Radio Road East MSTU Agenda 10/08/2014 Rada Road Sade
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MEETING AGENDA
OCTOBER 8,2014
I. Call to Order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes: August 13, 2014
V. Transportation Services Report
A. Budget Report—Darryl Richard
B. Project Manager Report—Darryl Richard
1. Tabulation on Repairs for Motorola Controls
2. Quotes
C. Landscape Architect Report—Dayna Fendrick
1. Proposal &Fee Schedule
D. Landscape Maintenance Report—Affordable Landscaping, Inc.
VI. Old Business
A. Update on Replacement of Beach Dune Sunflowers
B. Update on Structural Pruning Estimates for FY15
1. Proposal
C. Bylaws
VII. New Business
VIII. Committee Comments
IX. Public Comments
X. Adjournment
NEXT MEETING
December 10, 2014—10:00 AM
Plantation Club House,
7773 Tara Court, Naples, FL 34104
Radia Road Eaat
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3299$act 7amr4oui 7aaii Suite/03
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MEETING MINUTES
AUGUST 13, 2014
I. Call to Order
Ms. Chapin called the meeting to order at 10:00am. Roll call was taken and a quorum was
established.
II. Attendance
Members: Chairman Dale Johnson (Excused), Sue Chapin, Thomas Depouw, Renato
Fernandez (Excused), Janice Bundy.
County: Darryl Richard—Project Manager;Roger Dick—Irrigation Project Manager;Pam
Lulich—Landscape Operations Manager.
Others: Dayna Fendrick— Urban Green Studio, Albert Bennarock-Affordable
Landscaping Service and Design; David Durrell—Juristaff.
III. Approval of Agenda
Mr. Depouw moved to approve the Agenda. Second by Ms. Bundy. Carried unanimously 3-0.
IV. Approval of Minutes: June 11,2014
Mr. Depouw moved to approve the minutes of the June 11, 2014 meeting as presented. Second
by Ms. Bundy. Carried unanimously 3- 0.
V. Transportation Services Report
A. Budget Report—Darryl Richard
Mr. Richard provided the document"Radio Road East MSTU Fund 166—August 13, 2014"
for information purposes and provided an overview on the financial status of the Fund. He
noted there is currently$32,476.31 of unencumbered funds for FY 14.
B. Project Manager Report—Darryl Richard
Mr.Richard provided Estimate#2015212 dated 8/12/2014 from Affordable Landscaping
Service and Design, LLC. in the amount of$3,552 for planting of Bromeliads. He noted the
work has already been approved by the Committee.
Irrigation System—Roger Dick and Pam Lulich
Staff reported they are undertaking measures to repair the irrigation system's communication
controls which are malfunctioning due to a lightning strike.
1
Additionally, a study is being undertaken by consultants to compare the system with similar
systems installed in other municipalities to determine if issues arising in Collier County are
common in nature to the system or isolated to the County.
C. Landscape Architect Report—Dayna Fendrick
Dayna Fendrick,Urban Green Studio submitted the"Landscape Architects Field Report—
Field Report No. 9"for review. She provided an overview of the report with the following
items highlighted during the Committee Member/Staff discussions:
• The weekly maintenance schedule is helping improve the appearance of the area and
consideration should be given to continuing the activity throughout FYI5.
• The planting of the bromeliads in the tips of the medians has been discontinued until
October due to concern over the sun tolerance of some of the varieties chosen.
Additionally, it is more advantageous to plant them in the fall months.
• Area residents are expressing concern over the inconsistent appearance of the medians
(how some areas are "flourishing,"while others are not). The following was noted:
0 Some areas have a lower height species of plants to conform to vehicle sight
line requirements.
0 The Committee is addressing issues on an ongoing basis including determining
the most appropriate plants for the locations of the medians and it will take time
for the plants to become "established."
0 It may be beneficial to place signage in the various medians notifying the public
on the characteristics of the some areas (i.e. wildflower area, etc.).
0 Any distressed or dead plants (including those intended to be replaced in the
fall) should be removed as soon as possible so they do not attract unwarranted
attention to passers by.
0 The medians are a"test area" for the County to determine if these types of
designs result in reduced irrigation and maintenance demands/costs while
providing an acceptable level of aesthetic quality. It may be beneficial to begin
assessing the costs of maintenance vs. other medians with alternate treatments
(sod, non-xeriscape palettes, etc.)to determine if the design is meeting the
intended goals.
• "Structural Pruning"is not included in the maintenance contract and will need to be
addressed as soon as possible.
The Committee requested Staff to:
1. Ensure the Committee reviews the species of Bromeliad to be planted in the tips of the
medians prior to their installation in the fall.
2. Indentify the costs and timing for the scope of work required for "Structural Pruning"
and report back to the Committee.
D. Landscape Maintenance Report—Affordable Landscaping Service
Mr. Bennarock reported:
• Trimming of the Silver Buttonwoods will be undertaken in the very near future.
• Fertilizing continues when necessary.
• He is developing a plan for pre-emergent weed control applications.
• He agrees, the weekly maintenance is providing benefit and the activity should continue
in order for the areas to improve in appearance.
2
The Committee requested Staff to determine the feasibility of establishing a weekly
maintenance schedule for the medians in FY15.
VI. Old Business
A. Update on Replacement of Beach Dune Sunflowers
See item V.C.
B. Update on Grant Applications
Ms. Chapin reported the application requesting funds to assist landscaping median#40 was
completed, however has not yet been submitted as other issues pertinent to the application may
be more beneficial.
Mr. Richard reported during discussions with the Office of Management and Budget on
means available to finance the work(approximately$65k)it was noted it may be beneficial to
incorporate the timing of the project into the landscaping to be completed on Davis Blvd. in
FY16/17. The reasons identified were:
• The plant palettes for both projects could be developed to provide a smooth visual
transition from one area to the other(as opposed to 2 separately distinct design
templates).
• The MSTU should be in a better financial position to fund the expenditure in FY16/17
• At this point in time, it is more prudent to focus expenditures on the medians currently
landscaped to ensure they are at the greatest visual quality feasible.
• The Grant has a greater chance of being approved if the work is"incorporated"with a
State Road project as opposed to a stand alone County project.
It was noted the Grant Application is substantially complete it would only require minor
amendments should it be submitted in the future.
Mr. Depouw moved to table submittal of the Grant Application until FY16/17. Second by
Ms. Bundy. Carried unanimously 3—0.
C. Bylaws
Mr.Richard submitted the"Radio Road East of Santa Barbara Boulevard to Davis Boulevard
Municipal Service Taxing District(MSTU)Advisory Committee"bylaws for consideration.
The Committee decided to table the item to the next meeting when more members are
present.
VII. New Business
None
VIII. Committee Comments
None
IX. Public Comments
None
X. Next Meeting
October 8,2014—10:00 AM-Plantation Club House, 7773 Tara Court,Naples, FL 34104
3
There being no further business to come before the Committee, the meeting was adjourned by
the Chair at 11:45 A.M.
RADIO ROAD EAST MSTU ADVISORY COMMITTEE
Dale Johnson, Chairman
The Minutes were approved by the Committee on , as presented ,
or as amended
4
Radio Road East MSTU
FUND 166
October 8,2014
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (93,400.00) $ - $ - $ (93,400.00)
2 REVENUE STRUCTURE $ (93,400.00) $ - $ - $ (93,400.00)
3 CARRY FORWARD GEN $ (36,800.00) $ - $ - $ (36,800.00)
4 NEG 5%EST REV $ 4,700.00 $ - $ - $ 4,700 00
5 TRANSFERS&CONTRIB $ (32,100.00) $ - $ - $ (32,100.00)
6 TOTAL REVENUE $ (125,500.00) $ $ $ (125,500.00)
7 ENG FEES OTHER $ 11,500.00 $ - $ - $ 11,50000
8 INDIRECT COST REIMBURS $ 2,600.00 5 - $ - $ 2,600.00
9 LANDSCAPE INCIDENTALS $ 9,000.00 $ - $ - $ 9,000 00
10 OTHER CONTRACTUAL $ 53,100.00 5 $ - $ 53,100.00
11 ELECTRICITY $ 800.00 $ - $ - $ 800 00
12 RENT EQUIPMENT $ $ $ $
13 INSURANCE GENERAL $ 300.00 $ - $ - $ 300.00
14 SPRINKLER SYSTEM MAINT $ 3,500.00 $ - $ - $ 3,500.00
15 MULCH $ 9,000.00 $ - $ - $ 9,000.00
16 OTHER MISCELLANEOUS $ 2,300.00 $ $ - $ 2,300 00
17 OFFICE SUPPLIES $ 200.00 $ - $ - $ 200.00
18 COPYING CHARGES $ 300.00 $ - $ - $ 300.00
19 FERT HERB CHEM $ 4,000.00 5 - $ - $ 4,000.00
20 OPERATING EXPENSE $ 96,600.00 $ - $ - $ 96,600.00
21 REIMBURSEMENT FOR STAFF SUPPORT $ 24,200.00 $ - $ - $ 24,200.00
22 TRANSFERS $ 24,200.00 $ - $ - $ 24,200.00
23 Budget Trans from Appraiser $ 2,000.00 $ - $ - $ 2,000 00
24 Budget Trans from Tax Collector $ 2,700.00 $ - $ - $ 2,700.00
25 TRANSFERS CONST $ 4,700.00 $ - $ - $ 4,700.00
26 TOTAL BUDGET $ 125,500.00 $ - $ - $ 125,500.00
0 FY 10 Final Taxable Value Total Available Balance $ 125,500.00
348,180;488 FY 11 Final Taxable value Plus Commited And Not Spent $ -
337,298,857 FY 12 Final Taxable Value
339,525,637 FY 13 Final Taxable Value
360,698,717 FY 14 Final Taxable Value I Estimated Cash $ 125,500.00 I
389,209,201 FY 15 July Taxable Value
7.90%Adj.14 to 15 I Estimated Cash Less Missing Incom $ 32,100.00 I`
FY 15 FY 14
Millage 0.2401 0.2306
Extension 93,449 78,295
Maximum=.5000
Property Tax Limitation Impact
FY 15 Gross Taxable Value 389,209,201
Minus:New Const.Annex. 2,505,443
Plus:Amendment#1 TV Component 0
Adj.Taxable Value 386,703,758
Prior Year FY14 Levy(Proceeds) 83,177
Rolled Back Rate(less Amend.One) 0.2151
91%of Rolled Back Rate 0.1957
Radio Road East MSTU
FUND 166
October 8,2014
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QUOTE FROM VENDOR: CONTEMPORARY CONTROLS INC.
REQUEST FOR QUOTE
RADIO ROAD EAST MSTU MOTOROLA CONTROLLER REPAIR
DATE:September 3,2014
SENDER:Darryl Richard, Project Manager;Collier County
Contoct: Phone: 239'2S3'9O83;emai|: darry|richa/thacn||ie/gov.net
DUE DATE:FRIDAY,September 5, 2014(5:00 PM)
Note: Price submitted is to include all travel time and overhead expenses and any
miscellaneous material(s) required to complete the installation.
ITEM#1:ON-SITE SERVICE;5 HOURS OF TECHNICIAN TIME;ACTIVITY: Replace and rewire 120/12V
power supplies,install and wire in backup battery
BID:5 HOURS @$_85.00 per hour= $_425.00 (TOTAL)
ITEM#2:ON-SITE PROGRAMMING ASSISTANCE;2 HOURS OF TIME: EEPROM PROGRAMING/FLASHING
BID:2 HOURS @o$_-gG.OU_per hour= $-170.00 (TOTAL)
ITEM#3:Qty. 1: IRRINET PS CHARGER 115 VAC/14 VDC-8A,APC 214
BID:1 ITEM (CHARGER PER SPECIFICATION) $—B16.41 (TOTAL LUMP
SUM)
ITEM#4:Qtv. 1: DC Power Supply Cable
BID:1 ITEM (POWER SUPPLY CABLE PER SPECIFICATION) $_19.00 (TOTAL LUMP
SUM)
ITEM#5:Qty.1: BATTERY 12 @ 5AH+
BID: 1 ITEM (BATTERY PER SPECIFICATION) $_96.44 (TOTAL LUMP
SUM)
� 16�Q �� TOT4L(�W�TE
TOTALO�UOTE(|TEK8S1THRUS): _ .
QUOTE FROM VENDOR: CENTRAL CONTROL SYSTEMS
REQUEST FOR QUOTE
RADIO ROAD EAST MSTU MOTOROLA CONTROLLER REPAIR
DATE:September 3,2014
SENDER: Darryl Richard, Project Manager;Collier County
Contact: Phone: Z39'25S'9O83; email: darry|richard@coUiergovoet
DUE DATE:FRIDAY,September 5,2014(5:00 PM)
Note: Price submitted is to include all travel time and overhead expenses and any
miscellaneous material(s) required to corn ptete the installation.
ITEM#1:ON-SITE SERVICE;5 HOURS OF TECHNICIAN TIME;ACTIVITY: Replace and rewire 120/12V
power supplies,install and wire in backup battery
_(T��TAL)
BID:S HOURS��$4Oq.00 per hour= $2000.00
ITEM#2:ON-SITE PROGRAMMING ASSISTANCE;2 HOURS OF TIME: EEPROM PROGRAMING/FLASHING
BID:2 HOURS @$400.00 per hour= $_800.00_(TOTAL)
ITEM#3:Qty.1:IRRINET PS CHARGER 115 VAC/14 VDC-8A,APC 214
BID:1 ITEM (CHARGER PER SPECIFICATION) $_SOD.D0_(TQTAL LUMP SUM)
ITEM#4:Qty.1: DC Power Supply Cable
BID: 1 ITEM (POWER SUPPLY CABLE PER SPECIFICATION) $_sO'O0__(TOTAL LUMP SUM)
ITEM#5:Qty. 1:BATTERY 12 @ 5AH+
BID:1 ITEM (BATTERY PER SPECIFICATION) $_2SO'0D_(TOTAL LUMP SUM)
�4�p�.��_T�TA���U�TE
TOTAL 0iU0TEUTEK8S1THRU 5):
Interspec No Quote.txt
From: Stephen Pittsinger [steve.pittsinger @inter-spec.com]
Sent: Wednesday, September 03, 2014 2:43 PM
To: RichardDarryl
Subject: Repair Bid
Darryl , Regarding the quote for repair of Motorola controllers, Interspec will
submit a "No Bid"
If you have any other questions please feel free to ask.
Interspec, LLC
Stephen Pittsinger
Cell 214-325-1503
Office 940-440-9757
Page 1
U R 8 A N' LANDSCAPE
E.. ARCHITECT'S HELD
REPORT
PROJECT: RADIO ROAD EAST MSTU MAINTENANCE FIELD REPORT No. 10
CONTRACT: LANDSCAPE&IRRIGATION MAINTENANCE,AFFORDABLE LANDSCAPING SERVICE&DESIGN LLC
MAINTENANCE FIELD VISIT PERFORMED ON 10/2/2014
PRESENT AT SITE Dayna Fendrick, UGS Darryl Richard,CC PTNED (briefly) ALS Field Crew
Note:Al Bennaroch was not able to make the walk-thru,so the following notes are Dayna's observations without benefit of
Al's update on activities.
GENERAL NOTES
1. August and September weather patterns have been fairly typical, hot and humid with summer rains. The rainfall has
been above average in September,but not to a detrimental degree.
2. The main irrigation controller has been "out"for a few weeks.The problem is to be diagnosed by Dan Holman with
Contemporary Controls once the P.O.for Motorola technical support is approved. Roger Dick believes the problem may be
damage from a lightning strike. The problem seems to be electrical in nature. So it is fortunate that we've been getting fairly
regular rains.
3. The main landscape issue continues to be weed control in the Asian Jasmine and Mimosa beds. ALS has been has been
performing maintenance on a weekly basis in an attempt to get the weeds to a manageable level. So far,it doesn't appear
that we are winning the battle, but the situation has improved since mid-summer.
OBSERVATIONS TYPICAL THROUGHOUT MEDIANS
1.Weed growth is still apparent throughout the Asian Jasmine and Mimosa beds. � •
The older Asian Jasmine beds are more difficult to deal with than the newer beds,
since the weeds are more inter-woven. It is not known what chemical applications :M` •
have been tried; Al to confirm. Darryl noted they have been using Phosomax for nut
sedge and Fusilade for torpedo grass in the Devonshire medians,with some success.
2. In the Mimosa beds,ALS has been keeping the weeds and ground cover trimmed
more closely,so the weeds are not as apparent, and the beds have a general"green" Asian Jasmine-weed growth worse in
appearance. Some beds still have reasonable percentage of Mimosa which could older beds;more pull-able in new
recover if the weeds were removed; other areas appear to be beyond salvage(east beds
end of Median#39 in front of CAT).
3. The Golden Creeper beds were in better condition with regard to weed control,
Wir4
but many areas have"browned out"significantly. Cause is unknown-perhaps they
were trimmed too severely? Al to confirm what is going on.
_"^"..11111011
•
Mimosa trimmed low; Silver
Golden Creeper browned out Mimosa very sparse coverage Median#39 Buttonwoods lifted up
RRE Maint Field Report#10.xls
4. Several Buccaneer Palms are looking poorly,with the tops"flattening out and new bud growth
stunted. Dayna contacted Chad with the Botanical Garden for suggestions and Chad reviewed the 1
project and thought the palms have a fungus. He suggested that we treat the palms with a copper- -,
based fungicide bud drench,and follow up in late October-November with an application of
"ZeroTol"fungicide that will help prepare the palms for cold weather. It is essential that we take _ , _
an aggressive pro-active approach to care for these palms,since they are expensive and were
stressed early on with the wet conditions last summer.
5. Pigeon Plum trees are in fair condition,some still off-color. One dead tree should -
be removed. The root systems are more stable than previously,so it appears they 4
have had some root growth.
6. The Sabal Minor Palms have improved in condition,and do not have the bright Buccaneer Palm
yellow fronds they had earlier. —Na VW not looking good
7. The Muhly Grass has been trimmed recently(not sure if this is the right time of
year to trim Muhly since it blooms in the fall).
8. The Silver Saw Palmetto seems to have grown a bit and is in better condition Pigeon Plum&Spider Lily look good;
overall. There are still some spotty areas of brown plants and slow growth. Golden Creeper browned out
�+�F,, 1
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it
Sabal minor looking better; Silver Saw Palmetto has grown&
Muhly grass trimmed improved condition Bird of Paradise blooming
9.The Dwarf Bougainvillea is in fairly good condition,and has been trimmed. Some
Bouganvillea areas had a little yellowish foliage.
10. The Silver Palm and Thrinax Palm groupings are in fair condition,and had been \ ,,,,■
trimmed up recently. \ --_,.`( /' _
11.The Spider Lilies are still in variable condition,some areas are doing well and w,
other areas have die-back. ,--'i k,,,,- Bromeliads blooming
12. The Bird of Paradise are in fair-good condition and are blooming. �r a f./
13.Some of the new Bromeliads are in bloom; let's hope this doesn't make them a .
target for DIY landscapers.
14. The Silver Buttonwood trees are thriving and were trimmed up in August.
px 15.Fire ants continue to be a minor problem and should be treated as necessary. '• f�,`4 "�
• x -0�
16. The Royal Palms are still transitioning to the new environment,and will take
some time to adapt and look vigorous. Some palms are beginning to send roots up ti �. _A
ti ^, •
through the shell. •- -•
17. The Gumbo Limbo trees are doing very well and have vigorous growth. ALS
crews were trimming some of the branches that were hanging very low and those ,
that were hanging over the traffic lane. Some of the pruning cuts were not made
correctly,and stubs were left that should be removed. A proposal for structural
pruning has been requested from Signature Tree and ALS.
19. The Bromeliad plantings for the Beach Dune Sunflower replacements should be
scheduled for the month of October. Gumbo Limbos-stub cuts incorrect
RRE Maint Field Report#10.xls
INFORMATION OR ACTION REQUIRED
ALS is to: PTNED is to
Continue weed control Approve P.O.for Motorola technical
Install Bromeliads in new Asian Jasmine beds support
Coordinate irrigation issues&schedule w/Roger Dick Obtain proposals for structural
Apply Fungicide to Buccaneer palms. pruning
Provide proposal for structural pruning the Gumbo Limbo trees
DISTRIBUTE TO
All attendees Al Benarroch,ALS
RRE MSTU Committee Darryl Richard,CC PTNED
REPORT BY: Dayna Fendrick, Urban Green Studio 10/2/2014
i
PROFESSIONAL SERVICES PROPOSAL
FOR: Radio Road East MSTU
SUBMITTED TO: Mr. Darryl T. Richard, RLA, Landscape Project Manager
Collier County Public Services Division
Public Transit and Neighborhood Enhancement Department
PREPARED BY: Ms. Dayna L. Fendrick, RLA, AICP
Urban Green Studio, PLLC — —
DATE: September 23, 2014
SUBJECT: Proposal for Landscape Architectural Services
Maintenance Consulting Oct 2014—Sept 2015
Per Solicitation dated January 14, 2013
1.0 OVERVIEW &ASSUMPTIONS
1.1 The project is approximately 1.1 miles in length, and extends from Santa Barbara
Boulevard east to Radio Lane. The project installation was completed and turned over
for maintenance approximately the first week of May 2013.
1.2 The project is to be funded by the Radio Road East MSTU, which was created for the
purpose of landscape and irrigation installation and maintenance. The Radio Road East
MSTU Committee (Client) will be responsible for design review and decisions, with input
from the Alternative Transportation Modes Department staff (ATM).
1.3 The project team may include James Abney Irrigation Consultant as a sub-consultant
for irrigation design, Signature Tree Care as an arborist, and Eco-Botanic Design as
Horticultural consultant. Urban Green Studio (UGS) will be the prime consultant, and
will manage and coordinate the sub-consultants.
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t°lointe 'PC;'i_ nsv;:;:ir t1 Pt.opO5 „ Oct 'i4_ €pt `Et
September,'3,,'0:I.4
1.4 This Maintenance Consulting scope is based on the implemented project per the
Landscape and Irrigation desi gn plans prepared by UGS and approved by Collier County,
per the established limit of work line.
1.5 It is assumed that UGS will retain the ability to request that the Project Manager shift
funds and/or re-distribute activities between tasks, if tasks require different levels of
effort than originally estimated.
2.0 SCOPE OF SERVICES
PRIMARY MONTHLY SERVICES
2.1 MSTU MEETINGS
Attend the monthly Radio Road East MSTU meetings. This proposal assumes one
representative from UGS attending one meeting per month for 12 months (Oct 2014—
Sept 2015).
2.2 FIELD REVIEW MEETINGS
Attend one meeting per month in the field with ATM Staff and/or maintenance
Contractor to review the project areas. UGS will attend all of the monthly walk-
throughs. James Abney and Eco-Botanics will not attend regular field meetings, but will
be available on an on-call basis if the need arises.
2.3 REVIEW GENERAL MAINTENANCE REPORT SHEETS
Review and comment on the"General Maintenance Report Sheets"which are required
to be submitted by the Contractor with pay request submittals. Review estimates
provided by Contractor with recommendations.
2.4 MONTHLY FIELD REPORTS
Prepare monthly written and/or oral comments and recommendations based upon on-
site observations of the MSTU areas addressing: improvements, landscape plant and
irrigation maintenance problems or deficiencies. This includes evaluation of Contractor
performance per contract specifications. Submit monthly written report to Collier County
ATM Staff three (3) days prior to MSTU meeting.
OPTIONAL SERVICES
2.5 UPON REQUEST LIMITED REFURBISHMENT DESIGN SERVICES (Estimated)
Provide limited (minor) refurbishment design services and observation of installation on
an as requested basis, i.e. deliverables/functions might be as follows:
2
Radio Rood East P4STLI
f V£L nomz..I'ooi Consulting rop so Oct'14.....Sept X15
Sentember 23, 2014
a. Diagrammatic area sketch planting plans with a recommended plant list.
b. Plant field locations by staking, flagging or paint marking.
2.6 UPON REQUEST MISCELLANEOUS SERVICES (Estimated)
If a problem is identified in the field that requires the input of one of the sub-
consultants (Irrigation, Horticulture, Arborist), that work will be performed on an as-
needed, on-call basis, at the hourly rates outlined in Exhibit A.
3.0 REIMBURSABLE EXPENSES
Expenses for blue prints, reprographic services, color reprographics, overnight express
delivery, and local courier delivery shall be reimbursable to UGS.
4.0 FEES
The fee for the services listed above is $11,350.00. Please see attached Exhibit A for the
proposed Fee Schedule.
3
EXHIBIT A
PROJECT MANHOUR&FEE SCHEDULE
September 23,2014
RADIO ROAD EAST MSTU
LANDSCAPE ARCHITECTURAL SERVICES URBAN GREEN STUDIO
MAINTENANCE CONSULTING OCT 2014-SEPT 2015 PROJECT LIMIT: FROM SANTA BARBARA BLVD TO RADIO LANE.
COLLIER COUNTY ALTERNATIVE TRANSPORTATION MODES DISTANCE: 1.1 MILES
RATE CODES/ FEE TYPE LAND ARCH DES ASSOC ACAD TECH ' ADMIN IRRIG SUB HORT SUB ARBOR SUB SUBTOTAL
HOURLY RATES - $100/HR $75/HR $62/HR $55/HR $75/HR..'. $100/HR $90/HR
MAINTENANCE CONSULTING
TASK/DESCRIPTION
PRIMARY SERVICES
2.1 Attend MSTU Meetings Fixed
Attend MSTU mtngs-Oct'14-Oct'15 24
Task Hrs 24
Task Fee $ 2,400.00 $ 2,400.00
2.2 Field Review Meetings Fixed
On-site meetings w/Staff/Contractor 24
Task Hrs 24
Task Fee $ 2,400.00 $ 2,400.00
2.3 Review Maintenance Report Sheets Fixed
Review&comments 12
Task Hrs 12
Task Fee $ 1,200.00 $ 1,200.00
2.4 Monthly Field Reports Fixed
Written/oral recommendations 18
Task Hrs 18
Task Fee $ 1,800.00 $ 1,800.00
PRIMARY SERVICES SUBTOTAL HOURS 78 78.0
PRIMARY.SERVICES SUBTOTAL FEES $ 7,800.00 $ 7,800.00
OPTIONAL SERVICES
2.5 Limited Refurbishment Design Services Hourly
Minor design&field services 22
Task Hrs 22
Task Fee $ 2,200.00 $ 2,200.00
2.6 Miscellaneous Services(Estimated) Hourly
12.0
Subconsultant services upon request
Task Hrs 12.0
Task Fee $ 1,200.00 $ 1,200.00
OPTIONAL SERVICES SUBTOTAL HOURS 22 12.0 34.0
OPTIONAL SERVICES SUBTOTAL FEES $ 2,200.00 $ 3,400.00
$' 150.00
3.0 Reimbursable Expenses(estimated) -
- TOTAL FEES&EXPENSES MAINTENANCE CONSULTING $ 11,350.00
NOTES
(1.) 2.1 MSTU Meetings estimated hours are based on UGS attending 12 monthly meetings,with 2 hours allowed per meeting.
(2.)2.2 Field Meetings hours are based on meeting one time per month for 12 months,with 2 hours allowed per meeting.
(3.) Fixed Fees shall be billed on an monthly basis as the work progresses.Hourly fees shall be billed according to actual hours expended,at the rates
reflected in the fee table above.
(4.) Subconsultant services will be provided and billed hourly as the needs are identified in the field.
(5.) Reimbursable Expenses shall be billed on a monthly basis,to reflect materials and expenses incurred to the billing date.
LAND ARCH=Landscape Architect ARBOR=Arborist Subconsultant
DES ASSOC=Design Associate IRRIG SUB=Irrigation Design Subconsultant
ACAD TECH=AutoCAD Technician HORT SUB=Horticultural Subconsultant
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Proposal#: 5885
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3299 Tamiami Trail East 3alesFep: Ian
Suite 700
Naples, FL 84112
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Job 37 County
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Radio Road Phone| 8��'
Naples, FL 34104 Phone2 SubDiv.
Units UnitPrice |hemAmou
|vam# Quantity DoamipuionofSem\oUnits � Tax each 7000 No 3.640.00
1 52 Gumbo Limbo �
Radio Rd: Trees located in medians only between Santa Barbara Blvd. and Davis Blvd.
Stru�ura| pruning ensures!o^=longevity
and dimthemost\ong8arm *onnomioa|methodcfpruningh)r
trees
and replacement costs while progressing towards a more sustainable urban canopy.
Defects may need to be eliminated or reduced through a succession of pruning cycles dictatedby
the amount of canopy needed to be removed. Structural pruning is a process in which the
development of~st' n stable crown is achieved by creating a dominant central leader and
(o�codom�nan��ems cracked, broken and deformed branches
prop�/bnanchep��n8Memova - stems, .
with bark inclusions are also removed
Once the desired goal of structural pruning is met, benefits include reduced failure during a wind
event and ability to support a he�viermatumoonopy. Formxomp|e`alorgo cimen tree may
— i structural defect|hetmmsnutoddnsaaedwhenthe
fail�n� n���toboremov��duetoamnur
tree was very young.
All met mdse000mpbshedthmANG|Z133.1 Specs. in compliance with Collier County code and industry standards.
Not responsible for underground sprinkler lines.
Terms: //odueuponcon?pAebonun�aoo�eramenganen±sbavebeen«nado pnzposai3ubTotaL 3.640.00
� p=/^~~'^ eo��n� or�youw��bonna&eanyrhan0eaAom/»pnoPooe� Required OOO
�hou�youhaxea�yqu �
p�asedb not hesdah* �call P�'sasign and return e»soon oopossible. State Taxes: 0.00
Proposal Total: $3,640'08
Date:
.
Estimate is Valid for 15 Days
RADIO ROAD EAST OF SANTA BARBARA BOULEVARD TO DAVIS BOULEVARD
Municipal Service Taxing Unit(MSTU)ADVISORY COMMITTEE
BY LAWS
ARTICLE I
Name
The name of this Advisory body shall be the Radio Road East of Santa Barbara Boulevard
to Davis Boulevard Municipal Service Taxing Unit(MSTU)Advisory Committee
ARTICLE II
Jurisdiction
The Advisory Committee shall function as an advisory body to the Board of County
Commissioners (BCC) and is governed under Ordinance 2009-44, as amended. The Committee
will make recommendations to the BCC in matters related to Roadway Beautification projects
within the district, funding, preparation of bid documents, management of contracts,
and managing the annual budget. The BCC shall have the final authority over the actions of
the MSTU.
ARTICLE III
Officers and their Duties
Section 1. The officers shall consist of a Chair and Vice-Chair.
Section 2. The Chair shall preside at the meetings and shall have the duties normally
conferred by parliamentary usage of such officers.
Section 3. The Chair may call special meetings, appoint subcommittees, and a ct a s a
liaison with government bodies and other related committees.
Section 4. The Chair shall have the privilege of discussing all matters before the
Committee and shall have the same voting rights as all Committee members.
Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to
serve, exercise all of the duties and powers of the Chair.
Section 6. The full Committee may participate in the election process and vote.
Section 7. The Advisory Committee shall adopt procedures by which it shall operate.
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ARTICLE VI
Election of Officers
Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the
annual organization meeting in February of each year, and the election shall be held immediately
thereafter.
Section 2. A candidate receiving the majority vote shall be declared elected and shall
serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for
reelection if the term of the Advisory Committee is extended.
Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled immediately
by regular elections procedures.
Section 4. The Chair or Vice-Chair may be removed by a super majority of the
Committee with or without cause.
ARTICLE V
Committee Structure and Meeting Requirements
Section 1. The Radio Road East of Santa Barbara Boulevard to Davis Boulevard
Municipal Service Taxing Unit(MSTU) Advisory Committee shall consist of five (5) members.
Section 2. Committee Appointments - Appointment of members to the Advisory
Committee shall be by resolution of the BCC, which resolution shall set forth a date of
appointment. Each appointment shall be for a term of four years. Appointments to fill any
vacancies on the Advisory Board shall be for the remainder of the unexpired term.
Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be
held on the second Wednesday monthly at 10:00 a.m., Plantation Clubhouse, 7773 Tara Court,
Naples. If a regular meeting is required to be held at a time and location other than what is
specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the
County website.
Section 4. Special Meetings — Special meetings of the Advisory Committee may be
convened by the Chair upon giving notice thereof
Section 5. Notices — Notices of an Advisory Committee meeting shall be given to all
members and to the Public at least seventy-two (72) hours in advance of the meeting. At any
meeting, the Committee may set a future meeting date. Staff may provide notices and a gendas to
members at least seventy-two (72)hours prior to meetings.
Section 6. Attendance—Members may notify the Staff Liaison or the Transcriptionist if
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they cannot attend a meeting. If a member misses two (2) successive Committee meetings without
a satisfactory excuse, he/she may forfeit his/her appointment.
Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum
of the Committee members physically present; and (2) the members who are present both authorize
the participation by telephone, and find that the absence was due to "extraordinary circumstances."
Once approved to participate, the absent member can conduct themselves in the same manner as if
they were present, including making motions and voting on items.
Section 7. Quorum — A quorum of the Advisory Committee shall consist of three (3)
members and an affirmative vote of a majority of those present and voting shall be necessary to
pass any motion. In the absence of a quorum, those members present may review the agenda
items and make recommendations that may be reviewed for approval by the Advisory Committee
at it s next meeting where there is a quorum present.
Section 8. Voting — Voting shall be by voice vote, or show of hands, if necessary, and
may be recorded by individual (or group).
Section 9. Meetings - All meetings shall be open to the public to encourage public
awareness and participation.
Section 10. Minutes -Minutes shall be taken at all Advisory Committee meetings. Voice
recording of meetings is acceptable. A written record of meetings, resolutions, findings and
determinations shall be kept for the Advisory Committee.
Section 11. Documents - The Alternative Transportation Modes staff shall assist with
preparation, duplication, and distribution of materials ne cessary for meetings. Copies of all
Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the Clerk's
Office and posted on the County Website for public viewing.
Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall
be followed at all meetings.
Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff
Liaison and Transcriptionist. Members may send agenda items request to the Staff Liaison and/or
Transcriptionist prior to the publishing of the Agenda. Otherwise,the agenda may be changed at the
meeting prior to approval of the Agenda.
ARTICLE VI
Order of Business
I Call to Order
II Roll Call
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III Approval of Agenda
IV Approval of Minutes
V Budget Report
VI Project Manager Report
VII Other Report(s)
VIII Old Business
IX New Business
X Public Comments on Items NOT on the Agenda
XI Members Comments
XII Adjourn
Next Meeting Date
ARTICLE VII
Public Participation
All Radio Road East of Santa Barbara Boulevard to Davis Boulevard Municipal Service Taxing Unit
(MSTU) Advisory Committee meetings will be public meetings as required by Florida Statutes.
Participation by the Public is encouraged and in an effort to be fair to all wishing to participate, the
following rules shall apply when receiving public comment.
Section 1. Public Comment on Items on the Agenda- During each portion of the agenda
the Chair may open up the meeting for public comments.
a. The Chair shall declare when the floor will be open to public comments.
b. The Chair shall declare when the public comments period for the Agenda item is closed
for public comments. Once the item is closed for public comment there shall be no
further comment from the floor.
c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior
to the presentation of the Agenda item by completing a speaker's slip.
d. Each public participant must identify themselves by name and address.
e. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted be the Chair.
f. There will no sharing of minutes among those present in an effort to extend the time
permitted to speak.
g. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
Sections 2. Public Comment on Items NOT on the Agenda—A Public Comments section
will be included in each agenda. During this portion of the meeting items that have not been
brought forward previously or were not on the agenda may be discussed or raised by the Public.
a. All persons wishing to speak on under public comments on items not on the Agenda must
register with the Staff liaison prior to this portion of the Agenda b y completing a
speaker's slip.
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b. Each public participant must identify themselves by name, address, and specify subject
matter.
c. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted be the Chair.
d. There will no sharing of minutes among those present in an effort to extend the time
permitted to speak.
e. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
ARTICLE VIII
Amendment to By-Laws
Section 1. Any proposed permanent amendment to the By-Laws shall be provided to
every Advisory Committee member at least seven seventy-two (72) hours before it is voted on at
a regular meeting.
Section 2. These Bylaws, and any and all amendments to the By-Laws, will become
effective upon an affirmative vote of a majority of the quorum.
These By-Laws for the Radio Road East of Santa Barbara Boulevard to Davis Boulevard
Municipal Service Taxing Unit (MSTU) Advisory Committee are hereby approved this
day of , 2014
Radio Road East of Santa Barbara Boulevard to Davis Boulevard Municipal Service Taxing Unit
(MSTU) Advisory Committee:
By: Date
Dale Johnson, Chair
By:
Date
Suzanne Chapin, Vice Chair
By: Date
Tom Depouw
By: Date
Renato Fernandez
By:
Date
Jane Bundy
Attested by: Date
Michelle Arnold, Director, Public Transit&Neighborhood Enhancement(PTNE)Department
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