Radio Road East MSTU Agenda 03/12/2014 Radio Road ,,adt
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MEETING AGENDA
MARCH 12, 2014
I. CALL TO ORDER
H. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: FEBRUARY 12,2014
V. TRANSPORTATION SERVICES REPORT
A. Budget Report—Caroline Soto
B. Project Manager Report—Daryl Richard
C. Landscape Architect Report—Dayna Frederick
D. Landscape Maintenance Report—Affordable Landscaping, Inc.
VI. OLD BUSINESS
1. Update on warranty plant replacements
2. Radio Road/Madison Park Intersection Traffic Study
3. Grant Applications Status
VII. NEW BUSINESS
VIII. COMMITTEE COMMENTS
IX. PUBLIC COMMENTS
X. ADJOURNMENT
NEXT MEETING
April 9, 2014—10:00 AM—
Plantation Club House,
7773 Tara Court, Naples, FL 34104
February 12, 2014
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MEETING MINUTES
FEBRUARY 12, 2013
I. Call to Order
Chairman Johnson called the meeting to order at 10:00am. Roll call was taken and a quorum
was established.
II. Attendance
Members: Chairman Dale Johnson, Sue Chapin (Excused),Thomas Depouw, Renato
Fernandez, Janice Bundy
County: Darryl Richard—Project Manager; Michelle Arnold, Director, ATM; Roger
Dick—Road Maintenance Project Manager; Pam Lulich—Road Maintenance
Landscape Operations
Others: Dayna Fendrick— Urban Green Studio, Albert Benarrock-Affordable
Landscaping Service and Design; David Durrell—Juristaff
III. Approval of Agenda
Mr. Depouw moved to approve the Agenda. Second by Mr. Fernandez. Carried
unanimously 4- 0.
IV. Approval of Minutes: December 11, 2013
Mr. Depouw moved to approve the minutes of the December 11, 2013 meeting subject to the
following changes:
• Item II —Attendance Roger Dick from "ATM Project Manager" to "Road
Maintenance Project Manager" and Pam Lulich, from "ATM Landscape
Operations" to "Road Maintenance Landscape Operations"
Second by Mr. Fernandez. Carried unanimously 4- 0.
V. Transportation Services Report
A. Budget Report—Darryl Richard
Mr. Richard provided the document"Radio Road East MSTU Fund 166—February 12,
2014 for information purposes and provided an overview of the financial status of the
Fund.
The Committee requested Staff to provide a line item or footnote on the report which
identifies the total amount of uncommitted funds available for the Fiscal Year.
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February 12, 2014
B. Project Manager Report—Darryl Richard
Mr. Richard reported:
• County Staff conducted a project "walkthrough" with the vendor who originally
installed the plants to identify any plants in need of replacement.
• Staff continues to monitor the irrigation system, including system pressures to
ensure it is functioning as intended.
• Routine maintenance includes regular cleaning out of the systems filters.
C. Landscape Architect Report—Dayna Fendrick
Ms. Frendrick, Urban Green Studio provided the "Landscape Architects Field Report—
Field Report No. 5" for information purposes. The following was highlighted during the
discussions:
• County Staff and vendors continue to monitor the irrigation schedule to ensure all
areas are receiving the proper amounts of water required for the plantings.
• The soil in the area of some of the Pigeon Palms will be analyzed to determine the
need for any fertilizer applications.
• The proposal to replace the Beach Dune Sunflowers will incorporate walk areas to
aid in maintenance of the plantings.
D. Landscape Maintenance Report—Affordable Landscaping Service
Discussed under items V.B and V.0
VI. Old Business
1. Update on Status of Dead Plant Replacement
Mr. Richard provided the document"Radio Road East MSTU: Warranty Replacements
per Contract 12-5878" for information purposes. He noted the original vendor who
installed the plants will be replacing the items listed in the document.
2. Update on Replacement of Beach Dune Sunflowers
Mr. Richard presented proposal "Radio Road East MSTU—Beach Dune Sunflower and
Bromeliad Replacement Quantities" dated 2/11/14 prepared by Urban Green Studios for
consideration. The proposal includes engineered drawings titled "Radio Road East MSTU"
prepared by Urban Green Studios in conjunction with James C. Abney and Associates
dated February 17, 2012 last revised 12/22/13.
Committee discussion occurred on the proposal with the following highlighted:
• The proposal includes 2 areas identified for plant replacement - the tips of medians
at a $13,792. and shell areas at a cost ,
• The Asian cost of Jasmine proposed 94 the will be spaced to allow of maintenance workers to
navigate the area.
• It would be prudent, given the current budget to only authorize the replacement
proposed in tips of the medians at this point.
• The work is proposed to be completed in October, 2014.
The Committee requested the necessary steps be taken to determine if any alternate
pricing is available for the Bromeliads which may lessen the cost of the proposal.
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February 12, 2014
Mr. Depouw moved to authorize an expenditure not to exceed$13,792.94 for the
scope of work proposed in the "tips of the medians"as identified in the proposal
"Radio Road East MSTU—Beach Dune Sunflower and Bromeliad Replacement
Quantities"and to defer the work in the shell areas until such time the Committee
determines the necessary funds are available to complete this phase of the work.
Second by Chairman Johnson. Carried unanimously 4— 0.
3. Update on Status of Bus Stop relocation adjacent to "The Shores"
Ms. Arnold reported the bus stop located in the vicinity of the Shores will be relocated
closer to the Radio Road/Santa Barbara intersection.
4. Update on Grant Applications
Ms. Lulich reported
• Staff and Ms. Chapin continue to identify any Grant opportunities available for the
MSTU.
• The monies would be utilized for the remaining median not yet landscaped.
• The estimated cost for the work is approximately $47k.
• The Grants are funded by the Florida Department of Transportation (FDOT).
• A concern was expressed by FDOT representatives that the road is not a"State
Roadway" and may not qualify for funding.
• Another concern is some of the Grants are "matching grants"requiring the MSTU
to expend the funds up front and seek a 50 percent re-imbursement from FDOT.
Committee discussion occurred on funding opportunities such as seeking a loan for the
work, or requesting the Board of County Commissioners "front" the money to the MSTU
with a specific payback period.
An update will be provided at a future meeting.
VII. New Business
Ms. Lulich reported they are preparing a report for the BCC which outlines the feasibilities for
replacing landscaped areas containing mulch with shell.
Staff reported a"special meeting" may be required to discuss the FY15 budget.
VIII. Committee Comments
The Committee requested Staff to determine the status/results of the traffic study conducted for
the Radio Road/Madison Park intersection.
IX. Public Comments
None
X. Next Meeting
March 12,2014—10:00 AM-Plantation Club House, 7773 Tara Court, Naples, FL 34104
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February 12, 2014
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 11:20 A.M.
RADIO ROAD EAST MSTU ADVISORY
COMMITTEE
Dale Johnson, Chairman
The Minutes were approved by the Committee on
as presented , or as amended
The next meeting is March 12,2014-10:00 AM
Plantation Club House
7773 Tara Court,
Naples, FL 34104
4
Radio Road East MSTU
FUND 166
March 12,2014
Vendor Item PO# Budget Commitments Expenditures Total Forecast FY14
1 CUR AD VALOREM TAX $ (83,20060) $ - $ (73,537.97) $ (96622.03) $ (83,200.00)
2 FIFTH THIRD 0/N INTEREST $ - $ - $ (6.48) $ 6.48 $ (100.00)
3 INVESTMENT INTEREST $ - $ $ (159.19) $ 159.19 $ (400.00)
4 REVENUE STRUCTURE $ (83,200.00) $ - $ (73,703.64) $ (9,496.36) $ (83,700.00)
5 TRANSFERS FROM PROP APP $ - $ - $ - $ -
6 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
7 CARRY FORWARD GEN $ (53,100.00) $ - $ - $ (53,100.00) $ (60,800.00)
8 NEG 5%EST REV $ 4,20000 $ - $ - $ 4,200.00 $ 4,200.00
9 TRANSFERS 8 CONTRIB $ (48,900.00) $ • $ • $ (48,900.00) $ (56,600.00)
10 TOTAL REVENUE $ (132,100.00) $ - $ (73,703.64) $ (58,396.36) $ (140,300.00)
11 ENG FEES OTHER Urban Green Studio Landscape Architect Sent. 45-147566 $ 11,500.00 $ 7,245.00 $ 4,290.00 $ (35.00) $ 11,500.00
12 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 1,100.00 $ - $ 550.00 $ 550.00 $ 1,100.00
13 LANDSCAPE INCIDENTALS Affordable Landscaping Incidentals 45-147258 $ - $ 2,225.00 $ 275.00 $ (2,500.00) $ 15,980.00
Affordable Landscaping Grounds Mainenance 45-147258 $ 23,409.92 $ 6,977.87 $ 38,000.00
Urban Green Studio Landscape Architect Serv. 45-147566 $ - $ 2,465.00 $ 2,465.00
14 OTHER CONTRACTUAL $ 70,000.00 S 23,469,92 $ 9,442.87 $ 37,087.21
15 ELECTRICITY FPL Electricity 47-001724 $ 1,000.00 $ 304.03 $ 195.97 $ 500.00 $ 800.00
16 RENT EQUIPMENT J.M.Todd Shared Copier Lease 45-147422 $ - $ 133.06 $ - $ (133.06)$ 300.00
17 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 300.00 $ - $ 150.00 $ 150.00 $ 300.00
Florida Irrigation Irrigation Parts 45-147372 $ 644.07 $ 555.93 $ 1,200.00
Hennula Landscaping Repair to Irrg.System 45-148531 $ 14760 S 437.50 $ 437.50
Naples Elec.Motor Works Run Multi Conductor Wire 45-148472 $ - $ 495.72 $ 495.72
Naples Elec.Motor Works Repair Pump System 45-148135 $ - $ 1,276.65 $ 1,276.05
18 SPRINKLER SYSTEM MAINT $ 1,500.00 $ 791.57 $ 2,765.80 $ (2,057.37)
19 MULCH Forestry Resources Mulch 45-147139 $ - $ 500.00 $ - $ (500.00) $ 500.00
20 OTHER MISCELLANEOUS Juristaff Inc Secretarial Services 45-147139 $ 1,800.00 $ 523.21 $ 976.79 $ 300.00 $ 2,300.00
21 OFFICE SUPPLIES Staples Office Supplies 45-147413 $ 200.00 $ 100.00 $ - $ 100.00 $ 200.00
22 COPYING CHARGES J.M.Todd Copier CPC 45-147480 $ - $ 100.00 $ 100.00 $ (200.00) $ 300.00
Diamond Fertilizer Fertilizer 45-148262 $ 15.20 $ 184.80 $ 2,000.00
Florikan Fertilizer 45-147396 $ - $ 20.00 $ 1,980.00 $ 2,000.00
23 FERT HERB CHEM $ 2,000.00 $ 35.20 $ 2,164.80 $ (200.00)
24 OPERATING EXPENSE $ 80,400.00 $ 35,426.99 $ 20,911.23 $ 33,061.76 $ 81,154.87
25 REIMBURSEMENT FOR STAFF SUPPORT $ 24,200.00 $ - $ 24,200.00 $ - $ 24,200.00
26 Budget Trans from Appraiser $ 3,00000 $ - $ 372.74 $ 2,627.26 $ 3,000.00
27 Budget Trans from Tax Collector $ 2,200 00 $ - $ 1,586.06 $ 613.94 $ 2,200.00
28 TRANSFERS $ 29,400.00 $ - $ 26,158.80 $ 3,241.20 $ 29,400.00
29 RESERVES FOR CONTINGENCIES $ 13,300.00 $ - $ - $ 13,300.00 $ 13,300.00
30 RESERVES $ 13.300.00 $ - $ - $ 13,300.00 $ 13,300.00
31 TOTAL BUDGET $ 132,100.00 $ 35,426.99 $ 47,070.03 $ 49,602.98 $ 123,854.87
Total Available Balance S 49,602.98
Plus Commlted And Not Spent S 35,420.99
Estimated Cash $ 85,029.97
I Estimated Cash Lass Missing Income $ 75,367.94
0 FY 10 Final Taxable Value
348,180,488 FY 11 Final Taxable value
337,298,857 FY 12 Final Taxable Value
339,525,637 FY 13 Final Taxable Value
360,794,734 FY 14 July Taxable Value
6.26%Adj.13 to 14
FY14 FY13
Millage -0.2306 02401 Maximum=.5000
Extension 83,199 81,520
Property Tax Limitation Impact
FY 14 Gross Taxable Value 360,794,734
Minus:New Const.Annex. 7,314,782
Plea:Amendment#1 TV Component 0
Adj.Taxable Value 353,479,952
13 Levy 81.520
Rolled Back Rate(less Amend.One) 0.2306
91%of Rolled Back Rate 0.2099
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