Radio Road East MSTU Minutes 08/13/2014 Rad& Road Saar
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MEETING MINUTES By
AUGUST 13, 2014
I. Call to Order
Ms. Chapin called the meeting to order at 10:00am. Roll call was taken and a quorum was
established. 4,
II. Attendance
Members: Chairman Dale Johnson (Excused), Sue Chapin, Thomas Depouw, Renato
Fernandez (Excused), Janice Bundy.
County: Darryl Richard—Project Manager;Roger Dick—Irrigation Project Manager;Pam
Lulich—Landscape Operations Manager.
Others: Dayna Fendrick— Urban Green Studio, Albert Bennarock-Affordable
Landscaping Service and Design; David Durrell—Juristaff
III. Approval of Agenda
Mr. Depouw moved to approve the Agenda. Second by Ms. Bundy. Carried unanimously 3- 0.
IV. Approval of Minutes: June 11,2014
Mr. Depouw moved to approve the minutes of the June 11, 2014 meeting as presented. Second
by Ms. Bundy. Carried unanimously 3-0.
V. Transportation Services Report
A. Budget Report—Darryl Richard
Mr.Richard provided the document"Radio Road East MSTU Fund 166—August 13, 2014"
for information purposes and provided an overview on the financial status of the Fund. He
noted there is currently$32,476.31 of unencumbered funds for FY14.
B. Project Manager Report—Darryl Richard
Mr.Richard provided Estimate#2015212 dated 8/12/2014 from Affordable Landscaping
Service and Design,LLC. in the amount of$3,552 for planting of Bromeliads. He noted the
work has already been approved by the Committee.
Irrigation System—Roger Dick and Pam Lulich
Staff reported they are undertaking measures to repair the irrigation system's communication
controls which are malfunctioning due to a lightning strike.
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Additionally, a study is being undertaken by consultants to compare the system with similar
systems installed in other municipalities to determine if issues arising in Collier County are
common in nature to the system or isolated to the County.
C. Landscape Architect Report—Dayna Fendrick
Dayna Fendrick, Urban Green Studio submitted the "Landscape Architects Field Report—
Field Report No. 9"for review. She provided an overview of the report with the following
items highlighted during the Committee Member/Staff discussions:
• The weekly maintenance schedule is helping improve the appearance of the area and
consideration should be given to continuing the activity throughout FY15.
• The planting of the bromeliads in the tips of the medians has been discontinued until
October due to concern over the sun tolerance of some of the varieties chosen.
Additionally, it is more advantageous to plant them in the fall months.
• Area residents are expressing concern over the inconsistent appearance of the medians
(how some areas are "flourishing,"while others are not). The following was noted:
0 Some areas have a lower height species of plants to conform to vehicle sight
line requirements.
0 The Committee is addressing issues on an ongoing basis including determining
the most appropriate plants for the locations of the medians and it will take time
for the plants to become "established."
0 It may be beneficial to place signage in the various medians notifying the public
on the characteristics of the some areas (i.e. wildflower area, etc.).
—4 Any distressed or dead plants (including those intended to be replaced in the
fall) should be removed as soon as possible so they do not attract unwarranted
attention to passers by.
0 The medians are a"test area" for the County to determine if these types of
designs result in reduced irrigation and maintenance demands/costs while
providing an acceptable level of aesthetic quality. It may be beneficial to begin
assessing the costs of maintenance vs. other medians with alternate treatments
(sod, non-xeriscape palettes, etc.) to determine if the design is meeting the
intended goals.
• "Structural Pruning" is not included in the maintenance contract and will need to be
addressed as soon as possible.
The Committee requested Staff to:
1. Ensure the Committee reviews the species of Bromeliad to be planted in the tips of the
medians prior to their installation in the fall.
2. Indentify the costs and timing for the scope of work required for "Structural Pruning"
and report back to the Committee.
D. Landscape Maintenance Report—Affordable Landscaping Service
Mr. Bennarock reported:
• Trimming of the Silver Buttonwoods will be undertaken in the very near future.
• Fertilizing continues when necessary.
• He is developing a plan for pre-emergent weed control applications.
• He agrees, the weekly maintenance is providing benefit and the activity should continue
in order for the areas to improve in appearance.
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The Committee requested Staff to determine the feasibility of establishing a weekly
maintenance schedule for the medians in FY15.
VI. Old Business
A. Update on Replacement of Beach Dune Sunflowers
See item V.C.
B. Update on Grant Applications
Ms. Chapin reported the application requesting funds to assist landscaping median#40 was
completed, however has not yet been submitted as other issues pertinent to the application may
be more beneficial.
Mr. Richard reported during discussions with the Office of Management and Budget on
means available to finance the work(approximately $65k) it was noted it may be beneficial to
incorporate the timing of the project into the landscaping to be completed on Davis Blvd. in
FYI6/17. The reasons identified were:
• The plant palettes for both projects could be developed to provide a smooth visual
transition from one area to the other(as opposed to 2 separately distinct design
templates).
• The MSTU should be in a better financial position to fund the expenditure in FY16/17
• At this point in time, it is more prudent to focus expenditures on the medians currently
landscaped to ensure they are at the greatest visual quality feasible.
• The Grant has a greater chance of being approved if the work is "incorporated"with a
State Road project as opposed to a stand alone County project.
It was noted the Grant Application is substantially complete it would only require minor
amendments should it be submitted in the future.
Mr. Depouw moved to table submittal of the Grant Application until FY16/17. Second by
Ms. Bundy. Carried unanimously 3—0.
C. Bylaws
Mr. Richard submitted the "Radio Road East of Santa Barbara Boulevard to Davis Boulevard
Municipal Service Taxing District (MSTU)Advisory Committee"bylaws for consideration.
The Committee decided to table the item to the next meeting when more members are
present.
VII. New Business
None
VIII. Committee Comments
None
IX. Public Comments
None
X. Next Meeting
October 8,2014—10:00 AM-Plantation Club House, 7773 Tara Court,Naples, FL 34104
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There being no further business to come before the Committee, the meeting was adjourned by
the Chair at 11:45 A.M.
RADIO ROAD EAST MSTU ADVISORY COMMITTEE
J
41/v
ale Johnson, Chairma I
The Minutes were approved by the Committee on / 0/ `' 1 I , as presented
or as amended
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