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09/19/2014 Minutes MINUTES OF MEETING -- PORT OF THE ISLANDS By COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, September 19, 2014 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples,Florida. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Robert Edge Field Manager Ed Metz Severn Trent Services Operations Jean Kungle POI Realty Tom Mack Resident Denise Walters Resident The following is a summary of the discussions and actions taken at the September 19, 2014 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order; Supervisors and staff introduced themselves. Monday, 10/6/14 September 19,2014 Port of the Islands CID SECOND ORDER OF BUSINESS Approval of Minutes A. August 15,2014 Meeting B. August 26,2014 Continued Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of August 15,2014 meeting and the August 26, 2014 continued meeting, and requested any additions, corrections or deletions. There not being any, On MOTION by Mr. Davis seconded by Mr. Bissell with all in favor,the Minutes of the August 14,2014 Meeting and the Minutes of the August 26,20014 Continued Meeting were approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items Hearing no comments from the public,the next item followed. FOURTH ORDER OF BUSINESS Public Hearing for Rulemaking A. Public Hearing Adopting a Rule to Establish a Utility Rate Increase On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor,the Public Hearing to consider adoption of a rule to establish a utility rate increase was opened at 10:01 a.m. Hearing no comments from the public, On MOTION by Mr. Davis seconded by Mr. Lambert with all in favor,the Public Hearing to consider adoption of a rule to establish a utility rate increase was closed at 10:03 a.m. B. Consideration of Resolution 2014-11 Adopting the Rule Mr. Teague presented Resolution 2014-11 for adoption; a copy of which will be entered into the official record. • This Resolution establishes the utility rate and deposit for non-owner occupied dwellings to increase from$50 to $150. 2 Monday,10/6/14 September 19,2014 Port of the Islands CID • This is a new Resolution number and the last one was rescinded. There being no further discussion, On MOTION by Mr. Lambert seconded by Mr. Davis with all in favor, Resolution 2014-11 Adopting a Rule to Establish a Utility Rate Increase was adopted. FIFTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mrs. Dillon presented the monthly walk-through report; a copy of which will be entered into the official record. • Mr. Soto is going to check on the charge of$47 for batteries. • It is the CID's responsibility to maintain the area to be bush hogged. • The trees damaged by the driver will be replaced. B. Discussion of Landscape Maintenance Contract • Mr. Edge will work on the contract. • A proposal was sent to Allegro. • This will be discussed next month. NINTH ORDER OF BUSINESS Attorney's Report A. Update on North Hotel Foreclosure Proceedings • Mr. Motwani's death should have no implications on the current litigation. • The judgment of foreclosure was entered against the property a few months ago. • Mr. Cox gave an overview of the foreclosure proceedings. • There are no outstanding assessments against the dormitory parcel at this point. SIXTH ORDER OF BUSINESS New Business • The drainage on the median was discussed. ➢ Plans are 90%complete and should be finalized around Thanksgiving. ➢ The contractor is developing a new grading plan to provide for better drainage. 3 Monday, 10/6/14 September 19,2014 Port of the Islands CID ➢ Mr. Edge and Mr. Soto should be available to speak to the contractor. SEVENTH ORDER OF BUSINESS District Manager's Report A. Approval of the August 31,2014 Financial Statements and Check Register Mr. Teague presented the August 31, 2014 Financial Statements and Check Register for acceptance;copies of which will be entered into the official record. There being no comments or questions, On MOTION by Mr.Ziko seconded by Mr.Davis with all in favor, acceptance of the August 31,2014 Financial Statements and Check Register was approved. B. Discussion of Follow-Up Items There being no issues for discussion,the next order of business followed. EIGHTH ORDER OF BUSINESS Field Manager's Report A. Discussion of September 2014 Field Manager's Report Mr. Edge presented the September 2014 Field Manager's Report for discussion; a copy of which will be entered into the official record. • Staff is not certain what caused the water main breaks. • Residents had low water pressure this morning, but it built back up slowly. Mr. Edge will report back on this issue. • Mr. Edge discussed the Power Monitor Log which was included with his Report. ➢ Mr. Benson provided an explanation of the report. • Power lines went down on the road to the well field. The generator turned on. It may have been caused by a storm. • Mr. Edge presented a list of responsibilities for his staff; a copy of which will be entered into the official record. Mr. Edge will make a presentation next month. • Mr. Benson and Mr. Edge will work on the permit requirements and report back at the next meeting. 4 Monday, 10/6/14 September 19,2014 Port of the Islands CID • The signs on Stella Maris were installed at the height as required by DOT standards. • Mr. Edge will ensure all outstanding invoices are paid before the next Fiscal Year begins. NINTH ORDER OF BUSINESS Attorney's Report(Continued) A. Update on North Hotel Foreclosure Proceedings(Continued) • Mrs. Motwani is trying to avoid paying the fines. • There should be no delays in proceeding longer than one month. • Mr. Cox discussed options in detail. • Mr. Holecek's property is not involved. • Mr.Cox does not believe the hotel meets the requirements for condemnation at this point. • Mr. Cox will send a memorandum to the Board in a few days regarding how to proceed to be decided upon at the next meeting. • The CID will be in a better financial position in November. B. Use of Construction Fund • Mr. Cox has not heard from the Trustee yet. He will follow up with a letter to the Bond Trustee,and copy Bond Counsel. C. Update on Collection of Unpaid Assessments • Mr. Cox will proceed with the direct billing of the assessments. TENTH ORDER OF BUSINESS Engineer's Report Mr. Benson presented the Water Summary Report for the Board's information; a copy of which will be entered into the official record. ELEVENTH ORDER OF BUSINESS Supervisors' Requests • Mr. Bissell had questions regarding a potential purchase of a property in Orchid Cove which were relative to the HOA. TWELFHT ORDER OF BUSINESS Public Comment Period • Ms. Kungle commented on ERCs. 5 Monday, 10/6/14 September 19,2014 Port of the Islands CID THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Bissell seconded by Mr. Lambert with all in favor,the meeting was adjourned at approximately 11:33 a.m. Calvin Teagu- Norine Dillon Secretary Chairperson 6 Monday, 10/6/14