Radio Road East MSTU Agenda 12/10/2014 Radio Road East
M.S.T.U. Advisory Committee
3299 East Tamiami Trail Suite 103
Naples,FL 34112
MEETING AGENDA
DECEMBER 10, 2014
I. Call to Order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes: October 8, 2014
V. Landscape Architect Report—Dayna Fendrick
VI. Landscape Maintenance Report—Affordable Landscaping, Inc
A. Bromeliad Planting Status
B. Gumbo Limbo Pruning Status
C. Mulch Status
D. Fungicide Application to Buccaneer Palms
VII. Project Manager Reports—Harry Sells
A. Budget Report
B. Project Manager Report
Status of Irrigation, Landscape, Plans moving forward
VIII. Old Business
A. Bylaws
VII. New Business
VIII. Committee Comments
IX. Public Comments
X. Adjournment
NEXT MEETING
February 11, 2014— 10:00 AM
Plantation Club House,
7773 Tara Court,Naples, FL 34104
Radca goad Slug
.S. 7 u. ,¢mac Committee
3299 Gca¢t 7euniami 71,ru:1 Suite 103
?'ja./rfea, 74 34112
MEETING MINUTES
OCTOBER 8, 2014
I. Call to Order
Chairman Johnson called the meeting to order at 10:04am. Roll call was taken and a quorum was
established.
II. Attendance
Members: Chairman Dale Johnson, Sue Chapin, Thomas Depouw, Renato Fernandez, Janice
Bundy.
County: Darryl Richard—Project Manager; Roger Dick—Irrigation Project Manager; Pam
Lulich—Landscape Operations Manager.
Others: Dayna Fendrick— Urban Green Studio, Albert Bennarock-Affordable Landscaping
Service and Design; David Durrell—Juristaff
III. Approval of Agenda
Ms. Chapin moved to approve the Agenda. Second by Mr. Fernandez. Carried unanimously S- 0.
IV. Approval of Minutes: August 13, 2014
Ms. Chapin moved to approve the minutes of the August 13, 2014 meeting as presented. Second
by Mr. Depouw. Carried unanimously S- 0.
Grant Application Discussion
The Committee and Staff discussed options for Grant to fund improvements to the Radio Road East
MSTU median#40 with the following noted:
• The Committee had previously taken action to delay Grant Applications until the time the
Florida Department of Transportation (FDOT) plans to fund the improvements to the
medians on Davis Blvd.
• The action was based on the theory the Grant would have a greater chance of being awarded
if a FDOT project for the Davis Blvd. medians was proposed simultaneously.
• At this time, there are no plans for the Florida Department of Transportation to landscape the
medians in Davis Blvd.
• The Committee should move forward and begin planning how to fund landscaping of the
MSTU's median#40 absent of any FDOT plans.
Ms. Chapin moved to direct Staff to prepare report on the options available for Grant Funding
or other similar programs which may be utilized to fund landscaping improvements to median
#40. Second by Mr. Depouw. Carried unanimously 5—0.
V. Transportation Services Report
A. Budget Report—Darryl Richard
Mr. Richard provided the document "Radio Road East MSTU Fund 166— October 8, 2014" for
information purposes and provided an overview on the financial status of the Fund.
B. Project Manager Report—Darryl Richard
1. Tabulation on Repairs for Motorola Controls
Mr. Richard reported the County solicited 3 price quotes for repairs to the Motorola
Controls for the irrigation system (Contemporary Controls - $1,628.85; Central Control
Systems - $4,000.00 and Interspec—No quote). The following was noted under Committee
discussions:
• The damage to the controllers appears to be the result of a lightning strike.
• Staff will investigate any insurance coverage available for the repairs.
• One of the two controllers is being converted to a battery system backup system.
• Measures should be taken to determine the feasibility or converting both controllers
to a battery system backup system.
• Opportunities for an annual maintenance contract should be investigated given the
likelihood of another occurrence.
The Committee expressed concern on the maintenance costs associated with the controllers.
Discussion occurred on if the "County" is responsible for the maintenance costs associated
with the irrigation controls given the County recommended the system be installed.
Staff reported the "County" was responsible for the costs to bring the system"on line" and
the MSTU bears the cost of maintenance. The system was recommended so it would be
identical in operation to other County systems and linked to the master control system
allowing it to be monitored by County employees.
Chairman Johnson moved to approve an expenditure of$1,628.85 for repairs to the
Motorola Controls by Contemporary Controls and for Staff to investigate the costs of
purchase and installation of a battery backup system. Second by Mr. Depouw. Carried
unanimously 5—0.
2. Quotes
Mr. Richard reported two price quotes have been received for structural pruning of the
Gumbo Limbo trees (affordable Landscaping Service and Design, LLC- $2,704.00 and
Signature Tree Care, Inc. - $3,640.00).
Discussion occurred on the necessity of the work with consultants and the vendor reporting it
could be delayed until the spring of 2015 with"lift up" pruning sufficing for now.
Mr. Depouw moved to authorize an expenditure in an amount not to exceed$1,600.00 for
"lift up"pruning of the Gumbo Limbo trees. Second by Ms. Chapin. Carried
unanimously 5—0.
Staff reported an "arborist" (Affordable Landscaping, Inc. employee) and Ms. Fendrick
will be on site while the work is being undertaken.
Mr. Fernandez left the meeting at 10:50am
C. Landscape Architect Report—Dayna Fendrick
Dayna Fendrick, Urban Green Studio submitted the "Landscape Architects Field Report—
Field Report No.10"for review. She provided an overview of the report for information
purposes.
1. Proposal & Fee Schedule
Mr. Richard submitted "Urban Green Studio's Professional Services Contract for FY 14 -
15" for consideration. He noted the proposal is similar to the previous fiscal year at an
amount of$11,350.00.
Ms. Chapin moved to approve the Urban Green Studio's Professional Services Contract for
FY 14-15 at an amount of$11,350.00. Second by Mr. Depouw. Carried unanimously 4—
0.
D. Landscape Maintenance Report-Affordable Landscaping, Inc.
Mr. Bennarock provided the landscape maintenance report and noted the following:
• The Bromeliads in the tips of the medians are scheduled to be re-planted in late
November.
• A pre-emergent weed control plan should be developed.
• Placement of landscape mulch is being scheduled.
• The Buccaneer Palms will be treated with fungicide, including a root drenching
application.
The Committee discussed the compromised appearance of some of the medians (especially at the
"tips"). Most of the living Bromeliads remaining are in poor condition and scheduled for
replacement. It was noted it would be advantageous to remove all Bromeliads given their
lackluster appearance and scheduled replacement.
Ms. Chapin moved to have all the bromeliads removed in the shell areas of the medians with
the Committee discussing planting options for those areas not yet slated for replanting at a
future date. Second by Mr. Depouw. Carried unanimously 4—0.
Staff requested Mr. Bennarock to:
1. Submit quantity and cost estimates for placement of landscape mulch (previously budgeted
item).
2. Submit a plan for the application of pre-emergent weed control (previously budgeted item).
3. Notify Staff on the type of fungicide proposed for the Buccaneer Palms.
Study of Overall Maintenance Costs
The Committee noted it would be advantageous for the County to determine comparative
maintenance costs for the medians in this MSTU vs. other County medians to determine if the
goal of implementing a design that reduced maintenance costs has been achieved.
Ms. Lulich reported a"white paper" being developed on the item.
VI. Old Business
A. Update on Replacement of Beach Dune Sunflowers
See item V.
B. Update on Structural Pruning Estimates for FY15
1. Proposal
See item V..B.2
C. Bylaws
Mr. Richard presented the Radio Road East of Santa Barbara Boulevard To Davis Boulevard
Municipal Taxing District (MSTU) Advisory Committee Bylaws"for consideration. He noted the
bylaws govern the operation of the MSTU and are consistent with other County Advisory Board
bylaws.
Ms. Chapin moved to approve the "Radio Road East of Santa Barbara Boulevard To Davis
Boulevard Municipal Taxing District(MSTU)Advisory Committee Bylaws"as presented.
Second by Mr. Depouw. Carried unanimously 4—0.
VII. New Business
None
VIII. Committee Comments
Mr. Richard reported the Department has been renamed "Public Transit and Neighborhood
Enhancement. "
IX. Public Comments
None
X. Next Meeting
December 10, 2014—10:00 AM-Plantation Club House, 7773 Tara Court, Naples, FL 34104
There being no further business to come before the Committee, the meeting was adjourned by
the Chair at 11:45A.M.
RADIO ROAD EAST MSTU ADVISORY COMMITTEE
Dale Johnson, Chairman
The Minutes were approved by the Committee on , as presented , or
as amended
U R B A LANDSCAPE
C R E ARCHITECT'S FIELD
,
REPORT
PROJECT: RADIO ROAD EAST MSTU MAINTENANCE FIELD REPORT No. 11
CONTRACT: LANDSCAPE& IRRIGATION MAINTENANCE,AFFORDABLE LANDSCAPING SERVICE&DESIGN LLC
MAINTENANCE FIELD VISITS PERFORMED ON 11/19/2014 and 12/4/2014
PRESENT AT SITE 11/19/14 Dayna Fendrick, UGS Harry Sells,CC PTNED Al Bennaroch,ALS
PRESENT AT SITE 12/4/2014 Dayna Fendrick, UGS
GENERAL NOTES
1. October and November weather patterns have been fairly typical,with rains tapering off. Temperatures have been
generally in the 70's to 80's with a couple of cool fronts. No extreme weather events have occurred.
2. Urban Green Studio's contract was renewed with the P.O. issued on 10/29/2014. We are very pleased to continue our
relationship with this Committee and we are dedicated to making this roadway beautiful and something we are all proud of.
3. The project manager for Collier County has been changed from Mr. Darryl Richard to Mr. Harry Sells. Harry,Al and Dayna
met on 11/19/14 to review the project status and exchange views and project history. Harry related that he has been
receiving calls from residents complaining that the medians look unkempt and lack color.
4. Dayna noted during the site walk that the large Orange Bromeliads were missing. At the time, it was assumed that the
Bromeliads had been stolen. Upon further discussions, it became apparent that a mis-communication had occurred
between Al and his crew regarding the removal of the small,dead bromeliads. At the October 8 MSTU Committee meeting,
the Committee had requested that ALS remove the small dead bromeliads in the shell areas,with the feeling that it would be
better to have nothing in the shell areas instead of the unsightly dead bromeliads. It appears that while removing the small
dead bromeliads, the ALS crew mistakenly removed the large Orange Bromeliads in the shell areas as well. This is
unfortunate because the large Orange Bromeliads were one of the bold color plants that had performed well, and their
removal greatly impacts the aesthetics of the project.
I "fir
Median#38 with Bromeliads Median#38 with Median#32 with Median#32 with Bromeliads
removed Bromeliads in place 10.2.14 Bromeliads removed in place 3.31.14
5. Some items that were previously approved by the Committee and given direction by Darryl for ALS to proceed have not
been accomplished. This includes the following:
Gumbo Limbo trimming/lifting up Bromeliad plantings at the"tips" of medians
Fungicide treatment on Buccaneer Palms Top-dress Mulch; provide quantities to order
In my opinion,getting some of these items done would provide a significant improvement in making the medians appear
more "neat and maintained" as well as adding color overall.
RRE Maint Field Report#11 REV.xls
6. Harry has been investigating the irrigation controller problems. Various sections of the medians have been without
irrigation because some of the DC controllers have not been operable. Dan Holman has been out to address one problem.
The County currently has an RFP issued to hire a Motorola vendor who can help resolve the technical issues. There are also
issues with the controller scheduling of the zone valves,and the pump station flushing. Harry has found that the zone
scheduling in some cases is running one valve at a time. The system was designed for the 15 HP, 180 GPM pump to run 3-4
valves at one time for maximum efficiency.
7. Feritlizer had been applied per the fall schedule.
OBSERVATIONS TYPICAL THROUGHOUT MEDIANS
1.Weed growth is still the major problem within the Asian Jasmine and Mimosa beds.
The winter weed that"looks like snow" is apparent throughout and blooms at a low
height. The older Asian Jasmine beds have varying degrees of coverage and weed .r
growth.
2. In the Mimosa beds,ALS has been keeping the ground cover trimmed low to *+* —
minimize the weed noticeability. The Mimosa is partially blooming, but the bloom
height is about the same as the weed height,so the blooms get trimmed off.
3. The Golden Creeper beds are in fair condition with regard to weed control,but
many areas have"browned out"in patches. Cause is unknown-perhaps lack of
irrigation or they are being trimmed too severely? They should be maintained at Asian asmine w air y good
about 18" height,currently they are trimmed at 6-8" ht. coverage
•
♦r
Golden Creeper browned out Golden Creeper maintained in more Asian Jasmine very sparse coverage
natural form, 18"ht
4. Several Buccaneer Palms are still looking poorly,with the tops"flattening out"and ai
new bud growth stunted. The fungicide application has not been done,so there is no
improvement. Two Buccaneer Palms in Median#39 in front of the CAT Station had :., '
been run over one had snapped off and the other had half the trunk taken off.
5. Pigeon Plum trees are in fair condition,some still off-color. The root systems are
more stable than previously,so it appears they have had some root growth. The
stakes that are no longer functional should be removed. Some of the staking boards Mimosa Median#39, with "snowy"
are starting to cause scars on the trunks. ALS should test the stability of each tree
weeds dominant
and see if the staking is still needed; if not,the staking should be removed.
6. The Sabal Minor Palms are in fair-good condition,and �,r+ !
do not have the bright yellow fronds they had earlier. ' f
- _mot
7. The Muhly Grass is blooming, and is regenerating after
being trimmed. ALS should not trim the Muhly Grass again
until the bloom period is over(2-3 months). Buccaneer Palms run over
8. The Silver Saw Palmetto is in variable condition overall.
Some areas are showing good growth and other spotty
areas have brown plants and slow growth. Remove non-functional
stakes from Pigeon Plum
RRE Maint Field Report#11 REV.xls
joi
" 11,4k:
• F
�. .t°• t
f
k Lam./0
Variable conditions of Silver Saw Bird of Paradise-trim dead flower
Palmette Muhly Grass blooming bracts
9.The Dwarf Bougainvillea is in fairly good condition,and has been trimmed. Some
Bouganvillea areas had a little yellowish foliage. The Bougainvillea will be coming
into bloom during the winter months. ALS should not trim the Bougainvillea while
blooming, except to remove long, rangy stems.
10. The Silver Palm and Thrinax Palm groupings are in fair condition,and had been 's' •
trimmed up recently. { i•""'
11.The Spider Lilies are still in variable condition,some - ;.
areas are doing well and other areas have die-back.
12. The Bird of Paradise are in fair condition; the old flower
� z;r r �r,
bracts should be removed.
Spotty condition of Spider Lilies
13.The new Bromeliads are still blooming. �^
14. The Silver Buttonwood trees are thriving and were trimmed up in August.
15. Fire ants continue to be a minor problem and should be treated as necessary. 43
16. The Royal Palms are still transitioning to the new environment,and will take t >;
some time to adapt and look vigorous. Some palms are beginning to send roots up
through the shell.
17. The Gumbo Limbo trees are doing very well and have vigorous growth. The
previously approved trimming to lift up the trees has not been performed yet. An
•
Arborist is to be on site for the tree trimming. There was some black soot on the
shell under the Gumbos from sooty mold; rake shell to turn over.
19. A Bromeliad Planting Diagram has been provided by UGS for the"tips" of the
medians where we are replacing color. The Bromeliad planting has not taken place
Gumbo Limbos-vigorous rangy
as of the writing of this report.
growth still to be trimmed
INFORMATION OR ACTION REQUIRED
ALS is to: PTNED is to
Continue weed control
Install Bromeliads at the"tips" in new Asian Jasmine beds Coordinate irrigation controller issues
Provide quantity estimate and Top Dress Mulch &schedule w/ Roger Dick
Apply Fungicide to Buccaneer palms.
Trim Gumbo Limbo Trees
Replace large Orange Bromeliads that were removed by mistake
DISTRIBUTE TO
All attendees Al Benarroch,ALS
RRE MSTU Committee Harry Sells, PTNED
REPORT BY: Dayna Fendrick, Urban Green Studio 12/5/2014
Radio Road East MSTU
FUND 166
December 10,2014
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (93,400.00) $ - $ (44,827.13) $ (48,572.87)
2 FIFTH THIRD 0/N INTEREST $ (0.50)
3 INVESTMENT INTEREST $ (26.53)
4 REVENUE STRUCTURE $ (93,400.00) $ - $ (44,854.16) $ (48,545.84)
5 TRANSFER FROM PROP.APPR. $ - $ (108.21) $ 108.21
6 TRANSFER FROM TAX COLL. $ - $ -
7 CARRY FORWARD GEN $ (36,800.00) $ - $ - $ (36,800.00)
8 NEG 5%EST REV $ 4,700.00 $ - $ - $ 4,700.00
9 TRANSFERS&CONTRIB $ (32,100.00) $ - $ (108.21) $ (31,991.79)
10 TOTAL REVENUE $ (125,500.00) $ - $ (44,962.37) $ (80,537.63)
11 ENG FEES OTHER Urban Green,Inc. Landscape Architech MI 4500155143 $ 11,500.00 $ 10,850.00 $ 500.00 $ 150.00
12 INDIRECT COST REIMBURS $ 2,600.00 $ - $ 1,300.00 $ 1,300.00
13 LANDSCAPE INCIDENTALS Affordable Landscaping Incidentals 4500154604 $ 9,000.00 $ 6,588.50 $ - $ 2,411.50
14 OTHER CONTRACTUAL Affordable Landscaping Ground Maintenance 4500154604 $ 53,100.00 $ 43,796.78 $ - $ 9,303.22
15 ELECTRICITY $ 800.00 $ 457.58 $ 42.42 $ 300.00
16 RENT EQUIPMENT JM Todd Copy Machine Lease 4500154810 $ 300.00 $ 133.06 $ - $ 166.94
17 INSURANCE GENERAL $ - $ - $ - $ -
Fla.Irrigation Systems Irrigation parts 4500154350 $ 1,178.12 $ 21.88
Contermporary Controls Motorla Controller Rep, 4500155004 $ - $ 1,628.85
18 SPRINKLER SYSTEM MAINT $ 3,500.00 $ 1,178.12 $ 1,650.73 $ 671.15
19 MULCH Forestry Resource Mulch 4500154351 $ 9,000.00 $ 1,998.76 $ - $ 7,001.24
20 OTHER MISCELLANEOUS Juristaff Transcriptionist 4500154352 $ 2,300.00 $ 1,538.06 $ 261.94 $ 500.00
21 OFFICE SUPPLIES Staples office supplies 4500154725 $ 200.00 $ 193.69 $ 6.31 $ 0.00
22 COPYING CHARGES J.M Todd Copy charges 4500154809 $ 300.00 $ 156.49 $ 43.51 $ 100.00
23 FERT HERB CHEM Diamond Fertilizer Fertilizer 4500154423 $ 4,000.00 5 2,150.45 $ - $ 1,849.55
24 OPERATING EXPENSE $ 96,600.00 $ 69,041.49 $ 3,804.91 $ 23,753.60
25 REIMBURSEMENT FOR STAFF SUPPORT $ 24,200.00 $ - $ - $ 24,200.00
26 TRANSFERS $ 24,200.00 $ - $ - $ 24,200.00
27 Budget Trans from Appraiser $ 2,000.00 $ - $ 190.14 $ 1,809.86
28 Budget Trans from Tax Collector $ 2,700.00 $ - $ 1,016.59 $ 1,683.41
29 TRANSFERS CONST $ 4,700.00 $ - $ 1,206.73 $ 3,493.27
30 TOTAL BUDGET $ 125,500.00 $ 69,041.49 $ 5,011.64 $ 51,446.87
0 FY 10 Final Taxable Value Total Available Balance $ 51,446.87
348,180,488 FY 11 Final Taxable value Plus Gommited And Not Spent $ 69,041.49
337,298,857 FY 12 Final Taxable Value
339,525,637 FY 13 Final Taxable Value
360,698,717 FY 14 Final Taxable Value I Estimated Cash $ 120,488.36
389,209,201 FY 15 July Taxable Value
Estimated Cash Less
7.90%Adj.14 to 15 Uncollected Ad Valorem Taxes $ 71,915.49
FY 15 FY 14
Millage 0.2401 0.2306
Extension 93,449 78,295
Maximum=.5000
Property Tax Limitation Impact
FY 15 Gross Taxable Value 389,209,201
Minus:New Const.Annex. 2,505,443
Plus:Amendment#1 TV
Component 0
Adj.Taxable Value 386,703,758
Prior Year FY14 Levy(Proceeds) 83,177
Rolled Back Rate(less Amend.
One) 0.2151
91%of Rolled Back Rate 0.1957
RADIO ROAD EAST OF SANTA BARBARA BOULEVARD TO DAVIS BOULEVARD
Municipal Service Taxing Unit(MSTU)ADVISORY COMMITTEE
BY LAWS
ARTICLE I
Name
The name of this Advisory body shall be the Radio Road East of Santa Barbara Boulevard
to Davis Boulevard Municipal Service Taxing Unit(MSTU) Advisory Committee
ARTICLE II
Jurisdiction
The Advisory Committee shall function as an advisory body to the Board of County
Commissioners (BCC) and is governed under Ordinance 2009-44, as amended. The Committee
will make recommendations to the BCC in matters related to Roadway Beautification projects
within the district, funding, preparation of bid documents, management of contracts,
and managing the annual budget. The BCC shall have the final authority over the actions of
the MSTU.
ARTICLE III
Officers and their Duties
Section 1. The officers shall consist of a Chair and Vice-Chair.
Section 2. The Chair shall preside at the meetings and shall have the duties normally
conferred by parliamentary usage of such officers.
Section 3. The Chair may call special meetings, appoint subcommittees, and act as a
liaison with government bodies and other related committees.
Section 4. The Chair shall have the privilege of discussing all matters before the
Committee and shall have the same voting rights as all Committee members.
Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to
serve, exercise all of the duties and powers of the Chair.
Section 6. The full Committee may participate in the election process and vote.
Section 7. The Advisory Committee shall adopt procedures by which it shall operate.
1
ARTICLE VI
Election of Officers
Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the
annual organization meeting in February of each year, and the election shall be held immediately
thereafter.
Section 2. A candidate receiving the majority vote shall be declared elected and shall
serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for
reelection if the term of the Advisory Committee is extended.
Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled immediately
by regular elections procedures.
Section 4. The Chair or Vice-Chair may be removed by a super majority of the
Committee with or without cause.
ARTICLE V
Committee Structure and Meeting Requirements
Section 1. The Radio Road East of Santa Barbara Boulevard to Davis Boulevard
Municipal Service Taxing Unit (MSTU) Advisory Committee shall consist of five (5) members.
Section 2. Committee Appointments - Appointment of members to the Advisory
Committee shall be by resolution of the BCC, which resolution shall set forth a date of
appointment. Each appointment shall be for a term of four years. Appointments to fill any
vacancies on the Advisory Board shall be for the remainder of the unexpired term.
Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be
held on the second Wednesday monthly at 10:00 a.m., Plantation Clubhouse, 7773 Tara Court,
Naples. If a regular meeting is required to be held at a time and location other than what is
specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the
County website.
Section 4. Special Meetings — Special meetings of the Advisory Committee may be
convened by the Chair upon giving notice thereof.
Section 5. Notices — Notices of an Advisory Committee meeting shall be given to all
members and to the Public at least seventy-two (72) hours in advance of the meeting. At any
meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to
members at least seventy-two (72) hours prior to meetings.
Section 6. Attendance—Members may notify the Staff Liaison or the Transcriptionist if
2
they cannot attend a meeting. If a member misses two (2) successive Committee meetings without
a satisfactory excuse, he/she may forfeit his/her appointment.
Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum
of the Committee members physically present; and (2) the members who are present both authorize
the participation by telephone, and find that the absence was due to "extraordinary circumstances."
Once approved to participate, the absent member can conduct themselves in the same manner as if
they were present, including making motions and voting on items.
Section 7. Quorum — A quorum of the Advisory Committee shall consist of three (3)
members and an affirmative vote of a majority of those present and voting shall be necessary to
pass any motion. In the absence of a quorum, those members present may review the agenda
items and make recommendations that may be reviewed for approval by the Advisory Committee
at its next meeting where there is a quorum present.
Section 8. Voting — Voting shall be by voice vote, or show of hands, if necessary, and
may be recorded by individual (or group).
Section 9. Meetings - All meetings shall be open to the public to encourage public
awareness and participation.
Section 10. Minutes -Minutes shall be taken at all Advisory Committee meetings. Voice
recording of meetings is acceptable. A written record of meetings, resolutions, findings and
determinations shall be kept for the Advisory Committee.
Section 11. Documents - The Alternative Transportation Modes staff shall assist with
preparation, duplication, and distribution of materials necessary for meetings. Copies of all
Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the Clerk's
Office and posted on the County Website for public viewing.
Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall
be followed at all meetings.
Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff
Liaison and Transcriptionist. Members may send agenda items request to the Staff Liaison and/or
Transcriptionist prior to the publishing of the Agenda. Otherwise, the agenda may be changed at the
meeting prior to approval of the Agenda.
ARTICLE VI
Order of Business
Call to Order
II Roll Call
3
III Approval of Agenda
IV Approval of Minutes
V Budget Report
VI Project Manager Report
VII Other Report(s)
VIII Old Business
IX New Business
X Public Comments on Items NOT on the Agenda
XI Members Comments
XII Adjourn
Next Meeting Date
ARTICLE VII
Public Participation
All Radio Road East of Santa Barbara Boulevard to Davis Boulevard Municipal Service Taxing Unit
(MSTU) Advisory Committee meetings will be public meetings as required by Florida Statutes.
Participation by the Public is encouraged and in an effort to be fair to all wishing to participate, the
following rules shall apply when receiving public comment.
Section 1. Public Comment on Items on the Agenda - During each portion of the agenda
the Chair may open up the meeting for public comments.
a. The Chair shall declare when the floor will be open to public comments.
b. The Chair shall declare when the public comments period for the Agenda item is closed
for public comments. Once the item is closed for public comment there shall be no
further comment from the floor.
c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior
to the presentation of the Agenda item by completing a speaker's slip.
d. Each public participant must identify themselves by name and address.
e. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted be the Chair.
f. There will no sharing of minutes among those present in an effort to extend the time
permitted to speak.
g. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
Sections 2. Public Comment on Items NOT on the Agenda—A Public Comments section
will be included in each agenda. During this portion of the meeting items that have not been
brought forward previously or were not on the agenda may be discussed or raised by the Public.
a. All persons wishing to speak on under public comments on items not on the Agenda must
register with the Staff liaison prior to this portion of the Agenda by completing a
speaker's slip.
4
b. Each public participant must identify themselves by name, address, and specify subject
matter.
c. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted be the Chair.
d. There will no sharing of minutes among those present in an effort to extend the time
permitted to speak.
e. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
ARTICLE VIII
Amendment to By-Laws
Section 1. Any proposed permanent amendment to the By-Laws shall be provided to
every Advisory Committee member at least seven seventy-two (72) hours before it is voted on at
a regular meeting.
Section 2. These Bylaws, and any and all amendments to the By-Laws, will become
effective upon an affirmative vote of a majority of the quorum.
These By-Laws for the Radio Road East of Santa Barbara Boulevard to Davis Boulevard
Municipal Service Taxing Unit (MSTU) Advisory Committee are hereby approved this
day of , 2014
Radio Road East of Santa Barbara Boulevard to Davis Boulevard Municipal Service Taxing Unit
(MSTU) Advisory Committee:
By: Date
Dale Johnson, Chair
By: Date
Suzanne Chapin, Vice Chair
By: Date
Tom Depouw
By: Date
Renato Fernandez
By: Date
Jane Bundy
Attested by: Date
Michelle Arnold, Director, Public Transit &Neighborhood Enhancement(PTNE) Department
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