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06/16/2014 Minutes 1M EA_ M - Wl MN MINUTES OF MEETING HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRIC I:y ("6 --) The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, June 16, 2014 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive, Naples, Florida. Present and constituting a quorum were: George Coombs Chairman Henry Michaelson Vice Chairman Marsha Coghlan Assistant Secretary Jim Marshall Assistant Secretary Also present were: Calvin Teague District Manager Several Residents The following is a summary of the minutes and actions taken at the June 16, 2014 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. THIRD ORDER OF BUSINESS Approval of the Minutes of the May 19, 2014 Meeting Mr. Teague stated each Board member received a copy of the minutes of the May 19, 2014 meeting and requested any corrections, additions or deletions. There not being any, On MOTION by Ms. Coghlan seconded by Mr. Michaelson with all in favor the minutes of the May 19, 2014 meeting were approved. SECOND ORDER OF BUSINESS Approval of Agenda Item 6F, Golf Course Traffic, was added to the agenda. .... . ..... On MOTION by Mr. Marshall seconded by Mr. Coombs with all in favor the agenda was approved as amended. June 16, 2014 Heritage Greens C.D.D. THIRD ORDER OF BUSINESS Approval of the Minutes of the May 19, 2014 Meeting(Continued) One change was made to page two of the minutes and will be incorporated in the amended copy. On MOTION by Mr. Marshall seconded by Mr. Coombs with all in favor the minutes of the May 19, 2014 meeting were approved as amended. , , FOURTH ORDER OF BUSINESS Audience Comments There not being any, the next item followed. FIFTH ORDER OF BUSINESS Old Business A. Safety and Security Concerns i. Collier County Sheriff Patrols The special detail reports for May 24 and May 30, 2014 were provided to the Board, 1 copies of which are attached hereto and made a part of the public record. ii. Traffic Concerns The following was discussed: • A request was made to install speed bumps on Crestview Way near Morning Sun Lane. On MOTION by Mr. Mr. Michaelson seconded by Ms. Coghlan with all in favor the Board requested the County assess where speed bumps should be located. • Mr. Teague reported the County Traffic Engineer offered to attend a meeting. There was Board consensus to invite him to the August 18, 2014 meeting. iii. Guard Locking Up HGCA Facilities A letter was sent to the HGCA notifying them the guards cannot adhere to a strict schedule to lockup the clubhouse. iv. Morley Towing Issues It was reported Morley is towing vehicles when necessary. 2 June 16, 2014 Heritage Greens C.D.D. The following was also discussed: • There were unauthorized visits at the guardhouse. Kent Security addressed this issue. • Mr. Marshall reported there was an issue with a gate lift arm lying on the ground. He reviewed video footage and there was no vandalism involved. The lift arm was repaired. • Mr. Coombs reported an incident of someone lifting the gate to gain unauthorized access. Video footage was reviewed and the license plate number was obtained. A warning letter was sent to the individual involved. B. Project Updates i. Painting of the Walls The following was discussed: • Mr. Coombs met with Ms. Black and Mr. Shelton several times. They are working on a definition of the scope of work. • The guardhouse needs to be pressure washed and several repairs are also needed. The sidewalks near the guardhouse also need to be pressure washed. • A copy of the guardhouse inspection was distributed. On MOTION Mr. Michaelson seconded by Ms. Coghlan with all in favor all repairs and pressure washing of the guardhouse was approved. ii. Interconnect Pipe Cleaning This project is satisfactorily complete. iv. Landscape Lighting Bulb Replacement Mr. Teague distributed and reviewed a cost comparison of LED versus incandescent lights. • Three proposals were requested, but only one was submitted by Outdoor Lighting Perspectives in the amount of$5,895. • The Board felt the proposal was too high. • Mr. Marshall would like to look into this. • There was Board consensus to table this until the August 18, 2014 meeting. 3 June 16, 2014 Heritage Greens C.D.D. • The question was asked regarding responsibility to repair lake bank erosion issues. Mr. Teague believes the Golf Course is responsible. iii. Curb Repair/Replacement The Board reviewed the cracked curb and gutter inspection report based on areas identified by Mr. Coombs and Mr. Marshall. • After reviewing estimated costs there was consensus to consider repairs at the August 18, 2014 meeting. • Mr. Coombs suggested repairing the areas in phases and addressing areas needing to be replaced first. Mr. Marshall and Mr. Coombs will identify those areas. • Mr. Michaelson will try to repair the cracks in his driveway and report back to the Board. SIXTH ORDER OF BUSINESS New Business A. Request for Speed Bumps on Crestview Way This was addressed under Old Business. B. Guardhouse Maintenance Considerations A guardhouse inspection report was distributed to the Board. Mr. Teague reviewed areas needing to be addressed. • On MOTION by Mr. Michaelson seconded by Mr. Coombs with all in favor extermination of rats and/or vermin at the guardhouse was approved. On MOTION by Mr. Coombs seconded by Mr. Michaelson with all in favor exterior repairs to the guardhouse at a cost of $214 were approved. On MOTION by Mr. Coombs seconded by Mr. Michaelson cleaning of the air ducts at the clubhouse was approved. Mr. Coombs reported the HGCA is looking into renovating the swing gates at their expense. . 4 June 16, 2014 Heritage Greens C.D.D. C. Guardhouse Usage of Golf Cart Mr. Teague reported it is against Kent Security's company policy for the guards to use their own vehicles. They can provide a vehicle to be used by the guards at a cost of$850 per month. The golf cart lease is up for renewal July 1, 2014. A six month lease will cost$750 total. On MOTION by Mr. Michaelson seconded by Mr. Marshall with all in favor renewal of a six month lease of the golf cart was approved and staff was directed to look into vehicle captions. D. Proposal for Cleaning of Area from the School Gate South Along Property Line PJM Landscaping quoted$895 to clean out and remove two palms on the south back side, from the school gate to the south along the property line. On MOTION by Ms. Coghlan seconded by Mr. Michaelson with all in favor clearing of the area near the school by PJM Landscaping at a cost of$895 was approved. Mr. Michaelson noted there is an increase in maintenance vehicles from the Golf Course on District roads. The Board expressed liability concerns because they are not licensed and may not be insured. There was also discussion regarding speeding and not abiding by traffic regulations. Mr. Teague and Mr. Coombs will meet with the Golf Course to discuss these issues. E. Increase in Lawn Maintenance for Heritage Greens Entrance The lawn maintenance contract for the entrance will increase by 10% starting August 1, 2014. This will be a total of$1,380.50 per month. On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor a 10% increase in the landscaping contract with PJM 1 Landscaping was approved. SEVENTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items Proposals for No Parking on Grass signs on decorate posts came in high. A channel post will cost approximately $80. Ms. Coghlan stated the signs can be purchased at$18 plus tax each through the Golf Course maintenance secretary. There are two posts available to use. 5 June 16, 2014 Heritage Greens C.D.D. On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in favor the purchase of two No Parking on Grass signs through the Golf Course was approved. B. Review and Discussion of the Fiscal Year 2015 Budget Mr. Teague reviewed the proposed budget, which includes actuals through May 31,2014. • The proposed increase in assessments will generate $25,000 for the road reserves. • The Board requested increasing R&M Gate from $2,000 to $5,000. • A notice is being mailed out to all homeowners regarding the public hearing and proposed assessment increase. C. Approval of Financial Statements Mr. Teague reviewed the financials. On MOTION by Mr. Coombs seconded y by Mr. Marshall with all in favor the financials were approved. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments The following was discussed: • Mr. Marshall warned of HGCA's motives for repairing the gates and requested they not obtain control of the gates. Mr. Coombs confirmed the District will not give up control of the gates. • Mr. Coombs suggested canceling the July 21, 2014 meeting. • Mr. Coombs expressed condolences on behalf of the Board to Mr. Parrott and his family for the loss of his son. ELEVENTH ORDER OF BUSINESS Audience Comments The following was discussed: • Mr. Jordan stated the gutters under the golf cart ramps need to be cleaned out before the rainy season. • There was discussion regarding maintenance of the lakes. 6 June 16, 2014 Heritage Greens C.D.D. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Michaelson seconded by Mr. Marshall with all in favor the meeting was adjourned. ..,.._ ) / , , 7. _.f..„ ,Calvin Teague George Coombs Secretary Chairman 7