VB MSTU Agenda 02/06/2014 V and ar6iet 6c4 M.S.1.t1.
Advisory Committee
AGENDA: FEBRUARY 6, 2014
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: JANUARY 9, 2014
V. ELECTION OF OFFICERS
VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN, CLM
VII. PROJECT MANAGER REPORT—HARRY SELLS
A. Budget Report.
B. Status of Escrow Account- Clerk
C. Hole Montes CEI Bid Status
VIII. OLD BUSINESS
IX. NEW BUSINESS
X. MEMBER COMMENT
XI. PUBLIC COMMENT
NEXT MEETING DATE: MARCH 6, 2014—2:00 PM
"Claussen Family Center" at St. John's Church
625 111TH Ave., Naples, FL
V amd aroIet l3oac4 JV t.S,7'.11.
Advisory Committee
3299 East Tamiami Trail Suite 103
�--- Naples, FL 34112
JANUARY 9, 2014
MINUTES
CALL TO ORDER
Chairman Charles Arthur called the meeting to order at 2:00 PM.
Roll was called and a quorum was established; five voting members were present.
II. ATTENDANCE
Members: Charles Arthur—Chairman
William Sjostrom—Vice Chair, Bruce Forman, Michael Price, Mark Weber
County: Harry Sells, Project Manager
Others: Robert Kindelan—CLM
(Anne Iacuzzo —JuriSolutions)
III. APPROVAL OF AGENDA
Bruce Forman moved to approve the Agenda as presented. Vice Chair William Sjostrom
offered a Second in support of the motion. Carried unanimously, 5— 0.
IV. APPROVAL OF MINUTES—DECEMBER 5,2013
Michael Price moved to approve the Minutes of the December 5, 2013 meeting as
submitted. Bruce Forman offered a Second in support of the motion.
Carried unanimously, 5—0.
VI. PROJECT MANAGER'S REPORT—HARRY SELLS
A. Budget
• Taxes have been collected from residents $180,755.09 remains to be collected.
• Line Item 16—Engineering Fees:
o The contract with Hole Montes for the underground construction of Phase I
has been closed. The Project was completed at $35K under budget.
o The unexpended funds will be carried over to the next Budget.
• Line Item 17—Surveying Fees:
o Basic survey has been completed by RWA.
o To date, Bluebill water crossing has not been surveyed.
o Easements must be obtained and surveyed.
o Contract with RWA may run out in July and may be extended
o Actual Cash: $5,472,962.00
January 9,2014
It was noted the Purchase Orders from both Hole Montes and RWA are closed. The bills
have been paid.
Chairman Arthur asked what has been surveyed, i.e., all of Vanderbilt Beach Road and
Vanderbilt Beach Drive.
Harry Sells confirmed everything has been surveyed with the exception of Phase IV.
He noted Bentley Electric has completed approximately 50% of the conduit to the houses
(Phase III). Bentley Electric coordinates its work with FPL.
C. Clerk's Issues with FPL Payments
• The Clerk, several Vice-Presidents of FPL, County Attorney Jeff Klatzkow,
Assistant County Attorney Scott Teach, and Jeff Atwater, CFO for the State of
Florida met in November to negotiate a written Escrow Agreement concerning
payment.
• Mr. Atwater informed Collier County that FPL could be pre-paid and every other
County in Florida allows this practice.
• When finalized, the new Escrow Agreement will be administered by the Office
of the Chief Financial Officer for the State of Florida.
• The new Escrow Agreement will include funds for underground work, connecting
to the main network, removal of poles, 158 houses @$664 each, and pre-payment
of engineering services for Phase IV.
• Mr. Sells was approved by the MSTU Advisory Committee to deposit up to
$200,000 into an Escrow Fund when/if the Escrow Agreement is approved.
• The Clerk's concern is FPL could walk off the job after receiving pre-payment.
• The situation with the Clerk's Office has existed since October, 2013 and will
become a significant problem in the near future, i.e., work will be halted and costs
will escalate.
• It was noted that, in another situation, the Clerk's refusal to pay a legitimately
submitted bill for completed services nearly drove one Contractor out of business.
Member Comment: "We have this massive system in place in the County to watch
every nickel and bid and double-bid, and he doesn't trust that whole system so when a
bill comes in, it's alright to pay[it]. There is something wrong and it should be
addressed."
Chairman Arthur noted if the MSTU is being harmed by the Clerk's policy, it could sue
the Clerk's Office to force him to comply.
He further stated a representative from the MSTU should be present at any future
meetings.
Action Item: Chairman Arthur will call Scott Teach and the Chair of the Board of
County Commissioners to request inclusion at future meetings concerning negotiations
with FP&L.
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January 9,2014
B. Construction Engineering Inspector—Hole Montes
(Attached: Copy of Executive Summary prepared by Harry Sells)
• Three bids were submitted: Hole Montes, Inc., KCCS/KCA, Inc., and Q. Grady
Minor& Associates, Inc.
• Hole Montes was ranked first by Selection Committee on December 17, 2013.
• An Executive Summary, to be presented to the Board of County Commissioners
on January 28th, requests permission to negotiate with Hole Montes regarding the
dollar amount of the professional services contract.
Harry Sells estimated the contract may approach $500,000 based upon the massive
amount of work to be done.
Bruce Forman moved the approve forwarding a recommendation to the Board of
County Commissioners to accept the Selection Committee's rankings and authorize the
County to negotiate with Hole Monies. Michael Price offered a Second in support of
the motion. Carried unanimously, 5—0.
D. Street Light—Vanderbilt Beach and 14 Finger Streets
• The street lights which are attached to utility poles will be torn down.
• There are 16 lights throughout the finger streets off Vanderbilt Drive that are paid
for by the homeowners.
• The 5 lights on Vanderbilt Beach Road are paid for by the Ritz-Carlton.
• There is one light on the corner of Gulfshore Drive and Vanderbilt Beach but it is
not known who is paying for it.
Harry Sells met with and provided a status report of the street light plans to the Director
of Engineering for the Ritz-Carlton who will contact Management for the Ritz-Carlton,
as well as management for Pelican Bay and Regatta to determine if they will financially
support installing new lights on Vanderbilt Beach Road.
Chairman Arthur suggested separating Vanderbilt Beach Road from the finger streets.
He was reluctant to request input from the MSTU's residents until there was a decision
made concerning whether or not lights will be installed on Vanderbilt Beach Road.
Mr. Sells provided examples of various street lights:
• Modular single-light LED with spun aluminum poles, 30 feet tall
o Prices ranged from $1500 to $4500 per pole but did not include
additional costs for installation
• Solar option adds $500 to the cost of each light
Action Item: Harry Sells will continue conversation with the Ritz-Carlton.
Mr. Sells mentioned he was able to removed approximately $150,000 of equipment
from FPL's electrical engineer's design which he considered to be "gold plated," i.e.,
two unnecessary Vista switches.
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January 9,2014
V. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN, CLM
• Fertilization is continuing on Vanderbilt Beach Road
• Turf will be sprayed
• Restoration on Gulfshore Drive continues—six properties have been completed
Mr. Kindelan asked the Committee for its recommendations concerning a time frame to
schedule the yearly mulching of the plant beds. Due to irrigation repairs, beds are
missing mulch. Cost estimate: $1,000 to $2,000
Consensus: Beds should be mulched on an as-needed basis. The beds are normally
mulched at this time of year.
VII. OLD BUSINESS
(None)
VIII. NEW BUSINESS
(None)
IX. MEMBER COMMENT
(None)
X. PUBLIC COMMENT
(None)
NEXT MEETING DATE: FEBRUARY 6, 2014
"CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
There being no further business brought before the Committee, the meeting was adjourned
by order of the Chairman at 3:30 PM.
VANDERBILT BEACH MSTU ADVISORY
COMMITTEE
CHARLES ARTHUR, CHAIRMAN
The minutes approved by the Board/Committee on , 2014,
"as submitted" [ 1 OR "as amended" [ 1.
4
VANDERBILT MSTU
FUND 143
February 6,2014
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (974,400.00) $ - $ (855,778.46) $ (118,621.54)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD 0/N INTEREST $ - $ - $ (219.95) $ 219.95
4 INVESTMENT INTEREST $ (5,000.00) $ - $ (5,879.26) $ 879.26
5 INTEREST TAX COLLECTOR $ - $ - $ - $ -
6 REVENUE STRUCTURE $ (979,400.00) $ - $ (861,877.67) $ (117,522.33)
7 TRANSFERS FROM PROP APP $ - $ - $ - $ -
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (4,437,000.00) $ - $ - $ (4,437,000.00)
10 CARRY FOR OF ENCUMB AMT $ (517,132.98) $ - $ - $ (517,132.98)
11 NEG 5%EST REV $ 49,000.00 $ - $ - $ 49,000.00
12 TRANSFERS&CONTRIB $ (4,905,132.98) $ - $ - $ (4,905,132.98)
13 TOTAL REVENUE $ (5,884,532.98) $ - $ (861,877.67) $ (5,022,655.31)
15 LEGAL FEES $ 2,500.00 $ - $ - $ 2,500.00
16 ENG FEES Hole Monies UG CONVERSION PHI 4500143122 $ 141,758.28 $ - $ 6,636.37 $ 135,121.91
17 SURVEYING FEES RWA Surveying and Mapping 4500144501 $ 94,504.70 $ 44,504.70 $ - $ 50,000.00
18 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 7,700.00 $ - $ 3,850.00 $ 3,850.00
19 INTERDEPT CHARGES Collier County Variable Message Sign Direct Pay $ 170.25 $ (170.25)
Commercial Land Restoration 1400147874 $ 16,689.18 $ 4,383.44
Commercial Land Restoration 1400147874 $ 8,937.38
Comercial Land Incidentals 1400147473 $ - $ 6,531.41 $ 1,560.00
20 LANDSCAPE INCIDENTALS $ 100,000.00 $ 23,220.59 $ 14,880.82 $ 61,898.59
Bentley Electric Co. Phase III 4500143690 $ - $ 377,839.60 $ 53,030.40
Bentley Electric Co. Credit on Old PO 4500145262 $ - $ (50.00)
Bentley Electric Co. On Call Electrical Repairs 4500148720 $ 5,205.00 $ -
Commercial Land Ground Maint. 4500147473 $ - $ 27,060.00 $ 12,690.00
Commercial Land Restoration 4500147473 $ - $ - $ 4,320.00
21 OTHER CONTRACTUAL $ 5,352,170.00 $ 410,104.60 $ 69,990.40 $ 4,872,075.00
22 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ 1.16 $ (1.16)
23 ELECTRICITY FPL Electricity 4700001462 $ 200.00 $ 69.89 $ 30.11 $ 100.00
24 WATER AND SEWER Collier County Util. Water&Sewer 4700001888 $ 35,000.00 $ 23,209.18 $ 6,790.82 $ 5,000.00
25 RENT EQUIPMENT J.M.Todd Shared Copier Lease 4500147422 $ - $ 133.06 $ 133.06 $ (266.12)
26 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 2,000.00 $ - $ 500.00 $ 1,500.00
27 SPRINKLER SYSTEM MAIN Florida Irrigation Sprinkler Maint. 4500147267 $ 2,500.00 $ 829.26 $ 670.74 $ 1,000.00
28 MULCH Forestry Resources Mulch 4500147268 $ 4,000.00 $ 1,685.30 $ 314.70 $ 2,000.00
29 PRINTING AND BINDING
30 LICENCES AND PERMITS $ 1,500.00 $ 1,500.00
31 CLERKS RECORDING FEES $ 500.00 $ - $ - $ 500.00
32 LEGAL ADVERTISING Naples Daily News Legal Ads 4500147296 $ 400.00 $ 300.00 $ - $ 100.00
33 OTHER MISCELLANEOUS Juristaff Inc Clerical Services 4500147270 $ 3,000.00 $ 3,000.00 $ - $ -
34 OFFICE SUPPLIES Staples Office Supplies 4500147413 $ 300.00 $ 200.00 $ - $ 100.00
35 COPYING CHARGES J.M.Todd Copier CPC 4500147480 $ - $ - $ 100.00 $ (100.00)
36 FERT HERB CHEM Florikan Fertilizer 4500147386 $ 5,000.00 $ 3,600.00 $ - $ 1,400.00
37 OTHER OPER SUPPLIES $ 200.00 $ - $ 200.00
38 OPERATING EXPENSE $ 5,753,232.98 $ 510,856.58 $ 104,068.43 $ 5,138,307.97
39 TRANS TO 111 UNINCOR $ 54,000.00 $ - $ - $ 54,000.00
40 OTHER SALARIES $ 25,000.00 $ 25,000.00
41 Budget Trans from Appraiser $ 8,600.00 $ - $ 4,353.08 $ 4,246.92
42 Budget Trans from Tax Collector $ 24,300.00 $ - $ 17,365.57 $ 6,934.43
43 TRANSFERS $ 111,900.00 $ - $ 21,718.65 $ 90,181.35
44 RESERVE FOR CAPITAL $ 19,400.00 $ - $ - $ 19,400.00
45 RESERVES $ 19,400.00 $ - $ • $ 19,400.00
46 TOTAL BUDGET $ 5,884,532.98 $ 510,856.58 $ 125,787.08 $ 5,247,889.32
2,068,487,415 Total Available Balance $ 5,247,889.32
2,005,897,752 11 F...,T ,.v. . Plus Commited And Not Spent $ 510,856.58
1,910,384,837
1,904.053,751
1,948,849,572 FY 14 J„,y t T ,.V..,,. (Estimated Cash $ 5,758,745.90
2.35% A, 12,.13
FY 13 'Estimated Cash Less Missing Income $ 5,640,124.36
0.5000 0 5000 M,,,...C..-.5000
974.425 952,027 (Actual Cash
P.., ,T..L..., ,..I......
1,948,849,572
M......N...C....A.... 4,640,192
P,..:A....,....#1 TVC .. 0
1,944.209,380
13 L..,r 952,027 955.192 DR 422 L..,
R.,,..B...R... (,...A.,.,,..O..) 0.4897
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