09/04/2014 Minutes MINUTES OF MEETING NT'
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT By
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, September 4, 2014 at 9:00 a.m. in the
Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida.
Present and constituting a quorum were:
Ronald Grant Vice Chairman(via telephone)
Dalton Drake Assistant Secretary
Edwin Ilubbard Assistant Secretary
John May Assistant Secretary
Also present were:
Cal Teague District Manager
David Wilkison District Engineer
Greg Urbancic District Counsel
The following is a summary of the minutes and actions taken at the September 4,
2014 Heritage Bay Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
On MOTION by Mr. Hubbard seconded by Mr. May with all
in favor Mr. Grant was authorized to participate in the meeting
via telephone.
SECOND ORDER OF BUSINESS Public Comments on Agenda Items
There were no comments from the public.
• Mr. Teague requested an Item 5B; Discussion of Field Management Services, be
added to the agenda and the Board concurred. -
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September 4, 2014 Heritage Bay CDD
THIRD ORDER OF BUSINESS Approval of the Minutes of the July
10, 2014 and August 11, 2014
Meetings
Mr. Teague stated each Board member received copies of the minutes of the
July 10,2014 and August 11,2014 meetings and requested any additions,corrections or
deletions.
There not being any,
On MOTION by Mr. May seconded by Mr. Hubbard with
all in favor the minutes of the July 10, 2014 and August 11,
2014 meetings were approved.
FOURTH ORDER OF BUSINESS Old Business
A. Rock Wall Repair Discussion
• Discussion ensued with regard to the bridge rock wall and Forge Engineering's
verbal reporting that the rock retaining wall is structural and part of the bridge
structure and road.
On MOTION by Mr. Hubbard seconded by Mr. May with
all in favor that repair and/or replacement of the rock
retaining wall at the main bridge on Heritage Bay
Boulevard is not the responsibility of the Heritage Bay
CDD based on Bridging Solutions analysis dated 4/21/14
which noted engineering defects; Ryan Golf letter dated
5/23/14 indicating work performed above the walls after
walls built; JTM letter dated 7/1/14 indicating what has
occurred during the ten year period after wall construction;
and, verbal response on initial findings of Forge
Engineering to the Master Association with letter to follow
was approved.
• District Counsel will send a letter to the Master Association reflecting this
motion.
B. Bond Refunding Update
• A draft of the letter to be sent to all Heritage Bay residents regarding the bond
refunding which includes a comparison of assessment rates for fiscal year 2015 vs
2014 was reviewed by the Board.
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September 4, 2014 Heritage Bay CDD
• The following was noted:
➢ List all supervisors as signers of the letter noting their affiliation;
resident,developer,etc.
> It is to be a one page letter including chart.
> The letter will be sent to the Master Association for distribution via
email blast.
C. 2014 Erosion Repair Program Update
• Lakebank restoration balance sheet was reviewed. It was agreed 10% will be
retained on the three remaining invoices.
D. Littoral Planting Update
• Mr. Hubbard presented an update on the littoral planting project commenting that
high waters have delayed the project.
E. Interconnect Cleaning Update
• Completion of the project is expected within the week.
FIFTH ORDER OF BUSINESS New Business
A. Website Discussion
• Development of the District website is in progress.
B. Discussion of Field Management Services
• An amendment to the District's agreement with Severn Trent for field
management services was discussed.
• It was requested the following items be included in the amendment:
➢ Monthly meetings with the Chairman be scheduled.
> Preparation of annual improvement plans with scope of work.
On MOTION by Mr. May seconded by Mr. Hubbard with all
in favor the amendment to the Severn Trent contract to provide
monthly field management services was approved as amended.
SIXTH ORDER OF BUSINESS Manager's Report
Mr. Teague addressed the following:
A. Approval of Financials,Check Register and Invoices
• The financials for the period ending July 31,2014 were reviewed.
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September 4, 2014 Heritage Bay CDD
On MOTION by Mr. May seconded by Mr. Hubbard with all
in favor the July 31, 2014 financials were accepted as
presented.
B. Follow Up
• It was reported copper sulfate is being used in the lakes.
• Additional information on lake chemical treatments to prevent algae such as
aluminum sulfate was requested.
SEVENTH ORDER OF BUSINESS Attorney's Report
Items were previously addressed.
EIGHTH ORDER OF BUSINESS Engineer's Report
Mr. Wilkison addressed the following:
• Lake 30 certification has been received from the Water Management District.
• He is in the process of obtaining information on a rust inhibitor and other options
for the culvert.
NINTH ORDER OF BUSINESS Supervisors' Requests and Audience
Comments
• Supervisor Hubbard commented that a response from Lennar on repair of Lake 26
is still pending.
TENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Hubbard seconded by Mr. May with all
in favor the meeting was adjourned at 9:55 a.m.
•• /
Calvin Te i_ •N41� .Gjecci'
Secretary cai V;c ¢ eC(r\a.t
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