#13-6064 Change Order #1 (Woolpert, Inc.) V
CHANGE ORDER
CHANGE ORDER NO. 1 CONTRACT NO. 13-6064
BCC Date: January 14, 2014
Agenda Item: 11 C
TO: Ed Singer, Project Director— Woolpert - 6802 Paragon Place, Suite 410 Richmond, VA 23230
DATE: October 14, 2014
PROJECT NAME: Public Utilities Asset Management
PROJECT NO.: 50105
Under our AGREEMENT dated January 14, 2014
You hereby are authorized and directed to make the following clarifications in accordance with
terms and conditions of the Agreement:
Adding dollars to existing contract for Implementation and Integration Services for Enterprise Asset
Management as requested by Woolpert, Inc.
Current New Budget
EAM Full Scale Implementation Project Budget
(LS /T&M) (LS/T&M)
Woolpert Contract Amount 13-6064 $2,208,599 $2,417,559
Adding 162 days to existing contract— Current NTP end date— 4/21/16
New end date - 9/30/16
Your acceptance of this Change Order shall constitute a modification to our Agreement and will be
performed subject to all the same terms and conditions as contained in our Agreement indicated above,
as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall
constitute a full and final settlement of any and all claims of the Contractor arising out of or related to
the change set forth herein, including claims for impact and delay costs.
CHANGE ORDER CONTRACT NO. 13-6064
CHANGE ORDER NO. 1 BCC Date: January 14, 2014
Agenda Item: 11 C
IN WITNESS WHEREOF,the Contractor and the County have each,respectively, by an authorized person or
agent, hereunder set their hands and seals on the date(s) indicated below.
Accepted: Keyr+ev-r-tbea--- 1I / 2014
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BOARD OF COUNTY C. MMISSIONERS
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Woolper, I .4, ■ By: � . .' :,4 -' ►1 . S • t�
t Aaron yromer, P.E., Project Manager
By: S-/
Ed Singer, Project Director-Wool pert, Inc
DEPARTI�IEN"r DIREC�OR�, r,, �� l(�'k
Contractor First Witnes By: ' 1112 `
Totft Chmelik, P.E.
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Type/print w" -s: ame DIVISION ADMINISTRATOR
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C tractor Se itnes, Dr George Yilmaz, PhD.
. rA.,c_s_ PROCUREMENT STRATEGIST `\\101
Type/print witness name
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Swainson •a _- ---
Approved as z� r; egality:
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Cofer County
Purchasing Department
Ad` in1stra Services Dr`ision Change Modification Form
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® Contract Change Request ❑ Work Order Modification
Contract#:13-6064 Change#: 1 PO/Work Order#: Project Name: Public Utilities Asset
4500149464 Management
Project#: 50105 Project Manager: Aaron Department: Public Utilities Contractor/Firm Name: Woolpert, Inc
Cromer PPMD
Original Contract/Work Order Amount $ 2,208,599.00 1/14/14 11C Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 2,208,599.00 Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount $ 2,208,599.00 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $208,960.00 9.46% ✓total Change from Original Amount
Revised Contract/Work Order Total $2,417,559.00 9.46% Change from Current BCC Approved Amount
Cumulative Changes $208,960.00 9.46% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date: 4/21/16 Last approved completion date: Revised completion date: 9/30/16
4/21/16 ,/
Number of days added : 162 / Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
❑Add new tasks) Z Change task(s) ❑ Delete task(s) ❑ Other(specify):
1. Provide a detailed and specific explanation of the requested change to the task and the additional days added:
Enterprise Asset Management is comprised of 5 Full Scale Implementation Projects
1. GIS-based Asset Management(CCWSD horizontal assets)
2. GIS-based inventory and work order management system (CCWSD)
3. GIS-based integration of SCADA data (CCWSD horizontal assets)
4. GIS-based customer management system (UBCS CRM)
5. CIP generation at short and long-term intervals(CCWSD)
Number 4 above is focused on a complete rewrite of the existing Special Assessment(SA) application which generates
approximately$20 Million in revenue annually to fund the Mandatory Solid Waste Residential Curbside Collection program.
Upon the RFP response and subsequent scoping and discovery sessions, Woolpert has determined that their original
understanding of the complexity of the application was ineffective in their effort to replace the existing module in its entirety. To
fully implement the required functionality for the Service Roll (SR) module of the SA application, PUD needs to ensure the
correct resources and funds are allocated to Woolpert. Additional days are also added to support the delivery of the
unforeseen complexities of the SA application.
2. Provide detailed rationale for the requested change: The County provided a listing of all requirements describing the
functionality of the existing SA application, including the SR module. However, during the post-award technical discovery
sessions held with Utility Operations, multiple unforeseen complexities associated with the business process as well multiple
integrations with other systems were fully discovered and documented to the level of detail required to completely replace the
existing SR module. These complexities, business processes and integrations have been evaluated and solutions have been
proposed to support the necessary functional specifications. For Operations, it is fiscally responsible to implement the
proposed SR coding, which also will provide business process improvements, resulting in potential efficiencies and a more
sound application implementation. Tangible and intangible value has been gained by the evaluation of incumbent software
implementation and business process, and with the external review and implementation, the rewrite of the SR module will
provide needed stability and improvements to the business process. The resulting cost of the SR module will be$370,893.
3. Provide explanation why change was not anticipated in original scope of work: During the RFP selection
sessions, which involved live demonstrations of the systems and applications, Woolpert stated that they understood the intent
of the application and business processes that were being presented. Woolpert also stated that they could perform the
development of the application, but also provided a caveat statement that they did not know how to best represent the financial
impact of the solution.
4. Describe the impact if this change is not processed: The County would not be able to replace the custom built software
application that has been out-dated for many years, and that is not supported by any individual or commercial party. The
business process would be impacted negatively under these conditions. The entire project implementation cycle of roughly
two years would elapse during another solicitation of an RFP, for the 3rd time (2006, 2011), another scoping session, and
another implementation project. Additional similar investments would be necessary to maintain the stability and functionality of
the outdated, custom built application during this transition time.
Revised: 5/16/12
11th\1L 1
Type of Change I Modification
❑ 1. Planned/ Elective 2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment
❑ 4. Correction of error(s) ❑ 5. Value added ® 6. Schedule adjustment
Change Requested By •
El Contractor/Consultant ❑ Owner ❑ Using Department
❑ Design Professional ❑ Regulatory Agency (specify): _ ❑ Other(specify):
Purchasing Professional Participated in Negotiation of Change/ Modification: ❑ Yes ❑ No
Approved by: � LL°' Date:
Name and Title: Aaron Omer, Principal,Project Manager
Approved by: Date:
.. /�/�
Name and Title: Ti�� melik, Director PPMD �
Approved by: / Date: /5,-///
Name and Title: Jos:. Bell."e, D ector, Financial Operations- PUD
Reviewed by:
`1� p 1
Date: 1
l� frt,l(� , (di tl
Procurement Strategist's Name: Swainson Hall 1
Revised: 5/16/12
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