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Radio Road East MSTU Minutes 10/08/2014 1 -1P11 r TM -T- B y a_ __, aiooa ii/y /tJ , i,p� 3299 Sae'74oulawa 7Tatl Sucre 103 7k,,e44. 74 34112 MEETING MINUTES OCTOBER 8, 2014 I. Call to Order - Chairman Johnson called the meeting to order at 10:04am. Roll call was taken and a quorum was established. II. Attendance Members: Chairman Dale Johnson, Sue Chapin, Thomas Depouw, Renato Fernandez, Janice Bundy. County: Darryl Richard—Project Manager;Roger Dick—Irrigation Project Manager; Pam I Lulich—Landscape Operations Manager. Others: Dayna Fendrick— Urban Green Studio,Albert Bennarock-Affordable Landscaping Service and Design; David Durrell—Juristaff. III. Approval of Agenda Ms. Chapin moved to approve the Agenda. Second by Mr. Fernandez. Carried unanimously S- 0. IV. Approval of Minutes: August 13,2014 Ms. Chapin moved to approve the minutes of the August 13,2014 meeting as presented. Second by Mr. Depouw. Carried unanimously 5-0. Grant Application Discussion The Committee and Staff discussed options for Grant to fund improvements to the Radio Road East MSTU median#40 with the following noted: • The Committee had previously taken action to delay Grant Applications until the time the Florida Department of Transportation(FDOT)plans to fund the improvements to the medians on Davis Blvd. • The action was based on the theory the Grant would have a greater chance of being awarded if a FDOT project for the Davis Blvd. medians was proposed simultaneously. • At this time,there are no plans for the Florida Department of Transportation to landscape the medians in Davis Blvd. • The Committee should move forward and begin planning how to fund landscaping of the MSTU's median#40 absent of any FDOT plans. Ms. Chapin moved to direct Staff to prepare report on the options available for Grant Funding or other similar programs which may be utilized to fund landscaping improvements to median #40. Second by Mr. Depouw. Carried unanimously 5—0. V. Transportation Services Report A. Budget Report—Darryl Richard Mr. Richard provided the document"Radio Road East MSTU Fund 166—October 8, 2014" for information purposes and provided an overview on the financial status of the Fund. B. Project Manager Report—Darryl Richard 1. Tabulation on Repairs for Motorola Controls Mr. Richard reported the County solicited 3 price quotes for repairs to the Motorola Controls for the irrigation system (Contemporary Controls - $1,628.85; Central Control Systems -$4,000.00 and Interspec—No quote). The following was noted under Committee discussions: • The damage to the controllers appears to be the result of a lightning strike. • Staff will investigate any insurance coverage available for the repairs. • One of the two controllers is being converted to a battery system backup system. • Measures should be taken to determine the feasibility or converting both controllers to a battery system backup system. • Opportunities for an annual maintenance contract should be investigated given the likelihood of another occurrence. The Committee expressed concern on the maintenance costs associated with the controllers. Discussion occurred on if the "County" is responsible for the maintenance costs associated with the irrigation controls given the County recommended the system be installed. Staff reported the "County"was responsible for the costs to bring the system "on line" and the MSTU bears the cost of maintenance. The system was recommended so it would be identical in operation to other County systems and linked to the master control system allowing it to be monitored by County employees. Chairman Johnson moved to approve an expenditure of$1,628.85 for repairs to the Motorola Controls by Contemporary Controls and for Staff to investigate the costs of purchase and installation of a battery backup system. Second by Mr. Depouw. Carried unanimously 5—0. 2. Quotes Mr. Richard reported two price quotes have been received for structural pruning of the Gumbo Limbo trees (affordable Landscaping Service and Design, LLC-$2,704.00 and Signature Tree Care, Inc. - $3,640.00). Discussion occurred on the necessity of the work with consultants and the vendor reporting it could be delayed until the spring of 2015 with "lift up"pruning sufficing for now. Mr. Depouw moved to authorize an expenditure in an amount not to exceed$1,600.00 for "lift up"pruning of the Gumbo Limbo trees. Second by Ms. Chapin. Carried unanimously 5—0. Staff reported an "arborist"(Affordable Landscaping,Inc. employee) and Ms. Fendrick will be on site while the work is being undertaken. Mr. Fernandez left the meeting at 10:50am C. Landscape Architect Report—Dayna Fendrick Dayna Fendrick, Urban Green Studio submitted the "Landscape Architects Field Report— Field Report No.10"for review. She provided an overview of the report for information purposes. 1. Proposal & Fee Schedule Mr. Richard submitted "Urban Green Studio's Professional Services Contract for FY 14 - 15" for consideration. He noted the proposal is similar to the previous fiscal year at an amount of$11,350.00. Ms. Chapin moved to approve the Urban Green Studio's Professional Services Contract for FY 14-15 at an amount of$11,350.00. Second by Mr. Depouw. Carried unanimously 4— 0. D. Landscape Maintenance Report—Affordable Landscaping, Inc. Mr. Bennarock provided the landscape maintenance report and noted the following: • The Bromeliads in the tips of the medians are scheduled to be re-planted in late November. • A pre-emergent weed control plan should be developed. • Placement of landscape mulch is being scheduled. • The Buccaneer Palms will be treated with fungicide, including a root drenching application. The Committee discussed the compromised appearance of some of the medians (especially at the "tips"). Most of the living Bromeliads remaining are in poor condition and scheduled for replacement. It was noted it would be advantageous to remove all Bromeliads given their lackluster appearance and scheduled replacement. Ms. Chapin moved to have all the bromeliads removed in the shell areas of the medians with the Committee discussing planting options for those areas not yet slated for replanting at a future date. Second by Mr. Depouw. Carried unanimously 4—0. Staff requested Mr. Bennarock to: 1. Submit quantity and cost estimates for placement of landscape mulch (previously budgeted item). 2. Submit a plan for the application of pre-emergent weed control(previously budgeted item). 3. Notify Staff on the type of fungicide proposed for the Buccaneer Palms. Study of Overall Maintenance Costs The Committee noted it would be advantageous for the County to determine comparative maintenance costs for the medians in this MSTU vs. other County medians to determine if the goal of implementing a design that reduced maintenance costs has been achieved. Ms. Lulich reported a"white paper" being developed on the item. VI. Old Business A. Update on Replacement of Beach Dune Sunflowers See item V. B. Update on Structural Pruning Estimates for FY15 1. Proposal See item V.B.2 C. Bylaws Mr. Richard presented the Radio Road East of Santa Barbara Boulevard To Davis Boulevard Municipal Taxing District (MSTU)Advisory Committee Bylaws"for consideration. He noted the bylaws govern the operation of the MSTU and are consistent with other County Advisory Board bylaws. Ms. Chapin moved to approve the "Radio Road East of Santa Barbara Boulevard To Davis Boulevard Municipal Taxing District(MSTU)Advisory Committee Bylaws"as presented. Second by Mr. Depouw. Carried unanimously 4—0. VII. New Business None VIII. Committee Comments Mr. Richard reported the Department has been renamed "Public Transit and Neighborhood Enhancement. " IX. Public Comments None X. Next Meeting December 10,2014—10:00 AM-Plantation Club House, 7773 Tara Court, Naples, FL 34104 There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:45A.M. RADIO ROAD EAST MSTU ADVISORY COMMITTEE �Yl c n u-1-ei c' P rele i4c Detk. cz- ► 5/ ;y