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DSAC Agenda 12/03/2014 Development Services Advisory Committee Agenda December 3 , 2014 DSAC Meeting December 3, 20I4 3:00 PM 2800 N. Horseshoe Drive Growth Management Division Planning S Regulation DEVELOPMENT SERVICES ADVISORY COMMITTEE AGENDA December 3, 2014 3:00 p.m. Conference Room 610 NOTICE: Persons wishing to speak on any Agenda item will receive up to three (3) minutes unless the Chairman adjusts the time. Speakers are required to fill out a "Speaker Request Form," list the topic they wish to address, and hand it to the Staff member seated at the table before the meeting begins. Please wait to be recognized by the Chairman, and speak Into a microphone. State your name and affiliation before commenting. During discussion,Committee Members may direct questions to the speaker. Please silence cell phones and digital devices, There may not be a break in this meeting. Please leave the room to conduct any personal business. All parties participating in the public meeting are to observe Roberts Rules of Order,and wait to be recognized by the Chairman. Please speak one at a time and into the microphone so the Hearing Reporter can record all statements being made. I. Call to Order-Chairman II. Approval of Agenda III. Approval of Minutes from November 5, 2014 IV. Public Speakers V. Staff Announcements/Updates A. Code Enforcement Department update--[Jeff Wright] B. Public Utilities Division update—[Nathan Beals or Tom Chmelik] C. Growth Management Division/Transportation Engineering and/or Planning—[Reed Jarvi and/or Jay Ahmad] D. County Fire Review update—[Sher Hingson and/or Shawn Hanson] E. North Naples Fire Review update—[Eloy Ricardo] F. Growth Management Division/Operations&Regulatory Mgmt./Development Review [Ken Kovensky and/or Matt McLean] VI. New Business A. None VII. Old Business A. Need a vote of support for the Utility Standards Manual [Nathan Beals] B. Update on the Floodplain committee[Caroline Cilek] VIII. Committee Member Comments IX. Adjourn Next Meeting Dates January 7, 2015 GMD Conference Room 610—3:00 pm February 4, 2015 GMD Conference Room 610—3:00 pm March 4, 2015 GMD Conference Room 610—3:00 pm April 1, 2015 GMD Conference Room 610—3:00 pm November 5,2014 MINUTES OF THE MEETING OF THE COLLIER COUNTY DEVELOPMENT SERVICES ADVISORY COMMITTEE Naples, Florida, November 5, 2014 LET IT BE REMEMBERED, the Collier County Development Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date at 3:00 P.M. in REGULAR SESSION at the Collier County Growth Management Division Building, Conference Room#609/610, 2800 N. Horseshoe Drive, Naples, Florida, with the following members present: Chairman: William J. Varian Vice Chairman: Blair Foley (Excused) David Dunnavant James E. Boughton Clay Brooker Dalas Disney Chris Mitchell (Excused) Robert Mulhere Mario Valle Stan Chrzanowski Eleanor Taft Norman Gentry (Excused) Marco Espinar Ron Waldrop (Excused) Laura Spurgeon DeJohn ALSO PRESENT: Jamie French, Deputy Administrator, Operations &Regulatory Man. Judy Puig, Operations Analyst, Staff Liaison Reed Jarvi, Manager, Transportation Planning Tom Chmelik, Collier County Utilities, Dir. of Engineering&Proj. Man Kris Van Lengen, Principal Planner, Collier County Utilities Steve Messner, Director, Collier County Water Dept. Caroline Cilek, M.S., Senior Planner, LDC Coordinator Jeff Wright, Director, Code Enforcement Jay Ahmad, Director, Transportation Engineering Rich Long, Plans Review and Inspections Manager Ken Kovensky, Director, Operations and Regulatory Management 1 November 5,2014 I. Call to Order-Chairman Chairman Varian called the meeting to order at 3:00pm II. Approval of Agenda Chairman Varian moved to approve the Agenda subject to the following changes: • Removal of Item VI.A—New LDC Amendment • Addition of Item VILB—Update on Floodplain Management Second by Mr. Chrzanowski. Carried unanimously 10-0. III. Approval of Minutes from October 1,2014 Meeting Mr.Brooker moved to approve the minutes of the October 1,2014 meeting as presented. Second by Mr.Disney. Carried unanimously.10-0. IV. Public Speakers None V. Staff Announcements/Updates A. Code Enforcement Department update— [Jeff Wright] Mr. Wright submitted the report"Collier County Code Enforcement Department Blight Prevention Program -Cumulative Code Enforcement statistics- 7/2009—10/12/14"for information purposes. He noted: • Political signs are to be removed no later than7 days after the election. • The requirements for"Special Events"signage is being re-drafted to incorporate 2 categories of signage,one for those deemed to have an impact on tourism as defined by certain criteria and the remaining which do not fall under that category. B. Public Utilities Division update— [Nathan Beals or Tom Chmelik] See item VI.B C. Growth Management Division/Transportation Engineering and/or Planning— [Jay Ahmad and/or Reed Jarvi] Mr.Ahmad and Mr. Jarvi reported: • Golden Gate Blvd. Improvements—design build process ongoing,most qualified firm has been identified as Stantec-evaluating proposals for a contract to be executed by BCC in January. • Green Blvd.to Collier Blvd.—widening, improve Lighting,signalization, etc. - low bidder Community Asphalt—contract to be reviewed at next BCC meeting. • AUIR—to be reviewed by the Board of County Commissioners at the November 18,2014 meeting. • LASIP (Lely Area Stormwater Improvement Project - County Barn Road construct canal on east side and stormwater improvements. • White Blvd./23rd Ave—work was delayed due to dewatering issues and the Department will be addressing safety issues associated with the intersection. • Bike Safety Workshop—The workshop was held on October 7, 2014 where the BCC recommended endorsing Statutory changes to laws addressing penalties for violation of laws protecting cyclists and requested an analysis on bike crash data so any necessary improvements to infrastructure may be undertaken to improve safety conditions. 2 November 5,2014 D. County Fire Review update— [Shar Hingson and/or Shawn Hanson] Mr. Long provided the report noting the County has hired another employee to conduct reviews of plans for conformance with Fire Codes. There are now 3 persons responsible for reviews. Staff is working on measures to reduce"redundant"reviews of plans and their related inspections. E. North Naples Fire Review update-- [Eloy Ricardo] None F. Growth Management Division/Planning&Regulation update— [Ken Kovensky and/or Matt Mclean Mr.Kovensky submitted the"Collier County October 2014 Monthly Statistics"which outlined recent building plan review activities. He reported the demand for plan review and related inspections continues to increase. The Department is increasing the number of personnel dedicated to"inspections." The Committee requested Staff to: 1. Consider incorporating statistics into the report on the average number of days required for Structural/Plumbing and Electrical reviews. 2. Review the procedures for `permit pick up"to determine if"wait times"may be reduced. Mr. French updated the Committee on Operations noting: • It has come to his attention inspections in homeowner and condominium associations require greater time allotments due to security measures required for entrance into the properties or high rise buildings. • The entry requirements are creating a negative impact on the inspector's daily schedule creating delays or cancellations for those appointments scheduled after these inspections. • Staff will be identifying measures to address the problem including considering eliminating the opportunity for time certain inspections and/or assigning a dedicated team of inspection personnel to these type of sites. The Committee expressed concern that more time than normal needs to be allotted to inspections in these locations. This condition may negatively affect the inspection schedule of other permittees who pay the same fee for the service. They recommended Staff contact organizations such as Association's of Community Managers, Condominium Associations or Homeowner Associations groups on the issue to determine if they may assist in developing measures to address the problem. VI. New Business A. New LDC Amendment [Caroline Cilek] This item was removed from the Agenda as the item was deemed no longer necessary at this point in time. B. Utility Standards Manual [Nathan Beals] Tom Chmelik, Steve Messner and Kris Van Lengen presented proposed revisions to the"Collier County Utility Standards Manual"for information purposes. The revisions are intended to enhance safety and reliability while reducing maintenance costs for the Utility. They provided Power Point "Collier County Utility Standards Manual DSAC- CBIA"which outlined the changes including 3 vaiiimmorro November 5, 2014 updating dead end looping requirements and water design criteria,removing valve vaults from pumps stations,removing Master and Sub-master Pump Station language and replacing it with Community Pump Station language and requiring a concrete slab be installed in case future odor control systems are required for a community pump station. Committee discussion occurred noting it may not be a prudent use of funds by either the County or the private party proposing the improvements when it is undetermined if the device may be required in the future. Staff noted if the slab is not provided by the private party when the facilities are initially installed, the future costs associated with constructing the slab will be borne by the ratepayers. VII. Old Business A. Discussion regarding multiple revisions [Rich Long] Mr.Long reported the City View portal can not process another"plan revision"if a previous revision is still in process through the system. He noted multiple revisions may be submitted at one time as a "cluster"whereby the portal is able to process the requests accordingly. Once this "cluster"has exited the system, a new revision or cluster of revisions may be processed. B. Floodplain Management Update [Caroline Cilek] (this item was heard after item V) Ms. Cilek reported the Floodplain Management Committee is still in the process of reviewing the update to the Floodplain Management Plan. The Flood Risk Assessment and Vulnerability Assessment sections of the Plan have been reviewed with comments accepted by the consultant from Staff Members, Committee Members and the general public. It is anticipated the Plan will be heard by the Board of County Commissioners in February of 2015. VIII. Committee Member Comments None IX. Adjourn Next Meeting Dates December 3,2014 GMD Conference Room 610—3:00 pm 2015 January 7,2015 GMD Conference Room 610—3:00 pm February 4,2015 GMD Conference Room 610--3:00 pm March 4,2015 GMD Conference Room 610—3:00 pm April 1,2015 GMD Conference Room 610—3:00 pm There being no further business for the good of the County,the meeting was adjourned by the order of the Chair at 4:20PM. COLLIER COUNTY DEVELOPMENT SERVICES ADVISORY COMMITTEE 4 November 5,2014 Chairman,William Varian Is 1 These Minutes were approved by the Board/Chairman on , as presented , or as amended 5 i i i i 1 i Collier County Code Enforcement Department Blight Prevention Program I Cumulative Code Enforcement statistics 7/2009—11/23/2014: Amount of Fines Waived (BCC,CEB,OSM)since July 2009 I $19,482,048.92 I I I 4 Department Performance Statistics 1 Week 4 Week Cumulative FY15 11/17-23/14 10/27/14-11/23/14 Number of Code Cases Opened 168 702 1422 Number of Educational Patrol Visits 194 683 1647 s Number of Code Case Property Inspections 668 2317 4566 Number of Cases Closed with Voluntary Compliance 63 237 484 Number of Community Meet and Greet events 3 8 27 I 1 Number of Community Clean-up Events 1 3 3 Number of Abandoned Home Sweeps 1 5 12 Number of Other Sweeps 4 10 20 I Code Enforcement Board and Special Magistrate Orders 0 35 53 I Number of Liens Filed 0 51 51 Number of Nuisance Abatements Processed 41 90 137 I 3 Amount of Fines Waived(BCC, CEB,OSM) $0.00 $509,050.00 $516,300.00 i New Bankruptcy Filing Notifications 0 0 0 Number of Bankruptcy Documents Received 3 10 19 Number of Cases Affected by Bankruptcy 31 31 31 • Number of Requests for Property Payoff Requests 13 37 69 i Number of Requests for Property Lien Searches 175 676 1336 Number of open code cases included in Lien Search 11 32 97 Results I Number of Cases Open due to Lien Search 0 0 1 Number of Permits Issued: Garage Sale, Recreational 47 171 388 Vehicle Number of Citations processed from DAS, PU, PR,SO,& 61 288 591 CE Average Time from Complaint to Completion of Initial 2.5 2 2 Inspection Average Number of Code Cases Per Investigator 44 42 42 Open Cases by District Golden Gate-270 East Naples-170 Immokalee-239 Golden Gate Estates-199 North Naples-213 Total Open Cases-1091 For period of: 11/17-23/2014 Report by Case Type Animal-0 Accessory Use-1 Land Use-1 Noise--4 Nuisance Abatement-31 Occupational License-1 Parking Enforcement-0 Property Maintenance-12 Right of Way-9 Sign-1 Site Development-11 Snipe Sign-84 Temporary Land Use-0 Vehicle-11 Vehicle for Hire-0 Vegetation Removal-2 Total-168 Complaint Reported by: 1 Week 4 Week Since BCC policy 3/12/13 11/17-23/14 10/27/14-11/23/14 3 6 272 Elected Official - Anonymous accepted 0 1 61 Anonymous not accepted 0 5 765 pursuant to BCC policy Code Enforcement Department Monthly Report October 2014 October Highlights • Cases opened: 873 • Cases closed due to voluntary compliance: 323 • Property inspections: 2805 • Education patrol visits: 1089 Trends Cases Open per Month 1200 • 1000 - a c .. 000 7 $._ e a OW _ ti'Y 'r1 ti'F �ti 1~ .�l r�'Y {Y S'1 ti1 .�'L 1b y+, .ti9 ti'S ti3 SS tiS �b ti� .�3 y'3 '1' 1 is. �.► lA ,�P tiA 'sP 1A ,`6 4. F� a�' �yt +r Pd► / �` ad oc� i� ¢� �� fd e1° rc yi 4 Yo ob c�°' d� 114$ �. „'� tau Six o Code Inspections per Month — 3300 X 3000 io e N N 2100 -- 9 a _ ._ .. v q N ry N '+ n N � 11111 y n N N + N A 2000 pi - - - - - _ 1000 500 ♦'1' .y'6 11' 11 �M1 titi tit ♦ti :i~ 11 titi �ti ,q '�"' 1'. �A 1'i �'i y9/4.0:;." 1' ,' y'� 1p 1A YA tib 1A yA �* 1A ;5' �h I I I I I I I 9 Total Code Cases by FY 12000 10000 10573 8000 8319 6000 5839 4000 2000 8 73_ 0 FY12 FY13 FYI4 FY35 7000 lr 6391 6417 6000 5000 - 4713 156 Origin of Case 4000 •Code Investigator Initiated ■Complaint Initiated 3000 1928. 2000 1L26 1000 537 0 i FY12 FY13 FY14 FY15 Community Caretaking List Monthly Totals 1200 1000 soo G00 400 200 0 Oct 13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 0ct13 Nov-13 ! Dec-13 ' Jan 14 Feb-14 Mar-14 ; Apr-14 ■May-14 Jun-14 Jul14 Aug-14 Sep-14 Oct-14 Nov-14 41 Monthly Total 771 976 1045 1098 1048 989 i 927 ! 881 805 756 690 591 581 539 Community Caretaking List Properties Added and Removed 250 200 150 100 50 1 II L 11 IN 111 LI 11 L IL 0 Oct-13 Nov-13 Occ-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 •Removed Properties 7 3 51 58 71 73 50 105 63 86 110 16 46 •Added Properties 212 72 104 8 12 11 4 29 14 20 11 6 4