Forest Lakes MSTU Agenda 11/04/2014 FOREST ROADWAY and DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKE S 3299 East Tamiami Trail- Suite 103,Naples, FL 34112
NOVEMBER 4, 2014
AGENDA 1
I. CALL TO ORDER
By
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES— OCTOBER 7, 2014
V. BUDGET REPORT — DARRYL RICHARD
VI. PROJECT MANAGER'S REPORT - DARRYL RICHARD
VII. PROJECT REPORT —JIM CARR
VIII. OLD BUSINESS
IX. NEW BUSINESS
X. COMMITTEE MEMBER COMMENTS
XI. PUBLIC COMMENTS
XII. NEXT MEETING DATE
XIII. ADJOURNMENT
NEXT MEETING: DECEMBER 2, 2014
Forest Lakes Condo Association Clubhouse
1058 Forest Lakes Drive, Naples, FL 3410
FOREST ROADWAY and DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112
OCTOBER 7, 2014
MINUTES
I. CALL TO ORDER
Vice Chairman George Fogg called the meeting to order at 10:15 AM.
A quorum was established;three (3) voting members were present.
II. ATTENDANCE
Members: George Fogg—Chairman
Marianne Fanning
Ken Bloom (Excused)
Richard Barry
Kevin McKyton
County: Darryl Richard—MSTU Project Manager
Others: JuriSolutions—Sue Flynn
III. APPROVAL OF AGENDA
Add: VI C. Swale Maintenance Quote
Marianne Fanning moved to approve the Agenda as amended. Second by Kevin
McKyton. Carried unanimously, 3—0.
IV. APPROVAL OF MINUTES—SEPTEMBER 2,2014
Chairman Fogg handed the transcriptionist minor and reorganizational changes to the
September 2, 2014 Minutes.
Change: I. Vice Chairman George Fogg to Chairman
IX 2"d line, be rowed over in the s/b be rolled over into
IX. Kenneth Bloom noted should read "the Woodshire Entrance needs
improvement. "
IX. Michelle Arnold explained should read `funds have been rolled
over"
Chairman Fogg moved to approve the Minutes of the September 2, 2014 Meeting as
amended. Second by Marianne Fanning. Carried unanimously;3—0.
V. BUDGET REPORT
A. DEREK'S—DEBT SERVICE REPORT
September 2,2014
Clerk gave a cash position report for the Debt Service Fund 259 shows Total
Liabilities and Equity as of September 11, 2014 at $939,890.44. (See attached)
B. DEREK'S—OPERATING REPORT
Clerk gave a cash position report for the Operating Fund 159 shows Total Liabilities
and Equity as of September 11, 2014 at $581,873.89. (See attached)
C. MONTHLY BUDGET REPORT
Darryl Richard distributed and reviewed the Forest Lakes MSTU Monthly Budget
(Fund 159) dated October 7, 2014. (See attached)
He reported there is not a line item for Capital Improvements. This is due to no capital
improvements have been budgeted for this year. The budget shows the beginning
funds for fiscal year 2014-13.
(Dick Barry arrived at 10:25 AM; Committee Members increased to four voting members.)
VI. PROJECT REPORT
A. MAINTENANCE REPORT
Staff gave a brief Maintenance status report for the Forest Lakes Landscape
maintenance areas. (See attached)
• General site areas look good.
• Bees in valve box issue resolved; bees have been relocated by bee keeper.
• 2 trees damaged by Quail run Golf Course Contractor will be replaced; a
follow-up discussion is underway with golf course and contractor.
• MSTU planted trees near sidewalk have been trimmed to meet the 10 ft.
clearance requirement.
• FPL is trimming trees to clear from power lines.
B. FENCE REPAIR QUOTE
Staff distributed an estimate from Gatekeepers dated October 6, 2014 to repair fence
damaged by a vehicle in the amount of$375. (See attached)
Chairman Fogg moved to approve Gatekeepers estimate to repair fence in the
amount of$375. Second by Marianne Fanning. Motion carried; 4- 0.
C. SWALE MAINTENANCE QUOTE
Staff distributed and reviewed the solicitation of bids for Forest Lakes MSTU - Swale
Mowing quote results begin date September 10, 2014. The solicitation of bids begin
date January 1, 2014. (See attached)
Darryl Richard reported receiving one bid from Hannula for$70,568.28. The quote
is too high for MSTU Budget. He noted Hannula submitted a bid for the same Swale
Mowing in January for$37,141.20.
Chairman Fogg asked Erin Ronsen, Quail Run Golf Course Manager, if Quail Run
Golf Course would be interested in bidding to mowing swales.
Staff will research putting bid back out and research the process to have Golf Course
bid on mowing swales. This process could take up to 30 days.
2
September 2,2014
Kevin McKyton and George Fogg both have contractors who would do the mowing
for less.
Staff directed them to give Purchasing contact information on the contractors.
Purchasing will send them out bid packages to submit bids.
Darryl Richard spoke to Michelle Arnold regarding the high bid and only bid from
Hannula. Michelle Arnold indicated the maximum she would allow will be 6
mowing's @ $1,031.70 (last year's quote) plus 4%. He suggested retaining a
temporary purchase order to cover swale mowing until a fair quote has been received.
He spoke with Hannula regarding renegotiating numbers by reviewing cost analysis to
come up with a better number. He asked the Advisory Committee to consider
approving $6,500 to mow swales during the interim.
Chairman Fogg moved to authorize the mowing expenditure of$6,500. Second by
Kevin McKyton. Motion carried;4—0.
VII. ENGINEER REPORT
A. PROPOSAL
Staff distributed a proposal from Agnoli, Barber& Brundage, Inc. (ABB) dated
October 1, 2014 under the terms and conditions of the County Contract 13-6164.
Darryl Richard reviewed the drainage project per proposal.
Dick Barry moved to retain Agnoli, Barber and Brundage to do necessary
engineering drawings to improve the drainage per their proposal. Second by Kevin
McKyton. Motion carried; 4—0.
VIII. OLD BUSINESS
Public Speakers
Lisa Johnson address traffic light issue. It was determined it was an Operation and not
an MSTU issue.
IX. NEW BUSINESS
(NONE)
X. COMMITTEE MEMBER COMMENTS
(NONE)
XI. PUBLIC COMMENTS
Public Speakers
Judy Donovan reported a leaking pipe. It was determined it was a City issue not an
MSTU.
XII. NEXT MEETING DATE
3
September 2,2014
NEXT MEETING: NOVEMBER 4,2014 AT 10:00 AM
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKE DRIVE,NAPLES,FL 34105
There being no further business for the good of the County,the Meeting was adjourned by
order of the Chairman at 11:12 AM.
FOREST LAKES ROADWAY AND
DRAINAGE MSTU ADVISORY
COMMITTEE
George Fogg, Chairman
The Minutes were approved by the Committee Chair on , 2014
"as submitted" ( 1, OR "as amended" ( 1.
4
FOREST LAKES MSTU
FUND 159
November 4,2014
Vendor Item POk Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (154,400.00) $ - $ - $ (154,400.00)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD 0/N INTEREST $ - $ - $ - $ -
4 INVESTMENT INTEREST $ (2,500.00) $ - $ - $ (2,500.00)
5 INTEREST TAX COLLECTOR $ - $ - $ - $ -
6 REVENUE STRUCTURE $ (156,900.00) $ - $ - $ (156,900.00)
7 TRANSFERS FROM PROP APP $ - $ - $ (195.90) $ 195.90
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (408,000.00) $ - $ - $ (408,000.00)
10 NEG 5%EST REV $ 7,800.00 $ - $ - $ 7,800.00
11 TRANSFERS&CONTRIB $ (400,200.00) $ - $ (195.90) $ (400,004.10)
12 TOTAL REVENUE $ (557,100.00) $ - $ (195.90) $ (556,904.10)
13 INDIRECT COST REIMBURS $ 5,400.00 9 - $ - $ 5,400.00
14 LANDSCAPE INCIDENTALS Ground Zero Landscaping Landscaping Incidentals 4500154382 $ 4,000.00 $ - $ 2,500.00
Ground Zero Landscaping Basic Level Maintenance 4500154382 - ; $ 1,908.00 $ (15,000.00)
Hannula Landscaping Swale Maintenance 4500154807 $ - $ (40,001.04)
Bue Inc. Repair/Install Fence 4500155242 $ - $ (375.00)
15 OTHER CONTRACTUAL $ 125,000.00 $ 53,468.04 $ 1,908.00 $ 69,623.96
16 POST FREIGHT $ 100.00 $ - $ - $ 100.00
17 ELECTRICITY FP&L Electricity 470002304 $ 13,400.00 $ 11,353.11 $ 721.89 $ 1,325.00
18 WATER AND SEWER City of Naples Reclaimed Water 4700002381 $ 300.00 $ 195.98 $ 4.02 $ 100.00
19 RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) 4500154810 $ 300.00 $ 133.06 $ - $ 166.94
20 INSURANCE GENERAL Collier County Insurance Direct Pay $ 500.00 $ 500.00 $ - $ -
21 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts 4500153788 $ 500.00 $ 454.62 $ 45.38 $ (0.00)
22 MULCH Forestry Resources Mulch 4500154120 $ 500.00 $ 0.86 $ 497.76 $ 1,38
23 LIGHTING MAINTENANCE John Mader Enterprises Inspect&Repair system 4500155244 $ 2,200.00 $ 500.00 $ - $ 1,700.00
24 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist 4500154456 $ 4,000.00 $ 3,000.00 $ - $ 1,000.00
25 OFFICE SUPPLIES Staples Advantage Office Supplies 4500154725 $ 300.00 $ 200.00 $ - $ 100.00
26 COPYING CHARGES JM Todd Monthly CPC (shared) 4500154809 $ 300.00 $ 180.49 $ 19.51 $ 100.00
27 FERT HERB CHEM Florikan Fertilizer 4500153785 $ 500.00 9 497.25 $ - $ 2.75
28 OPERATING EXPENSE $ 157,300.00 $ 71,983-41 $ 3,196.56 $ 82,120.03
29 TRANS TO 111 UNINCOR $ 47,200.00 $ - $ - $ 47,200.00
30 TRANS TO 259 FOREST LAKES DEBT $ 114,200.00 $ - $ 114,200.00 $ -
31 TRANSFERS $ 161,400.00 $ - $ 114,200.00 $ 47,200.00
32 Budget Trans from Appraiser $ 3,200.00 $ - $ 344.92 $ 2,855.08
33 Budget Trans from Tax Collector $ 3,800.00 $ - $ - $ 3,800.00
34 TRANSFERS CONST $ 7,000.00 $ - $ 344.92 $ 6,655.08
35 RESERVE FOR CAPITAL OUTLAY $ 231,400.00 $ - $ - $ 231,400.00
36 RESERVES $ 231,400.00 $ - $ - $ 231,400.00
37 TOTAL BUDGET $ 557,100.00 $ 71,983.41 $ 117,741.48 $ 367,375.11
Total Available Balance $ 367,375.11
Plus Commited And Not Spent $ 71,983.41
Estimated Cash $ 439,358.52
Estimated Cash Less
Uncollected Ad Valorem Taxes $ 284,958.52
176,394,909 FY 10 Final Taxable Value
145,888,273 FY 11 Final Taxable Value
132,933,552 FY 12 Final Taxable Value
129,715,699 FY 13 Oct Taxable Value
129,977,881 FY 14 Oct Taxable Value
140,070,223 FY 15 July Certified
7.76% Adj.14 to 15
Property Tax Limitation Impact
FY 14 Gross Taxable Value 140,070,223 FY 15 FY 14 Debt Service Operations Total
Minus:New ConsL Annex. 363 Miltage 1.1022 1.1610 2.7532 0.5228 3.2760
Plus:Amendment#1 TV Component 0 401,700 76,300 478,000
Adj.Taxable Value 140,069,860 Extension 154,385 150,904 2.8978 1.1022 4.0000
12 Levy 150,904 405,900 154,400 560,300
Rolled Back Rate(less Amend.One) 1.0773 Variance 78,100 82,300
91%of Rolled Back Rate 0.9804 91%of 1.2468 1.0030
FOREST ROADWAY and DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES
REPORT FOR: NOVEMBER 7,2014 MEETING
MAINTENANCE REPORT
To: Forest Lakes MSTU Committee
cc: Aaron Gross, Ground Zero
George Fogg, RLA, Chairman, Forest Lakes MSTU Advisory Committee
From: Darryl Richard, RLA Project Manager
Date: October 31, 2014
RE: Forest Lakes— Monthly Maintenance Report
The following is a brief maintenance status report for the Forest Lakes landscape
maintenance areas:
• In general site/areas look good.
• Bees in valve box have been relocated by bee keeper.
• Quail Run Golf Club contractor is in the process of replacing quantity 1 Royal
Poinciana Tree.
• MSTU planted trees near sidewalk have been trimmed to meet the 10 ft.
clearance requirement.
• One tree on Forest Lakes Blvd. was noted as having been struck by lightning.
The MSTU will replace that tree with matching tree species.
• Certain light poles were noted as having spider webs which need to be
removed by the MSTU's electrician [ E. B. Simmonds Electrical of Naples]
• Along Woodshire Blvd. an invasive potato vine was noted growing along the
fence. The adjacent property owner [ Naples Bath &Tennis] will be contacted
regarding the potato vine—as it is growing from the adjacent property.
Please email or call me if you have any questions.
Darryl Richard, RLA, MSTU Project Manager