VB MSTU Minutes 05/01/2014 V aNd anIlt t OoaciI A42.7.14.
Advisory Committee
3299 East Tamialni Trail Suite 103
- � Naples, F1., 34112
MINUTES: MAY 1,2014
CALL TO ORDER: by Chairman Charles Arthur at 2:05 PM.
II. ATTENDANCE:
Committee: Charles Arthur—Chairman
William Sjostrom—Vice Chair (Excused)
Bruce Forman
Michael Price (Excused)
Mark Weber
Staff: Harry Sells—Project Manager
Landscape: Robert Kindelan, CLM
Roll was called and a quorum was established; three voting members were present.
HI. APPROVAL OF AGENDA:
Additions:
Under Item VI., Project Manager Report- E. Draft—Chairman Arthur
Bruce Forman moved to approve the Agenda as amended. Seconded by Chairman
Arthur. Motion Carried ,3—0.
IV. APPROVAL OF MINUTES-APRIL 6,2013:
Bruce Forman moved to approve the Minutes of the April 6,2014 meeting as submitted.
Mark Weber seconded the motion. Motion carried ,3—0.
V. LANDSCAPE MAINTENANCE REPORT-ROBERT KINDELAN,CLM
• Trees overhanging the sidewalk will be cut; 10-foor clearance is required
• White Fly treatment is still viable; crews are inspecting for infestations
• Irrigation on Gulf Shore (by Manatee Club) is being fixed by the Condo
Association
o The MSTU will repair only the broken pipe—will not replace entire
irrigation system
o It is possible that FPL caused the damage: back hoe may have dug too
deep
VI. PROJECT MANAGER'S REPORT-HARRY SELLS
A. Budget Report—5/1/2014
Report attached: Vanderbilt MSTU Fund 143, May 1,2014
• Cash on Hand- $5,422,934.94
• Bentley Purchase Order payment for burying conduit—approximately$60K
• Harry submitted a single vendor waiver request to allow payment to FPL for
conversions.
• Harry will submit 2nd Single Vendor Waiver Request to the Board of County to bring
the total PO to the level required to pay for all 158 houses plus the commercial
locations.
B. Status of Escrow Account—Clerk
• The Escrow Account,when established, will pay for poles, equipment,and the
conduit
• FPL may supply equipment,depending on bid—MSTU will pay as it is received
E. Draft—Chairman Arthur
• Escrow Agreement has been discussed since October, 2013
• Clerk has harmed the MSTU—caused unnecessary delays with project which may
cost the MSTU approximately $600,000
• FPL's final design has not been submitted to Committee
• Letter will be sent to John Lehr, FPL with copies to the BCC Chair, County Manager,
County Attorney's Office
• Consensus: Members supported sending the memo
C. General Status of Burial Project
• Florida Statutes grants a County's Chief Financial Officer to pay for utility work in
advance. The County Clerk has refused to do so.
• State of Florida CFO has authorized opening an Escrow Account to be monitored
by his office
• Public Meeting—September/October???
• Committee previously approved holding a Public Meeting to explain Phase 2 and 3
of the Project
• Suggestion: Hold the meeting in conjunction with the Vanderbilt Beach Property
Owners Association's Annual Meeting— late October/November
VII. OLD BUSINESS:
(None)
VIII. NEW BUSINESS:
A. By-Laws
• Chairman Arthur suggested tabling discussion of the By-Laws until the fall
when most of the residents have returned.
Bruce Forman moved to approve tabling discussion of the MSTU's By-Laws
until the fall. Mark Weber offered a Second in support of the motion. Carried
unanimously,3—0.
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IX. MEMBER COMMENT:
A. Summer Meeting Schedule
• Chairman Arthur will not be available in June,July, August, or September
• Vice Chairman Sjostrom will not be available in July, August, or September
• Bruce Forman will not be available in June
• The Committee will not meet in June or July
Consensus: Harry Sells will notify members via email if it necessary to schedule a
meeting.
X. PUBLIC COMMENT:
(None)
NEXT MEETING DATE: COMMITTEE WILL NOT MEET IN JUNE OR JULY
ADDITIONAL MEETING DATES-WILL BE DETERMINED
"CLAUSSEN FAMILY CENTER" AT ST.JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
There being no further business brought before the Committee, the meeting was adjourned
by order of the Chairman at 3:00 PM.
VANDERBILT BEACH MSTU
ADVISORY COMMITTEE
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The minutes were approved by the Board/Committee on /0/2— 2014,
"as submitted" LAI OR "as amended" [ j.
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