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VB MSTU Minutes 10/02/2014 Va •dariiOt Bead' M.S.7.14. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 MINUTES OCTOBER 2,2014 CALL TO ORDER: by Vice Chair Sjostrom called the meeting at 2:00 PM. H. ATTENDANCE: Advisory Committee Charles Arthur—Chairman(Excused) William Sjostrom—Vice Chair,Michael Price, Mark Weber Bruce Forman(Excused) Staff Harry Sells,Project Manager Michelle Arnold,Director PTNE Others Robert Kindelan—Commercial Landscape Maintenance(CLM) Sue Flynn—JuriSolutions-Transcriptionist Roll was called and a quorum was established; three voting members were present. III. APPROVAL OF AGENDA: Mr. Price moved to approve the Agenda as modified. Item VII A delayed to November because two members were absent. Second by Mr. Weber. Carried 3-0. IV. APPROVAL OF MINUTES—MAY 1,2014: Mr. Weber moved to approve the Minutes of the May 1,2014 meeting as submitted. Second by Mr. Price. Carried 3-0. V. LANDSCAPE REPORT: A. ROBERT KINDELAN—COMMERCIAL LANDSCAPE MAINTENANCE General maintenance performed and special request from Harry Sells completed. B. PRUNING OF TREES AND HEDGES Hedge trimming, at Willet Avenue was not done well. Concerns were voiced on hedges being too high,expensive to maintain and obstructs vision from side streets. VI. PROJECT MANAGER'S REPORT—HARRY SELLS A. BUDGET REPORT Staff distributed and reviewed the Vanderbilt MSTU Fund 143 Budget Report for FYI5 the FY14 Year-end Budget Report. (See attached) Harry Sells noted the FY14 Year-end Budget Report reflects the Hole Montes commitment for the CEI Utility Conversion. B. GENERAL STATUS OF BURIAL PROJECT 1. HART'S ELECTRICAL AND THREE COMMERCIAL CONVERSIONS Staff distributed a proposal from Hart's Electrical Inc. dated June 23, 2014 for permits, labor and material to convert three commercial properties from aerial to underground. . The work has been completed. • 179 South Bay Drive Apartments-$8,200 • 218 South Bay Drive Apartments-$3,830 • 155 Vanderbilt Beach Road-$4,44.5 2. BENTLEY ELECTRIC Harry Sells reported Bentley Electric has finished converting all but three houses in Phase I1I. The remaining houses will be completed after the utilities are buried. A water softener was moved at 493 Bayside. 3. FPL INSTALLED FACILITIES AGREEMENT Staff distributed and reviewed the Applicant Installed Facilities Agreement for Underground Conversions WR#4188191 &4188163. The document describes the technical specifications for installation of FPL 4. JOINT TRENCH AGREEMENTS:COMCAST,SUMMIT,CENTURY LINK Harry Sells reported Legal Department is working on the UFCA/Joint Trench Agreement gas-.under review by tile-Legal Department_ VII. OLD BUSINESS A. BY-LAWS Moved to November Meeting. VIII. NEW BUSINESS A. NON REFUNDABLE ENGINEERING.DEPOSIT PHASE IV Staff distributed a copy of FPL payment coupon for Vanderbilt Beach Phase IV- WR5686943 in the amount of$7,782 for a Non Refundable Engineering Deposit for Phase IV. Mr.Price moved to advise the BCC to approve the FPL payment coupon for Vanderbilt Beach—Phase IV in the amount of$7,782. Second by Mr. Weber. Motion carried;3-0. B. RWA SURVEYING WO PHASE II, III, IV Staff provided Work Order/Purchase Order 13-6164-SU—Professional Services, Engineers and Architects Contract expiration date March 8, 2019, Mr. Sjostrom moved to accept RWA's quote for$49,449 for Surveying Services for Phase II,III and TV. Second by Mr.Weber. Motion carried; 3-0. C. EXCAVATION BID AWARD Staff distributed and reviewed an Executive Summary for the recommendation to an award invitation to Bid#14-6320—Vanderbilt Beach MSTU Utilities Underground Conversion Phase II and III, Excavation, Boring, conduit Installation and Concrete Pad Replacement to Danella Utility Company in the amount of$2,637,081. A Bid 2 Tabulation report from the Finance Department was also distributed and reviewed. (See attached) Mr. Price moved to recommend the BCC award the low bid and alternate items received from Danella Utility Company. Second by Mr.Weber. Motion carried; 3-0. D. FPL UFCA The FPL UFCA final signed agreement was presented by Harry Sells. The current agreement allows for payment of material as received and eliminates the requirement for a separate escrow agreement. The total payment for phase II and III is$830,000. IX. MEMBER COMMENT Mr. Sjostrom requested Staff provide an Estimate of Costs for Phase II and III. He asked questions regarding the schedule. Harry Sells estimated the BCC would award the bid on October 28. It will take a month to mobilize. The contract will take 1 year,with special scheduling during Season. Plans are to do Vanderbilt Drive and finger streets first. The high traffic areas will be done during the months of April and May. Mr.Weber asked if there were any plans to repair sidewalks. Staff responded funds are not available at this time. X. PUBLIC COMMENT James Devore,a resident of Manatee Resort thanked the Advisory Committee and Staff members for a great job on Phase I on Gulf Shore Drive. Doug Fee,a long-time resident of Naples asked many related questions regarding the burial of power lines,scheduling,removal of light poles,etc. Staff addressed all questions. XI. Mr. Weber moved to adjourn meeting. Second by Mr.Price. Motion carried; 3-0. Meeting Adjourned at 3:15 p.m. NEXT MEETING DATE: NOVEMBER 6,2014 "CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH 625 1117 AVENUE,NAPLES,FLORIDA VANDERBILT BEACH MSTU ADVISORY COMMITTEE CHARLES ARTHUR,C: • IAN The minutes approved by the Board/Committee on fv, t, 2014, "as submitted" [ ,,k!