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11/06/2014 Minutes MINUTES OF MEETING gy HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, November 6, 2014 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard, Naples, Florida. Present and constituting a quorum were: Ronald Grant Vice Chairman Dalton Drake Assistant Secretary Edwin Hubbard Assistant Secretary John May Assistant Secretary Also present were: Cal Teague District Manager David Wilkison District Engineer Greg Urbancic District Counsel Justin Faircloth Field Manager Vinnie Girard Lake& Wetlands Management Residents The following is a summary of the actions taken at the November 6, 2014 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Public Comments on Agenda Items There were no comments from the public. THIRD ORDER OF BUSINESS Approval of the Minutes of the September 4,2014 Meeting Mr. Teague stated each Board member received a copy of the minutes of the September 4, 2014 meeting and requested any additions, corrections or deletions. There not being any, 11-26-14 November 6, 2014 Heritage Bay CDD On MOTION by Mr. May seconded by Mr. Hubbard with all in favor the minutes of the September 4, 2014 meeting Lwere approved. FOURTH ORDER OF BUSINESS Old Business A. Retaining Wall Discussion • Discussion ensued with regard to the retaining wall for the entrance bridge into Heritage Bay. • Two Engineering analysis were conducted and both found the bridge retaining wall had design and construction flaws which should be addressed. • Mr. Grant recommended hiring an engineering firm to provide two estimates; one to repair existing conditions from a safety standpoint now; and a second to permanently fix whatever defects there may be. Mr. May MOVED to authorize Bridging Solutions to proceed in identifying and addressing safety issues and identify a permanent fix to address structural design concerns in a not to exceed amount of $25,000 and Mr. Hubbard seconded the motion. • It was requested Bridging Solutions present their report at the January meeting. • Questions and Comments from the public on the prior motion were addressed. • Phil commented that recent discussion with Lennar pertaining to the retaining wall indicated there should not be expectation for reimbursement. • As far as Lennar is concerned it is the responsibility of the CDD and they do not see it as a major piece of construction and do not feel they have responsibility to reimburse any entity. B. Lake 26 Discussions with Lennar • Mr. Wilkison reported Lennar will fix the lake banks to a basic condition. • The BOS asked Mr. Wilkison to request Lennar install"bubblers"within the lake maintenance easement. C. Littoral Planting Update • Mr. Girard presented an update on the littoral planting project. 11-26-14 2 November 6, 2014 Heritage Bay CDD • IIe reported the first zone has been planted. Depending on the water level he is hoping to complete the project in February or March. Planting conditions will continue to be keep monitored. • Concern was voiced with regard to delay and timing of the project. D. Website Development • A draft of the website was reviewed by the BOS. Recommendations were discussed. FIFTH ORDER OF BUSINESS New Business A. Umbrella Corporation Discussion • Mr. May and Mr. Osborn reviewed the function and history of the Umbrella Association noting the funds being collected and retained were all received from Heritage Bay. • The Quarry Master Association has not been contributing to the Umbrella Association. • There is $170,000 on the Umbrella Association balance sheet including receivables of$30,000 from Heritage Bay Master Association. • Mr. Wilkison noted the permitee on the SFWMD permit is Centex and Lennar, but the operation entity identified in the permit is the Umbrella Association. This most likely will be transferred from Centex& Lennar to the Umbrella Association who will be identified as the long term maintenance entity with agreements with each CDD for the maintenance and operation of the water management systems. • He reviewed the seven water structures. Discussion ensued with regard to obtaining funds back from the Umbrella Association. • The District Manager will compile costs associated with Lakes 30A and 30B for review with the District Engineer and then meet with Mr. May and Mr. Osborn to discuss how to proceed. CDD Entryway Property • A request to have the CDD property near the entryway developed as a pickleball court was addressed. • It was suggested a lease with the Master Association be developed and presented at the next meeting. 11-26-14 3 November 6, 2014 Heritage Bay CDD • Mr. May will be the liaison from the Board for the development of the lease agreement to be worked on by District Counsel and the District Engineer. • Due to timeliness of this issue it was agreed to have a December meeting. On MOTION by Mr. May seconded by Mr. Hubbard with all in favor a meeting of the Board of Supervisor was scheduled on December 4,2014 at 9:00 a.m. SIXTH ORDER OF BUSINESS Manager's Report Mr. Teague addressed the following: A. Approval of Financials,Check Register and Invoices • The financials for the period ending September 30,2014 were reviewed. On MOTION by Mr. Hubbard seconded by Mr. Grant with all in favor the September 30, 2014 financials were accepted as presented. B. Amending General Fund FY 2014 Budget—Resolution 2015-1 On MOTION by Mr. Grant seconded by Mr. May with all in favor Resolution 2015-1 amending the general fund budget for fiscal year 2014 was adopted. C. Field Manager's Report • Mr. Justin Faircloth presented the Field Management Report for the site inspection conducted on October 17, 2014; a copy of which is attached for the record. • Mr. Wilkison commented on the vortex created with heavy water flow and the aluminum skimmer noting these areas will be re-inspected periodically. D. Follow Up • Items were previously addressed. SEVENTH ORDER OF BUSINESS Attorney's Report There were no additional items to report. 11-26-14 4 November 6, 2014 Heritage Bay CDD EIGHTH ORDER OF BUSINESS Engineer's Report There were no additional items to report. NINTH ORDER OF BUSINESS Supervisors' Requests and Audience Comments • Supervisor Hubbard reported a resident is taking rip rap from the lake. • He questioned if aluminum sulfate or copper sulfate are being used by Lake & Wetlands. It was noted copper sulfate is being used. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Drake seconded by Mr. Hubbard with all in favor the meeting was adjourned at 11:47 a.m. Calvin Teagu- Secretary Chairman 11-26-14 5