridging Solutions shall be obligated to indemnify the other party in any manner whatsoever for the other party's own
negligence.
Limitation of Liability: In recognition of the relative risks and benefits of the Project to both the Client and Bridging
Solutions,the risks have been allocated such that the Client agrees,to the fullest extent permitted by law,to limit the liability
of Bridging Solutions to the Client for any and all claims,losses,costs,damages of any nature whatsoever or claims expenses
from any cause or causes, including attorney's fees and costs and expert-witness fees and costs,so that the total aggregate
liability of Bridging Solutions to the Client shall not exceed$50,000 or the project fee,whichever is smaller. It is intended
that this limitation apply to any and all liability or cause of action however alleged or arising,unless otherwise prohibited by
law.Pursuant to Florida Statutes Chapter 558.0035,an individual employee or agent of Bridging Solutions,LLC my not be
held liable for damages resulting from negligence.
Termination of Services: This agreement may be terminated upon 5 days written notice by either party should the other fail
to perform his obligations hereunder. In the event of termination, the Client shall pay Bridging Solutions, LLC for all
services rendered to the date of termination,all reimbursable expenses,and reasonable termination expenses.
Ownership of Documents: All documents produced by Bridging Solutions,LLC under this agreement shall remain the
property of Bridging Solutions,LLC and may not be used by the Client for any other endeavor without written consent of
Bridging Solutions,LLC.
Dispute Resolution: Any claim or dispute between the Client and Bridging Solutions, LLC shall be submitted to non-
binding mediation,subject to the parties agreeing to a mediator(s). This agreement shall be governed by the laws of the
principal place of business of Bridging Solutions,LLC.
Accuracy of Client Documents: The Client shall furnish, at the Client's expense,all information,requirements,reports,
data, surveys and instructions required by this Agreement. Bridging Solutions, may use such information, requirements,
reports,data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness
thereof.
Electronic Documents: The Client acknowledges Bridging Solutions' plans and specifications,including all documents on
electronic media, as instruments of professional service. Nevertheless, the plans and specifications prepared under this
Agreement shall become the property of the Client upon completion of the services and payment in full of the moneys due to
Bridging Solutions, LLC. The Client shall not reuse or make or permit to be made any modifications to the plans and
specifications without the prior written authorization of Bridging Solutions, LLC. The Client agrees to waive any claim
against Bridging Solutions arising from any unauthorized reuse or modification of the plans and specifications.
Excluded Services: Services not set forth above in the Scope of Services of this agreement are specifically excluded from
the scope of Bridging Solutions' services. Bridging Solutions' assumes no responsibility to perform any services not
specifically listed in the Scope of Services.
Fiduciary Responsibility: The Client confirms that neither Bridging Solutions, LLC nor any of our subconsultants or
subcontractors has offered any fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by
Bridging Solutions,LLC or any of our subconsultants or subcontractors,as a consequence of Bridging Solution's entering
into this Agreement with the Client.
Heritage Bay Community Development District
• } •
important Contacts ,. x �
dF
Meeting Calendar
Minutes � I� 4 it 1r� "'_:
Financials �`"
Documents&Policies ;.
s
Heritage Bay Community Development District located in Naples.Florida is a local,special purpose
government entity authorized by Chapter 190 of the Florida Statutes,as amended,and created by
ordinance of Collier County as an alternative method of planning,acquiring,operating and
maintaining communityvnde improvements in planned communities.A Community Development
District(COD)provides the"solution"to Florida's need to provide valuable community
infrastructure generated by growth,ultimately without overburdening other governments and their
taxpaying residents.CDDs represent a major advancement in Florida's effort to manage its growth
effectively and efficiently.This allows a community to establish higher construction standards,
meanwhile providing a longterm solution to the operation and maintenance of the community's
facilities.
Important Contacts
MdeetiflgCa1erdt Se h,Che&reaan
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Osszeirienil&Pohoies
Ronald A Gran,V nn Chairmen
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Aaeointed 44'19/07 5-acted 1411,'20/04,GE 2011
Term&arras:2016
Scat 2
Ed»in Hubbard;Assistant Sexe1.y
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GE Erected.2012
Term Exarrns:2016
Seats
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Term Expires,2016
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jmay i S44+Pyalroe.eon
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Term Expire;.2014
Seat 5
Other Important Contacts:
Calvin Teague.,,.Cistnot Manager
ml.teagsse&stsenines ecru
Severn Trent Wnagemeat SoNiees
5911 Caunte Lase,Onve
Fort*revs;Ft 33905
CetPnana 2342234437
OFFte Phase:239.245•7118 ext 3CS
Gfice fax:239.245•7120
Under Ftornit Lsr,ema;1 addrtssea ere 400.c resrds.H rnu do tot.ant our emasl address
released:n nsuorce te a aub4e records reaueK,do not:end etecere■re maei to 101 entry.
Instead..Donate the o n,e trr shone N in antind
Heritage Bay Community Development District
Home Meeting Calendar
,,. r,--w r NOTICE OF MEETINGS
Minutes HERITAGE BAY
Financials COMMUNITY DEVELOPMENT DISTRICT
Documents&Policies The Board of Supervisors cf the Heritage Bay Community Development District will
hold their meetings for Fiscal Year 2015 in the Heritage Bay Clubhouse,10154 Heritage Bay
Boulevard,Naples Florida,at 9.00 a.m.on the first Thursday of every other month unless
otherwise indicated as follows.
November 5,2014.Agenda
January 8,2015(second Thursday)
March 5,2015
May 7,2015
July 9.2015(second Thursday)
September 10,2015(second Thursday)
The meetings are open to the public And will be conducted in accordance with the
provision of Florida Law far Community Development Districts-The meetings may be
continued to a date,time,and place to be specified on the record at the meeting
There may be occasions when one or more Supervisors will participate by telephone.
Any person requiring special accommodations at this meeting because of a disability or
physical impairment should contact the District Office at 1954)753.5841 at least two calendar
days prior to the meeting.
Each person who decides to appeal any action taken at these meetings is advised
that person will need a record of the proceedings and that accordingly,the person
may need to ensure that a verbatim record of the proceedings is made,including
Ow testimony and evidence upon which such appeal is to be based.
Heritage Bay Community Development District
Home
Minutes
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07/10/14
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03/06/14
01/09/14
11/07/13
FY 2013 f Y 2012
091a5/1 09/27/12
01/11/13 07/26,'12
05.09/13 Ds/10/12
05/0211; 03/22/12
04/04/13 01/2611,
03/07113 01/12/12
01/03/13 11/17/11
11/01/12
11/01/12
Heritage Bay Community Development District
Home
ImPortant C �
Financials
e1 Adopted Budgets Appto-ved Ternatiw Budgets
Minutes
Adopted Budget FY 2015 M1 oaed Tetttatr Budget FY 415
€ µ�, t•,, Adopted Budget Fl 2014 A .pro:ed Teotatrvve Budget fY 2014
Adopted Budget FY 2013
__I_&Pt ies Adapted Budget FY 2012
Audits
Audit IV 2013
Audit FY 2012
Audit FY 2011
Audit FY 2010
Audit FY 2009
Heritage Bay Community Development District
fwe Documents & Policies
important Contacts
Meeting Calendar chapter 190
Chapter 112-Code of Etlks
Minutes
Firm€als
Heritage Bay
Community Development District
Financial Report
September 30,2014
Prepared by
SEVERN
TRENT
SERVICES
Heritage Bay
Community Development District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet-All Funds Page 1
Statement of Revenues,Expenditures and Changes in Fund Balance
General Fund Page 2
Debt Service Funds Page 3-4
SUPPORTING SCHEDULES
Trend Report Page 5
Non-Ad Valorem Special Assessments Page 6
Cash and Investment Report Page 7
Bank Reconciliation Page 8
Check Register and Invoices Pages 9-32
Heritage Bay
Community Development District
Financial Statements
(Unaudited)
September 30, 2014
HERITAGE BAY
Community Development District Governmental Funds
Balance Sheet
September 30, 2014
SERIES 2014
DEBT
GENERAL SERVICE
ACCOUNT DESCRIPTION FUND FUND TOTAL
ASSETS
Cash-Checking Account $ 48,249 $ - $ 48,249
Investments:
Certificates of Deposit- 18 Months 50,734 - 50,734
Certificates of Deposit-24 Months 50,955 - 50,955
Money Market Account 1,568 - 1,568
Cost of Issuance Fund - 1,648 1,648
Deferred Cost - 695 695
Reserve Fund - 605,210 605,210
Revenue Fund - 6,976 6,976
TOTAL ASSETS $ 151,506 $ 614,529 $ 766,035 I
LIABILITIES
Accounts Payable $ 1,734 $ - $ 1,734
TOTAL LIABILITIES 1,734 - 1,734 I
FUND BALANCES
Restricted for:
Debt Service - 614,529 614,529
Assigned to:
Operating Reserves 37,249 - 37,249
Reserves-Erosion Control 58,000 - 58,000
Unassigned: 54,523 - 54,523
TOTAL FUND BALANCES $ 149,772 $ 614,529 $ 764,301
(TOTAL LIABILITIES& FUND BALANCES $ 151,506 $ 614,529 $ 766,035
Report Date: 10/24/2014 Page 1
HERITAGE BAY
Community Development District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending September 30,2014
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($1 AS A%OF
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD
REVENUES
Interest-Investments $ 500 $ 500 $ 724 $ 224 144.80%
Special Assmnts-Tax Collector 151,750 151,750 1 56,250 4,500 102.97%
Special Assmnts-COD Collected 4,163 4,163 - (4,163) 0.00%
Special Assmnts-Discounts (6,070) (6,070) (5,640) 430 92.92%
'TOTAL REVENUES 150,343 150,343 151,334 991 100.86%
EXPENDITURES
Administration
P/R-Board of Supervisors 4,800 4,800 4,400 400 91.67%
FICA Taxes 367 367 367 - 100.00%
ProfServ-Arbitrage Rebate 600 600 600 - 100.00%
ProfServ-Dissemination Agent 5,000 5,000 1,000 4,000 20.00%
ProfServ-Engineering 8,000 8,000 16,283 (8,283) 203.54%
ProfServ-Legal Services 7,000 7,000 6,134 866 87.63%
ProfServ-Mgmt Consulting Sery 37,132 37,132 37,132 - 100.00%
ProfServ-Property Appraiser 2,276 2,276 2,276 - 100.00%
ProfServ-Special Assessment 5,000 5,000 5,000 - 100.00%
ProfServ-Trustee Fees 6,000 6,000 5,926 74 98.77%
Auditing Services 4,000 4,000 3,400 600 85.00%
Communication-Telephone 40 40 - 40 0.00%
Postage and Freight 1,300 1,300 2,327 (1,027) 179.00%
Insurance-General Liability 14,651 14,651 12,430 2,221 84.84%
Printing and Binding 1,400 1,400 868 532 62.00%
Legal Advertising 900 900 2,679 (1,779) 297.67%
Misc-Bank Charges 750 750 648 102 86.40%
Misc-Assessmnt Collection Cost 3,035 3,035 3,012 23 99.24%
Office Supplies 550 550 371 179 67.45%
Annual District Filing Fee 175 175 175 - 100.00%
Total Administration 102,976 102,976 105,028 (2,052) 101.99%
Field
Contracts-Lake and Wetland - - 52,318 (52,318) 0.00%
R&M-Aquascaping - - 17,561 (17,561) 0.00%
R&M-Lake - - 15,543 (15,543) 0.00%
R&M-Lake Erosion - - 89,475 (89,475) 0.00%
R&M-Contingency 47,367 47,367 3,283 44,084 6.93%
Total Field 47,367 47,367 178,180 (130,813) 376.17%
TOTAL EXPENDITURES 150,343 150,343 283,208 (132,865) 188.37%
Net change in fund balance $ - $ - $ (131,874) $ (131,874) 0.00%
FUND BALANCE,BEGINNING(OCT 1,2013) 281,646 281,646 281,646
FUND BALANCE,ENDING $ 281,646 $ 281,646 $ 149,772
Page 2
Report Date: 10/24/2014
HERITAGE BAY
Community Development District Series 2005 Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending September 30,2014
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(5) AS A%OF
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD
REVENUES
Interest-Investments $ 500 $ 500 $ 644 $ 144 128.80%
Special Assmnts-Tax Collector 1,452,850 1,452,850 1,488,850 36,000 102.48%
Special Assmnts-CDD Collected 33,300 33,300 - (33,300) 0.00%
Special Assmnts-Discounts (58,114) (58,114) (53,744) 4,370 92.48%
'TOTAL REVENUES 1,428,536 1,428,536 1,435,750 7,214 100.50%
EXPENDITURES
Administration
ProfServ-Property Appraiser 21,793 21,793 - 21,793 0.00%
Misc-Assessmnt Collection Cost 29,057 29,057 28,702 355 98.78%
Total Administration 50,850 50,850 28,702 22,148 56.44%
Debt Service
Principal Debt Retirement 395,000 395,000 395,000 - 100.00%
Interest Expense 983,675 983,675 983,675 - 100.00%
Total Debt Service 1,378,675 1,378,675 1,378,675 - 100.00%
'TOTAL EXPENDITURES 1,429,525 1,429,525 1,407,377 22,148 98.45%
Excess(deficiency)of revenues
Over(under)expenditures (989) (989) 28,373 29,362 0.00%
OTHER FINANCING SOURCES(USES)
Operating Transfers-Out - - (1,215,975) (1,215,975) 0-00%
Contribution to(Use of)Fund Balance (989) - - - 0.00%
TOTAL FINANCING SOURCES(USES) (989) - (1,215,975) (1,215,975) 0.00%
Net change in fund balance $ (989) $ (989) $(1,187,602) $ (1,186,613) 0.00%
FUND BALANCE,BEGINNING(OCT 1,2013) 1,187,602 1,187,602 1,187,602
FUND BALANCE,ENDING $ 1,186,613 $ 1,186,613 $ -
Report Date: 10/24/2014 Page 3
HERITAGE BAY
Community Development District Series 2014 Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending September 30,2014
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(5) AS A%OF
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD
REVENUES
Interest-Investments $ - $ - $ 3 $ 3 0.00%
'TOTAL REVENUES - - 3 3 0.00%
EXPENDITURES
Debt Service
Bond Issue Expense 251,406 (251,406) 0.00%
Total Debt Service - 251,406 (251,406) 0.00%
(TOTAL EXPENDITURES - - 251,406 (251,406) 0.00%
Excess(deficiency)of revenues
Over(under)expenditures - - (251,403) (251,403) 0.00%
OTHER FINANCING SOURCES(USES)
Interfund Transfer-In - - 1,215,975 1,215,975 0.00%
Proceeds of Refunding Bonds - - 17,490,000 17,490,000 0.00%
Payment to Refunded Bond - - (17,840,043) (17,840,043) 0.00%
'TOTAL FINANCING SOURCES(USES) - - 865,932 865,932 0.00%
Net change in fund balance $ - $ - $ 614,529 $ 614,529 0.00%
FUND BALANCE,BEGINNING(OCT 1,2013) - - -
FUND BALANCE,ENDING $ - $ - $ 614,529
Report Date: 10/24/2014 Page 4
Heritage Bay
Community Development District
Supporting Schedules
September 30, 2014
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Heritage Bay
Community Development District
Non-Ad Valorem Special Assessments-Collier County Tax Collector
(Monthly Collection Distributions)
For the Fiscal Year Ending September 30,2014
ALLOCATION
Discount/ Gross Debt Service
Date Net Amount (Penalties) Collection Amount General Fund Fund
Received Received Amount Costs Received Assessments Assessments
Assessments Levied(1) $ 1,645,100 $ 156,250 $ 1,488,850
Allocation% 100% 9% 91%
10/29/13 $ 11,525.65 $ 651.63 $ 235.22 $ 12,412.50 $ 1,178.93 $ 11,233.57
11/15/13 $ 190,723.68 $ 8,109.00 $ 3,892.32 $ 202,725.00 $ 19,254.62 $ 183,470.38
11/27/13 532,662.14 22,647.20 10,870.66 566,180.00 53,775.23 512,404.77
12/13/13 556,289.03 23,453.13 11,352.84 591,095.00 56,141.63 534,953.37
12/27/13 51,617.31 1,658.03 1,053.41 54,328.75 5,160.09 49,168.66
01/30/14 96,998.29 2,814.65 1,979.56 101,792.50 9,668.15 92,124.35
02/27/14 23,807.38 356.75 485.87 24,650.00 2,341.23 22,308.77
03/28/14 45,726.55 172.75 933.20 46,832.50 4,448.11 42,384.39
04/30/14 34,178.49 (167.26) 697.52 34,708.75 3,296.60 31,412.15
06/03/14 2,801 (83) 57 2,775 264 2,511
06/11/14 6,738 (200) 138 6,675 634 6,041
07/03/14 934 (28) 19 925 88 837
TOTAL $ 1,554,001 $ 59,385 $ 31,714 $ 1,845,100 $ 156,250 $ 1,488,850
%COLLECTED 100.00% 100.00% 100.00%
Report Date:8/19/2014 Prepared by: Page 6
Severn Trent Management Services
Heritage Bay
Community Development District
Cash and Investment Balances
September 30, 2014
ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE
GENERAL FUND
Operating Checking Account-MuniNow SunTrust N/A 0.10% $ 46,999 (1)
Checking Account BankUnited N/A 0.00% 1,250
Money Market Account Stonegate Bank N/A 0.34% 1,568
Subtotal 49,817
Certificate of Deposit-18 Months BankUnited 02/13/15 0.50% 50,734
Certificate of Deposit-24 Months BankUnited 02/13/16 0.52% 50,955
Subtotal 101,689 (2)
DEBT SERVICE FUND
Series 2014 Cost of Issuance US Bank N/A 0.05% 1,648
Series 2014 Deferred Cost Fund US Bank N/A 0.05% 695
Series 2014 Reserve Fund US Bank N/A 0.05% 605,210
Series 2014 Revenue Fund US Bank N/A 0.05% 6,976
Subtotal 614,529 (3)
Total $ 766,035
Note 1 -Balance as of 10/24/14 is$27,848.35
Note 2-In the process of closing 18 mo CD for operating cash. Will forfeit$169 in accrued interest.
Note 3-Invested in First American Obligation Fund
Report Date: 10/24/2014 Prepared By:
Page 7
Severn Trent Management Services
Heritage Bay COD
Bank Reconciliation
Bank Account No.
Statement No. 09-14
Statement Date 09/30/14
Gil Balance($) 46,998,79 Statement Balance 51,944.57
G/L Balance 46,998.79 Outstanding Deposits 0.00
Positive Adjustments 0.00
- ------ Subtotal 51,944.57
Subtotal 46,998.79 Outstanding Checks 4,945 78
Negative Adjustments 0.00 Total Differences 0.00
Ending G/L Balance 46,998.79 Ending Balance 46,998.79
Difference 0.00
Posting Cleared,
Date Document Time Document No. Description Amount Amount Difference
Deposits
09/08/14 IRS TX PYMT IRS DEBIT USATAXPYMT(9/04/14 MTG) -91.80 -91.80 0.00
09/19/14 ACH DEBIT SunTrust Account Analysis Fee -41.41 -41.41 0.00
09/24/14 DEP00151 Deposit MMA Ck N108-Tfr funds 28,000.00 28,000.00 0.00
09/30/14 ACH CREDIT SunTrust-Bank Interest Income 3.46 3.46 0.00
Total Deposits 27,870.25 27,870.25 0.00
Outstanding Checks
09/23/14 Payment 749 FEDEX 90.91 0.00 90.91
09/23/14 Payment 750 FORGE ENGINEERING INC 1,500.00 0.00 1,500.00
09/26/14 Payment 752 SEVERN TRENT ENVIRONMENTAL 3,354.87 0.00 3,354.87
Iota!Outstanding Checks 4,945.78
•
Page 8
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BUDGET AMENDMENT RESOLUTION 2015-1
A BUDGET AMENDMENT AMENDING THE HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND
BUDGET FOR FISCAL YEAR 2014
WHEREAS, the Board of Supervisors, hereinafter referred to as the
"Board", of Heritage Bay Community Development District, hereinafter
referred to as "District", adopted a General Fund Budget for Fiscal Year
2014, and
WHEREAS, the Board desires to real locate funds budgeted to
reappropriate General Funds approved during the Fiscal Year.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF HERITAGE BAY COMMMUNITY DEVELOPMENT
DISTRICT THE FOLLOWING:
1. The General Fund Budget is hereby amended in accordance with
Exhibit"A" attached.
2. This resolution shall become effective this 6th day of
November , 2014 and be reflected in the monthly and Fiscal Year End
9/30/2014 Financial Statements and Audit Report of the District.
Heritage Bay
Community Development District
By: 2/17 7& / 6-
, Chairman
7 oN a-9 Visa- E. a.riC
Attest:
--
By: ..
Calvin • e_ e ry
HERITAGE BAY CDD
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE PERIOD ENDING SEPTEMBER 30,2014
BUDGET AMENDMENT
Variance with
Final Budget
Original Proposed Final YTD Positive
Budget Amendment Budget Actual (Negative)
$ $ $ $ $
REVENUE
Interest-Investments 500 - 500 724 224
Special Assmnts-Tax Collector 151,750 4,500 156,250 156,250 -
Special Assmnts-CDD Collected 4,163 (4,163) - - -
Special Assmnts-Discounts (6,070) - (6,070) (5,640) 430
TOTAL REVENUE 150,343 337 150,680 151,334 654
EXPENDITURES
ADMINISTRATIVE
P/R-Board of Supervisors 4,800 - 4,800 4,400 400
FICA Taxes 367 - 367 367 -
ProfServ-Arbitrage Rebate 600 - 600 600 -
ProfServ-Dissemination Agent 5,000 (4,000) 1,000 1,000 -
ProfServ-Engineering 8,000 8,283 16,283 16,283 -
ProfServ-Legal Services 7,000 - 7,000 6,134 866
ProfServ-Mgmt Consulting Sery 37,132 - 37,132 37,132 -
ProfServ-Property Appraiser 2,276 - 2,276 2,276
-
ProfServ-Special Assessment 5,000 - 5,000 5,000
-
Prof Serv-Trustee Fees 6,000 - 6,000 5,926 74
Auditing Services 4,000 (600) 3,400 3,400 -
Communication-Telephone 40 (40) - -
-
Postage and Freight 1,300 1,027 2,327 2,327 -
Insurance-General Liability 14,651 (2,221) 12,430 12,430 -
Printing and Binding 1,400 - 1,400 868 532
Legal Advertising 900 1,779 2,679 2,679 -
Misc-Bank Charges 750 - 750 648 102
Misc-Assessmnt Collection Cost 3,035 - 3,035 3,012 23
Office Supplies 550 - 550 371 179
Annual District Filing Fee 175 - 175 175 -
TOTAL ADMINISTRATIVE 102,976 4,228 107,204 105,028 2,176
NOTE:MINOR DIFFERENCES IN STATEMENT TOTALS ARE
REPORT DATE.10/27/2014 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. (UNAUDITED)
HERITAGE BAY CDD
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE PERIOD ENDING SEPTEMBER 30, 2014
BUDGET AMENDMENT
Variance with
Final Budget
Original Proposed Final YTD Positive
Budget Amendment Budget Actual (Negative)
$ $ $ $ $
OPERATIONS AND MAINTENANCE
FIELD
Contracts-Lake and Wetland - 52,318 52,318 52,318 -
R&M-Aquascaping 17,561 17,561 17,561 -
-
R&M-Lake - 15,543 15,543 15,543 -
R&M-Lake Erosion - 89,475 89,475 89,475 -
R&M-Contingency 47,367 (44,084) 3,283 3,283 -
TOTAL FIELD 47,367 130,813 178,180 178,180 -
TOTAL EXPENDITURES 150,343 135,041 285,384 283,208 2,176
EXCESS OF REVENUES - (134,704) (134,704) (131,874) 2,830
OVER(UNDER)EXPENDITURES
NET CHANGE IN FUND BALANCES - (134,704) (134,704) (131,874) 2,830
FUND BALANCE,OCTOBER 1 - 281,646 281,646 281,646 -
FUND BALANCE,ENDING $ - $ 146,942 $ 146,942 $ 149,772 $ 2,830
NOTE.MINOR DIFFERENCES IN STATEMENT TOTALS ARE
REPORT DATE.10/27/2014 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. (UNAUDITED)
Heritage Bay CDD
Severn Trent Services Field Management Report
Site Inspection - 10/17/2014
1. Lake Management:The lakes continue to appear to be in good condition. Clarity
is good,water levels are beginning to recede,and algae is minimal on the
majority of the lakes.Additional lake management details are provided below.
a. Algae:
i. Low density on Lakes: 1, 2, 4, 5, 6, 7,9, 10, 18, 19, 20, and 27.
ii. Medium density on Lakes: No issues observed this month.
b. Littorals:
i. Noticed blooming golden canna on lake 7, but I also found one
that appears to be dying.
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c. Weeds:Weed issues observed this month included the following:
i. Rocks: Lake Bank of 30A needs spraying.
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row ii. Alligator Weed in Lakes:9, 11, and 19.
iii. Brazilian Pepper:There is a lone pepper tree on the southern
bank of lake 30B. Lake&Wetland Management staff are
preparing a quote for removal when the water levels recede.The
southwestern portion of lake bank 30B has several pepper trees
that we believe reside on the Quarry property.We will issue a
1
letter asking for their removal to reduce the possibility of further
growth along the lake bank and surrounding areas.
Southern Lake Bank 30B Southwestern Lake Bank 30B
•
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iv. Cattails in Lakes: 23 and 30A(S.E.corner)
v. Climbing Hemp Vine in Lakes: 9 (Treatment needed) and 19.
Lake 9
vi. Lily Pads in Lakes: 1, 2, 3, 4,5, and 29. Low presence(Monitor&
treat if needed).
vii. Illinois Pond Weed in Lakes: 19,20, 30A and 30B(Treatments
needed).The pond weed needs to be treated heavily in lake 19 as
it is interfering with golf ball retrieval.
Lake 19 Lake 19
•
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2
viii. Torpedo Grass in Lakes: 6& 10(treatments needed), 11, 18, 23,
26,28, 30B. Low presence (Monitor&treat if needed).
Lake 6 Lake 10
-
d. Fish: One dead tilapia found on lake 12. No other issues observed.
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e. Trash in Lakes: Minimal trash observed this month. No need for a clean-
up.
f. Bulkheads:Weeds on lake 19 need to be sprayed out.
g. Grass Clippings:Grass clippings were discovered in the north end of lake
11.
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2. Dissolved Oxygen (DO)Tests:The next tests are scheduled for January 2015.
3
3. Lake Bank Erosion:
a. A small gully is beginning to form along the north bank of lake 6.This may
be due to a broken irrigation line that has been repaired. Installation of
filter fabric and rip rap is recommended.
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b. Slight erosion developing next to the cart path on the south west portion
of lake 19. It was thought that this area had been addressed but as of the
date of this inspection the erosion was still present. Installation of filter
fabric and rip rap is recommended.
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4. Storm Drainage System:
a. Control Structures:
i. W2L30:Cattails are still growing in this structure. I have
specifically discussed this with Lake&Wetland Management staff
and implemented a process to make sure they understand all lake
issues.
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4
b. Drains:Storm drains were inspected and all debris were removed from
the grates.
c. Roadway Catch Basins: No issues observed.
d. Catch Basins: No issues observed.
e. Inter-Connect Pipes: No issues observed, all pipes are currently
submerged. Cleaning was recently performed on seven pipes(between
lakes 5-6, 10-11, 19-26,20-27, 25-26, 27-30A,.&30A—Canal). All video
completed was reviewed, no issues observed.
f. Illicit Discharges: None observed.
g. Lake Drainage Pipes: Floating pipes on lakes 13, 17,and 19.
Lake 17 Lake 19
a i � �c se's'` 7 X53'
5. Fish/Wildlife Observations:
® Bass ® Bream I I Catfish n Gambusia
® Egrets ® Herons ®Coots Gallinules
®Anhinga H Cormorant n Osprey ® Ibis
❑Woodstork Otter ®Alligators ❑Snakes
®Turtles ® Other Species:Tilapia
6. Residential Complaints/Concerns: None reported at the time of Inspection.
5
7. Special Projects:This month I was asked to inspect the grasses around all the
lakes to see if there was an issue with the golf course crew leaving clippings in
the flower beds on the lake banks.Although I observed this practice all around
the property I saw no real issue.According to Lake and Wetland Management
staff,earlier in the summer there was a concern with floating debris on lakes 1
and 2, but this concern is not present now.As the water levels rise during the
rainy season over the summer months care should be taken so that extra organic
material will not enter the storm water system increasing the likelihood of algae
blooms.We will keep this in mind and discuss this with golf course management
staff as the rainy season approaches next year. Our recommendation will be not
to leave clippings on the ground in the first rows of grasses along the lank banks.
Lake 23 Example of Rising Water Levels
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8. Non-CDD Issues Observed:
a. Irrigation System:
i. A broken riser was noticed on the south western portion around
the fountain at the circle.
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•
6
9. Follow up items:
Heritage Bay CDD
Follow Up Tasks Summary
Follow Up Task Reported On Assigned Action Completed
Quote for removal of Brizillian Pepper Tree 10/17/2014 Lake&Wetlands In Progress
Repair erosion on lake bank 19 9/25/2014
Repair erosion on lake bank 6 10/17/2014
Floating Pipes lakes?,8,9,10,13,14,17,19 9/25/2014 Project for Summer 2015
Inspect Control Structure#L30000O2 9/25/2014 CDD Engineer In Progress
Iinspect Control StructoreltL30000O3 9/25/2014 CDD Engineer In Progress
Field Manager Tasks
Inspect video of Interconnect recordings 9/25/2014 Completed
Write letter to The Quarry requesting removal of
Brizillian Pepper Trees 10/17/2014 In Process
Golf Course trimmings in the lakes 10/17/2014 Discuss with Superintendent
when water recedes
Lake Bank Review Scheduled for Ian.2015
Littoral Planting Reviews When water recedes
Erosion Restoration Site Visit When water recedes
COD Contractor Tasks
HOA Contractor Tasks
Homeowner Complaints/Concerns
7