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08/15/2014 Agenda lT 1 `' %Ciz+ • Port of the Islands Community Improvement District By Aid Board of Supervisors Norine Dillon,Chairperson Calvin Teague,District Manager Theodor Bissell,Vice Chairman Daniel Cox,District Counsel Richard Ziko,Assistant Secretary Ronald Benson,District Engineer Dale Lambert, Assistant Secretary Joel Anthony(Tony)Davis, Assistant Secretary Regular Meeting Agenda Friday,August 15,2014—10:00 a.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the July 18,2014 Meeting 3. Public Comment on Agenda Items 4. Public Hearing to Adopt the Budget for Fiscal Year 2015 A. Consideration of Resolution 2014-7 Adopting the Budget for Fiscal Year 2015 B. Consideration of Resolution 2014-8 Levying Assessments for Fiscal Year 2015 5. Old Business A. Review of Landscape Maintenance Performance B. Discussion of Landscape Maintenance Contract C. Update on Newport Road Traffic Control Project 6. New Business 7. District Manager's Report A. Approval of the July 31, 2014 Financial Statements and Check Register B. Consideration of Fiscal Year 2015 Meeting Schedule C. Discussion of 2014 Rate Increase Correction D. Discussion of Follow-Up Items 8. Field Manager's Report A. Discussion of August 2014 Field Manager's Report 9. Attorney's Report A. Update on North Hotel Foreclosure Proceedings B. Use of Construction Fund C. Direct Billing of Some Assessments 10. Engineer's Report 11. Supervisors' Requests 12. Public Comment Period • 13. Adjournment The next meeting is scheduled for Friday,September 19,2014,at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakcs Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.com/ 239-430-0806 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News - -- ----- ----- - ----- --- - ---+ - --- PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59729559 NOTICE OF MEETINGSPO State of Florida NOTICE OF MEETI NG � ��itE �� 1�� County of Collier , h 1 X ,` ��' rit e ,Before the undersigned autho appeared Robin Calabrese, who on oath tx„w t a a c wa,,, she serves as the Advertising Director,' o�a :=.li r� I r .t r�ea�.^ r oar tla t a�� 4 Ord t rfi Naples Daily News, a daily newspaper pt„ , .s, , t a , , � Naples, in Collier County, Florida: t1 , �� i .. - i:,�rf attached copy of advertising was public' , • sue ,, fi 1 ;�i , y newspaper on dates listed. P;,' ,1 F z� tpw- �` ' a$ , , Affiant further says that the said N� 1r 1� r I;. a News i s a newspaper published at Naples '"� � � . , Collier County, Florida, and that the _, 4 ry newspaper has heretofore been continuoi.w -a , r�o�pns � ..� 1 ,, �R published in said Collier County, Flora,Pk,7 ,, F m u, day and has been entered as second cla= ex F' £ $ t � ± matter at the post office in Nap les, lr° ',` " } ! � ' oi.i a I a ,,vra P r4 no r�S Collier County, Florida, for a period ci`i"►�7_, Y �,” �' �0a ti next preceding the first publication oft r .l ��lt� r „ attached copy of advertisement; and aff ,' t 4) .,Y `- ;: ° �` "*...7 .. a Jer a ay4at pn krn®t thror 9'. @ ed further says that he has neither paid rl� r �i at prdc#gJrn �3'sld4.0 �aS' fq rc a ��4jgt7rrE of ��,pfgCOedings isa e'do u ogs�gra promised any person, firm or corpora tic N ah t geba ,x R {, discount, rebate, commission or refund,,f,1,,� r„ ,�, ,,f,, oaiv e tj ,,,44 . purpose of securing this advertisement Ir r a`",at- ��.=':i4iM , -; _�At �A {r > r• •No. Oo �o publication in the said newspaper. PUBLISHED ON. 10/04 AD SPACE: 66 LINE FILED ON: 10/04/13 + r r Signature of Affiant , .p/ /„ Sworn to and Subscribed b fore a hi.. day of a 204J Personally known by me �� .,. 1 i Llti_____ ..-.m-.---�---- "-y,, CAROL PULNORA ,..I': MY COMMISSION#EE 851758 a._�.:�> EXPIRES:November 28,2014 •'•• e,,ndedmrURaurcdnsurencongo4 Swade, Janice From: Naples Daily News <naplesnews @clicknbuy.com> Sent: Monday,July 21,2014 11:07 PM To: Swade,Janice Subject: Thank you for placing your classified advertisement. Ad# 2029740 Thank you for placing your classified advertisement. The following represents the current text of your advertisement: PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT NOTICE OF PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE FISCAL YEAR 2015 PROPOSED FINAL BUDGET;TO CONSIDER THE IMPOSITION OF MAINTENANCE AND OPERATION SPECIAL ASSESSMENTS; ADOPTION OF AN ASSESSMENT ROLL;AND PROVIDING FOR THE LEVY,COLLECTION AND ENFORCEMENT OF THE SAME The Board of Supervisors of the Port of the Islands Community Improvement District will hold a Public Hearing on Friday, August 15,2014 at 10:00 a.m. at the Orchid Cove Clubhouse, located at 25005 Peacock Lane;Naples, Florida 34114. The purpose of this Hearing is to receive public comment and objections on the Fiscal Year 2015 Proposed Final Budget;to consider the adoption of an Assessment Roll; the imposition of special assessments to fund the Proposed Budget upon the lands located within the District;and to provide for the levy, collection and enforcement of the non-ad valorem assessments. The Public Hearing is being conducted pursuant to Chapters 190 and 197, Florida Statutes. The District may also fund various facilities through the collection of certain rates, fees and charges which are identified within the budget. A copy of the Proposed Final Budget, Preliminary Assessment Roll and/or the agenda for the Hearing may be obtained at the Offices of the District Management Company, Severn Trent Services, located at 5911 Country Lakes Drive,Fort Myers,Florida 33905,or by contacting the District Manager's office at(239) 245-7118 during normal business hours. In accordance with Section 189.418, Florida Statutes,the Proposed Budget will be posted on the District's website(httpJ/poicid.com/)at least two days before the Budget Public Hearing date. The Board will also consider any other business which may properly come before it. The Public Hearing is open to the public and will be conducted in accordance with the provisions of Florida Law for Community Improvement Districts. The Public Hearing may be continued to a date,time and location to be specified on the record at the Hearing. There may be occasions when one or more Supervisors will participate via telephone. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations at this Public Hearing because of a disability or physical impairment should contact the District Manager, Mr. Calvin Teague at(239)245-7118. If you are hearing or speech impaired,please contact the Florida Relay Service at(800) 955-8770 for aid in contacting the District Office at least two(2)days prior to the date of the Public Hearing. Each person who decides to appeal any decision made by the Board with respect to any matter considered at the Public Hearing is advised the person will need a record of the proceedings and accordingly,the person may need to ensure a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Calvin Teague District Manager July 22 & 29,2014 No. 2029740 You also have the exciting option to enhance your online advertisement with extended text,photos and even multimedia! Enhancing your classified advertisement will give you increased exposure to thousands of online PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2015 Version 5-Modified Tentative Budget: (Printed 8/4/14 at 4pm) Prepared by: SEVERN TRENT SERVICES PORT OF THE ISLANDS Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1-2 Budget Narrative 3-5 Exhibit A-Allocation of Fund Balances 6 Water and Sewer Fund Summary of Revenues,Expenditures and Changes in Fund Balances 7-8 Budget Narrative 9-12 Amortization Schedule 13 SUPPORTING BUDGET SCHEDULES 2014-2015 Non-Ad Valorem Assessment Summary 14 CIP Schedule 15 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2015 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUL-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 5,018 $ 3,324 $ 2,090 $ 1,840 $ 368 $ 2,208 $ 2,153 Net Incr(Decr)In FMV-Invest 3,456 1,580 539 - 539 - Interest-Tax Collector 34 32 - - - - Special Assmnts-Tax Collector 402,231 402,232 435,400 327,740 107,660 435,400 430,597 Special Assmnts-Discounts (11,204) (8,552) (17,416) (8,739) - (8,739) (17,224) Other Miscellaneous Revenues - 1,575 - 1,162 - 1,162 - TOTAL REVENUES 399,535 400,191 420,074 322,542 108,028 430,570 415,526 EXPENDITURES Administrative P/R-Board of Supervisors 6,200 6,800 7,000 5,000 2,000 7,000 7,000 FICA Taxes 474 520 536 383 153 536 536 ProfServ-Engineering 22,923 18,450 26,000 14,914 2,983 17,897 26,000 PrefSery-Legal Services 38,472 28,245 12,500 12,749 2,550 15,299 14,000 ProfServ-Mgmt Consulting Sery 27,539 28,365 29,216 24,347 4,869 29,216 30,092 ProfSery-Property Appraiser 6,531 8,531 6,531 6,531 - 6,531 6,459 ProfServ-Special Assessment 8,974 9243 9,520 9,520 - 9,520 9,806 Auditing Services 3,500 3,500 3,750 3,500 - 3,500 3,500 Communication-Telephone 36 14 100 - - - - Postage and Freight 1,071 1,030 1,200 677 135 812 1,200 Rental•Meeting Room 325 300 350 250 100 350 350 Insurance-General Liability 7,690 8,103 9,028 7,989 7,989 8,787 Printing and Binding 1,239 1,006 1,300 714 286 1,000 1,300 Legal Advertising 831 223 1,000 1,278 250 1,528 1,000 Miscellaneous Services 890 543 1,380 351 70 421 1,380 Misc-Assessmnt Collection Cost 4,816 4,880 8,708 6,380 2,328 8,708 8,612 Misc-Web Hosting 119 969 1,000 828 172 1,000 1,000 Office Supplies 261 186 500 132 26 158 500 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 132,066 119,063 119,794 95,718 15,922 111,640 121,696 Field Contracts-Mgmt Services 98,536 97,123 100,000 83,333 16,667 100,000 100,000 Contracts-Landscape 83,115 85,727 82,830 69,025 13,806 82,831 82,830 Electricity-Streetlighting 16,615 18,154 19,000 12,633 2,574 15,207 19,000 Utility-Irrigation 12,670 13,060 12,600 13,488 2,698 16,186 17,000 R&M-Renewal and Replacement 12,325 12,714 30,849 28,094 5,619 33,713 70,000 R&M-Irrigation - - 1 - - - - R&M-Roads&Alleyways - - 4,000 1,700 2,300 4,000 4,000 R&M-Signage - - 1,000 - 1,000 1,000 1,000 Capital Outlay - - 50,000 - 50,000 50,000 - Total Field 223,261 226,778 300,280 208,273 94,663 302,936 293,830 TOTAL EXPENDITURES 355,327 345,841 420,074 303,991 110,586 414,577 415,526 Annual Operating Budget Fiscal Year 2015 1 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUL-2014 SEP-2014 FY 2014 FY 2015 Excess(deficiency)of revenues Over(under)expenditures 44,208 54,350 - 18,551 (2,557) 15,994 - OTHER FINANCING SOURCES(USES) Operating Transfers-Out - - (3681000) (368,000) (368,000) - Contribution to(Use of)Fund Balance - - (368,000) - - - - TOTAL OTHER SOURCES(USES) - - (736,000) (368,000) - (368,000) - Net change in fund balance 44,208 54,350 (368,000) (349.449) (2,557) (352,006) - FUND BALANCE,BEGINNING 1,162,147 1,206,355 1,260,705 1,260,705 - 1,260,705 908,699 FUND BALANCE,ENDING $1,206,355 $1,260,705 $ 892,705 $ 911,256 $ (2,557) $ 908,699 $ 908,699 Annual Operating Budget Fiscal Year 2015 2 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.85%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested,review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water& Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e.,attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the Water&Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services,Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment,postage,and programming. The budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Annual Operating Budget Fiscal Year 2015 3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2015 budget includes an estimated 10% increase of the actual FY 2014 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing,computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating Budget Fiscal Year 2015 4 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830/year). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Marts Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for Irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various costs incurred as needed including but not limited to the entrance,monuments,lighting and lake mgmt. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Annual Operating Budget Fiscal Year 2015 5 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 $ 908,699 Net Change in Fund Balance-Fiscal Year 2015 - Reserves-Fiscal Year 2015 Additions - Total Funds Available(Estimated)-9/30/2014 908,699 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 103,881 ttt Subtotal 103,881 Total Allocation of Available Funds 103,881 Total Unassigned(undesignated)Cash $ 804,817 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2015 6 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUL-2014 SEP-2014 FY 2014 FY 2015 OPERATING REVENUES Interest-Investments $ 2,686 $ 337 $ 578 $ 288 $ 58 $ 346 $ 285 Water Revenue 41,089 41,561 45,000 40,638 8,128 48,766 53,700 Sewer Revenue 62,574 64,573 70,000 61,510 12,302 73,812 81,200 Irrigation Fees 82,528 91,707 100,000 83,972 16,794 100,766 110,900 • Meter Fees 2,500 - - 2,500 - 2,500 - Net Incr(Decr)In FMV-Invest 6,435 2,942 - 1,004 - 1,004 - Special Assmnts-Tax Collector 1,048,559 1,048,562 1,135,025 854,372 280,654 1,135,026 1,139,500 Special Assmnts-Discounts (29,206) (22,294) (45,401) (22,782) - (22,782) (45,580) Disposition of Fixed Assets (105,502) - - - - - - Other Miscellaneous Revenues 5,045 6,895 - 9,984 - 9,984 - TOTAL OPERATING REVENUES 1,116,708 1,234,283 1,305,202 1,031,486 317,936 1,349,422 1,340,005 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,200 6,800 7,000 5,000 2,000 7,000 7,000 FICA Taxes 474 520 536 383 153 536 536 ProfServ-Engineering 22,923 18,450 26,000 14,914 2,983 17,897 26.000 ProfServ-Legal Services 38,472 28,245 12,500 12,749 2,550 15,299 14,000 ProtServ-Mgmt Consulting Sery 27,652 28,482 29,336 24,447 4,889 29,336 30,216 ProfServ-Property Appraiser 17,025 17,025 17,025 17,025 - 17,025 17,093 Prof Serv-Special Assessment 7,655 7,885 8,122 8,122 - 8,122 8,366 ProfServ-Utility Billing 9,053 - - - - - - Auditing Services 3,500 3,500 3,750 3,500 - 3,500 3,500 Communication-Telephone 36 14 100 - - . - Postage and Freight 696 786 1,200 802 160 962 1200 Rental-Meeting Room 325 300 350 250 100 350 350 Insurance-General Liability 7,690 7,577 9,028 7,989 - 7,989 8,787 Printing and Binding 930 754 1,300 714 286 1,000 1,300 Legal Advertising 670 162 1,000 1,278 250 1,528 1,000 Miscellaneous Services 2,265 2,467 2,600 1,187 237 1,424 2,600 Misc-Assessmnt Collection Cost 12,660 12,670 22,701 16,632 6,069 22,701 22,790 Office Supplies 305 214 503 132 26 158 500 Depreciation Expense 321,266 491,203 - - - - - Total Personnel and Admin 479,797 627,054 143,048 115,124 19,703 134,827 145,237 Water-Sewer Comb Services Contracts-Mgmt Services 299,592 302,932 309,533 257,944 51,589 309,533 309,533 Contracts-Other Services 1,750 1,750 1,750 1,750 - 1,750 - Contracts-Generator Maintenance . - - - - - 1,750 Communication-Teleph-Field 4,033 4,595 4,512 3,779 636 4,415 4,512 Utility -General 81,516 80,034 83,000 70,085 13,765 83,850 87,000 R&M-Irrigation 38,517 9,845 20,500 29,155 5,831 34,986 35,000 R&M-Water Plant 45,712 47,699 14,000 43,597 8,719 52,316 20,000 Annual Operating Budget Fiscal Year 2015 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUL-2014 SEP•2014 FY 2014 FY 2015 R&M-Waste Water Plant 82,093 26,338 45,000 23,729 4,746 28,475 15,000 Misc-Bad Debt 2,079 1,267 - 99 - 99 - Misc-Licenses&Permits 5,375 4,375 4,500 7,375 - 7,375 7,375 Cap Outlay-Water Plant - 4,000 87,149 4,000 91,149 Cap Outlay-Waste Water Plant - - 20,000 - 20,000 20,000 50,796 Total Water-Sewer Comb Srvcs. 560,667 478,835 506,795 524,662 109,286 633,948 530,966 Debt Service Principal Debt Retirement - - 514,758 514,758 - 514,758 532,827 Interest Expense 174,899 150,783 140,601 82,017 58,584 140,601 122,533 Total Debt Service 174,899 150,783 655,359 596,775 58,584 655,359 655,360 TOTAL OPERATING EXPENSES 1,215,363 1,256,672 1,305,202 1,236,561 187,574 1,424,135 1,331,562 Operating income(loss) (98,655) (22,389) - (205,075) 130,362 (74,713) 8,443 OTHER FINANCING SOURCES(USES) Interlund Transfer-In - - 368,000 368,000 - 368,000 - Contribution to(Use ot)Fund Balance - - - - - - - TOTAL OTHER SOURCES(USES) - - 368,000 368,000 - 368,000 - Change in net assets (98,655) (22,389) 368,000 162,925 130,362 293,287 8,443 TOTAL NET ASSETS,BEGINNING 7,647,201 7,548,546 7,494,536 7,494,536 - 7,494,536 7,787,823 TOTAL NET ASSETS,ENDING $7,548,546 $7,494,536 $7,862,536 >$7,657,461 $130,362 $7,787,823 $7,796,266 Annual Operating Budget Fiscal Year 2015 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns Interest income on their operational accounts. Water Revenue Rates are based on prior year's water consumption,anticipated use and a modest board approved rate increase based on the consumers price index. Sewer Revenue Rates are based on prior year's water consumption,anticipated use and a modest board approved rate increase based on the consumers price index. Irrigation Fees Rates are based on prior year's irrigation water consumption,anticipated use and a modest board approved rate increase based on the consumer's price index. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year Is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices,and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e.,attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services,Inc. Annual Operating Budget Fiscal Year 2015 9 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2015 budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages,vendor checks and other correspondence.The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2015 budget includes an estimated 10%increase of the actual FY 2014 premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Annual Operating Budget Fiscal Year 2015 10 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Generator Maintenance Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Marts Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Plant Repair and maintenance costs associated with the water plant. R&M—Waste Water Plant Repair and maintenance costs associated with the waste water plant. Miscellaneous-Licenses&Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Annual Operating Budget Fiscal Year 2015 11 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field(continued) Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww-23$30,796 SCADA AND CONTROL PANEL • Ww-24$20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating Budget Fiscal Year 2015 12 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Service 11/1/2014 $61,266.55 $61,266.55 5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 6570,687.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $3,490.971.66 $441,188.02 $3.932,157.88 33,932,157.88 Annual Operating Budget Fiscal Year 2015 13 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2015 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District , Non-Ad Valorem Assessment Roll FY 2014-2015 Product MaInt.ERC MaintERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 395 Allocation f $1,128 Product $417 $711 Hotel Room 1.00 $395 0.60 $250 $427 $1,073 Condo Unit 1.00 $395 0.80 $334 $569 $1,298 Single Family 1.00 $395 1.00 $417 $711 $1,524 Comparison FY 2014 to FY 2015 Product Total Total Increase % Type FY 2015 FY 2014 (Decrease) Change Hotel Room $1,073 $1,074 ($2) 0% Condo Unit $1,298 $1,299 ($1) 0% Single Family $1,524 $1,524 $0 0% Annual Operating Budget Fiscal Year 2015 14 PORT OF THE ISLANDS Community Improvement District Al!Funds Capital Improvement Program-Status Report Updated thru 7/31/14 ROADS PROGRAM PROJEC f PAID NO FY 2014 PAID IN FY PROJECT PROJECT NAME OR DESCRIPTION ESTIMATE lr1 2014,=I INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 STATUS DATE'' R 3 t$StIMME Q 9141.00 000) r r' ti r25'Q01J $ 5 •0 0 $ st l ir4 u°k f1,00: d EtZi tee rOQOi)Rgad from O41 Pnr(ing a 4' 25 A iRE fi, x n 8a f o k �d' k r t� $ t" at T* ToielRcerda P inrum s 50 000 '°. 4}Z' Agi. 4* # v. +!'1 on 5 +0!a Total General Fund $ 50,000 $ $ $ _ $ - $ - $ IRRIGATION PROGRAM 1-9 VFD for 75hp pump $ - $ - $ - $ - $ - $ - $ - ST tabled Total Irrigation Program $ - $ - $ - $ - $ - $ - $ - WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25,200 $ 25,200 $ 4,409,326 $ - $ $ - $ - HM Project W-14B Inspection or New Water Treatment Plant $ - $ - $ 440,894 $ - $ - $ - $ - HM Project New water meter replacement program to Include backflow prevention (Replace+/-20%oar year W-15 fur 4 years) $ 61,949 $ 81,949 $ 257,514 $ - $ - $ - $ - ST project W-19 Video surveillance and monitoring $ - $ - $ - $ - $ 10,000 $ - $ - ST project W-20 Spare parts $ - $ - $ - $ - $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ 4,000 $ - $ 3,090 $ - $ - $ $ - ST project Total Water Program 9 91,149 $ 87,149 $ 5,110,823 $ - $ 10,000 $ - $ - WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ - $ - $ 77,137 5 30,796 $ 30,796 $ 30,796 $ - w/W W-26 WW-24 MBR Membranes $ 20,000 $ - $ - $ 20,000 $ 20,000 $ $ -SST Total Wastewater Program $ 20,000 $ - $ 77,137 5 50,796 $ 50,796 $ 30,796 $ - Total Water/Sewer Fund($ 111,149 f$ 87,149 f$ 5,187,961 f$ 50,796 1$ 60,796 1$ 30,796 I$ NOTE t't:The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014. NOTE(2): The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE 131: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Annual Operating Budget 15 Fiscal Year 2015 RESOLUTION 2014-7 A RESOLUTION OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT RELATING TO THE ANNUAL APPROPRIATIONS OF THE DISTRICT AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; AND REFERENCING THE MAINTENANCE AND BENEFIT SPECIAL ASSESSMENTS TO BE LEVIED BY THE DISTRICT FOR SAID FISCAL YEAR WHEREAS, the District Manager has, prior to the fifteenth (15th) day in June 2014, submitted to the Board of Supervisors (the "Board") a Proposed Budget for the next ensuing budget year along with an explanatory and complete financial plan for each fund of the District, pursuant to the provisions of Section 190.008(2)(a),Florida Statutes;and WHEREAS, at least sixty (60)days prior to the adoption of the Proposed Annual Budget and any proposed long-term financial plan or program of the District for future operations (the "Proposed Budget") the District did file a copy of the Proposed Budget with the general purpose local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b), Florida Statutes; and WHEREAS, on May 15, 2014, the Board set August 15, 2014, as the date for a Public Hearing thereon and caused notice of such Public Hearing to be given by publication pursuant to Section 190.008(2)(a)Florida Statutes; and WHEREAS, Section 190.008(2)(a), Florida Statutes requires that, prior to October 1 of each year, the District Board by passage of the Annual Appropriation Resolution shall adopt a Budget for the ensuing Fiscal Year and appropriate such sums of money as the Board deems necessary, based on the advice and report of its consulting engineer,to defray all expenditures of the District during the ensuing Fiscal Year;and WHEREAS, the District Manager has prepared a Proposed Budget on a cash flow budget basis, whereby the Budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the Fiscal Year;and WHEREAS, Section 190.021, Florida Statutes provides the Annual Appropriation Resolution shall also fix the maintenance special assessments and benefit special assessments upon each piece of property within the boundaries of the District benefited, specifically and peculiarly, by the maintenance and/or capital improvement programs of the District, such levy representing the amount of District assessments necessary to provide for payment during the ensuing budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds, in order for the District to exercise its various general and special powers to implement its single and specialized infrastructure provision purpose; and WHEREAS, the Board of Supervisors of the Port of the Islands Community Improvement District finds and determines the non-ad valorem special assessments it imposes and levies by this Resolution for maintenance on the parcels of property involved will constitute a mechanism by which the property owners lawfully and validly will reimburse the District for those certain special and peculiar benefits the District has determined are received by, and flow to, the parcels of property from the systems, facilities and services being provided, and the special and peculiar benefits are apportioned in a manner which is fair and reasonable in accordance with applicable assessment methodology and related case law; and WHEREAS, the Chair of the Board of Supervisors may designate the District Manager or other person to certify the Non-Ad Valorem Assessment Roll to the Tax Collector in and for Collier County political subdivision on compatible electronic medium tied to the property identification number no later than 15 September 2014 so that the Tax Collector may merge that roll with others into the collection roll from which the November tax notice is to he printed and mailed; and WHEREAS, the proceeds from the collections of these imposed and levied non-ad valorem assessments shall be paid to the Port of the Islands Community Improvement District; and WHEREAS, the Tax Collector, under the direct supervision of the Florida Department of Revenue performs the state work in preparing, mailing out, collecting and enforcing against delinquency the non-ad valorem assessments of the District using the Uniform Collection Methodology for non-ad valorem assessments; and WHEREAS, if the Property Appraiser and the Tax Collector have adopted a different technological procedure for certifying and merging the rolls, that procedure must be worked out and negotiated with Board approval through the auspices of the District Manager before there are any deviations from the provisions of Section 197.3632, Florida Statutes, and Rule 12D-18, Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT; Section 1. The provisions of the whereas clauses are true and correct and are incorporated herein as diapositive. Section 2. Budget a. The Board of Supervisors has reviewed the District Manager's Proposed Budget, a copy of which is on file with the Office of the District Treasurer and the Office of the Records Administration Department, and is hereby attached to this Resolution, and hereby approves certain amendments thereto, as shown in Section 3 below. b. The District Manager's Proposed Budget, as amended by the Board, is adopted hereby in accordance with the provisions of Section 190.008(2)(a), Florida Statutes and incorporated herein by reference; provided, however, that the comparative figures 2 contained in the Adopted Budget may be revised subsequently as deemed necessary by the District Manager to reflect actual revenues and expenditures for Fiscal Year 2014 and/or revised projections for Fiscal Year 2015. c. The Adopted Budget, as amended, shall be maintained in the Office of the District Treasurer and the Records Administration Department and identified as "The Budget for the Port of the Islands Community Improvement District for the Fiscal Year Ending September 30,2015,as Adopted by the Board of Supervisors on August 15, 2014." Section 3. Appropriations That there be, and hereby is appropriated out of the revenues of the Port of the Islands Community Improvement District, for the Fiscal Year beginning October 1, 2014, and ending September 30, 2015 the sum of One Million, Seven Hundred Forty-seven Thousand, Eighty-eight Dollars ($1,747,088) to be raised by the applicable imposition and levy by the Board of applicable non-ad valorem special assessments and otherwise, which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year,to be divided and appropriated in the following fashion: TOTAL GENERAL FUND $ 415,526 ENTERPRISE FUNDS/WATER& SEWER $1,331,562 Total All Funds $1,747,088 Section 4. Supplemental Appropriations The Board may authorize by Resolution supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the Fiscal Year as follows: a. Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item. b. Board may authorize an appropriation from the unappropriated balance of any fund. c. Board may increase any revenue or income budget account to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance. The District Manager and Treasurer shall have the power within a given fund to authorize the transfer of any unexpended balance of any appropriation item or any portion thereof, provided such transfers do not exceed Ten Thousand Dollars ($10,000) or have the effect of causing more than 10% of the total appropriation of a given program or project to be transferred previously approved transfers included. Such transfer shall not have the effect of causing a more than $10,000 or 10% increase, previously approved transfers included, to the original budget appropriation for the receiving program. Transfers within a program or project may be approved by the applicable Department Director and the District Manager or Treasurer. The District Manager or Treasurer must establish administrative procedures, which require information on the request forms proving that such transfer requests comply with this section. 3 Section 5. Maintenance Special Assessment Levy: Fixed and Referenced and to be Levied by the Board a. The Fiscal Year 2015 maintenance special assessment levy (the "assessment levy") for the assessment upon all the property within the boundaries of the District based upon the special and peculiar benefit received and further based upon reasonable and fair apportionment of the special benefit, shall be in accordance with the attached Exhibit, which levy represents the amount of District assessments necessary to provide for payment during the aforementioned budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds. Said assessment levy shall be distributed as follows: General Fund 0& M $ [See Assessment Levy Resolution 2014-8] Debt Service Fund $ [See Assessment Levy Resolution 2014-8] b. The designee of the Chair of the Board of Supervisors of the Port of the Islands Community Improvement District shall be the Manager or the Treasurer of the District designated to certify the Non-Ad Valorem Assessment Roll to the Tax Collector in and for the Collier County political subdivision, in accordance with applicable provisions of State law(Chapters 170, 190 and 197, Florida Statutes) and applicable Rules(Rule 12D- 18, Florida Administrative Code) which shall include not only the maintenance special assessment levy, but also the total for the debt service levy,as required by and pursuant to law. Introduced,considered favorably, and adopted this 15th day of August,2014. Port of the Islands Community Improvement District Norine Dillon Chairperson Calvin Teagu -- --i Secretary 4 RESOLUTION 2014-8 A RESOLUTION LEVYING AND IMPOSING A NON-AD VALOREM MAINTENANCE SPECIAL ASSESSMENT FOR THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT FOR FISCAL YEAR 2015 Preamble WHEREAS, certain improvements existing within the Port of the Islands Community Improvement District and certain costs of operation, repairs and maintenance are being incurred; and WHEREAS,the Board of Supervisors of the Port of the Islands Community Improvement District finds the District's total general fund operation assessments, taking into consideration other revenue sources during Fiscal Year 2015, will amount to $430,597; $1,139,500 in the Water& Sewer Fund; and WHEREAS, the Board of Supervisors of the Port of the Islands Community Improvement District finds the non-ad valorem special assessments it levies and imposes by this Resolution for maintenance on the parcels of property involved will reimburse the District for certain special and peculiar benefits received by the property flowing from the maintenance of the systems, facilities and services apportioned in a manner which is fair and reasonable, in accordance with the applicable assessment methodology; and WHEREAS, the District Board understands this Resolution levies only the maintenance and benefit assessments for 2015, the Chair of the District, or the designee of the District Manager, shall certify a total Non-Ad Valorem Assessment Roll in a timely manner to the Tax Collector in and for Collier County for collection to include all assessments levied and approved by the District on the property including those for debt service as well as for special maintenance assessments. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT OF COLLIER COUNTY, FLORIDA; Section 1. All of the whereas clauses are incorporated herein and are dispositive. Section 2. A special assessment for maintenance as provided for in Chapter 190.021(3), Florida Statutes, (hereinafter referred to as assessment) is hereby levied on the lands within the District. Section 3. The collection and enforcement of the aforesaid assessments shall be by the Tax Collector serving as agent of the State of Florida in Collier County and shall be at the same time and in like manner as ad valorem taxes and subject to all ad valorem tax collection and enforcement procedures which attend the use of the official annual tax notice. Section 4. The levy and imposition of the maintenance and benefit special assessments on lands within the District will be combined with the debt service non-ad valorem assessments which were levied and certified as a total amount on the Non-Ad Valorem Assessment Roll to the Collier County Tax Collector by the designee of the Chair of the Board on compatible medium no later than 15 September 2014, which shall then be collected by the Tax Collector on the tax notice along with other non-ad valorem assessments from other local governments and with all applicable property taxes to each platted parcel of property. Section 5. The proceeds therefrom shall be paid to the Port of the Islands Community Improvement District. Section 6. The Chair of the Board of the Port of the Islands Community Improvement District designates the District Manager to perform the certification duties. Section 7. Be it further resolved, a copy of this Resolution be transmitted to the proper public officials so that its purpose and effect may be carried out in accordance with law. PASSED AND ADOPTED this 15`h day of August 2014, by the Board of Supervisors of the Port of the Islands Community Improvement District,Collier County,Florida. Af Calvin Teague 1\17-;rine Dillon Secretary Chairperson 2 PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2015 Version 5- Final Budget: (Adopted at Board Meeting on 8/15/14) Prepared by: SEVERN TRENT SERVICES PORT OF THE ISLANDS Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1-2 Budget Narrative 3-5 Exhibit A-Allocation of Fund Balances 6 Water and Sewer Fund Summary of Revenues,Expenditures and Changes in Fund Balances 7-8 Budget Narrative 9-12 Amortization Schedule 13 SUPPORTING BUDGET SCHEDULES 2014-2015 Non-Ad Valorem Assessment Summary 14 CIP Schedule 15 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2015 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues,Expenditures and Changes In Fund Balances Fiscal Year 2015 Adopted Budget AMENDED ACTUAL PROJECTED TOTAL ADOPTED ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUL-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 5,018 $ 3,324 $ 2,090 $ 1,840 $ 368 $ 2,208 $ 2,153 Net Incr(Decr)In FMV-Invest 3,456 1,580 - 539 - 539 - Interest-Tax Collector 34 32 - - - - Special Assmnts-Tax Collector 402,231 402,232 435,400 327,740 107,660 435,400 430,597 Special Assmnts-Discounts (11,204) (8,552) (17,416) (8,739) - (8,739) (17,224) Other Miscellaneous Revenues - 1,575 - 1,162 - 1,162 - TOTAL REVENUES 399,535 400,191 420,074 322,542 108,028 430,570 415,526 EXPENDITURES Administrative P/R-Board of Supervisors 6,200 6,800 7,000 5,000 2,000 7,000 7,000 FICA Taxes 474 520 536 383 153 536 536 ProfServ-Engineering 22,923 18,450 26,000 14,914 2,983 17,897 26,000 Prof Serv-Legal Services 38,472 28,245 12,500 12,749 2,550 15,299 14,000 ProfServ-Mgmt Consulting Sery 27,539 28,365 29,216 24,347 4,869 29,216 30,092 ProtServ-Property Appraiser 6,531 6,531 6,531 6,531 - 6,531 6,459 ProfServ-Special Assessment 8,974 9,243 9,520 9,520 - 9,520 9,806 Auditing Services 3,500 3,500 3,750 3,500 - 3,500 3,500 Communication-Telephone 36 14 100 - - - - PostageandFreight 1,071 1,030 1,200 677 135 812 1,200 Rental-Meeting Room 325 300 350 250 100 350 350 Insurance-General Liability 7,690 8,103 9,028 7,989 - 7,989 8,787 Printing and Binding 1,239 1,006 1,300 714 286 1,000 1,300 Legal Advertising 831 223 1,000 1,278 250 1,528 1,000 Miscellaneous Services 890 543 1,380 351 70 421 1,380 Misc-Assessmnt Collection Cost 4,816 4,860 8,708 6,380 2,328 8,708 8,612 Misc-Web Hosting 119 969 1,000 828 172 1,000 1,000 Office Supplies 261 186 500 132 26 158 500 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 132,066 119,083 119,794 95,718 15,922 111,640 121,696 Field Contracts-Mgmt Services 98,536 97,123 100,000 83,333 18,687 100,000 100,000 Contracts-Landscape 83,115 85,727 82,830 69,025 13,806 82,831 82,830 Electricity-Streetlighting 16,615 18,154 19,000 12,633 2,574 15,207 19,000 Utility-Irrigation 12,670 13,080 12,600 13,488 2,698 16,186 17,000 R&M-Renewal and Replacement 12,325 12,714 30,849 28,094 5,619 33,713 70,000 R&M-Irrigation - - 1 - - - - R&M-Roads&Alleyways - - 4,000 1,700 2,300 4,000 4,000 R&M-Signage - - 1,000 - 1,000 1,000 1,000 Capital Outlay .. - 50,000 - 50,000 50,000 - Total Field 223,261 228,778 300,280 208,273 94,663 302,936 293,830 TOTAL EXPENDITURES 355,327 345,841 420,074 303,991 110,586 414,577 415,526 Annual Operating Budget Fiscal Year 2015 1 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2015 Adopted Budget AMENDED ACTUAL PROJECTED TOTAL ADOPTED ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUL-2014 SEP-2014 FY 2014 FY 2015 Excess(deficiency)of revenues Over(under)expenditures 44208 54,350 - 18,551 (2,557) 15,994 OTHER FINANCING SOURCES(USES) Operating Transfers-Out - - (368,000) (368,000) - (368,000) - Contribution to(Use of)Fund Balance - - (368,000) - - - - TOTAL OTHER SOURCES(USES) - - (736,000) (368,000) - (368,000) - Net change in fund balance 44,208 54,350 (368,000) (349,449) (2,557) (352,006) - FUND BALANCE,BEGINNING 1,162,147 1,206,355 1,260,705 1,260,705 - 1,260,705 908,699 FUND BALANCE,ENDING $1,206,355 $1,260,705 $ 892,705 $ 911,256 $ (2,557) $ 908,699 $ 908,699 Annual Operating Budget Fiscal Year 2015 2 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes,discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested,review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water& Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the Water& Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services,Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment,postage,and programming. The budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the Districts tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Annual Operating Budget Fiscal Year 2015 3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2015 budget includes an estimated 10% increase of the actual FY 2014 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This Includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating Budget Fiscal Year 2015 4 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830/year). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various costs incurred as needed including but not limited to the entrance,monuments,lighting and lake mgmt. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Annual Operating Budget Fiscal Year 2015 5 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 $ 908,699 Net Change in Fund Balance-Fiscal Year 2015 - Reserves-Fiscal Year 2015 Additions - Total Funds Available(Estimated)-9/30/2014 908,699 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 103,881 tai Subtotal 103,881 Total Allocation of Available Funds 103,881 Total Unassigned(undesignated)Cash $ 804,817 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2015 6 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2015 Adopted Budget AMENDED ACTUAL PROJECTED TOTAL ADOPTED ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUL-2014 SEP-2014 FY 2014 FY 2015 OPERATING REVENUES Interest-Investments $ 2,686 $ 337 $ 578 $ 288 $ 58 $ 346 $ 285 Water Revenue 41,089 41,561 45,000 40,638 8,128 48,766 53,700 Sewer Revenue 62,574 64,573 70,000 61,510 12,302 73,812 81,200 Irrigation Fees 82,528 91,707 100,000 83,972 16,794 100,766 110,900 Meter Fees 2,500 - - 2,500 2,500 - Net lncr(Decr)In FMV-Invest 6,435 2,942 - 1,004 - 1,004 Special Assmnts-Tax Collector 1,048,559 1,048,562 1,135,025 854,372 280,654 1,135,026 1,139,500 Special Assmnts-Discounts (29,206) (22,294) (45,401) (22,782) - (22,782) (45,580) Disposition of Fixed Assets (105,502) - - - - - - Other Miscellaneous Revenues 5,045 6,895 - 9,984 - 9,984 - TOTAL OPERATING REVENUES 1,116,708 1,234,283 1,305,202 1,031,486 317,936 1,349,422 1,340,005 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,200 6,800 7,000 5,000 2,000 7,000 7,000 FICA Taxes 474 520 536 383 153 536 536 ProfServ-Engineering 22,923 18,450 26,000 14,914 2,983 17,897 26,000 ProfServ-Legal Services 38,472 28,245 12,500 12,749 2,550 15,299 14,000 ProfServ-Mgmt Consulting Sery 27,652 28,482 29,336 24,447 4,889 29,336 30,216 ProfServ-Property Appraiser 17,025 17,025 17,025 17,025 - 17,025 17,093 ProfServ-Special Assessment 7,655 7,885 8,122 8,122 - 8,122 8,366 ProfServ-Utility Billing 9,053 - - - - - - Auditing Services 3,500 3,500 3,750 3,500 - 3,500 3,500 Communication-Telephone 36 14 100 - - - - Postage and Freight 696 786 1,200 802 160 962 1,200 Rental-Meeting Room 325 300 350 250 100 350 350 Insurance-General Liability 7,690 7,577 9,028 7,989 - 7,989 8,787 Printing and Binding 930 754 1,300 714 286 1,000 1,300 Legal Advertising 670 162 1,000 1,278 250 1,528 1,000 Miscellaneous Services 2,265 2,467 2,600 1,187 237 1,424 2,600 Misc-Assessmnt Collection Cost 12,660 12,670 22,701 16,632 6,069 22,701 22,790 Office Supplies 305 214 500 132 26 158 500 Depreciation Expense 321,266 491,203 - - - - - Total Personnel and Admin 479,797 627,054 143,048 115,124 19,703 134,827 145,237 Water-Sewer Comb Services Contracts-Mgmt Services 299,592 302,932 309,533 257,944 51,589 309,533 309,533 Contracts Other Services 1,750 1,750 1,750 1,750 - 1,750 - Contracts-Generator Maintenance - - - - - 1,750 Communication-Teleph-Field 4,033 4,595 4,512 3,779 636 4,415 4,512 Utility -General 81,516 80,034 83,000 70,085 13,765 83,850 87,000 R&M-Irrigation 38,517 9,845 20,500 29,155 5,831 34,986 35,000 R&M-Water Plant 45,712 47,699 14,000 43,597 8,719 52,316 20,000 Annual Operating Budget Fiscal Year 2015 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2015 Adopted Budget AMENDED ACTUAL PROJECTED TOTAL ADOPTED ACTUAL ACTUAL BUDGET THRU AUG- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUL-2014 SEP-2014 FY 2014 FY 2015 R&M-Waste Water Plant 82,093 26,338 45,000 23,729 4,746 28,475 15,000 Misc-Bad Debt 2,079 1,26/ - 99 - 99 - Misc-Licenses&Permits 5,375 4,375 4,500 7,375 - 7,375 7,375 Cap Outlay-Water Plant - 4,000 87,149 4,000 91,149 - Cap Outlay-Waste Water Plant - - 20,000 20,000 20,000 50,796 Total Water-Sewer Comb Srvcs. 560,667 478,835 506,795 524,662 109,286 633,948 530,966 Debt Service Principal Debt Retirement - - 514,758 514,758 - 514,758 532,827 Interest Expense 174,899 150,783 140,601 82,017 58,584 140,601 122,533 Total Debt Service 174,899 150,783 655,359 596,775 58,584 655,359 655,360 1 TOTAL OPERATING EXPENSES 1,215,363 1,256,672 1,305,202 1,236,561 187,574 1,424,135 1,331,562 Operating income(loss) (98,655) (22,389) - (205,075) 130,362 (74,713) 6,443 OTHER FINANCING SOURCES(USES) Interlund Transfer-In - - 368,000 368,000 - 368,000 - Contribution to(Use of)Fund Balance - - - - - - - I TOTAL OTHER SOURCES(USES) - - 368,000 368,000 - 368,000 -I Change in net assets (98,655) (22,389) 368,000 162,925 130,362 293,287 8,443 TOTAL NET ASSETS,BEGINNING 7,647,201 7,548,546 7,494,536 7,494,536 7,494,536 7,787,823 TOTAL NET ASSETS,ENDING $7,548,546 $7,494,536 $7,862,536 $7,657,461 $130,362 $7,787,623 $7,796,266 Annual Operating Budget Fiscal Year 2015 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest income on their operational accounts. • Water Revenue Rates are based on prior year's water consumption,anticipated use and a modest board approved rate increase based on the consumers price index. Sewer Revenue Rates are based on prior year's water consumption,anticipated use and a modest board approved rate increase based on the consumer's price index. Irrigation Fees Rates are based on prior year's irrigation water consumption,anticipated use and a modest board approved rate increase based on the consumer's price index. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices,and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District,i.e.,attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services,Inc. Annual Operating Budget Fiscal Year 2015 9 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2015 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2015 budget includes an estimated 10%increase of the actual FY 2014 premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Annual Operating Budget Fiscal Year 2015 10 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Generator Maintenance Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are Included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive irrigation 7841120000 Union Road irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Gays Drive Lift Station 6941120000 0 Gays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Plant Repair and maintenance costs associated with the water plant. R&M—Waste Water Plant Repair and maintenance costs associated with the waste water plant. Miscellaneous-Licenses&Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Annual Operating Budget Fiscal Year 2015 11 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field(continued) Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww-23$30,796 SCADA AND CONTROL PANEL • Ww-24$20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating Budget Fiscal Year 2015 12 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Service 11/1/2014 $61,266.55 $61,266.55 5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 542,236.12 542,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $3,490,971.66 $441,188.02 $3,932,157.68 $3,932,157.88 Annual Operating Budget Fiscal Year 2015 13 PORT OF THE ISLANDS Community Improvement District • Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2014-2015 Product Maint.ERC MainVERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 395 Allocation $1,128 Product $417 $711 Hotel Room 1.00 $395 0.60 $250 $427 $1,073 Condo Unit 1.00 $395 0.80 $334 $569 $1,298 Single Family 1.00 $395 1.00 $417 $711 $1,524 Comparison FY 2014 to FY 2015 Product Total Total Increase % Type FY 2015 FY 2014 (Decrease) Change Hotel Room $1,073 $1,074 ($2) 0% Condo Unit $1,298 $1,299 ($1) 0% Single Family $1,524 $1,624 $0 0% Annual Operating Budget Fiscal Year 2015 14 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2015 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 7/31/14 ROADS PROGRAM PriOJJECT FY 2014 PAID IN FY PAID PROJECT NO. PROJECT NAME OR DESCRIPTION ESTIMATE i'i 2014,„ INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 STATUS DATE r g?eadrestWEItiol Stella Meris$0 ri0fgt:par's rlye } aIimetedCost$100,000) $ '25.000 $ - $ . 4$3 0 7: s-0 f ;$ $ - $ t B d resurfacing-Unlon Road from 41-Paving e'cs' ',, sj W - (dsilmated Cost$100,000) $ `25,000 5 $ i $,c .s $ $ - $ -' Total Roads Program $ 50.000 $ r 'ii,. $ • 5 - $ Total General Fund $ 50,000 $ - $ - S - $ - $ -_$ - • IRRIGATION PROGRAM 1-9 VFD for 75hp pump $ - $ - $ - $ - $ - $ - $ -1ST-tabled Total Irrigation Program $ - $ - $ - $ - $ - $ - $ WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25,200 $ 25,200 $ 4,409,326 $ - $ - $ - $ • HM Project W-1413 Inspection of New Water Treatment Plant $ - $ - 5 440,594 $ - $ - $ - $ - HM Project New water meter replacement program to include backllow prevention (Replace*/-20%per year W-15 for 4 years) $ 61,949 $ 61.949 $ 257,514 $ - $ - $ - $ • ST project W-19 Video surveillance and monitoring $ - $ - $ - $ - $ 10,000 $ - $ - ST project W•20 Spare parts $ - $ - $ - $ - $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ 4,000 $ - $ 3,090 $ - $ - $ - $ - ST project Total Water Program $ 91,149 $ 87,149 $ 5,110,823 $ - $ 10,000 $ - $ - WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ - $ • $ 77,137 $ 30,796 5 30,796 $ 30,796 $ - w/WW-26 WW-24 MOP Membranes $ 20,000 $ - $ - 5 20,000 $ 20.000 $ - $ - ST Total Wastewater Program $ 20,000 $ - $ 77,137 $ 50,796 $ 50,796 $ 30,796 $ - Total Water/Sewer Fund'$ 111,1491$ 87,149 1$ 5,187,961 1$ 50,796]$ 60,798 1$ 30,796 I$ - '„ NOTE t'i:The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014. NOTE t`i: The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE 131: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Annual Operating Budget 15 Fiscal Year 2015 k !! ! ! II" 7 k§ j\ i®}} o0) \\\§ k)§\ CI §§f\ \ • !" U 2 •2 73 ;§ %»q c \ � to 1§ ■#\8 a-#� ■ � m \ � / o ` t o - �/ A aƒ ■®<: ■§� # t§ §/ � 2- -p N N N 0 § - LU U !©/TI §(} oz § 22 ® ) 'E\/ Teague, Calvin From: Edge, Robert Sent: Thursday,August 14, 2014 10:41 AM To: Anthony Davis Cc: Teague,Calvin Subject: Re: POI Painting 1. Not in! 2. Pretty much all signs installed,the bottoms of them were above my head.(6'+at bottom of sign) I will send pics 3.There is one quotes for Newport drive, but I don't know where its supposed to go. It's not behind the RE office 4. No"Yield"signs on quotation. 5. Don't see it on quotation. But will send pics. Thanks, Robert Edge Project Manager Severn Trent Services 239-289-4829 On Aug 13, 2014,at 4:17 PM, "Anthony Davis"<Anthonv@iadavis.com>wrote: For the first time since I got home from the hospital, I was able to do a short ride around and look at the stripping that was done and I noticed the following: 1. The stop sign on Sunset Cay(off Cays drive)was not replaced as I thought we had agreed upon 2. The stop sign behind the real estate office coming out of the Hotel is installed way too high for proper viewing 3. I thought we had agreed to paint a left turn arrow behind the real estate office also—this was not done 4. The curve at the front of the real estate office was supposed to have a yield sign there and a stop sign was installed instead (way too high for viewing) 5. The above stop sign was to be installed on Newport at Hwy.41 on the left side of the stop bar and was not done—the word "Stop"was painted with a black border instead These were obvious discrepancies that I noticed-there may be others but I could not stay out any longer.Please pass along to the BOS. J. Anthony 1)0A/C4. DAVIS&ASSOCIATES P.0.Box 7488 Naples,FL 34101 (239)430-0806-Voice (866)226-7990—Fax www.iadavis.com 1 Teague, Calvin From: Claire Campbell <info @sotolawn.com> Sent: Thursday,August 14, 2014 11:23 AM To: Teague, Calvin; rcziko @embarqmail.com;'Dillon Norine'; Edge, Robert; dalelambert@embarqmail.com;tbissell @embargmail.com;'Anthony Davis' Subject: August 2014 notes Walkthrough on August 11th with Robert Soto. • Recommending to remove dead Royal Palm on 41 (will forward estimate) • Complete inspection on all light fixtures and repaired what was necessary • Complete wet check on July 18th • First seasonal fertilization will be applied the first or second week of September (right after black out period) • 41 Median can slowly be sprayed for weeds now. Saturation is decreasing. • We will start all approved tree trimming on Monday or Tuesday (8/18-8/19) • We have continued to monitor ant mounds and all are doing well. Thank you, Soto S £ :1' Lawn Service Inc. Z830 35th Avenue NE Naples,FL 34120 Sotolawn.com Phone:(239)354-1080 Fax:(239)354-1045 Contact us: Claire info @sotolawn.com(Office) Robert robert @sotolawn.com Scott scott,@sotolawn.com Donna donnaPsotolawn.com Lila lilaftsotolawn.com (irrigation) 1 Port of the Islands Community Improvement District Financial Report July 31,2014 Prepared by SEVERN TRENT SERVIC ES PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 -2 General Fund Statement of Revenues,Expenditures and Changes In Fund Balance Page 3-4 Trend Report Page 5-6 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 7-8 Trend Report Page 9-10 SUPPORTING SCHEDULES Check Register Page 11 -12 Special Assessments-Collection Schedule Page 13 Construction Schedule Page 14-16 CIP Status Report Page 17-18 Cash Flow Projections Page 19-20 Cash Flow Projections-5 year Page 21 Monthly Activity Report Page 22-27 Accounts Receivable Ageing Report(90+days outstanding; Page 28-29 Repair and Maintenance Detail Reports Page 30-35 Port of the Islands Community Improvement District Financial Statements (Unaudited) July 31, 2014 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet July 31,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSET$ Current Assets Cash-Checking Account $ 214,248 $ 52,006 $ 266,254 Accounts Receivable 417 - 417 Assessments Receivable 231,351 635,492 888,843 Allow-Doubtful Collections (231,351) (635,492) (866,843) Interest/Dividend Receivables 700 - 700 Due From Other Funds 212,963 - 212,963 Investments: Certificates of Deposit-18 Months 152,763 • 152,763 Money Market Account 320,682 6,750 327,432 SBA Account 5,148 568 5,716 SBA Account-Restricted 1,206 2,515 3,721 SBA Account Reserves 3,137 - 3,137 SBA Account Reserves-Restricted 145 - 145 Construction Fund - 127,078 127,078 FMV Adjustment 1,398 2,602 4,000 Prepaid Items - 638 636 Total Current Assets 912,807 192,155 1,104,962 Noncurrent Assets Fixed Assets Land - 293,061 293,061 Infrastructure - 15,409,143 15,409,143 Accum Depr-Infrastructure - (4,1 13,195) (4.113,195) Equipment and Furniture - 226,308 226,308 Accum Depr-Equip/Furniture - (92,819) (92,819) Construction Work In Process - 3,090 3,090 Total Noncurrent Assets - 11,725,588 11,725,588 TOTAL ASSETS 5 912,807 $ 11 917,743 $12,830,550] LIABILITIES Current Liabilities Accounts Payable $ 551 $ 808 $ 1,359 Accrued Expenses 1,000 1,000 2,000 Deposits - 33,150 33,150 Other Current Liabilities - 6,631 6,631 Revenue Bonds Payable-Current - 514,758 514,758 Due To Other Funds - 212,963 212,963 Total Current Liabilities 1,551 769,310 770,861 Long-Term Liabilities Revenue Bonds Payable-LT - 3,490,972 3,490,972 Total Long-Term Liabilities - 3,490,972 3,490,972 TOTAL LIABILITIES 1,551 4,260,282 4,261,833 Report Date:8/6/2014 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet July 31,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL FUND BALANCES/NET ASSETS Fund Balances Assigned to: Operating Reserves 105,018 - 105,018 Unassigned: 806,238 806,238 Net Assets Invested in capital assets, net of related debt - 7,719,859 7,719,859 Unrestricted/Unreserved - (62,398) (62,398) TOTAL FUND BALANCES/NET ASSETS $ 911,256 $ 7,657,461 $ 8,568,717 TOTAL LIABILITIES&FUND BALANCES/NET ASSETS $ 912,807 $ 11,917,743 $12,830,550 Report Date:8/6/2014 2 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending July 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JUL-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 1,742 $ 1,840 $ 98 88.04% $ 71 Net Incr(Decr)In FMV-Invest - 539 539 0.00% Special Assmnts-Tax Collector 435,400 435,400 327,740 (107,660) 75.27% 254 Special Assmnts-Discounts (17,416) (17,416) (8,739) 8,677 50.18% 8 Other Miscellaneous Revenues - - 1,162 1,162 0.00% TOTAL REVENUES 420,074 419,726 322,542 (97,184) 76.78% 333 EXPENDITURES Administration P/R-Board of Supervisors 7,000 6,000 5,000 1,000 71.43% 500 FICA Taxes 536 446 383 63 71.46% 38 ProfServ-Engineering 26,000 21,667 14,914 8,753 57.36% 576 ProfServ-Legal Services 12,500 10,417 12,749 (2,332) 101.99% 325 ProfServ-Mgmt Consulting Sem 29,216 24,347 24,347 - 83.33% 2,435 ProfServ-Property Appraiser 6,531 6,631 6,531 - 100.00% - ProfServ-Special Assessment 9,520 9,520 9,520 - 100.00% Auditing Services 3,750 3,750 3,500 250 93.33% - Communication•Telephone 100 83 • 83 0.00% Postage and Freight 1,200 1,000 677 323 56.42% 42 Rental-Meeting Room 350 300 250 50 71.43% 25 Insurance-General Liability 9,028 9,028 7,989 1,039 88.49% 1,921 Printing and Binding 1,300 1,083 714 389 54.92% 74 Legal Advertising 1,000 833 1,278 (445) 127.80% 534 Miscellaneous Services 1,380 1,150 351 799 25.43% 60 Misc-Assessmnt Collection Cost 8,708 8,708 6,380 2,328 73.27% 5 Misc-Web Hosting 1,000 833 828 5 82.80% 190 Office Supplies 500 417 132 285 26.40% 8 Annual District Filing Fee 175 175 175 100.00% - Total Administration 119,794 106,288 95,718 10,570 79.90% 6,733 Field Contracts-Mgmt Services 100,000 83,333 83,333 - 83.33% 8,333 Contracts-Landscape 02,030 69,025 69,025 - 83.33% 6,902 Electricity-Streetlighting 19,000 15,833 12,633 3,200 66.49% 1,269 Utility-Irrigation 12,600 10,500 13,488 (2,988) 107.05% 1,252 R&M-Renewal and Replacement 30,849 25,708 28,094 (2,386) 91.07% 1,712 R&M-Irrigation 1 1 - 1 0.00% - R&M-Roads&Alleyways 4,000 3,333 1,700 1,633 42.50% - R&M-Signage 1,000 833 - 833 0.00% Capital Outlay 50,000 41,667 - 41,667 0.00% - Total Field 300,280 250,233 208,273 41,980 69.38% 19,468 TOTAL EXPENDITURES 420,074 356,521 303,991 52,530 72.37% 26,201 Report Date:8/4/2014 3 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending July 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JUL-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures - 63,205 18,551 (44,654) 0.00% (25,868) OTHER FINANCING SOURCES(USES) Operating Transfers-Out (368,000) - (368,000) (368,000) 100.00% Contribution to(Use of)Fund Balance (368,000) - 0.00% TOTAL FINANCING SOURCES(USES) (736,000) - (368,000) (368,000) 50.00% - Net change in fund balance $ (368,000) $ 63,205 $ (349,449) $ (412,654) 94.96% $ )25,868) FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,705 1,260,705 FUND BALANCE,ENDING $ 892,705 $ 1,323,910 $ 911,256 Report Date:8/4/2014 4 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending July 31,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr May Jun Jul Actual Thn1 Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual 713112014 Budget Revenues Interest-Investments $ 239 $ 207 $ 186 $ 181 $ 183 $ 196 $ 192 $ 196 $ 187 $ 71 $ 1,840 $ 2,090 Net Incr(Decr)In FMV-Invest 82 155 (22) 103 11 43 63 39 66 - 539 - Special Assmnts-Tax Collector 3,465 117,281 94,542 31,018 3,447 44,335 13,102 3,750 16,546 254 327,740 435,400 Special Assmnts-Discounts (183) (4,675) (3,686) (777) (51) (49) 65 113 496 8 (8,739) (17,416) Other Miscellaneous Revenues - 1,162 - - - - - 1,162 Total Revenues 3,603 114,130 91,020 30,525 3,590 44,525 13,422 4,098 17,295 333 322,542 420,074 Expenditures Administrative P/R-Board of Supervisors 500 500 500 500 500 500 500 500 500 500 5,000 7,000 FICA Taxes 38 38 38 38 38 38 38 38 38 38 383 536 ProfServ-Engineering - 1,510 2,018 4,034 4,365 500 1,174 151 586 576 14,914 26,000 ProfServ-Legal Services - 1,427 339 197 1,623 2,925 2,216 1,115 2,583 325 12,749 12,500 ProfServ-Mgmt Consulting Sery 2,435 2,435 2,435 2,435 2,435 2,435 2,435 2,435 2,435 2,435 24,347 29,216 ProfServ-Property Appraiser 6,531 - - - - - - - - - 6,531 6,531 ProfServ-Special Assessment - - - 9,520 - - - - - - 9,520 9,520 Auditing Services - _ - - - - - 3,500 - - 3,500 3,750 Communication-Telephone - - - - - - - - - - - 100 Postage and Freight 6 222 5 109 4 83 134 41 29 42 677 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 25 25 25 250 350 Insurance-General Liability 1,921 - - 1,921 - - 2,227 - - 1,921 7,989 9,028 Printing and Binding 60 67 - 129 - 81 150 98 55 74 714 1,300 Legal Advertising 104 76 304 177 - - 83 - 534 1,278 1,000 Miscellaneous Services 45 69 41 19 21 15 4 15 61 60 351 1,380 Misc-Assessmnt Collection Cost 66 2,252 1,817 605 68 886 263 77 341 5 6,380 8,708 Misc-Web Hosting 71 71 - 142 - 71 142 71 71 190 828 1,000 Office Supplies 26 - - 25 - 25 25 25 - 8 132 500 Annual District Filing Fee 175 - - - - - - - - 175 175 Total Administrative 12,003 8,692 7,522 19,876 9,079 7,584 9,333 8,174 6,724 6,733 95,718 119,794 Field Contracts-Mgmt Services 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 83,333 100,000 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 6.902 8,902 6,902 6,902 69,025 82,830 Electricity-Streeltighting 1,458 1,278 1,279 1,272 1,271 1,271 1,272 1,271 993 1,269 12,633 19,000 Utility-Irrigation 884 1,307 1,359 1,317 1,830 1,667 1,154 1,401 1,320 1,252 13,4>: 12,600 R&M-Renewal and Replacement - 85 - 13,655 1,200 6,500 - - 4,943 1,712 28,094 30,849 R&M-Irrigation - - - 1 R&M-Roads&Alleyways - 1,700 - - - - - - - - 1,700 4,000 R&MSignage - _ - - _ - - - - 1,000 Capital Outlay - - - - - - - - 50,000 Total Field 17,577 19,605 17,873 31,479 19,536 24,673 17,661 17,907 22,491 19,468 208,273 300,280 Total Expenditures 29,580 28,297 25,395 51,355 28,615 32,257 26,994 26,081 29,215 26,201 303,991 420,074 Report Date:8/4/2014 5 PORT OF THE ISLANDS Community Improvement District Genera!Fund Statement of Revenues,Expenditures and Changes In Fund Balances Trend Report For the Period Ending July 31,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr May Jun Jul Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual 7(3112014 Budget Excess(deficiency)of revenues Over(under)expenditures (25,977) 85,833 65,625 (20,830) (25,025) 12,268 (13,572) (21,983) (11,920) (25,868) 18,551 - Other Financing Sources(Uses) Operating Transfers-Out (368,000) - - - - - - - - (368,000) (368,000) Total Financing Sources(Uses) (368,000) - - - - - - • (368,000) (368,000) Net change in fund balance $(393,977) $85,833 $65,625 $(20,830) $(25,025) $12,268 $(13,572) $(21,983) $(11,920) $ (25,868) $(349,449) $(368,000) FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,705 FUND BALANCE,ENDING $ 911,256 $ 892,705 Report Date:8/4/2014 6 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending July 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(9) AS A%OF JUL-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAY) AMENDED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 578 $ 482 $ 288 $ (194) 49.83% $ - Water Revenue 45,000 37,500 40,638 3,138 90.31% 2,498 Sewer Revenue 70,000 58,333 61,510 3,177 87.87% 3,849 Irrigation Fees 100,000 83,333 83,972 639 83.97% 7,161 Meter Fees - - 2,500 2,500 0.00% - Net Incr(Decr)In FMV-Invest - - 1,004 1,004 0.00% - Special Assmnts-Tax Collector 1,135,025 1,135,025 854,372 (280,653) 75.27% 661 Special Assmnts-Discounts (45,401) (45,401) (22,782) 22,619 50.18% 20 Other Miscellaneous Revenues - - 9,984 9,984 0.00% 600 (TOTAL OPERATING REVENUES 1,305,202 1,269,272 1,031,488 (237,788) 79.03% 14,789 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 6,000 5,000 1,000 71.43% 500 FICA Taxes 536 446 383 63 71.46% 38 ProfServ-Engineering 26,000 21,667 14,914 6,753 57.36% 576 ProtServ-Legal Services 12,500 10,417 12,749 (2,332) 101.99% 325 ProtServ-Mgmt Consulting Sew 29,336 24,447 24,447 - 83.33% 2,445 ProtServ-Property Appraiser 17,025 17,025 17.025 - 100.00% - ProfServ-Special Assessment 8,122 8,122 8,122 - 100.00% - Auditing Services 3,750 3,750 3,500 250 93.33% - Communication-Telephone 100 83 - 83 0.00% - Postage and Freight 1,200 1,000 802 198 66.83% 60 Rental-Meeting Room 350 300 250 50 71.43% 25 Insurance-General Liability 9,028 9,028 7,989 1,039 88.49% 1,921 Printing and Binding 1,300 1,083 714 369 54.92% 74 Legal Advertising 1,000 833 1,278 (445) 127.80% 534 Miscellaneous Services 2,600 2,167 1,187 980 45.65% 164 Misc-Assessmnt Collection Cost 22,701 22,701 16,632 6,069 73.27% 14 Office Supplies 500 417 132 285 26.40% 8 Total Personnel and Administration 143,048 129,486 115,124 14,362 80.48% 6,684 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 257,944 257,944 - 83.33% 25,794 Contracts-Other Services 1,750 1,750 1,750 - 100.00% - Communication-Teleph-Field 4,512 3,760 3,779 (19) 83.75% 271 Utility -General 83,000 69,167 70,085 (918) 84.44% 6,218 R&M-Irrigation 20,500 17,083 29,155 (12,072) 142.22% 584 R&M-Water Plant 14,000 11,667 43,597 (31,930) 311.41% 2,806 R&M-Waste Water Plant 45,000 37,500 23,729 13,771 52.73% 2,925 Misc-Bad Debt - 99 (99) 0.00% - Misc-Licenses&Permits 4,500 4,500 7,375 (2,875) 163.89% 1,000 Report Date:8/4/2014 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending July 31,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(8) AS A%OF JUL-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Cap Outlay-Water Plant 4,000 3,333 87,149 (83,816) 2178.73% - Cap Outlay-Waste Water Plant 20,000 16,667 - 16,667 0.00°/ - Total Water-Sewer Comb Services 506,795 423,371 524,662 (101,291) 103.53% 39,598 Debt Service Principal Debt Retirement 514,758 514,758 514,758 - 100.00% - Interest Expense 140,601 140,601 82,017 58,584 58.33% - Total Debt Service 655,359 655,359 596,775 58,584 9106/ - TOTAL OPERATING EXPENSES 1,305,202 1,208,216 1,236,561 (28,345) 94.74% 46,282 Operating income(loss) - 61,056 (205,075) (266,131) 0.00% (31,493) OTHER FINANCING SOURCES(USES) Interlund Transfer-In 368,000 - 368,000 368,000 100.00% - TOTAL FINANCING SOURCES(USES) 368,000 - 368,000 368,000 100.00% - Change in net assets $ 368,000 $ 61,056 $ 162,925 $ 101,869 44.27% $ (31,493) TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,494,536 7,494,536 7,494,536 TOTAL NET ASSETS,ENDING $ 7,862,536 $ 7,555,592 $ 7,657,461 Report Date:8/4/2014 8 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending July 31,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr May Jun Jul Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual 713112014 Budget Operating Revenues Interest-Investments $ 20 $ 18 $ 18 $ 18 $ 62 $ 75 $ 46 $ 16 $ 16 $ - $ 288 $ 578 Water Revenue 2,798 4,406 4,415 4,308 5,191 4,998 4,954 3,831 3239 2,498 40,638 45,000 Sewer Revenue 3,738 5,432 6,577 6,783 8,297 7,756 7,859 6,092 5,127 3,849 61,510 70,000 Irrigation Fees 4,527 7,803 10,340 9,333 8,499 7,773 8,738 10,176 9,625 7,161 83,972 100,000 Meter Fees - - - - 1,25D - 1,250 - - - 2,500 - Net Incr.(Decr)In FMV-Invest 153 288 (41) 192 20 80 117 73 122 - 1,004 • SpecialAssmnts-Tax Collector 9,033 305,734 246,457 80,860 8,986 115,575 34,156 9,777 43,134 661 854,372 1,135,025 Special Assmnts-Discounts (476) (12,188) (9,608) (2,025) (134) (127) 169 293 1,294 20 (22,782) (45,401) Other Miscellaneous Revenues 525 1,617 435 4,486 526 325 485 375 610 600 9,984 - Total Operating Revenues 20,318 313,110 258,593 103,955 32,697 136,455 57,774 30,633 63,167 14,789 1,031,486 1,305,202 Operating Expenses Personnel and Administration P/R-Board of Supervisors 500 500 500 500 500 500 500 500 500 500 5,000 7,000 FICA Taxes 38 38 38 38 38 38 38 38 38 38 383 536 ProfServ-Engineering - 1,510 2,018 4,034 4,365 500 1,174 151 586 576 14,914 26,000 ProfSery-Legal Services - 1,427 339 197 1,623 2,925 2,216 1,115 2,583 325 12,749 12,500 ProfSery-Mgmt Consulting Sery 2,445 2,445 2,445 2,445 2,445 2,445 2,445 2,445 2,445 2,445 24,447 29,336 ProfServ-Property Appraiser 17,025 - - - - - - - - - 17,025 17,025 ProfServ-Special Assessment _ - - 8,122 - - - - - - 8,122 8,122 Auditing Services - - - - - - - 3,500 - - 3,500 3,750 Communication-Telephone - - - - - - - - - - - 100 Postage and Freight 6 245 5 141 5 83 134 78 46 60 802 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 25 25 25 250 350 Insurance-General Liability 1,921 - - 1,921 - - 2,227 - - 1,921 7,989 9,028 Printing and Binding 60 67 - 129 - 81 150 98 55 74 714 1,300 Legal Advertising 104 76 304 177 - - - 83 - 534 1,278 1,000 Miscellaneous Services 15 182 100 197 31 72 127 147 152 164 1,187 2,600 Cost 171 5,871 4,737 1,577 177 2,309 687 201 889 14 16,632 22,701 Office Supplies 26 - - 25 - 25 25 25 - 8 132 500 Total Personnel and Admin 22,336 12,386 10,511 19,528 9,209 9,003 9,748 8,406 7,319 6,684 115,124 143,048 Water-Sewer Comb Contracts-Mgmt Services 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 257,944 309,533 Contracts-Other Services - - - - - - 1,750 - - - 1,750 1,750 Communication-Teleph-Field 901 320 297 312 298 258 362 270 490 271 3,779 4,512 Utility-General 6,266 6,906 7,360 7,300 7,303 7,481 7,761 7,729 5,762 6,218 70,085 83,000 R&M-Irrigation - 1,999 7,394 2,605 4,788 5,007 539 2,821 3,418 584 29,155 20,500 R&M-Water Plant 7,902 1,745 2,666 (3,593) - 1,139 1,639 21,027 8,266 2,806 43,597 14,000 R&M-Waste Water Plant 7 2,167 476 2,135 1,823 789 4,480 3,409 5,519 2,925 23,729 45,000 Misc-Bad Debt - - - 99 - - - - - 99 Misc-Licenses&Permits - - 6,375 - - - - - - 1,000 7,375 4,500 Report Date:8/4/2014 9 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending July 31,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr May Jun Jul Actual flue Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual 7/3112014 Budget Cap Outlay-Water Plant - 25,200 - 34,532 27,417 - - 87,149 4,000 • Cap Outlay-Waste Water Plant - 20,000 - Total Water-Sewer Comb 40,870 38,931 50,362 34,553 65,305 40,468 76,857 88,467 49,249 39,598 524,662 506,795 Debt Service Principal Debt Retirement - - - - - - - 514,758 - - 514,758 514,758 Interest Expense 11,717 - - - - 70,301 - - 82,017 140,601 Total Debt Service - 11,717 - - - - 585,059 - - 596,775 655,359 Total Operating Expenses 63,206 63,034 60,873 54,081 74,514 49,471 86,605 681,932 56,568 46,282 1,236,561 1,305,202 Operating income(loss) (42,888) 250,076 197,720 49,874 (41,817) 86,984 (28,831) (651,299) 6,599 (31,493) (205,075) - OtherFinancln9 Sources(Uses) Interfund Transfer-In 368,000 - - - - - - - - 368,000 368,000 Total Financing Sources(Uses) 368,000 - - - - - - - - 368,000 368,000 Change in net assets $325,112 $250,076 $197,720 $49,874 $(41,817) $86,984 $(28,831) $(651,299) $6,599 5(31,493) $ 162,925 $ 368,000 TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,494,536 7,494,536 TOTAL NET ASSETS,ENDING $7,657,461 $7,862,536 Report Date:8/4/2014 10 Port of the Islands Community Improvement District Supporting Schedules July 31, 2014 0 0 v m tG o rn r N o N o m N g N S gE E 48 o( 52 0 w 0 m5° r2m, m n rn M s 0 W 0 tl y IR iN lyy 0 i GA A 0 8 at0 n n s m o fi Q m r W iM M M R t 1 n a a c0 E FI l� § M M § N M 8 g i, § § i m 55 .55g3f2sgs53f2, 5Atgna . 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'7 R O V o '7 '7 '7 V' V' o V V 0 ? o V o VP V3 1 1 aaaaaaaa �s sai , as -- -- -- 1-038,_ i� n `r n n is , n r r n n n n n , n n o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CD — pp RI p pmp pm pp mm 4 .c JT O o N r w Q' N N n A A N A A A A A m A m A A A N A A A m A m m m m m CO C $ A ASS A A A AA S S S A S S A A A A A A A S S S A AA OO 2 / °e °o °o °o o° °o °o °o °o o° ? °o °o o° g g °o °o °o °o o° o° o° °o °o °o W S °a Mu PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 ALLOCATION BY FUND DISCOUNT/ GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2014 $ 1,570,427 $ 435,400 $ 1,135,026 Allocation% 100% 28% 72% 10/30/13 $ 11,603 $ 659 $ 237 $ 12,499 $ 3,465 $ 9,033 11/15/13 $ 124,608 $ 5,298 $ 2,543 $ 132,449 $ 36,721 $ 95,728 11/27/13 $ 273,420 $ 11,565 $ 5,580 $ 290,566 $ 80,559 $ 210,006 12/13/13 $ 296,309 $ 12,520 $ 6,047 $ 314,876 $ 87,299 $ 227,577 12/27/13 $ 24,843 $ 774 $ 507 $ 26,124 $ 7,243 $ 18,881 01/30/14 $ 106,894 $ 2,802 $ 2,182 $ 111,878 $ 31,018 $ 80,860 02/27/14 $ 12,003 $ 185 $ 245 $ 12,433 $ 3,447 $ 8,986 03/28/14 $ 156,539 $ 176 $ 3,195 $ 159,910 $ 44,335 $ 115,575 04/30/14 $ 46,542 $ (234) $ 950 $ 47,258 $ 13,102 $ 34,156 05/30/14 $ 13,654 $ (406) $ 279 $ 13,527 $ 3,750 $ 9,777 06/11/14 $ 60,241 $ (1,790) $ 1,229 $ 59,680 $ 16,546 $ 43,134 07/03/14 $ 923 $ (27) $ 19 $ 914 $ 253 $ 661 TOTAL $ 1,127,579 $ 31,521 $ 23,012 $ 1,182,113 $ 327,740 $ 854,372 %Collected 75.27% 75.27% 75.27% I TOTAL OUTSTANDING $ 388,314 I$ 107,660 I$ 280,654 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,827 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,637 FY 2014 1058920005 POI Realty LLC 268,677 Total Delinquent Parcels 866,844 Report Date:8/4/2014 13 PORT OF THE ISLANDS Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through July 31,2014 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,472 Use of Funds: COI $ (42,700) COI(costs transferred to checking account but not yet paid) $ (5,000) Disbursements: Water Treatment Plant $ (5,333,694) $ (5,381,394) Adjusted Balance in Construction Account July 31,2014 $ 127,078 2.Funds Available For Construction at July 31,2014 Book Balance of Construction Account at July 31,2014 $ 127,078 Construction Funds available at July 31,2014 $ 127,078 , 3.Investments-BB&T at July 31,2014 Estimated Type Yield Principal Construction Fund: 0.12% $ 127,078 ADJ:Outstanding Amounts Due $ Balance at July 31,2014 $ 127,078 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2014 budgeted bond payment as%of total assessments: 57% Report Date:8/4/2014 14 PORT OF THE ISLANDS Community Improvement District Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT REQ.N DATE CONTRACTOR REQUISITION OUTLAY COI PLANT COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ - COl 10/20/10 BB&T 2,700 2,700 COI 10/20/10 Severn Trent Management Svi 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Montes 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Montes 13,207 13,207 13,207 9 02/10/11 Benchmark EnviroAnalytical,li 1,019 1,019 1,019 10 02/17/11 Hole Montes 1,983 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Monies 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42,700 $ 1,674,561 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ - $ 266,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental S 9,027 9,027 9,027 Report Date:8/4/2014 15 PORT OF THE ISLANDS Community Improvement District Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT REQ.# DATE CONTRACTOR REQUISITION OUTLAY COI PLANT 51 06/12/12 BC'Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25/12 W.E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental S 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 Total FY 2012 $ 3,282,946 $ 3,282,946 $ - $ 3,282,946 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Montes 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746 69 01/17/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187 Total FY 2014 $ - $ - $ - $ - Grand Total $ 5,376,394 $ 5,333,694 $ 42,700 $ 5,333,694 t .,;:-.3 u..;..'.''eu? `....,.-.,x.3-`..r-r >:?i..=s'. :1x::.- ai. ,,,,,,,,, i i, _..F s. _, Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 133 $ 8,472 Report Date:8/4/2014 16 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 7/31/14 ROADS PROGRAM - PROJECT PROJECT NAME OR DESCRIPTION FY 2014 PAID IN FY INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 PROJECT ESTIMATE'�' 2014 isl DATE°i STATUS R'dSr 4q(fdC v':QI"F, etl,6 and rest of Cay's Drive F1-3 j timatedc,9t$100,000) ($ 25,000 $ - $ - $ - $ - $ - $ - Rood'resurfacing-Union Flood from 41-Paving ends R-4 - (Estimated Cost$100,000) $ 25,000 $ - $ - $ - $ - $ $ - Total.RoadsProgram $ 50,000 $ - $ - $Total General Fred $ 50,000_$ $ - $ _$ - $ --$ IRRIGATION PROGRAM 1-9 VFD for 75hp pump $ -I$ - $ - $ $ - $ - $ -IST tabled Total Irrigation Program $ - $ - $ - $ - $ - $ - $ WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25,200 $ 25,200 $ 4,409,326 $ - $ $ - $ . HM Project W-14B Inspection of New Water Treatment Plant $ - $ - $ 440,894 $ -- $ - $ - $ - HM Project New water meter replacement program to include backtlow prevention (Replace+I.20%per year W-15 for 4 years) $ 61,949 $ 61,949 $ 257,514 $ - $ - $ . $ - ST project W-19 Video surveillance and monitoring $ - $ - $ - $ • $ 10.000 $ - $ - ST project W-20 Spare parts $ - $ - $ - $ - $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ 4,000 $ - $ 3,090 $ - $ - $ - $ - ST project Total Water Program $ 91,149 $ 87,149 $ 5,110,823 S - $ 10,000 $ - S - WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ - $ - $ 77,137 $ 30.796 $ 30,796 $ 30,796 $ - w/W W-26 WW-24 MBR Membranes $ 20,000 $ • $ - $ 20,000 $ 20,000 $ - $ - ST Total Wastewater Program $ 20,000 $ - 5 77,137 $ 50,796 S 50,796 $ 30,796 $ - Total Water/Sewer Fund'$ 111,1491$ 87,149 1$ 5,187,961 1$ 50,796 I$ 60,796'$ 30,796 1$ - '? ' €'• NOTE tr':The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30.2014. NOTE 1 21: The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE(31: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date:a/4/2014 17 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects Project No.l Project Name or Description I Protect Total'Completion' Comments Date - 0-1 Collier County Zoning/Fire Station Property $ 22,324 tt-Ifir Completed In FY 2010 G-2 Sign Variance Petition-Union Road $ 42,683 r, ,.' r rr. Completed in FY 2011 R1&2 'Road resurfacing and repair I$ 473,138 mitred]Completed in FY 2007 I-1 Irrigation&Fire Control Panel Upgrade $ 54,621 :;';i,c!,■-,r: Completed In FY 2008 1.2 Irrigation Supply Well Project $ 34,765 'It. `Cs�'•) Completed in FY 2009 1-3 Welllield Mechanical Upgrades $ 218,732 �e fi Completed In FY 2009 1-4 3rd well to provide irrigation water supply $ 287.793 ;A:1-7. j4 Completed in FY 2010 I-5 Wetltielc SCADA 5 27,587 Sic;:II g.i Completed in FY 2010 1-6 Electrical Upgrades for Welllield and WWTP Generator $ 247,386 `; 1w.i,87 Completed in FY 2010 1-7 Canal PS Modifications $ 4,269 i ..`'V,t''r'i.] Completed in FY 2010 I-10 Wellhead Retrofitting $ 11,615 '^*��'r+.>e ; Completed in FY 2012 I-11 Well Monitoring $ 16,746 '°. 'i:4 Completed in FY 2013 I-12 Pump Retrofitting $ 10,770;'?• .'4 Completed in FY 2013 W-2 Water Treatment Plant-replace transfer pumps $ 9,887 ., a./' i: Completed in FY 2008 W-4 Water Treatment Plant-repairs to building(roof,doors,windows,painting) $ 14,050 / - ca!:'r Completed in FY 2008 W-5 Water Treatment Plant,replace metal launders and walkways on softening unit&other repairs $ 56,877 '''44(5'•,r 8 Completed in FY 2009 W-6 Water Treatment Plant-replace gaseous chem storage/teed sys(chlorine)w/liquid chem(bleach) $ 36,088 p i,.ti Z rA Completed in FY 2009 W-7 Water Treatment Plant-air condition room that houses compliance monitoring equipment $ 3.901 4'44,4,.-i'r Completed In FY 2008•W-13 Water Treatment Plant-design new WTP $ 488.844 y,"+j°' o'•O. ' Completed in FY 2011 IN-14A Water Treatment Plant-New Construction $ 115,883 r..,;�1 -1!:. Completed in FY 2013• W-14B Water Treatment Plant-Inspection of new construction $ 10,671 C,, el- ' Completed in FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backfiow prevention) $ 1,112,360 •:::fkOti Completed in FY 2011/2012 W-15 Water Treatment Plant•New meter replacement program(with backflow prevention) $ 42,924 Completed in FY 2013 W-17 SCADA $ 223 093 (1 0.17-+ Completed in FY 2009 W-23 Stormwater Rention Ponds $ 110,776 Completed In FY 2011/2012 r.r/ p W-23a Disinfection Conversion-tree chlorine to chloramines $ 11,427 :. �Completed In FY 2009 WW-5 Wastewater Treatment Plant-two new mixers $ 18,810 sa i:r'° Completed in FY 2008 WW-8 Wastewater Treatment Plant-add second reuse pump $ 111,973 h.f• •$''ry-,}-. Completed in FY 2008 Wastewater Treatment Plant-replace gaseous Chew storage/feed systems(chlorine and sulfur 'r' ` W W 10 dioxide)w/liquid Chem(bleach and sodium ihiosutate) $ 36,088 E, tea;, j, Completed In FY 2009 WW-13A Reuse Storage Tank $ 585,299 i?,,..4:14•d Completed In FY 2010 WW-138 Automation of reuse water system and supplemental water $ 55,358 - iY- Completed in FY 2010 WW-18 DynaLift MBR Membrane System $ 1,112,360 '6 1';'?¢,.i'! Completed in FY 2011 WW-19 Electrical service upgrades at WWTP $ 231,100 ' Ait.'_r•-Completed inFY2009 WW-20 New WWTP Generator $ 110,776 ms °1 I nr Completed In FY 2009 WW-23 SCADA and control panel for lift stations _$ 77,137 'at._Completed In FY 2012 • Report Date:8/4/2014 18 PORT OF THE ISLANDS Community Improvement District General Fund Cash Flow Projections AUG SEP 2014 2014 Cash Beginning Balance $543,215 $ 725,199 Cash Inflow 183 107,843 Cash Outflow (31,244) (78,916) CD Investment - Add:Prepaid Items - Add Due from WS Fund 213,596 - Less:Current Liabilities(as of 7/31/14) (551) - Total Estimated Cash Balance WITHOUT prior year assessment collection from Motwanl $725,199 $ 754,125 Total Estimated Cash Balance WITH prior year assessment collection from Motwani $848,890 $ 877,816 Cash Receipts Special Assessments-Levy $ - $ 107,680 Special Assessments-Discount - - Interest 183 183 Total Cash Inflow $ 183 $ 107,843 Ooeratina Expenditures Administrative P/R-Board of Supervisors $ 1,000 $ 1,000 FICA Taxes 77 77 ProfServ-Engineering 1,593 1,593 ProfServ-Legal Services 1,381 1,381 ProfServ-Mgmt Consulting Sery 2,435 2,435 ProfServ-Property Appraiser - - ProfServ-Special Assessment - Annual Audit - - Telephone - - Postage and Freight 71 71 Rental-Meeting Room 100 100 Insurance-General Liability - - Printing&Binding 142 142 Legal Advertising 83 83 Miscellaneous Services 32 32 Misc.-Assessmnt Collection Cost 2,328 - Misc.-Web Hosting 71 71 Office Supplies 16 16 Annual District Filing Fee - - Total Administrative $ 9,329 $ 7,001 Maintenance Contracts-Mgmt Services $ 8,333 $ 8,333 Contracts-Landscape 6,902 6,902 Electricity-Sfreetlighting 1,289 1,289 Utility-Irrigation 1,360 1,360 R&M-Henewal&Replacement 2,931 2,931 R&M-Roads 767 767 R&M-Signage 333 333 CIP' - 50,000 Total Maintenance $ 21,916 $ 71,916 Total Cash Outflow $ 31,244 $ 78,916 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Report Date:8/4/2014 19 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Cash Flow Projections AUG SEP 2014 2014 Cash Beginning Balance $ 59,324 $(192,675) Cash Inflow 19209 299,862 Cash Outflow-Expenses (50,173) (74,173) Add:Prepaid Items - - Less Due to General Fund (213,596) - Less:Current Liabilities(as of 7/31/14) (7,439) - Total Estimated Cash Balance WITHOUT prior year assessment collection from Motwanl 0(192,675) 0 33,014 Total Estimated Cash Balance WITH prior year assessment collection from Motwani $ 162,163 9 387,852 Cash Receipts Special Assessments-Levy $ - $ 280,653 Special Assessments-Discount - - Water/Sewer/Irrigation Revenue 19,179 19,179 Interest/Miscellaneous 30 30 Total Cash Inflow $ 19,209 $ 299,852 Ooeratina Fxmen tares Administrative P/R-Board of Supervisors $ 1,000 $ 1,000 RCA Taxes 77 77 ProfServ-Engineering 1,593 1,593 ProfServ-Legal Services 1,381 1,381 ProlServ-Mgml Consulting Sery 2,445 2,445 ProfServ-Property Appraiser - - ProfServ-Speaal Assessments • - Annual Audit Telephone - - Postage and Freight 83 83 Rental-Meeting Room 100 100 Insurance-General Liability • Printing&Birrdrg 142 142 Legal Advertising 63 63 Miscellaneous Services 114 114 Misc.-Aasessmnt Collection Cost - - Office Supplies 14 14 Total Administrative $ 7.010 $ 7,010 Maintenance Contracts-Mgmt Services $ 25,794 $ 25,794 Contracts-Other Services - - Communication-Teleph-Field 394 394 Utility-General 6,957 6,957 R&M-Irrigation 3,174 3,174 R&M-Water Plant 4,532 4,532 R&M-Waste Water Plant 2,312 2,312 Misc.-Licenses&Permits - - CIP' 24,000 Total Maintenance $ 43,163 $ 87,163 Debt Service Principal and Interest $ - $ - Total Debt Service $ - $ - Total Cash Outflow $ 60,173 $ 74,173 'NOTES: Estimated C(P costs for the anticipated projects are shown quarterly. Repot Date:8/4/2014 PORT OF THE ISLANDS Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operatina Revenues Assessments(Net) $417,984 $413,373 $413,373 $413,373 $413,373 Delinquent Assessments $123,691 $0 $0 $0 $0 Interest/Miscellaneous $2,090 $2,151 $2,195 $2,163 $2,100 Total Operating Revenues $543,765 $415,524 $415,568 $415,536 $415,473 Operating Expenditures Administrative $119,794 $121,697 $125,348 $129,108 $132,982 Maintenance $250,280 $293,830 $302,645 $311,724 $321,076 Total Operating Expenditures $370,074 $415,527 $427,993 $440,833 $454,058 Capital Expenditures CIP Projects $50,000 $0 $0 $0 $0 Total Capital Expenditures $50,000 $0 $0 $0 $0 Estimated Beginning Cash Balance $877,816 $877,813 $865,388 $840,092 (Estimated Ending Cash Balance' $ 877,816 $877,813 $865,388 $840,092 $801,508, WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operating Revenues Assessments(Net) $1,089,624 $1,093,920 $1,093,920 $1,093,920 $1,093,920 Delinquent Assessments $354,838 $0 $0 $0 $0 Water/Sewer/Irrigation Revenue $215,000 $210,000 $210,000 $210,000 $210,000 InteresVMiscellaneous $578 $285 $361 $325 $319 Total Operating Revenues $1,660,040 $1,304,205 $1,304,281 $1,304,245 $1,304,239 Operating Expenditures Administrative $143,047 $145,237 $145,237 $145,237 $145,237 Maintenance $482,795 $479,170 $479,170 $479,170 $479,170 Total Operating Expenditures $625,842 $624,407 $624,407 $624,407 $624,407 Capital Expenditures CIP Projects $24,000 $50,796 $60,796 $30,796 $0 Total Capital Expenditures $24,000 $50,796 $60,796 $30,796 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $387,852 $361,495 $325,214 $318,896 Estimated Ending Cash Balance' $ 387,852 $361,495 $325,214 $318,896 $343,369 I *Note:Estimated FY14 ending cash balance includes amounts due from Hotel parcel. 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U Q C O V O O O O co o O co O 35 Port of the Islands Community Improvement District Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 • Coral Springs,Florida 33071 Telephone: (954)753-5841• Fax: (954) 345-1292 September 9,2014 Mr. A. William Moss City Manager City of Naples City Hall 735 Eighth Street South Naples, Florida 34102 Mr. Leo E. Ochs,Jr. Mr. Dwight E. Brock Collier County Manager Clerk of the Circuit Court 3299 Tamiami Trail East Collier County Courthouse Annex Naples,Florida 34112-5746 3315 Tamiami Trail East Suite 102 Naples, Florida 34112-5324 Dear Messrs. Moss, Ochs and Brock: In accordance with Chapter 189 of the Florida Statutes we are required to provide to you at the beginning of each Fiscal Year a notice of our public meeting schedule. Notice is being given that the Board of Supervisors of the Port of the Islands Community Improvement District will hold their meetings for Fiscal Year 2015 at the Orchid Cove Clubhouse;25005 Peacock Lane,Naples, Florida at 10:00 a.m.on the third Friday of each month as follows: October 17,2014 April 17,2015 November 21,2014 May 15,2015 December 19,2014 June 19,2015 January 16, 2015 July 17,2015 February 20,2015 August 21, 2015 March 20, 2015 September 18,2015 If you have any questions or concerns,please contact me at 239-245-7118. Sincerely, Ca444;YL-rii_4(110166 Calvin Teague/js District Manager NOTICE OF MEETINGS PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The Board of Supervisors of the Port of the Islands Community Improvement District will hold their meetings for Fiscal Year 2015 at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples,Florida 34114 at 10:00 a.m.on the third Friday of each month as follows: October 17, 2014 November 21,2014 December 19,2014 January 16, 2015 February 20,2015 March 20, 2015 April 17,2015 May 15,2015 June 19,2015 July 17, 2015 August 21, 2015 September 18, 2015 The meetings are open to the public and will be conducted in accordance with the provision of Florida Law for Community Improvement Districts. Meetings may be continued to a date,time and location to be specified on the record at the meetings. There may be occasions when one or more Supervisors will participate via telephone. Any person requiring special accommodations at any of these meetings because of a disability or physical impairment should contact the District Management Company, Severn Trent Services at (954) 753-5841 at least two (2) calendar days prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at (800) 955-8770 for aid in contacting the District Office at least two(2)days prior to the date of the meetings. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and accordingly, the person may need to ensure a verbatim record of the proceedings is made including the testimony and evidence upon which such appeal is to be based. Calvin Teague District Manager Swade, Janice From: Swade,Janice Sent: Wednesday,August 20, 2014 3:06 PM To: 'anthony @jadavis.com' Cc: Teague,Calvin Subject: POI FY 2015 MEETING SCHEDULE Attachments: POI FY 2015 Meeting Schedule.pdf Please reserve the room for the POI CID Meeting Schedule for FY 2015. Let me know if there are any conflicts. Peucice Sc 4de Janice Swade Severn Trent Services, Inc. 210 North University Drive Suite 702 Coral Springs, Florida 33071 (954) 753-5841 Extension 40529 (954) 345-1292 Fax Janice.swade @stservices.com Swade, Janice From: Swade,Janice Sent: Tuesday, September 09, 2014 4:55 PM To: 'legals @naplesnews.com' Subject: POI FY 2015 MEETING SCHEDULE Attachments: FY 2015.doc Please advertise the attached notice as specified and e-mail me a confirmation and pricing. Palace wade Janice Swade Severn Trent Services, Inc. 210 North University Drive Suite 702 Coral Springs, Florida 33071 (954) 753-5841 Extension 40529 (954) 345-1292 Fax Janice.swade@stservices.com i Port of the Islands Community Improvement District Severn Trent Services, Management Services Division 210 North University Drive Suite 702• Coral Springs,Florida 33071 Telephone: (954) 753-5841 •Fax: (954)345-1292 September 9,2014 Naples Daily News Legal Advertising Call: 239-263-4721 Naples Daily News FAX: 239-263-4703 1075 Central Avenue Naples, Florida 33940 E-mail: legals @naplesnews.com Attn: Ms. Carol Polidora Email: CPolidora@n,Naplesnews.com Re: Notice of Meetings Dear Ms. Polidora: Please publish the attached Notice of Meetings on Friday,September 19,2014, sending your proof of publication to the undersigned and the invoice to the following: Account No. #10948 Port of the Islands CID 210 North University Drive Suite702 Coral Springs, Florida 33071 Should you have any questions,please contact me at(954)753-5841. Thank you in advance. Sincerely, Janice Swade District Recording Secretary From:Teague, Calvin Sent: Thursday,August 14, 2014 9:51 AM To: Dillon Norine(ndillonpoi @embaramail.com); Dale Lambert; Dick Ziko(RCZIKO @EMBARQMAIL.COM);Ted Bissell (tbissell @embaramail.com); Anthony Davis(AnthonyPjadavis.com) Cc: Dick, Robert; 'Dan Cox'; 'ronbenson @hmeng.com' (ronbenson @hmeng.com); Edge, Robert (Robert.EdgeSTServices.com); Swade, Janice; Randel, Helena; Koncar, Robert; Hodza, Rosemary; Bloom, Stephen Subject: CDD Meeting tomorrow Hello everyone,we discovered an error in the resolution we adopted increasing rates for utilities at the September 2014 meeting.The rates included in the adopted Resolution 2014-6 had the wrong rates for water and sewer charges.The problem occurred in 1999 when the BOS amended the rates and changed the basis for rates to assessments and a higher usage or consumption charge.The rates were changes as follows: • Water,sewer and irrigation had a standby fee based upon ERC plus a commodity or usage rate based upon 1,000 gallon increments.The standby fee per ERC was at$5.53 for water,$8.08 for sewer and $9.03 for irrigation. • The BOS went to eliminating the monthly standby charge and incorporated those expenses in the annual assessments. • The water consumption charges were then increased from$1.39 to$2.33;sewer rates went from$3.77 to$4.77 and irrigation went to a usage charge of$0.52 per 1,000 gallons. Then in 2010 the rates for irrigation and the charges for meters and backflows were increased but not sewer and water.The resolution adopted,2010-1 included all of the changes in the rates requested but the water and sewer hadn't been codified so they were carried in the resolution approved and then in 2014 it was included here. Helena caught this and after researching it Dan and I both agree that we need to re-advertise the rate changes with the new rates.This is an expense that Severn Trent will absorb as it was our fault back in 1999 when this amendment was approved.There is no problem with any actions prior to this and all rates that were established by the BOS has been charged. Unfortunately though,this time we need to correct the rate structure for this increase.Therefore we are suggesting the following action at the meeting tomorrow: • Adopt Resolution 2014-10 which rescinds Resolution 2014-6 with the wrong rates. • Severn Trent will advertise the rate change public hearing for the September 19th meeting and the BOS will be presented Resolution 2014-11 amending the fee schedule for utility rates requests. I am sorry for the problem and if anyone would like to see the various Resolutions I will have them with me tomorrow. I have attached the two proposed resolutions for your review.2014-10 needs to be approved tomorrow and 2014-11 which has the correct rates will be presented at the September meeting. Calvin Teague District Manager Severn Trent Management Services 5911 Country Lakes Road Fort Myers, FL 33905 T: 239-245-7118 ext. 301 F: 239-245-7120 M: 239-223-4437 E: cal.teague @stservices.com SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. RESOLUTION 2014-10 A RESOLUTION RESCINDING RESOLUTION 2014-06 ADOPTING A RULE TO ESTABLISH A UTILITY RATE INCREASE OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT WHEREAS,the Board of Supervisors of the Port of the Islands Community Improvement District has previously adopted Resolution 2014-06 adopting a Rule to establish a utility rate increase. WHEREAS, it is the desire of the Board of Supervisors of the Port of the Islands Community Improvement District to rescind Resolution 2014-06. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT: 1. Resolution 2014-6 shall be rescinded. 2. This Resolution shall become effective immediately upon its adoption. Adopted this 15th day of August,2014. Norine Dillon Chairperson Calvin Teague Secretary RESOLUTION 2014-11 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT ADOPTING A RULE TO ESTABLISH A UTILITY RATE INCREASE WHEREAS, the Port of the Islands Community Improvement District (hereinafter the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Collier County,Florida; and WHEREAS, the Board of Supervisors of the District (hereinafter the `Board") is authorized by Section 190.011(5) to adopt rules and orders pursuant to Chapter 120, Florida Statutes;and WHEREAS, the District is authorized to set fees and charges for the use of District facilities and services in accordance with Section 190.035(2), Florida Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT: Section 1: The Board of Supervisors hereby adopts the Rule establishing a utility rate increase,as attached hereto as Exhibit"A". Section 2: This Resolution shall become effective immediately upon its adoption. Passed and Adopted This 19th Day of September,2014. PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Norine Dillon Chairperson ATTESTED BY: Calvin Teague Secretary Exhibit A Utility Rates Existing Rate CPI Increase* Proposed New Rate POTABLE WATER Commodity rates/1,000 gallon $ 2.33 10% $ 2.56 WASTE WATER Commodity rates/1,000 gallon at 75%of water usage $ 4.77 10% $ 5.25 IRRIGATION WATER Single Family Residential Customer Class Irrigation Rate Monthly Consumption Tier(per 1,000 gallons) 0 to 10,000 gallons per month $ 1.00 10% $ 1.10 10,001 to 20,000 gallons per month $ 1.50 10% $ 1.65 20,001 to 30,000 gallons per month $ 2.00 10% $ 2.20 30,001 to 40,000 gallons per month $ 2.50 10% $ 2,75 Greater than 40,000 gallons per month $ 3.00 10% $ 3.30 Multi-family Residential Customer Class Irrigation Rate Monthly Consumption Tier(per 1,000 gallons) 0 to 6,000 gallons per month/MF Unit $ 1.00 10% $ 1.10 6,001 to 12,000 gallons per month/MF Unit $ 1.50 10% $ 1.65 12,001 to 18,000 gallons per month/MF Unit $ 2.00 10% $ 2.20 18,001 to 24,000 gallons per month/MF Unit $ 2.50 10% $ 2.75 Greater than 24,000 gallons per month/MF Unit $ 3.00 10% $ 3.30 Hotel,Commercial,and RV Customer Class Irrigation Rate Monthly Consumption Tier(per 1,000 gallons) 0 to 6,000 gallons per month/ERC $ 1.00 10% $ 1.10 6,001 to 12,000 gallons per month/ERC $ 1.50 10% $ 1.65 12,001 to 18,000 gallons per month/ERC $ 2.00 10% $ 2.20 18,001 to 24,000 gallons per month/ERC $ 2.50 10% $ 2.75 Greater than 24,000 gallons per month/ERC $ 3.00 10% $ 3.30 *Information for CPI was calculated from the last rate increase enacted in 1999. pfr-t-gc �5 August 2014 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 1.72 MG for the month of July, which is an average of .055 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.397 MG for the month of July, which is an average of.045 MGD Reuse System Operations and Maintenance The reuse system delivered 5.165 MG for the month of July, which is an average of.167 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant *All permit requirements met In The Community: • Street Striping At Our Treatment Facility • Replaced solenoid valve MBR. • BCI contractor made necessary adjustments to PLC program. • R. Migdal onsite troubleshoot and repair MBR control and PLC. 1 12600 Unior Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.corn _*,0- V August 2014 Field Managers Report CMMS Work Order Report—July 2014 Summary Total#of WO's 282 Total#of Preventative 282 Total#of Corrective 0 Total#of WO's Completed 282 Total Hours 159.5 2 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www severntrentservices.com DANIEL H. COX,P.A. ATTORNEY AT LAW P.O. Drawer CC Carrabelle, FL 32322 Telephone: 850-697-5555 Naples(cell): 239-370-0842 dhcox @gtcom.net August 14,2014 MEMORANDUM 1'o: Board of Supervisors Port of the Islands Community Improvement District Re: Getting in Control on the North Hotel Property I sincerely hoped that the people I reached out to would make a proposal to acquire the outstanding tax certificates but that did not happen. I also have not heard anything from Bacardi. Here is some way outside the box thinking for your consideration. According to the July 31 financial statements you have approximately $480,000 in the CD and Money Market Account and $266,000 cash on hand for a total of$746,000. The attached spread sheet shows the payoffs for the outstanding tax certificates on the North Hotel Property through August. The payoff for the 2009 and 2010 Certificates is approximately $492,000. If the CID were to purchase these two certificates it would receive back from the tax collector approximately$432,500. Take that money and purchase the 2011 and 2012 Certificates(assuming payment in September) for$382,000 and receive back from the Tax Collector$336,100. Take that money and purchase the 2013 Tax Certificate for$151,270 and receive back$133,100. Using some round numbers this takes your cash on hand plus reserves from $746,000 to somewhere around$596,000. Net reduction of$150,000 plus the$600,000 you are essentially paying yourself. You would hold approximately$1,025,000 in tax certificates bearing interest at 18%per annum(1.5%per month). The old tax certificate holders are not capable of applying for a tax deed without paying you everything owed on the tax certificates you would hold(or such amount as you're willing to accept). That isn't going to happen. So the oldest tax certificate will fall off in 2015 and the next oldest in June 2016. TAX YEAR CERTIFICATE NUMBER JULY PAYOFF AUGUST PAYOFF 2007 2008-969 $359,983.83 $362,542.92 2008 2009-1192 $290,049.51 $292,303.73 2009 2010-10606 $260,518.85 $260,518.85 2010 2011-8671 $231,080.00 $231,080.00 20112012-7017 $204,154.53 $204,154.53 2012 2013-6527 $177,776.73 $177,776.73 2013 2014-5805 $151,270.91 $151,270.91 TOTAL $1,674,834.36 $1,679,647.67 DANIEL H. COX,P.A. ATTORNEY AT LAW P.O. Drawer CC Carrahelle, FL 32322 Telephone: 850-697-5555 Naples(cell): 239-370-0842 dhcox @gtcom.net August 8,2014 MEMORANDUM To: Board of Supervisors Port of the Islands Community Improvement District Re: Collection of non-Ad Valorem Special Assessments The District is authorized by its state law charter to collect non-ad valorem special assessments pursuant to either Section 197.3632, Florida Statutes or Chapter 170, Florida Statutes. Section 197.3632 is referred to as the Alternative Method for Collection and is the process where the assessments are placed on the property owner's tax bill and collected by the Tax Collector. If a property owner does not pay their tax bill a tax certificate is offered for sale. The District does not have any recourse if'the tax certificate is not sold. Under Chapter 170,the District bills the property owner directly instead of through the Tax Collector. The Resolution authorizing the direct billing specifies the due date of the assessment (typically, the billing authority follows the discount and penalty provisions of the property tax code, i.e. 4%discount if paid in November, 3% in December,2%in January, 1% in February and due in full in March). If not paid by March 31 the assessment incurs a 1%penalty per month until paid in full. The Resolution may also authorize interest at the rate of 1%above the interest rate on the Bonds the assessments are pledged to repay. If the property owner does not pay by one year from the date the assessments are due the District is able to foreclose on the property. We can use either the method for foreclosing a mortgage,or the process provided by Chapter 173, Florida Statutes. The process under Chapter 173 is much more streamlined. One month prior to filing suit the property owner and any mortgage holder of record are given notice of the intent to foreclose. If the assessments and all penalties and interest are not paid within thirty days of the notice the District proceeds to foreclosure. The defendant in the foreclosure is the property, not the property owner or mortgage holder, but they can intervene. Service of process is by publication once per week for two consecutive weeks. The first publication must be no less than thirty days prior to the hearing. An affidavit of the District officer having the duty of issuing or collecting the special assessments as to the existence of delinquent special assessments upon any parcel of land and the time when the same became due, the amount due thereon, including interest and penalties,and the nonpayment thereof, shall be received in evidence as prima facie proof of the facts so certified and of the validity of all proceedings in and about the levying and assessment of the special assessments. The judgment is in the amount of the delinquent assessments, interest and penalties and the costs of the suit including reasonable attorney fees. The judgment also appoints a special magistrate to sell the property at auction. The date of the sale must be advertised. The District is authorized to purchase at the magistrate's auction and later convey the property. This allows the District to set the"floor" for what the property would sell for at auction. The property owner or interested mortgage holder can redeem the property any time before the magistrate's auction. Resolution 2014-09 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT ELECTING TO COLLECT NON-AD VALOREM SPECIAL ASSESSMENTS LEVIED ON CERTAIN PROPERTIES FOR THE 2014-2015 FISCAL YEAR BY THE METHOD AUTHORIZED UNDER CHAPTER 170,FLORIDA STATUTES. RECITALS A. Section 190.022,Florida Statutes,authorizes the collection of special assessments using the procedures for levy and collection provided in Chapter 170 or Chapter 197,Florida Statutes. B. There are three parcels of property subject to the lien of the District's non-ad valorem special assessments that the Board of Supervisors is concerned will not pay the tax bill for the 2014-2015 fiscal year. C. Those properties collectively represent over 25%of the equivalent residential connections representing the enhanced use of the properties as a result of the District's facilities, systems and services. D. The tax certificates for two of these properties did not sell in the 2013-2014 fiscal year imposing a significant burden on the District's fiscal condition. E. The third property is subject to a mortgage foreclosure action and it is unlikely the current owner will pay the tax bill and unlikely a tax certificate will sell if the tax bill is not paid. F. The procedure for collection provided in Chapter 170 provides an enhanced incentive for the property owner to pay the assessments timely in order to avoid the penalties imposed by that Chapter and possible foreclosure of their interest in the property. NOW THEREFORE, be it resolved by the Board of Supervisors of the Port of the Islands Community Improvement District that: 1. The above recitals are true and correct and incorporated herein. 2. The District Manager or his designee is directed to collect the 2014-2015 non-ad valorem special assessments levied against the following properties by the method provided in Chapter 170,Florida Statutes: Parcel Identification Number 058920500,01058920513 and 01058920005. 3. The bill for the non-ad valorem special assessments against the specified properties will provide for payment discounts of 4%if paid in November,3%if paid in December,2%if paid in January and 1%if paid in February. 4. 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