Radio Road Beautification MSTU Agenda 10/13/2014 fir Radio Road Beautification M.S.T.U.
4 Advisory Committee
AO' 411441/4 3299 East Tamiami Trail Suite 103
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Naples Florida 34112
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OCTOBER 13,2014
AGENDA
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: September 8,2014
V. BUDGET REPORT
VI. PROJECT MANAGER'S REPORT
A. ANALYSIS ON CLM (FY14
B. COMPARISON OF CONTRACT RATES
C. SUMMARY REPORT—MAINTENANCE COST
VII. LANDSCAPE MAINTENANCE REPORT—GARY GORDEN,Commercial Land
Maintenance (CLM)
VIII. LANDSCAPE MAINTENANCE REPORT—AL BENARROCH,Affordable Landscape
Service& Design,LLC
IX. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM
D. MAINTENANCE REPORT
E. SUMMARY REPORT
X. PROJECT MANAGER'S REPORT
A. ANALYSIS ON CLM (FY14)
XI. OLD BUSINESS
A. BY-LAWS
XII. NEW BUSINESS
XIII. PUBLIC COMMENTS
XIV. COMMITTEE MEMBER COMMENTS
XV. ADJOURNMENT
NEXT MEETING: NOVEMBER 10,2014 —3:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard,Naples,FL 34105
Radio Road Beautification M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples Florida 34112
E., September 8, 2014
MINUTES
I. CALL TO ORDER
The meeting was called to order by Chairman Dale Lewis at 3:00 PM.
A quorum was established; four voting members were present.
II. ATTENDANCE
Members: Dale Lewis, Chairman
Helen Carella, Fred Rogers, John Weber
(Vacancy)
County: Public Services Division ATM
Department:
Darryl Richard—MSTU Project Manager
County: Growth Management Division Road
Maintenance:
Pam Lulich—Landscape Operations
Roger Dick—Irrigation Project Manager
Others: Scott Windham Windham Studios, Inc.
Gary Gorden—CLM
(Sue Flynn—JuriSolutions)
III. APPROVAL OF AGENDA
John Weber moved to approve the Agenda a presented. Helen Carella offered a
Second in support of the motion. Carried unanimously; 4—0.
IV. APPROVAL OF MINUTES—June 9,2014
Remove:
• VI. Last paragraph the word "make"
• IX. Second paragraph,first sentence the word "was" in "Discussion was"
Fred Rogers moved to approve the Minutes of the June 9, 2014 meeting as amended.
Chairman Dale Lewis offered a Second in support of the motion.
Carried unanimously;4—0.
September 8, 2014
V. BUDGET REPORT
Darryl Richard distributed and reviewed the Radio Road MSTU Fund 158 dated
September 8, 2014. (See attached)
VI. LANDSCAPE MAINTENANCE REPORT—Address in VIII.
VII. LANDSCAPE MAINTENANCE REPORT—AL BENARROCH,AFFORDABLE
LANDSCAPE SERVICE&DESIGN,LLC
(None)
VIII. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM,WSI
A. Maintenance Report
Staff distributed the Maintenance Reports attached: (1) "Radio Road and Devonshire
Monthly Maintenance Report, dated August 13 and August 25, 2014. " (See attached)
Scott Windham reported doing a drive-by with Gary Gorden, CLM and Darryl Richard
to review maintenance issues on Devonshire and Radio Road:
DEVONSHIRE
In general the medians look healthy and well maintained with the following action items:
• The majority of the Asian Jasmine has thatched together with the exception of a
few bare patches. He recommends to allow the Asian Jasmine to flush out
between sheerings to allow overall foliage mass to thicker,then continue to top
sheer and mechanically edge the Asian Jasmine along back of gutter and edge of
sidewalks on a regular basis.
• CLM has been applying Basagran herbicide for the nut sedge and Fulsiade for the
Torpedo Grass and other grassy weeds. In additional CLM has applied
preemergent herbicides to combat new weed growth.
The Advisory Committee expressed concerns over the maintenance costs for Asian
Jasmine plants over the past year and future costs.
Chairman Lewis suggested the Committee Members review Budget line item 16 for
"Other Contractual" showing a deficit in the amount of$23,000. He explained the
Project cost are 1/3 %of the entire budget. He recommended the Committee Members
make a judgment call to only go to a set dollar amount and stop.
Gary Gorden reported the herbicide is not killing the plants. This is a treatable issue.
Scott Windham urged the Committee Members allow Gary Gorden more time to work
on the Project. He interjected the Project is 90% solid.
Darryl Richard concurred and stated in some areas the Project is 60-70% established.
All questions were addressed by Staff, CLM and Windham Studios.
Chairman Lewis moved to continue with the Devonshire Project and(Other
Contractual) cost up to $100,000 to go ahead with the project and then stop.
Second by John Weber.
Darryl Richard recommended the Committee Members finish motion and make a
separate motion"not to exceed $5,000 for supplemental plantings."
2
September 8, 2014
Chairman Lewis rescinded motion.
Chairman Lewis moved to allow $70,000 in the next year budget.
Darryl Richard stated the Radio Road MSTU had already approved the budget. If they
continue with the motion, he will need to pull the contract because he won't be able to
pay the contractor.
Staff suggested the Project be evaluated in the spring to see where the Project is at. At
that time there would be an option to remove the Asian Jasmine and replace it with sod.
John Weber suggested the motion be tabled for one (1)month to allow Staff provide
hard numbers to enable the comparison of costs before making any decisions.
Chairman Lewis moved to discuss Project at the next meeting and to have Staff provide
what the Asian Jasmine has cost the MSTU; total costs and total budget for weeding,
new plantings and mulch. Second by John Weber. Motion carried unanimously;4—
0.
Chairman Lewis moved to give Staff(Darryl) direction to allow Gary Gorden to get
what needs to be done, done(plants and mulch), not to exceed$8,000. Second by Fred
Rogers. Motion carried unanimously; 4—0.
Staff will monitor plants to ensure high quality and it is a full pot.
Gary Gorden will take pictures of plants and email to Staff.
Scott Windham asked Gorden to take pictures of bare patches. He requested notification
when plants are scheduled to be installed.
Scott Windham continued to report on Devonshire and Radio Road maintenance as
follows:
• CLM to prepare an estimate to fill in the gaps with new Asian Jasmine plants to
make up ground in the open areas.
• Trim and reduce Lantana at median tips and trim back off the curbs.
• Silhouette Bougainvillea at Lakeside Park to be trimmed and sprayed for chewing
insects.
• CLM will stop trimming the Viburnum hedge along the east ROW until the code
violation dispute is resolved.
RADIO ROAD
In general the medians look healthy and well maintained with the following GENERAL
action items:
• Clean up and remove dead fronds from medians.
• Weed most medians.
• Trim Jatropha and raise canopies.
• Remove seed pods from all Montgomeries and Foxtails.
3
September 8, 2014
• Let the Fire-bush(Hamelin) grow some to allow it to bloom. Currently, cutting
so tightly; the flowers would never be enjoyed.
• Replace the dead Little Red Euphorbia.
Pam Lulich briefly reviewed plant replacements for the east end of medians 4, 5, 8 and
13 and the west tip of medians 18, 22, 23 and 27. She explained plans for medians 11,
14, 21 and 28.
Staff distributed a proposal from Windham Studios dated September 2, 2014 for the
Radio Road MSTU Maintenance Consulting Services per the Fixed Term Professional
Landscape Architectural Services Contract in the amount of$15,950 to be reviewed and
approved by MSTU Advisory Committee. (See attached)
Chairman Lewis moved to approve the proposal submitted by Scott Windham. Second
by John Weber. Motion carried unanimously; 4—0.
IX. PROJECT MANAGER'S REPORT—Addressed previously
X. OLD BUSINESS
(None)
XI. NEW BUSINESS
A. By-Laws
Additional changes recommended:
➢ Page 2 (Article VI) Election of Officers, Section 2, Last sentence should
read An Officer is eligible
➢ Page 2 (Article V) Committee Structure and Meeting Requirements, Section
3, first sentence, remove Berkshire Lakes Master Association Clubhouse
located at 495 Belville Boulevard,Naples,Florida 34104 and replaced
with at a predetermined location.
➢ Page 4 (Article VII)Public Participation, Section 1, f, should read"There
will no time sharing amongst those present in an effort to extend the time
permitted to speak.
➢ Page 4 (Article VII)Public Participation, Section 2a should read"All
persons wishing to speak under public comments on items not on the
Agenda... (The word "on" was removed)
Staff suggested the item be tabled until the next meeting.
Chairman Lewis asked Staff to research the possibility of the Advisory Committee
holding a Cook-Out.
Staff will research with the legal department.
4
September 8, 2014
. .................._._____.............._......._..
XII. PUBLIC COMMENTS
(None)
XI. COMMITTEE MEMBER COMMENTS
(None)
NEXT MEETING: October 13,2014 at 3:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard, Naples, FL 34105
There being no further business to come before the Committee, the public meeting
was concluded by order of the Chair at 4:20 PM.
RADIO ROAD BEAUTIFICATION MSTU
ADVISORY COMMITTEE
DALE LEWIS,CHAIRMAN
The Minutes were approved by the Committee Chair on , 2013
"as submitted" Li OR"as amended" F 1.
5
Radio Road MSTU
FUND 158
October 13,2014(FY15)
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (309,900.00) $ - $ - $ (309,900.00)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD 0/N INTEREST $ - $ - $ - $ -
4 INVESTMENT INTEREST $ (1,000.00) $ - $ - $ (1,000.00)
5 REVENUE STRUCTURE $ (310,900.00) $ - $ - $ (310,900.00)
6 TRANSFERS FROM PROP APP $ - $ - $ - $
7 TRANSFERS FROM TAX COLL $ - $ - $ - $ .
8 CARRY FORWARD GEN $ (548,200.00) $ - $ - $ (548,200.00)
9 NEG 5%EST REV $ 15,600.00 $ - $ - $ 15,600.00
10 TRANSFERS&CONTRIB $ (532,600.00) $ - $ - $ (532,600.00)
11 TOTAL REVENUE $ (843,500.00) $ • $ - $ (843,500.00)
12 ENG FEES $ - $ - $ - $ -
13 ENG FEES OTHER $ 20,000.00 $ - $ - $ 20,000.00
14 INDIRECT COST REIMBURS $ 3,700.00 $ - $ - $ 3,700.00
15 LANDSCAPE INCIDENTALS $ 2,500.00 $ - $ - $ 2,500.00
16 OTHER CONTRACTUAL $ 105,000.00 $ - $ - $ 105,000.00
17 ELECTRICITY $ 1,000.00 $ - $ - $ 1,000.00
18 RENT EQUIPMENT $ 300.00 $ - $ - $ 300.00
19 INSURANCE GENERAL $ 500.00 $ - $ - $ 500.00
20 SPRINKLER SYSTEM MAINT $ 6,000.00 $ - $ - $ 6,000.00
21 MULCH $ 20,000.00 $ - $ - $ 20,000.00
22 LICENSES&PERMITS $ 1,000.00 $ - $ - $ 1,000.00
23 LEGAL ADVERTISING $ 300.00 $ - $ - $ 300.00
24 OTHER MISCELLANEOUS $ 4,000.00 $ - $ - $ 4,000.00
25 OFFICE SUPPLIES $ 400.00 $ - $ - $ 400.00
26 COPYING CHARGES $ 300.00 $ - $ - $ 300.00
27 FERT HERB CHEM $ 5,000.00 $ - $ - $ 5,000.00
28 OTHER OPERATING SUPPLIES $ 100.00 ? - $ - $ 100.00
29 OPERATING EXPENSE $ 170,100.00 $ - $ $ 170,100.00
30 IMPROVEMENTS GENERAL $ 631,900.00 $ - $ - $ 631,900.00
31 CAPITAL OUTLAY $ 631,900.00 $ • $ - $ 631,900.00
32 REIMBURSEMENT FOR STAFF SUPPORT $ 30,900.00 $ - $ - $ 30,900.00
33 Budget Trans from Appraiser $ 2,900.00 $ - $ - $ 2,900.00
34 Budget Trans from Tax Collector $ 7,700.00 $ - $ - $ 7,700.00
35 TRANSFERS $ 41,500.00 $ - $ - $ 41,500.00
36 RESERVES FOR CONTINGENCIES $ - $ - $ - $ -
37 RESERVES $ $ - $ - $ -
38 TOTAL BUDGET $ 843,500.00 $ $ - $ 843,500.00
Total Available Balance $ 843,500.00
1214,337,046 FY 10 Final Taxable Value Plus Commited And Not Spent $ -
1,039288,02B FY 11 Final Taxable value
984,103,686 FY 12 Final Taxable Value
966,918,992 FY 13 Final Taxable Value
967,155,849 FY 14 Final Taxable Value Estimated Cash $ 843,500.00
1.000.892,008 FY 15 July Taxable Value
3.49%Adj.14 to 15 Estimated Cash Less Missing Income $ 533,600.00
FY 16 FY 14
Miilage 0.3096 0.3185 Maximum=.5000
Extension 309,876 308,039
Piopaq Tax Limitation Impact
FY 15 Cross Taxable Value 1,000,892,008
Minus:New Const.Annex. 5,936,303
Plus:Mwndme thl TV Component 0
Adj.Taxable Value 994,955,705
14 Levy 308,039
Roiled Back Rats(less Amend.One) 0.3096
91%of Rolled Bads Rate 0.2817
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RADIO ROAD MSTU — MAINTENANCE DURING FY-14 ANALYSIS:
September 30, 2014(FY-2014)TOTALS:
FY-14 BASE MAINTENANCE: $77,945.00
FY-14 ALL INCIDENTALS: $11,024.00
FY-14 TOTAL EXPENDITURE: $88,969.00
Break-down of cost areas for FY-14:
MONIES SPENT'HAND WEEDING'ASIAN JASMINE $2,700.00
MONIES SPENT PRUNING ASIAN JASMINE $8,400.00
MONIES SPENT ON PRE-EMERGENT HERBICIDE S11.000.00
$22,100.00 Total
MONIES SPENT ON WEEDING NON-Asi:AN JASMINL PLANTS $28,000.00
MONITES SPENT ON PRUNING NON-ASI,,I, ,'',EMINE PLANTS S5.600.00
$33,600.00 Total
MONIES SPENT ON IRRIGATION TROUBLE-SHOOTING: $3,960.00
ESTIMATED COST FOR SOD SWAP OUT (NEW CONSTRUCTION):
CLM QUOTE FOR SOD INSTALLATION (FEB 2013): $36,120.00 PROJECT
IRRIGATION MATERIAL COST(estimated in Feb. 2013): $7,170.00 PROJECT
CONSULTING COST(TBD ): * 5X,XXX.XX CONSULT*
$43,290.00 TOTAL*
FUND 158 'OTHER CONTRACTUAL' HISTORICAL TOTALS BY FISCAL YEAR:
YEAR: TOTAL MONIES SPENT; NOTES
FY-2014: $88,969.00; CONTRACTOR: Commercial Land Maintenance
FY-2013: $104,618.00; POST-CONSTRUCTION ; Contractor: Hannula
(FY-13 WEEDING ONLY EXPENSES PAID: Hannula: $28,490; CLM: $3,350)
FY-2012: $63,630.00; CONSTRUCTION PERIOD; Contractor: Hannula
FY-2011: $35,088.00; PRE-CONSTRUCTION PERIOD; CONTRACTOR:
Hannula
FY-2010: $68,817.00; CONTRACTOR: Hannula
FY-2009: $97,062.00; CONTRACTOR: Hannula
FY-2008: $96,002.00; CONTRACTOR: Advanced Lawn
FY-2007: $76,990.00; CONTRACTOR: Advanced Lawn
FY-2006: $58,549.00; CONTRACTOR: Advanced Lawn
FY-2005: $36,942.00; CONTRACTOR: Advanced Lawn
FY-2004: $71,303.00; CONTRACTOR: Commercial Land Maintenance
\A!..0DiAM
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MAINTENANCE REPORT
To: Radio Road MSTU Advisory Committee
CC Darryl Richard, Pamela Lulich Collier County ATM
Albert Benarroch, Affordable Landscaping
Robert Kindelan, Commercial Land Maintenance
James Abney
From: Scott Windham
Date: October 9, 2014
RE: Radio Road and Devonshire Monthly Maintenance Report
MSTU Committee and Staff:
The following is a report of the general conditions and recommendations for the
maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd.
DEVONSHIRE:
In general the medians look healthy and well maintained with the following action items:
• The majority of the Asian Jasmine has thatched together fairly tightly with the
exception of a few bare patches. CLM has allowed the Asian Jasmine to flush
out between sheerings to allow overall foliage mass to get+1- 8"thick. They
need to continue to top sheer and mechanically edge the Asian Jasmine along
back of gutter and edge of sidewalks on a regular basis to keep the plant masses
neat and tight. Asian Jasmine has been edged along the BOC in medians as
well.
• CLM is continuing with a regimen of Basagran herbicide for the nut sedge and
Fulsiade for the Torpedo Grass and other grassy weeds. They are additionally
applying preemergent herbicides to combat new weed growth. They need to
continue to hand pull the larger weeds even if they are beginning to yellow from
the herbicides due to being unsightly and unkempt in appearance.
• The west ROW by the service vehide pads and lakeside park utilities cluster and
the narrow median tip at Santa Barbara are consistently the worst areas for
weeds in the Jasmine and need to be hand weeded in addition to herbicide
applications.
• As approved by the MSTU Committee, CLM planted numerous Asian Jasmine to
fill in the gaps along the ROW's (12" on center). CLM needs to mulch the new
plants to assist with establishment and limit weed proliferation.
• Continue to monitor irrigation coverage. The Irritrol master controller on Radio
Road was malfunctioning so as a result, the Devonshire slave controller was also
�4!indhani tir Litho, Inc.,I and,cape ltchitecturc,I,(;2600036'1
1'.(). Box 1239,Bonita 1 'orida 31133 Phone: ;219; 190 1936
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■'39? 39U--193 I,mail: scottl Avindhatnstudin.con)
wix•m tilindharnstudio.coin
1
malfunctioning. CLM supplemented with hand watering to insure the new
Jasmine plants got sufficient water. The DC Controller battery needs to be
replaced.
• Trim and reduce Lantana at median tips and trim back off of curbs. Trim tall
lantana at Santa Barbara median tip to blend better with new Lantana.
• Trim Silhouette Bougainvillea at lakeside park and in medians to tighten up.
• GENERAL: Trim remaining seed pods from Montgomery Palms.
• GENERAL: Remove burlap from several of the Cabbage Palms from the original
staking.
• GENERAL: Remove dead and woody, nearly dead Lantana from medians and
replace.
• The Clusia hedge was topped down to 8' ht. and side trimmed to maintain hedge
form.
The following replacements were noted and should be put in the rotation if and when
directed and authorized by Radio Rd MSTU committee:
• RECOMMENDATION: Remove dead or nearly dead Lantana in median 2, 75 ft
north of the lakeside park and at the Santa Barbara median tip and fill in with new
where needed.
RADIO ROAD:
In general the medians look healthy and well maintained with the following action items:
• GENERAL: Clean up and remove dead fronds from medians
• GENERAL-Trim Jatropha and raise canopies.
• GENERAL: Remove seed pods from all Montgomeries and Foxtails. (This has
been on the list every month and the seed pods have consistently not been
removed. They are extensive and messy in appearance and must be removed.)
• GENERAL: Let the Hamelia grow a bit to allow it to bloom. Cutting so tightly that
the flowers are never enjoyed.
• Median 1 — Replace +/-20 dead Little Red Euphorbia
• Median 22—One dead Juniper
• Median 6 - Dianella thin,fungus and unhealthy appearance.
• Median11 — Big Rose Euphorbia yellowing
• Median 14—West tip, 3 Silhouette were run over in accident and need to be
replaced.
• Median 18- +/- 6 Juniper browning out
• Median 23—6-8 Green Island Ficus crushed in accident and need replaced.
• Median 28—Silhouette are largely defoliated and woody.
• Median 16—Center Magnolia has web on it and portions of canopy are
defoliated.
• Median 13— Foxtail Palms are chlorotic.
• Median 25—Sod has a significant percentage of weeds.
The following replacements were noted and should be put in the rotation if and when
directed and authorized by Pam Lulich:
• Medians 3,4, 5, 8 (east end) 13 (east end), 18, 22, 23, 27 (west tip) previous
Juniper areas need to be replanted with Ilex or Green Island Ficus
• Median 21 - Replace 3 yellow Tabebuia with Natchez Crepe Myrtle.
• Add/fill in 3 Muhly Grass east of Livingston in median 14.
Windham S udio,.lnc ,1,andsca,7e;Architecture,LC 26000365
P.O. Box 1239,Bonita Springs, Florida da 31133 Phone: (239) 390 1936
Fax (239) 390-1937 937 l email scott(ittw-indhaxmtudir co,
www.windhamstudio.com
2
• In general, keep working towards replacement of all Dinnis with Dianella moving
forward as they decline
Please email or call me if you have any questions.
Thanks,
Scott Windham, ASLA
Landscape Architect LA000-1516
\ indham Studio,dio,Inc,Landscape pe tchitecture,IL 2600036'3
P.(). .Box 1239, Bonita Spring>,Florida 31133 Phone: (2 39) 390.-1.936
1.aax (239) 390-1937 Email; scott @windhamsrudio.com
www.windhams audio.comTl
3
September 30, 2014 (FY-2014)TOTALS
$ 11,024.00 $88,969.00 '
BASE MAINT INCIDENTALS TOTAL
DEVONSHIRE MAINTENANCE HISTORICAL TOTALS BY FISCAL YEAR:
YEAR:TOTAL MONIES SPENT; NOTES
FY-2014: $88,969.00; CONTRACTOR: Commercial Land Maintenance
FY-14 WEEDING ONLY: ASIAN JASMINE: $11,100; WEEDING ALL OTHER PLANTS: $28,000
FY-2013: $104,618.00; POST-CONSTRUCTION PERIOD; Contractor: Hannula;
FY-13 WEEDING ONLY EXPENSES PAID: Hannula: $28,490; CLM: $3,350
FY-2012: $63,630.00; CONSTRUCTION PERIOD; Contractor: Hannula
FY-2011: $35,088.00; PRE-CONSTRUCTION PERIOD; CONTRACTOR: Hannula
FY-2010: $68,817.00; CONTRACTOR: Hannula
FY-2009: $97,062.00; CONTRACTOR: Hannula
FY-2008: $96,002.00; CONTRACTOR: Advanced Lawn
FY-2007: $76,990.00; CONTRACTOR: Advanced Lawn
FY-2006: $58,549.00; CONTRACTOR: Advanced Lawn
FY-2005: $36,942.00; CONTRACTOR: Advanced Lawn
FY-2004: $71,303.00; CONTRACTOR: Commercial Land Maintenance
RADIO ROAD BEAUTIFICATION
Municipal Service Taxing Unit(MSTU)ADVISORY COMMITTEE
BY LAWS
ARTICLE I
Name
The name of this Advisory body shall be the Radio Road Beautification Municipal Service
Taxing Unit (MSTU) Advisory Committee
ARTICLE II
Jurisdiction
The Advisory Committee shall function as an advisory body to the Board of County
Commissioners (BCC) and is governed under Ordinance 96-84, as amended. The Committee
will make recommendations to the BCC in matters related to Beautification projects within
the district, funding, preparation of bid documents, management of contracts, and
managing the annual budget. The BCC shall have the final authority over the actions of the
MSTU.
ARTICLE III
Officers and their Duties
Section 1. The officers shall consist of a Chair and Vice-Chair.
Section 2. The Chair shall preside at the meetings and shall have the duties normally
conferred by parliamentary usage of such officers.
Section 3. The Chair may call special meetings, appoint subcommittees, and act as a
liaison with government bodies and other related committees.
Section 4. The Chair shall have the privilege of discussing all matters before the
Committee and shall have the same voting rights as all Committee members.
Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to
serve, exercise all of the duties and powers of the Chair.
Section 6. The full Committee may participate in the election process and vote.
Section 7. The Advisory Committee shall adopt procedures by which it shall operate.
ARTICLE VI
Election of Officers
Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the
annual organization meeting in February of each year, and the election shall be held immediately
thereafter.
Section 2. A candidate receiving the majority vote shall be declared elected and shall
serve a term of one (1) year, or until a successor shall take office. An Officer is cligibilityeligible
for reelection if the term of the Advisory Committee is extended.
Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled
immediately by regular elections procedures.
Section 4. The Chair or Vice-Chair may be removed by a super majority of the
Committee with or without cause.
ARTICLE V
Committee Structure and Meeting Requirements
Section 1. The Radio Road Beautification Municipal Service Taxing Unit (MSTU)
Advisory Committee shall consist of five(5)members.
Section 2. Committee Appointments - Appointment of members to the Advisory
Committee shall be by resolution of the BCC, which resolution shall set forth a date of
appointment. Each appointment shall be for a term of four years. Appointments to fill any
vacancies on the Advisory Board shall be for the remainder of the unexpired term.
Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be
held on the second Monday monthly at 3:00 p.m., !- - - • - • - • - • • -• -
• :- ' - : - - - - .. • !•.at a place determined to be beneficial to
the Committee. If a regular meeting is required to be held at a time and location other than what is
specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the
County website.
Section 4. Special Meetings — Special meetings of the Advisory Committee may be
convened by the Chair upon giving notice thereof.
Section 5. Notices —Notices of an Advisory Committee meeting shall be given to all
members and to the Public at least seventy-two (72) hours in advance of the meeting. At any
meeting, the Committee may set a future meeting date. Staff may provide notices and agendas
to members at least seventy-two (72) hours prior to meetings.
Section 6. Attendance—Members may notify the Staff Liaison or the Transcriptionist if
they cannot attend a meeting. If a member misses two (2) successive Committee meetings without
a satisfactory excuse, he/she may forfeit his/her appointment.
Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum
of the Committee members physically present; and (2)the members who are present both authorize
the participation by telephone, and find that the absence was due to "extraordinary circumstances."
Once approved to participate, the absent member can conduct themselves in the same manner as if
they were present, including making motions and voting on items.
Section 7. Quorum— A quorum of the Advisory Committee shall consist of three (3)
members and an affirmative vote of a majority of those present and voting shall be necessary to
pass any motion. In the absence of a quorum, those members present may review the agenda
items and make recommendations that may be reviewed for approval by the Advisory Committee
at its next meeting where there is a quorum present.
Section 8. Voting—Voting shall be by voice vote, or show of hands, if necessary, and
may be recorded by individual (or group).
Section 9. Meetings - All meetings shall be open to the public to encourage public
awareness and participation.
Section 10. Minutes - Minutes shall be taken at all Advisory Committee meetings. Voice
recording of meetings is acceptable. A written record of meetings, resolutions, findings and
determinations shall be kept for the Advisory Committee.
Section 11. Documents - The Alternative Transportation Modes staff shall assist with
preparation, duplication, and distribution of materials necessary for meetings. Copies of all
Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the
Clerk's Office and posted on the County Website for public viewing.
Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall
be followed at all meetings.
Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff
Liaison and Transcriptionist. Members may send agenda items request to the Staff Liaison and/or
Transcriptionist prior to the publishing of the Agenda. Otherwise, the agenda may be changed at the
meeting prior to approval of the Agenda.
ARTICLE VI
Order of Business
I Call to Order
II Roll Call
III Approval of Agenda
IV Approval of Minutes
V Budget Report
VI Project Manager Report
VII Other Report(s)
VIII Old Business
IX New Business
X Public Comments on Items NOT on the Agenda
XI Members Comments
XII Adjourn
Next Meeting Date
ARTICLE VII
Public Participation
All Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee
meetings will be public meetings as required by Florida Statutes. Participation by the Public is
encouraged and in an effort to be fair to all wishing to participate, the following rules shall apply
when receiving public comment.
Section 1. Public Comment on Items on the Agenda- During each portion of the agenda
the Chair may open up the meeting for public comments.
a. The Chair shall declare when the floor will be open to public comments.
b. The Chair shall declare when the public comments period for the Agenda item is closed
for public comments. Once the item is closed for public comment there shall be no
further comment from the floor.
c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior
to the presentation of the Agenda item by completing a speaker's slip.
d. Each public participant must identify themselves by name and address.
e. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted be the Chair.
f. There will no sharing of minutes among those present in an effort to extend the time
permitted to speak.
g. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
Sections 2. Public Comment on Items NOT on the Agenda—A Public Comments section
will be included in each agenda. During this portion of the meeting items that have not been
brought forward previously or were not on the agenda may be discussed or raised by the Public.
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a. All persons wishing to speak-en under public comments on items not on the Agenda must
register with the Staff liaison prior to this portion of the Agenda by completing a
speaker's slip.
b. Each public participant must identify themselves by name, address, and specify subject
matter.
c. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted be the Chair.
d. There will no time sharing of minutes among those present in an effort to extend the
time permitted to speak.
e. Once a participant has been afforded the opportunity to speak he/she may not speak
again unless requested by the Chair.
ARTICLE VIII
Amendment to By-Laws
Section 1. Any proposed permanent amendment to the By-Laws shall be provided
to every Advisory Committee member at least seven seventy-two (72)hours before it is voted on
at a regular meeting.
Section 2. These Bylaws, and any and all amendments to the By-Laws, will become
effective upon an affirmative vote of a majority of the quorum.
These By-Laws for the Radio Road Beautification Municipal Service Taxing Unit (MSTU)
Advisory Committee are hereby approved this day of ,2014
Radio Road Beautification Municipal Service Taxing Unit(MSTU)Advisory Committee:
By: Date
Dale Lewis, Chair
By: Date
Fred Rogers,Vice Chair
By: Date
Helen Carella
By: Date
John Weber
By: Date
(vacancy)
Attested by: Date
Michelle Arnold, ^TM Directo"Director,
Public Transit&Neighborhood
Enhancement(PTNE) Department
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