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07/18/2014 Agenda Port of the Islands Community Improvement District Board of Supervisors Norine Dillon, Chairperson Calvin Teague, District Manager Theodor Bissell,Vice Chairman Daniel Cox,District Counsel Richard Ziko, Assistant Secretary Ronald Benson, District Engineer Dale Lambert,Assistant Secretary Joel Anthony(Tony) Davis, Assistant Secretary Regular Meeting Agenda Friday,July 18, 2014— 10:00 a.m. 1. Call to Order and Roll Call SEP 9 2014 2. Approval of the Minutes of the,June 20,2014 Meeting 3. Public Comment on Agenda Items By 4. Public Hearing for Rulemaking A. Public Hearing Adopting a Rule to Establish a Utility Rate Increase B. Consideration of Resolution 2014-6 Adopting the Rule 5. Old Business A. Review of Landscape Maintenance Performance B. Discussion of Landscape Maintenance Contract C. Update on Newport Road Traffic Control Project D. Coconut Palm Trimming Bids 6. New Business 7. District Manager's Report A. Approval of the June 30, 2014 Financial Statements and Check Register B. Questions and Comments on the Proposed Fiscal Year 2015 Budget 8. Field Manager's Report A. Discussion of July 2014 Field Manager's Report 9. Attorney's Report A. Update on North Hotel Foreclosure Proceedings B. Use of Construction Fund C. Direct Billing of Some Assessments 10. Engineer's Report 11. Supervisors' Requests 12. Public Comment Period 13. Adjournment The next meeting is scheduled for Friday,August 15,2014,at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.com/ 239-430-0806 PUBLIC NOTICE PUBLIC NOTICE; PUBLIC NO'T'ICE • NOTICE OF PUBLIC HEARING ON PROPOSED UTILITY RATE INCREASE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT In accordance with Chapter 190,Florida Statutes,the Port of the Islands Community Improve- ment District("District")hereby gives notice of its intent to revise its Rules of Procedures related to fees and charges for consumption or use of utility services. A Public Hearing will be held on Friday, July 18,2014 at 10:00 a.m.or as soon thereafter as can be heard at the Orchid Cove Clubhouse,25005 Peacock Lane,Naples,Florida. The purpose and effect of this amendment are to ensure rates,fees,rentals or other charges prescribed shall be such as will produce revenues,together with any other assessments,taxes, revenues or funds available or pledged for such purpose,at least sufficient to provide for the items hereinafter listed,but not necessarily in the order stated: (a)to provide for all expenses of operation and maintenance of such facility or service; (b)to pay when due all bonds and interest thereon for the payment of which such revenues are,or shall have been,pledged or encumbered,including reserves for such purpose;and (c)to provide for any other funds which may be required under the resolution or resolutions authorizing the issuance of bonds pursuant to this act. Specific legal authority for the Rules includes Sections 190.011(5),190.011(10),and 190.035, Florida Statutes. The specific laws implemented include,but are not limited to,Section 190.035, Florida Statutes. A copy of the proposed rates may be obtained by contacting the District Manager at 5911 Country Lakes Road,Fort Myers,Florida 33905 or by calling 239-245-7118 ext.301. Comments may be made at the Public Hearing or in writing to the above address. If an individual decides to appeal any decision made by the commission with respect to this meeting,a verbatim transcript may be required. If so,the individual should make provision for a transcript to be made at the meeting,(RE:Florida Statute 288.0105). Pursuant to the provisions of the Americans with Disabilities Act,any person requiring special accommodation to partici- pate in this meeting is asked to advise the District Manager at least 48 hours before the meeting at the above address or via telephone at 239-245-7118 ext.301. The proposed rates are as follows: Utility Rate• 6alating Rata CPI Inor.este Proposed NOW Rate Miiml.-in-monthlyS Minimum monthly charges/standhy lees per ERG par month 5 5.53 10% $ e Ob Plus commodity rises/1.000 gallon 3 1 38 10% S 1 53 WAS It<..4ynrt'iR Minimum monthly oho/gas/slendby Me oar URC per month S 8 08 1091. $ 8 89 Plus commodity rstet/1,000 gallon at 75%0t Water usage 0 3.77 10% $ 9.15 IRtfr4AT1054.101A.r5.51 Minimum monthly charge0/stondby fee per CRC per month $ 9.03 10% S 9 93 Single Family Residential Customer Class Irrigation Rate M 1 b:.f ittnetn1l,in?L,!.1W,{U5 1_Lef.1.090O','A 0 to 10.000 gallons per month $ 1 00 10% $ 1 lO 10 001 to 20,000 gallon.per month 5 1 50 10% $ 1 56 20.001 to 30,000 Cello,.law month $ 2.00 10'16 $ 210 30 001 to 40,000 melon.oar month $ 2.50 10% $ 2 75 Greater than 40.000 gallons per month S 3 00 10% $ 3 30 Multi-family Resld•ntlel Customer Clem,IrrIgatlon Rate tollwx0w LsROtOillliUtnt.1.RBC_dinr..1 LAig gt!Yi 0 to 8000 gallon.per rnentNMF Unit 3 1.00 10% 5 1 10 0.001 to 12.000 gallon•par mont/MF Unit $ 1.50 to% S 1 65 12.001 to 16.000 gallons per month/MS Unit $ 2.00 10% $ 2.20 18.001 to 24.000 gallono per month/Ma Unit 1 2 50 10".4 $ 2 75 Greater than 24.000 palm,.per month/MF Unit 3 3 00 10% 2 3.30 Hol.1,Cornm•rol•i,end RV Customer Class Irrigollon Hat 1,0011)105.*-51170 fli .?:_y..ipl U1e1 <10.9/'t`!0I.U1.i 0 to 8.000 gallons par month/ERG $ 1 00 10% S 1 10 6.001 1012.000 gallons per month/ERG S 1 50 10% S 1.05 12.001 to 180009e11on.per month/ERG 5 2.00 to% $ 270 18.001 l0 24.010 gallon*mar month/ERG $ 2 50 10% 5 2 75 Greater than 29.000 gallons per month/ERC 0 3.00 10% $ 3 30 'InlortnetIon Mr OP.was OnlGUletaO from Ins Untied Stales Oaperlmen1 of Lebo.Bores,.of Lobo,Statistics webs.t> Port of the Islands Community Improvement District Calvin Teague,District Manager No.2311308,9,4.. ...._.__.._,.__..__..._........_........................__ July 7.2014 RESOLUTION 2014-6 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT ADOPTING A RULE TO ESTABLISH A UTILITY RATE INCREASE WHEREAS, the Port of the Islands Community Improvement District (hereinafter the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Collier County, Florida; and WHEREAS, the Board of Supervisors of the District (hereinafter the "Board") is authorized by Section 190.011(5) to adopt rules and orders pursuant to Chapter 120, Florida Statutes; and WHEREAS, the District is authorized to set fees and charges for the use of District facilities and services in accordance with Section 190.035(2), Florida Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT: Section 1: The Board of Supervisors hereby adopts the Rule establishing a utility rate increase, as attached hereto as Exhibit"A". Section 2: This Resolution shall become effective immediately upon its adoption. Passed and Adopted This 18`' Day of July, 2014. PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT nt. Norine Dillon Chairperson ATTESTED BY: Calvin "league Secretary Amendment VIII, Chapter II, Schedule A Utility Rates Existing Rate CPI Increase* Proposed New Rate POTABLE WATER Minimum monthly charges/standby fees per ERC per month $ 5.53 10% $ 6.08 Plus commodity rates/1,000 gallon $ 1.39 10% $ 1.53 WASTE WATER Minimum monthly charges/standby fee per ERC per month $ 8.08 10% $ 8.89 Plus commodity rates/1,000 gallon at 75%of water usage $ 3.77 10% $ 4.15 IRRIGATION WATER Minimum monthly charges/standby fee per ERC per month $ 9.03 10% $ 9.93 Single Family Residential Customer Class Irrigation Rate Monthly Consumption Tier(per 1,000 gallons) 0 to 10,000 gallons per month $ 1.00 10% $ 1.10 10,001 to 20,000 gallons per month $ 1.50 10% $ 1.65 20,001 to 30,000 gallons per month $ 2.00 10% $ 2.20 30,001 to 40,000 gallons per month $ 2.50 10% $ 2.75 Greater than 40,000 gallons per month $ 3.00 10% $ 3.30 Multi-family Residential Customer Class Irrigation Rate Monthly Consumption Tier(per 1,000 gallons) 0 to 6,000 gallons per month/MF Unit $ 1.00 10% $ 1.10 6,001 to 12,000 gallons per month/MF Unit $ 1.50 10% $ 1.65 12,001 to 18,000 gallons per month/MF Unit $ 2.00 10% $ 2.20 18,001 to 24,000 gallons per month/MF Unit $ 2.50 10% $ 2.75 Greater than 24,000 gallons per month/MF Unit $ 3.00 10% $ 3.30 Hotel, Commercial, and RV Customer Class Irrigation Rate Monthly Consumption Tier(per 1,000 gallons) 0 to 6,000 gallons per month/ERC $ 1.00 10% $ 1.10 6,001 to 12,000 gallons per month/ERC $ 1.50 10% $ 1.65 12,001 to 18,000 gallons per month/ERC $ 2.00 10% $ 2.20 18,001 to 24,000 gallons per month/ERC $ 2.50 10% $ 2.75 Greater than 24,000 gallons per month/ERC $ 3.00 10% $ 3.30 *Information for CPI was calculated from the Untied States Department of Labor Bureaur of Labor Statistics website. Adopted Date:July 18,2014 Teague, Calvin From: Claire Campbell <info @sotolawn.com> Sent: Wednesday, July 16, 2014 11:41 AM To: Teague, Calvin; rcziko @embargmail.com; 'Dillon Norine'; Edge, Robert; dalelambert@embargmail.com; 'Anthony Davis' Subject: POI Notes, July 2014 Good Morning. First off, I would like to apologize for not submitting notes last month. I was a way on my family vacation. • We have resubmitted proposal for tree service at POI • There seem to be a lot of weeds in plants at 41 Median. They are a little hard to maintain at this time due to the standing water. • Fili fixed all lights that were in need of repair. He did remove a photo cell and installed a new timer. • We did provide a separate proposal on tree service not on POI • We are mowing weekly at this time Thanks, Claire &de Soto's .. # Lawn Service, Inc. 2830 35th Avenue NE Naples, FL 34120 Sotolawn.com Phone: (239) 354-1080 Fax: (239)354-1045 Contact us: Claire info @sotolawn.com (Office) Robert robert @sotolawn,com Scott scott@sotolawn.com Donna donna( sotolawn.com Lila lilaPsotolawn.com (irrigation) --\� a,,a . t ;,r.F C and S Irrigation Services,Inc Date Estimate No, )`. , " `°�'•*��l 2830 35th Ave. NE 07/10/2014 1539 C and 1 ‘,. i Naples„ FL 34120 Irrigation Services, LLC 1 k to Exp.Date *'•:`= n, nor". (239)354-1080 Ilia @sotolawn,com n, Address i Port of the Islands CID Att: Bert Underwood cdd 210 University Drive #702 Coral Springs, FL 33071. " B s Do ciii,ifo n A. , Y 'Qtitittt.i., rtes ' -A►t'otiot • Newport Drive at median Islands, recommending to add sprinklers around the outside of the Island to spray inside to avoid spraying on road. • In zone #2 first Island • 6 Inch Pop up 11 12.25 134.75 • In second Island • 6 inch Pop up 10 12.25 122.50 • Funny Pipe 300 0.70 210.00 • Nozzles 21 3.00 63.00 • Technician& assistant 6 95.00 570.00 • In zone#4 third Island, recommending to spilt rotors, sprinklers and add pop-ups • 6 inch Pop up 10 12.25 122.50 • 11/2 Valve 1 130.00 130.00 • 2 inch Slip Flix 1 18.63 18.63 • Funny Pipe 200 0.70 140.00 • Nozzles 20 3.00 60.00 • Technician & assistant 4 95.00 380.00 • 0.00 • In zone#6 Recommending to add and move to avoid spraying the roads. 18 12.25 220.50 • • Nozzles 6 Funny Pipe inzh Pop up 18 3.00 54.00 • Funny 200 0.70 140.00• Technician& assistant 3 95.00 285.00 Continue to the next page Page 2 of 4 Description Quantity Rate Amount • • In zone#7 recommending to move and add to avoid spraying the roads • (Move) 6"pop•ups 3 0.00 • 6 inch Pop up 3 12.25 36.75 • 3/4 X 1/2 Tee 3 1.05 3.15 • Funny Pipe 100 0.70 70.00 • Technician& assistant 2 95.00 190.00 • In zone#8 Rotors Recommending to add and move to avoid spraying the roads. • (Move) rotors 3 0.00 • Rotor Head 3 30.00 90.00 • Funny Pipe 100 0.70 70.00 • 3/4 X 1/2 Tee 3 1.05 3.15 • Technician& assistant 2 95.00 190.00 • At clock#3 Sunrise Cay Island Median Recommending to add and move to avoid spraying the roads. • In zone#1 • 6 inch Pop up 26 12.25 318.50 • In zone #2 • 6 inch Pop up 26 12.25 318.50 • Funny Pipe 4 ?J14 300 0.70 210.00 • 1/2 Swing Fitting 50 0.38 19.00 • 1/2 Tee 26 0.61 15.86 • Nozzles 26 3.00 78.00 • Technician& assistant 6 95.00 570.00 • Clock at Evening Star Cay Recommending to add and move to avoid spraying the roads. • In zone #2 • 6 inch Pop up 41 12.25 502.25 • Nozzles 41 3.00 123.00 • Funny Pipe 300 0.70 210.00 • 1/2 Swing Fitting 80 0.38 30.40 • Technician & assistant 4 95.00 380.00 • Clock at Evening Star Cay Recommending to add and move to avoid spraying the roads. • In zone#3 • 6 inch Pop up 1 12.25 12.25 • Nozzles 1 3.00 3.00 Continue to the next page Page 3 of 4 Description Quantity Rate Amount • Funny Plpe 200 0.70 140.00 • Technician& assistant 3 95.00 285.00 • • Clock at Evening Star Cay Recommending to add and move to avoid spraying the roads. In zone #4 • 6 Inch Pop up 18 12.25 220.50 • Technician & assistant 2 95.00 190.00 • Clock at Newport Street next to 119 Recommending to add and move to avoid spraying the roads. • 6 inch Pop up 16 12.25 196.00 • Funny Pipe 200 0.70 140.00 • 1/2 Tee 16 0.61 9.76 • 1/2 Swing Fitting 32 0.38 12.16 • Technician & assistant 4 95.00 380.00 • • Clock at Newport Recommending to add and move to avoid spraying the roads. • In zone#2 • 6 inch Pop up - -- _ _ 20 12.25 245.00 • Nozzles 3 20 3.00 60.00 • 1/2 Swing Fitting ' 4. 74. 40 0.38 15.20 • Funny Pipe 100 0.70 70.00 • 1/2 Inch Coupling 20 0.75 15.00 • Technician & assistant 4 95.00 380.00 • • Clock at Newport Street Recommending to add and move to avoid spraying the roads. • In zone#1 • 6 inch Pop up 15 12.25 183.75 • Funny Pipe 200 0.70 140.00 • Nozzles 15 3.00 45.00 • 1/2 Inch Coupling 15 0.75 11.25 • 1/2 Swing Fitting 30 0.38 11.40 • Technician & assistant 4 95.00 380.00 • Sunrise Cay(Timer)recommending to eliminate the battery timer and connect a regular timer(electrical). Recommending to add and move to avoid spraying the roads, • 18-5 Wire 500 0.37 185.00 • 6 Inch Pop up 23 12.25 281.75 • Funny Pipe 300 0.70 210.00 Continue to the next page .Page 4af4 i).-',vTipUin' [su'mot. f;.1L_ nrar: • 1/2 Tee 23 0.61. 14.03 • 1/2 Swing Fitting 46 0.38 17.48 • Technician& assistant 8 95.00 760.00 1 4 2014 t Env%renr tc+' r41ces Mr. ALL ESTIMATES MUST BE SIGNED AND Total $10,692.97; RETURNED PRIOR TO START OF WORK C. 3%, .Accepted Date LANDSCAPE CONTRACT 2 (Scope of Work— Revised 07/18/2014) S GENERAL 6 7 Proper landscape maintenance sustains the quality and health of a landscaped area and preserves 8 the intended design concept. Landscaping is intended to provide an overall aesthetically pleasing 9 appearance for the community. I(1 I I Plants are chosen for their natural shape and growth habit. All cultural practices should encourage 12 and enhance the natural form of the plant material. Trimming and pruning should not alter this 11 form appreciably. All mowing,trimming and pruning work will be done between the hours of 14 7:00AM and 7:00PM, Monday thru Friday weather permitting. I 16 Effective communication between the landscape contractor's personnel and the District staff is 17 essential to the successful satisfaction of the requirements of this contract. In order to insure that 18 communication is effective at least one of the contractor's crew members will be conversationally 19 fluent in the English language. 20 2 I The following is to serve as required specifications and to provide guidance in the maintenance of 22 the areas which fall under the Maintenance Contract. All material is guaranteed by the Contractor 23 to be as specified. All requirements for fertilization are subject to the restrictions and requirements 24 of Collier County Ordinance 11-24. 26 2 F TREES 28 9 A. Staking 31) 1. The purpose of staking trees is to support and protect young trees until they are able 31 to stand alone. 12 2. All tree stakes and ties shall be maintained to properly support the tree. They shall 33 be inspected a minimum of once every 60 days to prevent girdling or chafing of 3-t trunks or branches or rubbing which may cause bark wounds. 35 3. Stakes should not remain on trees for longer than a one year period. 36 37 B. Pruning 18 1. All trees shall be allowed to grow to their natural genetic form and size, unless 1t) specifically excluded. 4(4 2. All trees shall be pruned to promote structural strength and to accentuate the natural -11 form and features of the tree. 4'2 3. Pruning must be carried out to permit unobstructed passage to pedestrians and 11 motor vehicles and to prevent sight restrictions near intersections. This means that 44 branches should be maintained to 7-1/2 ft. above sidewalks and 12 ft. above 1 vehicular areas. Stripping of lower branches("raising up")of young trees shall not -40 be permitted. Lower branches shall be retained in a"tipped back"or pinched 47 condition with as much foliage as possible to promote trunk caliper. Lower 48 branches should be cut off only after the tree is able to stand erect without staking 49 or other support. 50 4. Thinning of certain species and individual specimens may be required to prevent 51 wind damage. Suckers, water sprouts, rubbing and heavily laden branches shall be 52 removed to provide less wind resistance. 53 5. Most Palm trees shall be trimmed annually, May 15 through June 15, when the 54 flower stalks have developed, but before flowering has occurred. Palms shall be 55 maintained on a weekly basis(or as needed) in order to remove dead or dying 56 fronds, coconuts and seed pods. The exception being those palms that are not 57 supposed to be trimmed manually and Coconut palms that may require special 58 consideration,scheduling and/or contracting. 59 60 C. Fertilization 61 1. Most trees shall be fertilized annually, in the spring, with a complete fertilizer. 62 Fertilization of mature trees shall be required only if the trees show a definite need 63 for fertilization. 64 2. Fertilizer shall be applied around the tree,approximately halfway between the trunk 65 and the drip line,at the rate of one-half pound of nitrogen per inch of trunk 66 diameter measured at four feet above the soil surface. 67 3. All trees shall be observed for signs of nutrient deficiencies and treated to correct 68 deficiencies throughout the year. Nutrient deficiency shall be brought to the 69 attention of the Manager/Owner and properly identified prior to treatment. 70 4. All landscaped areas within 30 ft.of established landscape palms, including areas 71 with turf grass and landscape plants, must be fertilized ONLY with palm fertilizer 72 containing 8%N—2%P— I 2%K—4%Mg+micro-nutrients. 73 74 75 SHRUBS AND VINES 76 77 A. Pruning 78 1. Shrubs and vines shall be pruned to maintain growth within space limitations,to 79 maintain or enhance the natural growth habit,or to eliminate diseased or damaged 80 growth. Some species shall be trimmed appropriately to influence flowering and 81 fruiting, or to improve vigor. 82 2. Shrubs and vines must be trimmed as needed to permit unobstructed passage to 83 residents or vehicles. Trimming near vehicular entry or exits shall be carried out to 84 prevent sight restrictions. 85 3. Shrubs shall be pruned to conform to the design concept of the landscape. 86 Individual shrubs shall not be clipped into balled or boxed forms,except where 87 specifically instructed. 88 4. Vines shall be pruned to control growth and direction,and shall not be allowed to 89 grow over windows, doors or other structural features, unless directed by a 90 representative of the Manager/Owner. Vines shall not be allowed to grow over the 91 crowns of shrubs or trees. 92 93 B. Fertilization 94 1. Most shrubs and vines should be fertilized annually. Plants that have reached 95 maturity may not require annual fertilization. 96 2. All actively growing plants,not yet at maturity, shall be fertilized yearly during the 97 months of February through March. Apply an appropriate slow-release, long 98 lasting complete fertilizer,controlled release fertilizer,or plant tablets at the 99 manufacturer's recommended application rate. 100 3. All plants shall be observed for signs of nutrient deficiencies and treated to correct 101 deficiencies throughout the year. Nutrient deficiency shall be brought to the 102 attention of the Manager/Owner and properly identified prior to treatment. 103 104 105 GROUND COVERS 106 107 A. Trimming 108 1. Established ground covers bordering sidewalks or curbs shall be edged as often as 109 necessary to prevent encroachment and to provide a well groomed appearance. 110 2. Ground covers shall not be allowed to touch or cover the crowns of shrubs and 111 trees. 112 3. Some ground covers may require cutting back to remove woody growth and 113 promote vigor. This shall be performed at the direction of the Manager/Owner. 114 4. Shrubs and groundcover must be trimmed 4 in. from sidewalks and curbs. 115 116 B. Fertilization 117 Fertilization shall coincide with the growing season of each specific ground cover 118 that is still maturing. One application of a complete fertilizer in the spring, per 119 manufacturer's recommended rate should be adequate for established ground 120 covers. 121 122 123 TURF AREAS(LAWNS) 124 125 A. Mowing 126 1. Lawns shall be mowed weekly during the growing season(April thru October)and 127 as required during the winter months but not less than two times per month 128 (November thru March).The exception will be for the Well access road which will 129 be mowed on an as needed basis. Mowing to be done between 7:00AM and 130 7:00PM. All mowing equipment will have blades at optimum sharpness before 131 mowing starts. 132 2. The height of cutting shall be maintained consistently to prevent scalping or burn. 133 The mowing height shall be appropriate to the turf species(3 '/z-4 inches). 134 3. Excessive grass clippings shall be collected and disposed of. Adjacent sidewalks 135 and streets shall be clean of clippings. 136 4. Mowing patterns shall be alternated each week to avoid creating ruts and 137 compaction.Turf areas inaccessible to mowing machinery will be controlled by 138 manual or chemical means,as environmental conditions permit. 139 5. Contractor must avoid damage to any littoral shelf plantings when mowing around 140 the ponds and lake management areas. .141 142 B. Edging 143 I. All lawn edges along sidewalks and curbs shall be edged before each mowing. 144 2. Edging shall be performed with a blade type mechanical edger. The cut edge 145 should appear as a clean, straight line. Blades should be sharpened at the start of the 146 day. 147 3. A monofilament line trimmer shall be used to trim around obstacles within the lawn 148 area. Care shall be taken to insure that the bark of trees and shrubs are not damaged 149 or stripped by the line trimmer. 150 4. Lawn sprinkler heads shall only be edged a sufficient amount to allow for proper 151 distribution of water. 152 153 C. Fertilization 154 1. April 1 to April 15: apply granular fertilizer 12-12-12 at a rate of I pound actual 155 nitrogen per 1000 square feet. This rate is 8.5 lbs. per 1000 sq. ft.or 365 lbs. per 156 acre. 157 2. May 15 to May 31: apply granular fertilizer 21-0-0 ammonium sulphate at a rate of 158 one-half pound of nitrogen per 1000 square feet. This rate is 2.4 lbs. per 1000 sq. 159 ft. or 1051 lbs. per acre. 160 3. July l to July 15: apply granular fertilizer 32-0-0 ammonium nitrate at a rate of 161 one-half pound actual nitrogen per 1000 square feet. Rate 1.6 lbs. per 1000 sq. ft. 162 or 68 lbs. per acre. 163 4. September 1 to September 15: apply granular fertilizer 16-16-16 at a rate of one 164 pound of nitrogen per 1000 square feet. Rate 6.2 lbs. per 1000 sq. ft.or 275 lbs. per 165 acre. 166 5. No fertilizer containing phosphorus will be applied to any part of the landscape 167 unless a soil analysis indicates it is necessary. If this indication is present, no more 168 than .251b. of phosphorus per 1,000 square feet may be applied per application, not 169 to exceed .5lb. per year(per the statewide Phosphorus Rule). 170 6. Fertilizer applied to turf grass must be based on soil analysis. 171 7. When nitrogen containing fertilizers are applied to turf grass, at least half of the 172 nitrogen must be in slow-release form. 173 I74 175 DISEASE AND PEST CONTROL 176 177 A. All chemical controls must be applied under the supervision of a licensed and qualified 178 pest control applicator, following the procedures set forth in the labeling and/or MSDS of 179 the product, as required by law. 180 B. Healthy plants and lawns should be able to withstand minor disease and insect damage 181 without controls. Routine application of pesticides shall not be practiced,as this destroys 182 natural predator-prey relationships in the environment. 183 I. Where usually high infestations or infections occur, an accurate identification of the 184 disease or insect shall be made and the control selected with care, prior to 185 application. 186 2. The Manager/Owner shall be provided with the labeling and/or MSDS for each 187 pesticide used before the product is applied. 188 3. Any retreatment due to inadequate results will be accomplished at the Contractors 189 expense. 190 191 192 WEED CONTROL 193 194 A. Pre-Emergent Control 195 1. All areas dressed with decomposed granite or natural ground shall be treated with 196 pre-emergent herbicide a minimum of four times a year. The pre-emergent must 197 receive 0.5 inch of rain or be watered-in within 10 days of application. All areas 198 should be monitored monthly and should additional applications be needed,these 199 will be reviewed with the Manager/Owner. 200 2. Areas seeded with wild-flowers shall be identified by the Manager/Owner and shall 201 not be treated with pre-emergent herbicide. 202 B. Post Emergent Control 203 1. All areas shall be kept free of weeds. Chemical and/or mechanical means may be 204 used as appropriate. If any weeding is not performed, maintenance will be 205 considered unsatisfactory. 206 2. Before applying herbicides, the type of weed shall be identified and the control 207 selected accordingly, using the most effective control for the species, the location 208 and the season. 209 3. Weeds shall not be allowed to grow in paved areas such as driveways,walks, curbs, 210 gutters,etc. Weeds may be removed manually or sprayed with herbicide depending 2 1 I on type and location. Dead weeds shall be removed from the paved areas. 212 4. The manager/owner shall be provided with the labeling and/or MSDS for each 213 herbicide proposed before the product is applied. 214 5. Post emergent shall be sprayed at the manufacturer's recommended rates. 2 1 5 6. Weeds shall be controlled in turf areas. Mowing is not an acceptable method for 216 weed control. No blade edger will be used around "tree circles". Weed trimmers 217 may be used for maintaining turf-grass at the edge of mulched areas. 218 219 220 DEBRIS REMOVAL 221 222 A. Litter and trash including leaves, rubbish, paper, bottles, cans, rocks, gravel, and other 223 debris shall be removed from all areas on a weekly basis. 224 B. All refuse resulting from the maintenance operation on the properties shall be removed 225 from the properties and disposed of at proper locations. 226 C. Hardscape(i.e. sidewalks, patios, driveways) shall be swept or blown free of debris 227 weekly. 228 D. In no case shall landscape debris or grass clippings be allowed to enter the storm water 229 drains, ponds or waterways. 230 231 232 SURFACES 233 234 A. All areas dressed with decomposed granite(if present)shall be raked as needed, but not 235 less than once every four(4) weeks. 236 B. All soil shall be re-graded,as necessary,on a weekly basis. 237 C. Paved sidewalks, medians, bike-paths and patio areas shall he swept or blown off with a 238 power blower on a weekly basis. 239 240 241 IRRIGATION 242 243 A. The irrigation shall be operated at an appropriate seasonal schedule, using the least amount 244 of water necessary to maintain the growth, health,and vigor of all landscape plant 245 materials. Irrigation zone run times systems will be programmed to apply 1/2-3/4 inch of 246 water per irrigation cycle and must be held in compliance with current Collier County 247 water restrictions. 248 B. Irrigation controllers shall be re-programmed at a minimum of once monthly in order to 249 match plant material water needs to the irrigation applied. 250 C. The contractor shall maintain a log of current sprinkler station information. A copy of the 251 log shall be given to the Manager/Owner after the monthly inspection. The log shall 252 include, but is not limited to: 253 1. Controller location 254 2. Scheduled days to run 255 3. Start times 256 4. Station location 257 5. Each station's run time 258 6. End time 259 7. Contractor's employee initial and date 260 8. It might be appropriate to have a Zone map placed in the Clock Box 261 D. The contractor is required to employ the necessary qualified irrigation technician(s)to 262 maintain and repair all irrigation systems on the property.The contractor shall maintain a 263 reasonable inventory of commonly required repair parts on the service vehicle in order to 264 facilitate prompt irrigation system repairs. 265 E. Irrigation repairs shall be made with the same brand, make,and model of component 266 where the use of a different part will adversely affect the system efficiency(i.e. sprinkler 267 heads and emitters). 268 F. When a sufficient amount of rainfall has occurred,the contractor will turn off the irrigation 269 system until it is necessary to water again. A properly adjusted automatic rain shut off 270 device may be used for this purpose. 271 G. Areas of clear ground will be maintained around turf irrigation heads to insure 272 unobstructed water distribution. 273 H. Repairs to sprinkler equipment damaged by mowers or equipment operated by the 274 contractor shall be the responsibility of the contractor, at no cost to the Owner. It will be 275 assumed that damages to sprinkler heads and sensors,etc.are the result of contractor 276 operations unless otherwise documented. Any exception to this must be approved by the 277 Manager/Owner. 278 1. If repair work is not accomplished in a timely manner,the Manager/Owner shall have the 279 work completed and deduct the loss from the monthly payment. 280 J. Report and flag all water leaks and system malfunctions to the Manager/Owner 281 immediately. 282 K. All irrigation equipment, including clocks, rain sensors and sprinkler heads will be 283 monitored and checked monthly. 284 L. A master irrigation system"base"map will be drawn up by the Contractor identifying the 285 exact location of each controller,clock, station locations and individual sprinkler heads 286 owned by the CID.This will generally be done at the start of the initial contract period and 287 will be a separate billable item to the Owner. Updating of the map will be done on a 288 schedule to be determined by the Manager/Owner. 289 290 LIGHTING 291 292 A. Lighting at the entrances of Newport and Cays Drive shall be monitored and maintained 293 by the Contractor with particular attention to maintaining fixtures, bulbs,timing devices 294 and shrubbery clearance around the lighting fixtures to ensure proper illumination of 295 applicable signage. 296 B. All additional lighting owned by the CID should receive the same monitoring and 297 maintenance efforts by the Contractor. 298 M. Repairs to lighting equipment damaged by mowers or equipment operated by the 299 contractor shall be the responsibility of the contractor,at no cost to the owner.The 300 contractor shall maintain a reasonable inventory of commonly required repair parts on the 301 service vehicle in order to facilitate prompt lighting system repairs. 302 C. If repair work is not accomplished in a timely manner,the Manager/Owner shall have the 303 work completed and deduct the loss from the monthly payment. 304 D. The contractor is required to employ the necessary qualified lighting technician(s)to 305 maintain and repair all lighting systems on the property. 306 307 308 REPLANTING AND EXTRA WORK 309 310 A. Dead or Damaged Plant Material which dies through the fault or neglect of the 311 Contractor,or due to preventable circumstances,shall be replaced with a specimen of the 312 same species and of equal or similar size as the plant lost,at no cost to the owner. This 313 must be coordinated with the Manager/Owner. 314 B. Mulching should be done annually in September or October after the rainy season 315 subsides with a good quality"heavy" mulch. Mulch should be maintained at a depth of 3 316 inches and no cypress mulch shall be used.The possibility exists of mulching 2x a year 317 or at least re-mulching in washed-out areas as necessary and will be discussed with the 318 Manager/Owner for approval prior to mulch application.No mulch will be applied within 319 six(6) inches of plant bases,tree/palm trunks. Mulching will be done as a separate 320 billable contract item,or as a separate contract at the discretion of the Manager/Owner. 321 C. Monthly Report—Contractor will perform a monthly drive/walk-thru of the property 322 with the District's designated representative. A detailed monthly report shall be provided 323 to the Board of Supervisors at least ten(10) business days before the scheduled board 324 meeting each month.Contents of the report should be discussed with the 325 Manager/Owner. 326 D. Some services that are not specifically covered by this Scope may require special 327 consideration and/or approval of the CID Board of Supervisors, i.e. Plant replacement, 328 turf grass renovation—over-seeding,sod removal/replacement, landscape design and 329 installation, control of certain difficult weeds, such as sedges and crabgrass, fire ants in 330 the landscape,tree recovery and debris removal after storms, and turf grass aeration and 331 de-thatching. 332 E. All work shall be completed in accordance with the most current version of the ANSI 333 A300 Standard Practices for Tree, Shrub and Other Woody Plant Maintenance and the 334 ANSI Z133.1 Safety Requirements for Arboriculture Operations. 335 F. Insurance—The contactor will provide the Owner with appropriate Certificates of 336 Insurance for liability coverage and Certificates of Insurance for appropriate Worker's 337 Compensation coverage. These will be provided to the Owner on an annual basis or on 338 the anniversary date of the policies as they are renewed. Pir/1� \ - Soto's Lawn Service, Inc Estimate ' 461 ' ,� �' E 2830 35th Ave NE SOtO S (1/2 Naples, FL 34120 Date Estimate No Lawn Service, Inc. 4 07/14/2014 2699 Fird9 0.11 (239)354-1080 www.sotolawn.com Exp. Date Address Port of the Islands CID Accounts Payable Specialist Severn Trent Services 210 N. University Drive, Ste 702 Coral Springs, FL 33071 Date Activity Quantity Rate Amount 07/14/2014 Trimming of Coconut Palm Trees on real estate 5 1 5.00 75.00 property, not POI 07/14/2014 Trimming of Coconut Palm Trees on CID 6 15.00 90.00 All Estimates must be signed and returned prior to start of prof Total $165.00 Accepted t3y Accepted Date ()lice F-Mail infoti sotolawn.coni Phone#239-354-1060 FAX 239-354-1045 July 17, 2014 To: Cal Teague, District Manager From: Justin Fairc|oth' District Administrator Re: P01 Update Roadway Striping&Sign Project • The roadway striping and sign project has been scheduled to start on IVion,^7/21Q^.fwes 7/22° 6}&GSeal^oaming plan to StellillinglitiMipagrtor. and finishinThey will be handling any crnsed work and touch ups on Tues touch ups on hies',Traiiimaviii4104iitleigbigka little-at w d cwirj*ipwm*mh«rtWod. • Soto Lawn Services has installed the temporary island using nine terracotta pots filled with agave plants. • Totatmztof Object • D&G Sealcoating $8'045.00 • Soto Lawn Services $4'942.50 Taal $22'987.50 Traffic Accident • Information has been o he traffic accident on 5/14/14. • Soto Lawn sx6rritteyla quote for$300.0Qto$300.00 to replace three Gumbo Limbo trees that were damaged in_t`eaccident. • A letter has been sent out to the owner of the responsible party and requested payment by • If payment is not received by the above date we will process a claim with Progressive,the vehicle owner's insurance company. VEPrN1 Justin Fair-cloth, District Administrator „,TRENT ,"^n"a.m�^.ws-�~-'"+� o° rzz*/+; � '39' .+; `.20 Port of the Islands Community Improvement District Financial Report June 30,2014 Prepared by SEVERN stiz re PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds .._ . .. ........ ...... ........ Page 1 -2 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 3-4 Trend Report Page 5-6 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance Page 7-8 Trend Report Page 9- 10 SUPPORTING SCHEDULES Check Register Page 11 - 13 Special Assessments-Collection Schedule Page 14 Construction Schedule Page 15- 17 CIP Status Report Page 18- 19 Cash Flow Projections Page 20-21 Cash Flow Projections-5 year Page 22 Monthly Activity Report Page 23-28 Accounts Receivable Ageing Report(90+days outstanding; . . Page 29-30 Repair and Maintenance Detail Reports Page 31 -36 Port of the Islands Community Improvement District Financial Statements (Unaudited) June 30, 2014 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet June 30,2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Current Assets Cash-Checking Account $ 282,106 $ 32,987 $ 315,093 Accounts Receivable 859 859 Assessments Receivable 123,691 354,838 478,529 Allow-Doubtful Collections (123,691) (354.838) (478,529) Interest/Dividend Receivables 630 630 Due From Other Funds 168,706 168,706 Investments: Certificates of Deposit-18 Months 152,763 - 152,763 Money Market Account 320,540 6,724 327,264 SBA Account 4,875 1 4,876 SBA Account-Restricted 1,478 3,082 4,560 SBA Account Reserves 3,104 - 3,104 SBA Account Reserves-Restricted 177 - 177 Construction Fund - 127,065 127,065 FMV Adjustment 1,332 2,480 3,812 Prepaid Items 1,921 1,921 3,842 Total Current Assets 938,491 174,260 1,112,751 Noncurrent Assets Fixed Assets Land 293,061 293,061 Infrastructure 15,409.143 15,409,143 Accum Depr-Infrastructure (4,113,195) (4,113,195) Equipment and Furniture 226,308 226,308 Accum Depr-Equip/Furniture (92,819) (92,819) Construction Work In Process _ 3,090 3,090 Total Noncurrent Assets 11,725,588 11,725,588 TOTAL ASSETS $ 938,491 $ 1t899,848 $12,838,339 LIABILITIES Current Liabilities Accounts Payable $ 50 $ 207 $ 257 Accrued Expenses 1,500 1,500 3,000 Deposits - 33,150 33,150 Other Current Liabilities - 2,373 2,373 Revenue Bonds Payable-Current - 514,758 514,758 Due To Other Funds - 168,706 168,706 Total Current Liabilities 1,550 720,694 722,244 Long-Term Liabilities Revenue Bonds Payable-LT - 3,490,972 3,490,972 Total Long-Term Liabilities 3,490,972 3,490,972 TOTAL LIABILITIES 1,550 4,211.666 4,213,216 Report Date:7/2/2014 1 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet June 30, 2014 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL FUND BALANCES/NET ASSETS Fund Balances Nonspendeble: Prepaid Items 1,921 1,921 Assigned to: Operating Reserves 105,018 105,018 Unassigned: 830,002 830,002 Net Assets Invested in capital assets, net of related debt 7,719,859 7,719,859 Unrestricted/Unreserved - (31,677) (31,677) TOTAL FUND BALANCES t NET ASSETS $ 936,941 $ 7,688,182 $ 8,625,123, TOTAL LIABILITIES&FUND BALANCES/NET ASSETS $ 938,481 $11,899,848 $12,838,339 Report Date:7/2/2014 2 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending June 30, 2014 YTO ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JUN•14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL REVENUES Interest-Investments $ 2,090 $ 1,567 $ 1,649 $ 82 78.90% $ 71 Net Incr(Decr)In FMV-Invest 474 474 0.00% Special Assmnts-Tax Collector 435,400 435,400 327,487 (107,913) 75.22% 16,546 Special Assmnts-Discounts (17,416) (17,416) (8,747) 8.669 50.22% 496 Other Miscellaneous Revenues 1,162 1,162 0.00% 'TOTAL REVENUES 420,074 419;551 322,025 (97,526) 76.66% 17,113 EXPENDITURES Administration P/R-Board of Supervisors 7,000 5,000 4,500 500 64.29% 500 FICA Taxes 536 402 344 58 64.18% 38 ProfServ-Engineering 26,000 19,500 14,338 5,162 55.15% 586 ProfServ-Legal Services 12,500 9,375 12,425 (3,050) 99.40% 2,583 ProfServ-Mgmt Consulting Sery 29,216 21,912 21,912 75.00% 2,435 ProfServ-Property Appraiser 6,531 6,531 6,531 100.00% ProfServ-Special Assessment 9,520 9,520 9,520 100.00% Auditing Services 3,750 3,750 3,500 250 93.33% Communication-Telephone 100 75 75 0.00% Postage and Freight 1,200 900 635 265 52.92% 29 Rental-Meeting Room 350 250 225 25 64.29% 25 Insurance-General Liability 9,028 6,771 6,068 703 67.21% . Printing and Binding 1,300 975 640 335 49.23% 55 Legal Advertising 1,000 750 743 7 74.30% - Miscellaneous Services 1,380 1,035 291 744 21.09% 61 Misc-Assessmnt Collection Cost 8,708 8.708 6,375 2,333 73.21% 341 Misc-Web Hosting 1,000 750 637 113 83.70% 71 Office Supplies 500 375 125 250 25.00% Annual District Filing Fee 175 175 175 100.00% Total Administration 119,794 96,754 88,984 7,770 74.28% 6,724 Field Contracts-Mgmt Services 100,000 75,000 75,000 75.00% 8,333 Contracts-Landscape 82,830 62,122 62,122 75.00% 6,902 Electricity-Streetlighting 19,000 14,250 11,364 2,886 59.81% 993 Utility-Irrigation 12,600 9,450 12,236 (2,786) 97.11% 1,320 R&M-Renewal and Replacement 30,849 23,137 26,383 (3,246) 85.52% 4.943 R&M-Irrigation 1 1 1 0.00% R&M-Roads&Alleyways 4,000 3,000 1,700 1,300 42.50% R&M-Signage 1,000 750 750 0.00% Capital Outlay 50,000 37,500 37,500 0.00% Total Field 300,280 225,210 188,805 38.405 62.88% 22,491 T L EX OTAPENDITURES 420,074 321,964 277,769 44,175 66.13% �...._----2i-,i1-;1 Report Date:7/2/2014 3 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending June 30,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JUN-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Excess(deficiency)of revenues Over(under)expenditures 97,587 44,236 (53,351) 0.00% (12,102) OTHER FINANCING SOURCES(USES) Operating Transfers-Out (368,000) (368,000) (368,000) 100.00% Contribution to(Use of)Fund Balance (368,000) 0.00% TOTAL FINANCING SOURCES(USES) (736,000) - (368,000) (368,000) 50.00% Net change in fund balance $ (368,000) $ 97,587 $ (323,764) $ (421,351) 87.98% $ (12,102) FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,705 1,260,705 FUND BALANCE,ENDING $ 892,705 $ 1,356,292 $ 936,941 Report Date:7/2/2014 4 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending June 30,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr May Jun Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual 613012014 Budget Revenues Interest-Investments $ 239 $ 207 $ 186 $ 181 $ 183 $ 196 $ 192 $ 196 $ 71 $ 1549 $ 2,090 Net lncr(Decr)In FMV-Invest 82 155 (22) 103 11 43 63 39 474 - Special Assmnts-Tax Collector 3,465 117,281 94,542 31,018 3,447 44,335 13,102 3,750 16,546 327,487 435,400 Special Assmnts-Discounts (183) (4,675) (3,686) (777) (51) (49) 65 113 496 (8,747) (17,416) Other Miscellaneous Revenues - 1,162 - - - - - 1,162 - Total Revenues 3,603 114,130 91,020 30,525 3,590 44,525 13,422 4,098 17,113 322,025 420,074 Fxnenditures 'Administrative P/R-Board of Supervisors 500 500 500 500 500 500 500 500 500 4,500 7,000 FICA Taxes 38 38 38 38 38 38 38 38 38 344 536 ProfServ-Engineering - 1,510 2,018 4,034 4,365 500 1,174 151 586 14,338 26,000 ProfServ-Legal Services - 1,427 339 197 1,623 2,925 2,216 1,115 2.583 12,425 12,500 ProfServ-Mgmt Consulting Sery 2,435 2,435 2.435 2,435 2,435 2,435 2,435 2,435 2,435 21,912 29,216 ProfServ-Property Appraiser 6531 - - - - - - 6,531 6,531 ProfServ-Special Assessment - - 9,520 - - 9,520 9,520 Auditing Services - - - - 3,500 - 3,500 3,750 Communication-Telephone - - - - - - - - - 100 Postage and Freight 6 222 5 109 4 83 134 41 29 635 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 25 25 225 350 Insurance-General Liability 1 921 - - 1,921 - 2.227 - 6,068 9,028 Printing and Binding 60 67 - 129 - 81 150 98 55 640 1,300 Legal Advertising 104 76 304 177 - - - 83 - 743 1,000 Miscellaneous Services 45 69 41 19 21 15 4 15 61 291 1,380 Misc-Assessmnt Collection Cost 66 2252 1,817 605 68 886 263 77 341 6,375 8,708 Misc-Web Hosting 71 71 142 - 71 142 71 71 637 1,000 Office Supplies 26 - .. 25 25 25 25 - 125 500 Annual District Filing Fee 175 - • - - - 175 175 Total Administrative 12,003 8.692 7.522 19,876 9,079 7,584 9,333 8,174 6,724 88,984 119,794 Field Contracts-Mgmt Services 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 75,000 100,000 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 6,902 6,902 6,902 62,122 82,830 Electricity-Streettighting 1,458 1,278 1,279 1,272 1,271 1,271 1,272 1,271 993 11,364 19,000 Utility-Irrigation 884 1,307 1,359 1,317 1,830 1,667 1,154 1,401 1,320 12,236 12,600 R&M-Renewal and Replacement - 85 - 13,655 1,200 6,500 - 4,943 26,383 30,849 R&M-Irrigation - - - - - - - - - 1 R&M-Roads&Alleyways - 1,700 - - - - - - - 1,700 4,000 R&M-Signage - - - - - - - - - 1,000 Capital Outlay - - - - - - • - 50,000 Total Field 17,577 19,605 17,873 31,479 19,536 24,673 17,661 17,907 22,491 188,805 300,280 Total Expenditures 29,580 28,297 25,395 51,355 28,615 32,257 26,994 26,081 29,215- 277,789 420,074 Report Date:7/2/2014 5 PORT OF THE ISLANDS Community Improvement District Genera/Fund Statement of Revenues,Expenditures and Changes in Fund Balances Trend Report For the Period Ending June 30,2014 I TOTAL Oct Nov Dec Jan Feb Mar Apr May Jun Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual 613012014 Budget Excess(deficiency)of revenues Over(under)expenditures (25,977) 85,833 65,625 (20,830) (25.025) 12,268 (13,572) (21,983) (12,102) 44,236 - Other Financing Sources(Uses) Operating Transfers-Out (368,000) - - - - (368,000) (368,000) Total Financing Sources(Uses) (388,000) - (368,000) • • Net change in fund balance $(393,977) $85,833 $65,625 $(20,830) $(25,025) $12,268 $(13,572) $(21,983) $ (12,102) $(323,764) $(368,000) FUND BALANCE,BEGINNING(OCT 1,2013) 1,260,705 1,260,705 FUND BALANCE,ENDING $ 936,941 $ 892,705 Report Date:7/2/2014 6 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending June 30, 2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF JUN-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 578 $ 434 $ 274 $ (160) 47.40% $ 1 Water Revenue 45,000 33,750 36,140 4,390 84.76% 3,239 Sewer Revenue 70,000 52,500 57,661 5,161 82.37% 5,127 Irrigation Fees 100,000 75,000 76,812 1,812 76.81% 9,625 Meter Fees 2,500 2,500 0.00% Net Incr(Decr)In FMV-Invest 882 882 0.00% Special Assmnts-Tax Collector 1,135,025 1,135,025 853,711 (281,314) 75.22% 43,134 Special Assmnts-Discounts (45,401) (45,401) (22,802) 22,599 50.22% 1,294 Other Miscellaneous Revenues 9,384 9,384 0.00% 610 [TOTAL OPERATING REVENUES 1,305,202 1,251,308 1,016,562 (234,746) 77.89% 63,030 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 5,000 4,500 500 64.29% 500 FICA Taxes 536 402 344 58 64.18% 38 ProfServ-Engineering 26,000 19,500 14,338 5,162 55.15% 586 ProfServ-Legal Services 12,500 9,375 12,425 (3,050) 99.40% 2,583 ProfSery-Mgmt Consulting Sery 29,336 22,002 22,002 75.00% 2,445 ProfServ-Property Appraiser 17,025 17,025 17,025 100.00% ProfSery-Special Assessment 8,122 8,122 8,122 100.00% Auditing Services 3,750 3,750 3,500 250 93.33% Communication-Telephone 100 75 75 0.00% • Postage and Freight 1,200 900 743 157 61.92% 46 Rental-Meeting Room 350 250 225 25 64.29% 25 Insurance-General Liability 9,028 6,771 6,068 703 67.21% - Printing and Binding 1,300 975 640 335 49.23% 55 Legal Advertising 1,000 750 743 7 74.30% Miscellaneous Services 2,600 1,950 1,023 927 39.35% 152 Misc-Assessmnt Collection Cost 22,701 22,701 16,618 6,083 73.20% 889 Office Supplies 500 375 125 250 25.00% , Total Personnel and Administration 143,048 119,923 108,441 11,482 75.81% 7,319 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 232,150 232,150 75.00% 25,794 Contracts-Other Services 1,750 1,750 1,750 100.00% Communication-Teleph-Field 4,512 3,384 4,144 (760) 91.84% 1,125 Utility -General 83,000 62,250 63,867 (1,617) 76.95% 5,762 R&M-Irrigation 20,500 15,375 28,570 (13,195) 139.37% 3,418 R&M-Water Plant 14,000 10,500 40,792 (30,292) 291.37/ 8.266 R&M-Waste Water Plant 45,000 33,750 20,804 12,946 46.23% 5,519 Misc-Bad Debt 99 (99) 0.00% Misc-Licenses&Permits 4,500 3,500 6,375 (2,875) 141.67 Report Date:7/2/2014 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending June 30,2014 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE(t) AS A%OF JUN-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Cap Outlay-Water Plant 4,000 3,000 87,149 (84,149) 2178.73% Cap Outlay-Waste Water Plant 20,000 15,000 15,000 0.00% Total Water-Sewer Comb Services 506,795 380,659 485,700 (105,041) 95.84% 49,884 Debt Service Principal Debt Retirement 514,758 514,758 514,758 100.00% Interest Expense 140,601 140,601 82,017 58,584 58.33% Total Debt Service 655,359 655,359 596,775 58,584 91.06% TOTAL OPERATING EXPENSES 1,305,202 1,155,941 1190,916 (34,975) 91.24% 57,203 Operating income(loss) 95,367 (174,354) (289,721) 0.00% 5,827 OTHER FINANCING SOURCES(USES) Interfund Transfer-In 368,000 368,000 368,000 100.00% j LTOTAL FINANCING SOURCES(USES) 368.000 368,000 368,000 100.00% Change in net assets $ 368,000 $ 95,367 $ 193,646 $ 98,279 52.62% $ 5.827 TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,494,536 7,494,536 7,494,536 TOTAL NET ASSETS,ENDING $ 7,862,536 $ 7,589,903 $ 7,688,182 Report Date:7/2/2014 8 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending June 30,2014 TOTAL 1 Oct Nov Dec Jan Feb Mar Apr May Jun Actual Thry Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual 613 012 01 4 Budget Operating Revenues Interest-Investments $ 20 $ 18 $ 18 $ 18 $ 62 $ 75 $ 46 $ 16 $ 1 $ 274 $ 578 Water Revenue 2798 4,406 4,415 4,308 5,191 4,998 4,954 3,831 3,239 38,140 45,000 Sewer Revenue 3,738 5,432 6,577 6,783 8,297 7756 7,859 6,092 5,127 57,681 70,000 Irrigation Fees 4,527 7,803 10,340 9,333 8,499 7,773 8,738 10,176 9,625 76,812 100,000 Meter Fees - - 1,250 - 1,250 2,500 • Net Incr(Decr)In FMV-Invest 153 288 (41) 192 20 80 117 73 882 Special Assmnts-Tax Collector 9,033 305,734 246,457 80,860 8,986 115,575 34,156 9,777 43,134 853,711 1,135,025 Special Assmnts-Discounts (476) (12,188) (9,608) (2,025) (134) (127) 169 293 1,294 (22,802) (45,401) Other Miscellaneous Revenues 525 1,617 435 4,486 526 325 485 375 610 9,384 Total Operating Revenues 20,318 313,110 258,593 103,955 32,697 136,455 57,774 30,633 63,030 1,016,562 1,305,202 Operating Expenses Personnel and Administration P/R-Board of Supervisors 500 500 500 500 500 500 500 500 500 4,500 7,000 FICA Taxes 38 38 38 38 38 38 38 38 38 344 536 ProfServ-Engineering - 1,510 2,018 4,034 4,365 500 1,174 151 586 14,338 26,000 ProfServ-Legai Services - 1,427 339 197 1,623 2,925 2,216 1,115 2.583 12,425 12,500 ProfServ-Mgmt Consulting Sery 2,445 2,445 2,445 2,445 2,445 2,445 2,445 2,445 2.445 22,002 29,336 ProfServ-Property Appraiser 17,025 17,025 17,025 ProfServ-Special Assessment - 8,122 8,122 8,122 Auditing Services - - 3.500 3,500 3,750 Communication-Telephone - - - - - - - 100 Postage and Freight 6 245 5 141 5 83 134 78 46 743 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 25 25 225 350 Insurance-General Liability 1,921 - 1,921 - - 2,227 - - 6,068 9,028 Printing and Binding 60 67 - 129 81 150 98 55 640 1,300 Legal Advertising 104 76 304 177 - - - 83 - 743 1,000 Miscellaneous Services 15 182 100 197 31 72 127 147 152 1,023 2,600 Misc-Assessmnt Collection Cost 171 5,871 4,737 1,577 177 2,309 687 201 889 16,618 22,701 Office Supplies 26 25 25 25 25 125 500 Total Personnel and Admin 22,336--- '12,386 10,511 19,528 9,209 9,003 9,748 8,406 7,319 108,441 143,048 Water-Sewer Comb Services Contracts-Mgmt Services 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 232,150 309,533 Contracts-Other Services - 1,750 1,750 1,750 Communication-Teleph-Field 901 320 297 312 298 258 362 270 1,125 4,144 4,512 Utility -General 6,266 6,906 7,360 7,300 7,303 7,481 7,761 7,729 5,762 63,867 83,000 R&M-Irrigation - 1,999 7,394 2,605 4,788 5,007 539 2,821 3,418 28,570 20,500 R&M-Water Plant 7,902 1,745 2,666 (3,593) - 1,139 1,639 21,027 8,266 40,792 14,000 R&M-Waste Water Plant 7 2,167 476 2,135 1,823 789 4,480 3,409 5,519 20,804 45,000 Misc-Bad Debt - 99 - 99 Misc-Licenses&Permits - 6,375 - 6,375 4,500 Report Date:7/2/2014 9 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets Trend Report For the Period Ending June 30,2014 TOTAL Oct Nov Dec Jan Feb Mar Apr May Jun Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual 6130/2014 Budget Cap Outlay-Water Plant 25,200 - 34,532 27,417 87,149 4,000 Cap Outlay-Waste Water Plant 20,000• Total Water-Sewer Comb Svcs. 40,870 38,931 50,362 34,553 65,305 40,468 76,857 88,467 49,884 485,700 506,795 Debt Service Principal Debt Retirement - - - - 514,758 - 514,758 514,758 Interest Expense - 11,717 - - - 70,301 82,017 140,601 Total Debt Service - 11,717 . 585,059 596,775 655,359 - Total Operating Expenses 63,206 63,034 60,873 54,081 74,514 49,471 86,605 681,932 57,203 - 1,190,916 1,305,202 Operating income(loss) (42,888) 250,076 197,720 49,874 (41,817) 86,984 (28,831) (651,299) 5,827 (174,354) Other Financing Sources(Uses) Interfund Transfer-In 368,000 - - - 368,000 368,000 Total Financing Sources(Uses) 368,000 - 368,000 368,000 - - Change in net assets $325,112 $250,076 $197,720 $49,874 $(41,817) $86,984 $(28,831) $(651,299) $ 5,827 $ 193,646 $ 368,000 TOTAL NET ASSETS,BEGINNING(OCT 1,2013) 7,494,536 7,494,536 TOTAL NET ASSETS,ENDING $7,688,182 $7,862,536 Report Date:7/2/2014 10 Port of the Islands Community Improvement District Supporting Schedules June 30, 2014 _ i pp 8 p O M N N A 5', tr0 8 8 If! m po W R 8 N N 8 8 8 8 . m M 8 0 r. 0 0 0 Q gQ g § 83 a A 8 v w Fi g § 8M 69 n w z t t t 1^i w w , w i� aa • p p p p o p p pp p p p p p '.i 8 i v° 8 8 8 8 8, N 8 8 M 8 d 8§ m 8 ( 8 8 8 8 8 8 8 8 `G p p N if) tLc t4 N) N N N N Vt�{1�) In tic)) � N N1 "�N11 N N Ur N N N 11 77 .A 8 8 8 N N O O N N N N ct Y+ 0 (V C'f b O I O O O 8 8 00 O 8 8 8 O O g o ; o0 8 'O ' ,73 ,0 § `O'^ O 8 O i / If F , li lL li IN ▪ V m E m ( E p. g, ( C O i EE rn E e _g' E i a' rn Z t ; 8, F 3 3 J 4 t rn 4, g g Q, a' 3 I Rq_ i � g, .. :. $ a o f $ p, 6c E z ' U o Z p LL LL ? ~ - 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C-.) ce PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2014 ^ ALLOCATION BY FUND DISCOUNT/ GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2014 $ 1,570,427 $ 435,400 $ 1,135,026 Allocation% 100% 28% 72% 10/30/13 $ 11,603 $ 659 $ 237 $ 12,499 $ 3,465 $ 9,033 11/15/13 $ 124,608 $ 5,298 $ 2,543 $ 132,449 $ 36,721 $ 95,728 11/27/13 $ 273,420 $ 11,565 $ 5,580 $ 290,566 $ 80,559 $ 210,006 12/13/13 $ 296,309 $ 12,520 $ 6,047 $ 314,876 $ 87,299 $ 227,577 12/27/13 $ 24,843 $ 774 $ 507 $ 26,124 $ 7,243 $ 18,881 01/30/14 $ 106,894 $ 2,802 $ 2,182 $ 111,878 5 31,018 5 80,860 02/27/14 $ 12,003 $ 185 $ 245 $ 12,433 $ 3,447 $ 8,986 03/28/14 $ 156,539 $ 176 $ 3,195 $ 159,910 $ 44,335 S 115,575 04/30/14 $ 46,542 $ (234) $ 950 $ 47,258 $ 13,102 5 34,156 05/30/14 $ 13,654 $ (406) $ 279 $ 13,527 $ 3,750 $ 9,777 06/11/14 $ 60,241 $ (1,790) $ 1,229 $ 59,680 $ 16,546 $ 43,134 TOTAL $ 1,126,657 $ 31,549 $ 22,993 $ 1,181,198 $ 327,487 $ 853,711 %Collected 75.22% 75.22% 75 22% TOTAL OUTSTANDING $ 389,228 $ 107,913 1$ 281,315 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,637 FY 2014 1058920005 POI Realty LLC 268,677 Total Delinquent Parcels 866,844 Report Date:7/2/2014 14 PORT OF THE ISLANDS Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through June 30,2014 Bond Issued(Construction Account) $ 5,500,000 Source of Funds: Interest Earned $ 8,459 Use of Funds: COI $ (42,700) COI(costs transferred to checking account but not yet paid) $ (5,000) Disbursements: Water Treatment Plant $ (5,333,694) $ (5,381,394) Adjusted Balance In Construction Account June 30,2014 $ 127,065 2.Funds Available For Construction at June 30,2014 Book Balance of Construction Account at June 30,2014 $ 127,065 Construction Funds available at June 30,2014 $ 127,065 3.Investments-BB&T at June 30,2014 Estimated Type Yield Principal Construction Fund: 0.12% $ 127,065 ADJ:Outstanding Amounts Due $ Balance at June 30,2014 $ 127,065 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2014 budgeted bond payment as%of total assessments: 57% Report Date:7/2/2014 15 PORT OF THE ISLANDS Community Improvement District Construction Schedule AMOUNT OF CAPITAL WATER TREATMENT REQ.IF DATE CONTRACTOR REQUISITION OUTLAY COI . PLANT COI 10/20/10 Greenberg Traurig $ 10,000 $ • $ 10,000 $ - COI 10/20/10 BB&T 2,700 2,700 COI 10/20/10 Severn Trent Management Svw 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Montes 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Montes 13,207 13,207 13,207 9 02/10/11 Benchmark EnviroAnalytical,li 1,019 1,019 1,019 10 02/17/11 Hole Mantes 1,983 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 I Total FY 2011 $ 1,717.261 $ 1,674,561 $ 42.700 $ 1,674,561 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ • $ 266,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental S' 9,027 9,027 9,027 Report Date:7/2/2014 16 PORT OF THE ISLANDS Community Improvement District Construction Schedule AMOUNT OF CAPITAL WATER TREATMENT REQ.# DATE CONTRACTOR REQUISITION OUTLAY COI PLANT 51 06/12/12 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25/12 W.E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Monies 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental S 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Monies 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 r Total FY 2012 $ 3,282,946 $ 3,282,946 $ - $ 3,282,946 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Monies 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17/13 Hole Monies 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746 69 01/17/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Monies 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 L Total FY 2013 $ 376,187 $ 376,187 $ $ 376.18/I I d Total FY 2014 $ $ $ $ :.__.... Grand Total $ 5,3/6,394 $ 5,333.694 5 42.700 $ 5,333,694 I .1111t W:[4[i CAN r.■My') .nebKr Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 120 $ 8,459 Report Date:7/2/2014 17 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 6/30/14 ROADS PROGRAM , PROD C.r FY 2014 PAID IN FY PAID PROJECT NO. PROJECT NAME OR DESCRIPTION ESTIMATE it) 2014lzt INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 STATUS DATE n) liotiO restutadnO-Sidle My es Fuld ra51c4(aft brine 14.3 {{Estith Ct1at$1o0.0cc I$ 28,000 $ $ ^ $ $ $ $ 'R resurfacing• ion Road ifo rt 4 `-kti,4 rinds R•4 (Eaginated Cost$1 0001 $ MAP $ - $ • $ - $ . $ $ , Ro Total ads I>rogt at $ ' $0,0 $ $ , µ $ * $ . M 4. ': ,t401 . , Total General Fund 8 50,090 $ • 3 - $ - $ $ $ ":;ti IRRIGATION PROGRAM t it V1-;.1 to, 5np pu,np $ $ $ $ i 5 -I ST-tabled l• r Total Irrigation Program S ,, $ $ $ • $ • $ - WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25.200 $ 25,200 $ 4.409.326 5 • $ $ • $ HM Project W-14B Inspection of New Water Treatment Plant $ $ - 5 440.894 $ $ $ - $ - HM Project New water meter replacement program to include backflow prevention (Replace+/-20%per year W-15 tor 4years) $ 61,949 $ 61.949 5 257,514 $ - $ _ $ $ - STiroject —W--"I"9--Video surveillance and monitoring µ $ $._ $ ._..__.. ... $ $ 10,000 $ $ ST project W-20 Pare parts $ $ - $ $ - $ $ $ ST Project W-22 Fire hydrant repair and replacement $ 4,000 $ - $ 3,090 $ - $ • $ • $ ST project Total Water Program $ 91.149 $ 87.149 $ 5.110.823 $ - $ 10,000 S - S • WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ $ $ 77,137 $ 30,796 $ 30,796 $ 30,796 5 • w/W W-26 WW-24 MBR Membranes 20,000 $ $ $ 20,000 $ 20,000 5 5 bT Total Wastewater Program 5 20,000 $ -"'$ 77,137 $ 50,706 $ 50,796 $ 30,796 5 - Total WaterrSewer Fund $ 111.149 $ 87.149 $ 5,187,961 $ 50,796 $ 60,796 5 30.796 $ NOTE 111:The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014. NOTE(2): The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30.2014. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE 13t: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date:7/2/2014 18 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects I Proiect No] Project Name or Description Project Total ramP'el Comments Date I G-1 Collier County Zoning/Fire Station Property G-2 Sign Variance Petition Union Road „..„ $ 22,324 11/1/2009 Completed in FY 2010 $ 42,683 11/112000 Completed in FY 2011 Al 82 1Road resurfacing and repair s 4/3,1381 44614004 Completed in F. p,9' .... —, 1.t Irrigation&Fire Control Panel Upgrade $ 54,621 9/30/2000 Completed in FY 2008 1.2 Ii rgation Supply Well Project $ 34,765 10/1/2006 Completed III FY 2009 1.3 Wetltield Mechanical Upgrades 1.4 3rd well to provide irrigation water supply I 5 'Wellfield SCADA o .,, $ 218,/32 6/30/2009 Completed In FY 2009 $ 287 793 8/31/2010 Completed in FY 2010 $ 27,58/ 344 1010 Comoleted in FY 2010 1-6 Electrical Upgrades lr Wellfield and WWTP Generator $ 247,386 2/2012t1P Completed in FY 2010 I•7 Canal PS Modifications $ 4,269 11/1/2000 Completed in FY 2010 1-10 Wellhead Retrofitting $ 11,615 9/30/2010. Completed in FY 2012 1-11 Well Monitoring $ 18,746 9/30/2013 Completed in FY 2013 1-12 Pump Retrofitting .„„ $ 10,770 9/30/2013 Completed in FY 2013 .—. . — W-2 Water Treatment Plant-replace transfer pumps $ 9.887 9/30/2008 Completed in FY 2008 W-4 Water Treatment Plant repairs to building(roof doors,windows,painting) $ 14.050 9/30/2008 Completed in FY 2008 W-5 ,Water Treatment Plant-replace metal launders and walkways on softening unit&other repairs $ 58,877 10/31/2008 Completed in FY 2009 W-6 Water Treatment Plant-replace gaseous chem storage/feed sys(chlorine)w/liquid chem(bleach) $ 36.088 9/30/2009 Completed in FY 2009 W-7 Water Treatment Plant-air condition room that houses compliance monitoring equipment $ 3,901 9/3012008 Completed in FY 2008 W•13 Water Treatment Plant•design new WTP $ 488.844 9/30/2011 Completed in FY 2011 W-14A Water Treatment Plant-New Construction $ 115,883 9/30/2013 Completed in FY 2013 ,.. W-14B Water Treatment Plant-Inspection of new construction $ 10671 9/30/2013 Comeleted in FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backflow prevention) $ 1,112,360 W30/2011 Completed in FY 201112012 W-15 Water Treatment Plant•New meter replacement program(with backflow prevention) $ 42,924 9/30/2013 Completed in FY 2013 W-17 SCADA $ 223,093 10/1/2008 Completed in FY 2009 W-23 Stormwaler Rention Ponds $ 110,776 9/30/2011,Completed in PY 2011/2012 W-23a Disinlection Conversion•tree chlorine to chloramines $ 11.427 9/30/2009 Completed in FY 2009 WW-5 Wastewater Treatment Plant-two new mixers $ 18,810... 9130/2008 Completed in FY 2008 WW-8 Wastewater Treatment Plant-add second reuse pump $ 111,973 5/31/2008 Completed in FY 2008 — Wastewater Treatment Plant-replace gaseous chew storage/feed systems(chlorine and sulfur WW-10 dioxide)w/liquid chem(bleach and sodium thiosulf ate) $ 38,088 9/30/2009 Completed in FY 2009 WW-13A Reuse Storage Tank $ 585.299 4/30/2010 Completed in FY 2010 . WW-138 Automation of reuse water system and supplemental water $ 55,358 5/31/2010 Completed in FY 2010 WW-18 Dynatitt MBR Membrane System 8 1.112.360 9/30/2011 Completed in FY 2011 WW-19 Electrical service upgrades at WWTP $ 231,100 9/30/2009 Completed in FY 2009 WW 20 New WWTP Generator $ 110,776 9/30/2009 Completed In FY 2009 WW-23 SCADA and control panel for lilt stations $ 77,137 9/30/2012 Completed in FY 2012 --- „. Report°ate:7/2/2014 19 PORT OF THE ISLANDS Community Improvement District General Fund Cash Flow Projections JUL AUG SEP 2014 2014 2014 Cash Beginning Balance $610,625 $749,123 $ 826,558 Cash Inflow 183 108,096 183 Cash Outflow (30,762) (30,661) (79,015) CD Investment Add:Prepaid Items 1,921 Add: Due from WS Fund 168,706 Less:Current Liabilities(as of 6/30/14) (1,550) Total Estimated Cash Balance WITHOUT prior year assessment collection from Motwani $749,123 $826,558 $ 747,726 Total Estimated Cash Balance WITH prior year assessment collection from Motwanl $872,814 $850,249...$ 871,417 Cash Receipts Special Assessments-Levy $ $107,913 $ Special Assessments-Discount Interest 183 183 183 Total Cash Inflow $ 183 $108,096 $ 183 Operating Expenditures Administrative P/R-Board of Supervisors $ 1,000 $ 500 $ 1,000 FICA Taxes 77 38 77 ProfServ-Engineering 1,593 1,593 1,593 ProfServ-Legal Services 1,381 1,381 1,381 ProfServ-Mgmt Consulting Sery 2,435 2,435 2,435 ProfServ-Property Appraiser ProfServ-Special Assessment Annual Audit Telephone - - Postage and Freight 71 71 71 Rental-Meeting Room 25 50 50 Insurance-General Liability 1,921 - Printing&Binding 142 142 142 Legal Advertising 83 83 83 Miscellaneous Services 32 32 32 Misc.-Assessmnt Collection Cost 2,333 - Misc.-Web Hosting 71 71 220 Office Supplies 16 16 16 Annual District Filing Fee Total Administrative $ 8,846 $ 8,745 $ 7,100 Maintenance Contracts-Mgmt Services $ 8,333 $ 8,333 $ 8,333 Contracts-Landscape 6,902 6,902 6,902 Electricity-Streetlighting 1,289 1,289 1,289 Utility-Irrigation 1,360 1,360 1,360 R&M-Renewal&Replacement 2,931 2,931 2,931 R&M-Roads 767 767 767 R&M-Signage 333 333 333 CIP' ..........._50,000.. Total Maintenance $ 21,916 $ 21,916 $ 71,916 Total Cash Outflow $ 30,762 $ 30,661 $ 79,015 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Report Date:7/2/2014 _ - 20 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Cash Flow Projections JUL AUG SEP 2014 2014 2014 Cash Beginning Balance $ 39,712 $(163,962) $ 86.976 Cash Inflow 19,209 300,523 19,209 Cash Outflow-Expenses (52,019) (49,585) (74,123) Add:Prepaid Items 1,921 - Less:Due to General Fund (168,706) • - Less:Current Liabilities(as of 8130/14) (4,080) - - Total Estimated Cash Balance WITHOUT prior year assessment collection from Motwanl $(163,962) $ 86,976 $ 32,062 Total Estimated Cash Balance WITH prior year assessment collection from Motwanl $ 190,876 $ 441,814 $ 386,900 Cash Receipts Special Assessments-Levy $ $ 281,314 $ Special Assessments•Discount Water/Sewer/Irrigation Revenue 19,179 19,179 19,179 InteresVMlscellaneous 30 30 30 Total Cash Inflow $ 19,209 $ 300,523 $ 19,209 Operating Expenditures Administrative P/R-Board of Supervisors $ 1,000 $ 500 $ 1,000 RCA Taxes 77 38 77 ProfServ-Engineering 1,593 1,593 1,593 ProfServ-Legal Services 1,381 1,381 1,381 ProlServ-Mgmt Consulting Sery 2,445 2,445 2,445 ProlServ-Property Appraiser ProtServ-Special Assessments Annual Audit • Telephone • Postage and Freight 83 83 83 Rental-Meeting Room 25 50 50 Insurance-General liability 1,921 - Printing&Binding 142 142 142 Legal Advertising 63 63 63 Miscellaneous Services 114 114 114 Misc.Assessmnt Collection Cost - Olfice Supplies 14 14 14 Total Administrative $ 8,856 $ 6,422 $ 6,960 Maintenance Contracts-Mgmt Services $ 25,794 $ 25,794 5 25,794 Contracts-Other Services • Communication-Teleph-Field 394 394 394 Utility-General 6,957 6,957 6.957 R&M-Irrigation 3,174 3,174 3,174 R&M-Water Plant 4,532 4,532 4,532 R&M-Waste Water Plant 2,312 2,312 2,312 Misc.-Licenses&Permits - - CIP' - 24,000 Total Maintenance $ 43,163 $ 43,163 $ 67,163 Debt Service Principal and Interest $ „,„„ $ • $ Total Debt Service $ . $ $ Total Cash Outflow $ 52,019 $ 49,585 $ 74,123 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly • Report Date:7/2/2014 21 PORT OF THE ISLANDS Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY2014 FY2015 FY2016 FY2017 FY2018 Operating Revenues Assessments(Net) $417,984 $413,373 $413,373 $413,373 $413,373 Delinquent Assessments $123,691 $0 $0 $0 $0 Interest/Miscellaneous $2,090 $2,151 $2,179 $2,147 $2,084 Total Operating Revenues $543,765 $415,524 $415,552 $415,520 $415,457 Operating Expenditures Administrative $119,794 $121,697 $125,348 $129,108 $132,982 Maintenance $250,280 $293,830 $302,645 $311,724 $321,076 Total Operating Expenditures $370,074 $415,527 $427,993 $440,833 $454,058 Capital Expenditures CIP Projects $50,000 $0 $0 $0 $0 Total Capital Expenditures $50,000 $0 $0 $0 $0 Estimated Beginning Cash Balance $871,417 $871,414 $858,973 $833,661 Estimated Ending Cash Balance* $ 871,417 $871,414 $858,973 $833,661 $795,060 WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Operating Revenues Assessments(Net) $1,089,624 $1,093,920 $1,093,920 $1,093,920 $1,093,920 Delinquent Assessments $354,838 $0 $0 $0 $0 Water/Sewer/Irrigation Revenue $215,000 $210,000 $210,000 $210,000 $210,000 Interest/Miscellaneous $578 $285 $361 $324 $318 Total Operating Revenues $1,660,040 $1,304,205 $1,304,281 $1,304,244 $1,304,238 Operating Expenditures Administrative $143,047 $145,237 $145,237 $145,237 $145,237 Maintenance $482,795 $479,170 $479,170 $479,170 $479,170 Total Operating Expenditures $625,842 $624,407 $824,407 $624,407 $624,407 Capital Expenditures CIP Projects $24,000 $50,796 $60,796 $30,796 $0 ........... 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E `£ 2 2 2 2 2 r 2 2 2 z a. V 0 R N D = = D D D 7 a m n o 0 0 > 0 0 0 0 0 0 0 0 ❑ ❑ ❑ N r U) = m u 0. d co st E m o e en N LLI W W W LU W W LU LU W W O 111 = N F F F }— F F F F 1- H F N v <Y }}Q Q Q ??Q ?4? �£ yQ y4y }Q Q o C N m N (A ? 9 7 7 .. ? 3 ? G c° -tY '7 v V V V 'V' M V ..‘t j N r 0 0 r C)1. N O O r V p p EO N O L a O O O C N L V Q 36 PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2015 Version 4- Modified Tentative Budget: (Printed 7/3/14 at 9am) Prepared by. SEVERN SERVICES►'' PORT OF THE ISLANDS Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1-2 Budget Narrative 3-5 Exhibit A-Allocation of Fund Balances 6 Water and Sewer Fund Summary of Revenues,Expenditures and Changes in Fund Balances 7-8 Budget Narrative 9-12 Amortization Schedule 13 SUPPORTING BUDGET SCHEDULES 2014-2015 Non-Ad Valorem Assessment Summary 14 CIP Schedule 15 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2015 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes In Fund Balances Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUN-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 5,018 $ 3,324 $ 2,090 $ 1,649 $ 550 $ 2,199 $ 2,153 Net Incr(Decr)In FMV-Invest 3,456 1,580 474 474 Interest-Tax Collector 34 32 - Special Assmnts-Tax Collector 402,231 402,232 435,400 327,487 107,913 435,400 430,597 Special Assmnts-Discounts • (11,204) (8,552) (17,416) (8,747) (8,747) (17,224) Other Miscellaneous Revenues 1,575 1,162 1.162 TOTAL REVENUES 399,535 400,191 420,074 322,025 108,463 430,488 415,526 EXPENDITURES Administrative P/R-Board of Supervisors 6,200 6,800 7,000 4,500 2,500 7,000 7,000 FICA Taxes 474 520 536 344 191 535 536 ProfServ-Engineering 22,923 18,450 26,000 14,338 4,779 19,117 26,000 ProfServ-Legal Services 38,472 28,245 12,500 12,425 4,142 16,567 14,000 ProfServ-Mgmt Consulting Sery 27,539 28,365 29,216 21,912 7,304 29,216 30,092 ProfServ-Property Appraiser 6,531 6,531 6,531 6,531 6,531 6,459 ProfServ-Special Assessment 8,974 9,243 9,520 9,520 9,520 9,806 Auditing Services 3,500 3,500 3,750 3,500 3,500 3,500 Communication•Telephone 36 14 100 Postage and Freight 1,071 1,030 1,200 635 212 847 1,200 Rental-Meeting Room 325 300 350 225 125 350 350 Insurance-General Liability 7,690 8,103 9,028 6,068 1,921 7,989 8,787 Printing and Binding 1,239 1,006 1,300 640 427 1,067 1,300 Legal Advertising 831 223 1,000 743 250 993 1,000 Miscellaneous Services 890 543 1,380 291 97 388 1,380 Misc-Assessmnt Collection Cost 4,816 4,860 8,708 6,375 2,333 8,708 8,612 Misc-Web Hosting 119 969 1,000 637 363 1,000 1,000 Office Supplies 261 186 500 125 42 167 500 Annual District Filing Fee 175 175 175 175 175 175 Total Administrative 132,066 119,063 119,794 88,984 24,685 113,669 121,697 Field Contracts-Mgmt Services 98,536 97,123 100,000 75,000 25,000 100,000 100,000 Contracts-Landscape 83,115 85,727 82,830 62,122 20,708 82,830 82,830 Electricity-Streetlighting 16,615 18,154 19,000 11,364 3,867 15,231 19,000 Utility-Irrigation 12,670 13,060 12,600 12,236 4,079 16,315 17,000 R&M-Renewal and Replacement 12,325 12,714 30,849 26,383 8,794 35,177 70,000 R&M-Irrigation - 1 - R&M-Roads&Alleyways - - 4,000 1,700 2,300 4,000 4,000 R&M-Signage - - 1,000 - 1,000 1,000 1,000 Capital Outlay - - 50,000 - 50,000 50,000 - Total Field 223,261 226,778 300,280 188,805 115,748 304,553 293,830 TOTAL EXPENDITURES 355,327 345,841 420!074 277,789 140,433 418,222 415,526 Annual Operating Budget Fiscal Year 2015 1 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUN-2014 SEP-2014 FY 2014 FY 2015 Excess(deficiency)of revenues Over(under)expenditures 44,208 54,350 44,236 (31,970) 12,266 OTHER FINANCING SOURCES(USES) Operating Transfers-Out - (368,000) (368,000) (368,000) Contribution to(Use of)Fund Balance - (368,000) [ TOTAL OTHER SOURCES(USES) - - (736,000) (368,000) - (368,000) - Net change in fund balance 44,208 54,350 (368,000) (323,764) (31,970) (355,734) FUND BALANCE,BEGINNING 1,162,147 1,206,355 1,260,705 1,260,705 1,260,705 904,971 FUND BALANCE,ENDING $1,206,355 $1,260,705 $ 892,705 $ 936,941 ii.31.69701 $ 904,971 $ 904,971 IIII Annual Operating Budget Fiscal Year 2015 2 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 [REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water& Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage,and programming. The budget for collection costs was based on 1.5%of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Annual Operating Budget Fiscal Year 2015 3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2015 budget includes an estimated 10% increase of the actual FY 2014 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water& Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating Budget Fiscal Year 2015 4 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830/year). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various costs incurred as needed including but not limited to the entrance,monuments,lighting and lake mgmt. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Annual Operating Budget Fiscal Year 2015 5 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 $ 904,971 Net Change in Fund Balance-Fiscal Year 2015 Reserves-Fiscal Year 2015 Additions - (Total Funds Available(Estimated)-9/30/2014 904,971 I ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve- First Quarter Operating Capital 103,882 (1) Subtotal 103,882 Total Allocation of Available Funds 103,882 Total Unassigned(undesignated)Cash $ 801,089 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2015 6 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes In Net Assets Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUN-2014 SEP•2014 FY 2014 FY 2015 OPERATING REVENUES Interest-Investments $ 2,686 $ 337 $ 578 $ 274 $ 91 $ 365 $ 285 Water Revenue 41,089 41,561 45,000 38,140 12,713 50,853 45,000 Sewer Revenue 62,574 64,573 70,000 57,661 19,220 76,881 70,000 Irrigation Fees 82,528 91,707 100,000 76,812 25,604 102,416 95,000 Meter Fees 2,500 2,500 - 2,500 Net Incr(Decr)In FMV-Invest 6,435 2,942 882 882 Special Assmnts-Tax Collector 1,048,559 1,048,562 1,135,025 853,711 281,315 1,135,026 1,139,500 Special Assmnts-Discounts (29,206) (22,294) (45,401) (22,802) (22,802) (45,580) Disposition of Fixed Assets (105,502) Other Miscellaneous Revenues 5,045 6,895 9,384 9,384 TOTAL OPERATING REVENUES 1,116,708 1,234,283 1,305,202 1,016,562 338,944 1,355,506 1,304,205 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,200 6,800 7,000 4,500 2,500 7,000 7,000 FICA Taxes 474 520 536 344 191 535 536 ProfSery-Engineering 22,923 18,450 26,000 14,338 4,779 19,117 26,000 ProfServ-Legal Services 38,472 28,245 12,500 12,425 4,142 16,567 14,000 Prof Serv-Mgmt Consulting Sery 27,652 28,482 29,336 22,002 7,334 29,336 30,216 ProfSery-Properly Appraiser 17,025 17,025 17,025 17,025 • 17,025 17,093 ProfServ-Special Assessment 7,655 7,885 8,122 8,122 8,122 8,366 ProfServ-Utility Billing 9,053 Auditing Services 3,500 3,500 3,750 3,500 3,500 3,500 Communication•Telephone 36 14 100 Postage and Freight 696 786 1,200 743 248 991 1,200 Rental-Meeting Room 325 300 350 225 125 350 350 Insurance-General Liability 7,690 7,577 9,028 6,068 1,921 7,989 8,787 Printing and Binding 930 754 1,300 640 427 1,067 1,300 Legal Advertising 670 162 1,000 743 250 993 1,000 Miscellaneous Services 2,265 2,467 2,600 1,023 341 1,364 2,600 Misc-Assessmnt Collection Cost 12,660 12,670 22,701 16,618 6,083 22,701 22,790 Office Supplies 305 214 500 125 42 167 500 Depreciation Expense 321,266 491,203 Total Personnel and Admin 479,797 627,054 143,048 108,441 28,382 136,823 145,237 Water-Sewer Comb Services Contracts-Mgmt Services 299,592 302,932 309,533 232,150 77,383 309,533 309,533 Contracts-Other Services 1.750 1,750 1,750 1,750 1,750 Contracts-Generator Maintenance 1,750 Communication-Teleph-Field 4,033 4,595 4,512 4,144 1,181 5,325 4,512 Utility -General 81,516 80,034 83,000 63,867 20,870 84,737 87,000 R&M-Irrigation 38,517 9,845 20,500 28,570 9,523 38,093 35,000 R&M-Water Plant 45,712 47,699 14,000 40,792 13,597 54,389 20,000 Annual Operating Budget Fiscal Year 2015 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes In Net Assets Fiscal Year 2015 Modified Tentative Budget AMENDED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU JUL- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 JUN-2014 SEP-2014 FY 2014 FY 2015 R&M-Waste Water Plant 82,093 26,338 45,000 20,804 6,935 27,739 15,000 Misc-Bad Debt 2,079 1,267 99 99 Misc-Licenses&Permits 5,375 4,375 4,500 6,375 6,375 6,375 Cap Outlay-Water Plant - 4,000 87,149 4,000 91,149 Cap Outlay-Waste Water Plant 20,000 20,000 20,000 50,796 Total Water-Sewer Comb Srvcs. 560,667 478,835 508,795 485,700 153,489 839,189 529,966 Debt Service Principal Debt Retirement 514,758 514,758 - 514,758 532,827 Interest Expense 174,899 150,783 140.601 82,017 58,584 140,601 122,533 Total Debt Service 174,899 150,783 655,359 596,775 58,584 655,359 655,380 TOTAL OPERATING EXPENSES 1,215,363 1,256,672 1,305,202 1,190,916 240,455 1,431,371 1,330,563 Operating income(loss) (98,655) (22,389) - (174,354) 98,489 (75.865) (26,358) OTHER FINANCING SOURCES(USES) Interfund Transfer-In 368,000 368,000 - 368,000 Contribution to(Use of)Fund Balance TOTAL OTHER SOURCES(USES) - - 368,000 368,000 - 368,000 - Change in net assets (98,655) (22,389) 368.000 193,646 98,489 292,135 (26,358) TOTAL NET ASSETS,BEGINNING 7,647,201 7,548,546 7,494,536 7,494,536 - 7,494,536 7,786,671 TOTAL NET ASSETS,ENDING $7,548,546 $7,494,536 $7,662,536 $7,688,182 $96,489 $7,786,671 $7,760,313 Annual Operating Budget Fiscal Year 2015 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 REVENUES Interest-Investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating Budget Fiscal Year 2015 9 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2015 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2015 budget includes an estimated 10%increase of the actual FY 2014 premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Annual Operating Budget Fiscal Year 2015 10 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 IEXPENDITURES Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Generator Maintenance Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $3,180 Century Link Plant Fax Line (239-642-9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M—Water Plant Repair and maintenance costs associated with the water plant. R&M—Waste Water Plant Repair and maintenance costs associated with the waste water plant. Miscellaneous- Licenses& Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Annual Operating Budget Fiscal Year 2015 11 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2015 LEXPENDITURES Field (continued) Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww-23$30,796 SCADA AND CONTROL PANEL • Vvw~2f$eO.OnOManMEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. - -_ Annual Operating Budget Fiscal Year 2015 12 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Service 11/1/2014 $51,266.55 $61.266.55 I 5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61 11/1/2015 $51.915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,646.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $3,490,971.88 5441,186.02 $3,932,157.88 $3,932,157.68 Annual Operating Budget Fiscal Year 2015 13 1 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2015 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2014-2015 Product Maint.ERC MainVERC W/S ERC W/S Standby W/S Capital Total per Type Allocation ( $ 395 Allocation [ $1,128 Product $417 $711 Hotel Room 1.00 $395 0.60 $250 $427 $1,073 Condo Unit 1.00 $395 0.80 $334 $569 $1,298 Single Family 1.00 $395 1.00 $417 $711 $1,524 Comparison FY 2014 to FY 2015 Product Total Total Increase Type FY 2015 FY 2014 (Decrease) Change Hotel Room $1,073 $1,074 ($2) 0% Condo Unit $1,298 $1,299 ($1) 0% Single Family $1,524 $1,524 $0 0% Annual Operating Budget Fiscal Year 2015 14 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 6/30/14 ROADS PROGRAM PHOJEG i PAID , FY NO. PROJECT NAME OR DESCRIPTION 2014 PAID IN FY INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 PROJECT ESTIMATE()) 20141'1 STATUS DATE tat 'Mead Macxng•Stella Mersa end neat o ys t.Mv*t _..m. - - ,.,. _.__ R-8 ESOrnaled Cost$I00;000I j$ 25.000 $ ,$ a-$. $ $ cati ra%ttllotra°Orioullortairern4i.Pavenp Orefa 5 $ $ $ ` $ • $it 4 t ated Cost$100;000 - -8. a0t 2i5,(0( " .$ 7 $ . -_ - -igMfiri Total • ,, ``Toad tads PrOgrari 5 , - $ - $ • $ $General Fund $ 50,000 $ - $ IRRIGATION PROGRAM 9 VI"t7 for 7rin I 7 pump $ 3 9 $ $ $ '$ ST-tabled Total Irrigation Program $ - $ -•$ _ _..• _$ - 5 - $ • $ WATER PROGRAM W-14A Construction of New Water Treatment Plant $ 25.200 $ 25.200 $ 4.409.326 5 - $ $ $ - HM Protect W-14B Inspection of New Water Treatment Plant $ • $ • $ 440,894 $ • $ $ • $ HM Project New water meter replacement program to include backtlow prevention (Replace+/-2094 per year for 4 yeara) $ 61.949 $ 61,949 $ ......,-257 514 $.._..... , $ $ $ ST project W-19 video surveillance end monitoring $ - $ $ $ • $ 10,000 $ - $ ST project ®Spare Darts $ $ - $ '$ $ _ 5 - 5 . ST project W-22 Fire hydrant repair and replacement $ 4,000 $ $ 3,090 $ • $ $ $ ST project - Total Water Program $ 91,149 S 87.149 S 5,110,823 $ - $ 10,000 7i • S - WASTEWATER PROGRAM Si combined WW-23 SCADA and control panel for lift stations $ $ $ 77,137 $ 30.796 $ 30,796 $ 30.796 $ w/WW-26 WW-24 MBR Membranes $ 20.000 $ 5 $ 20,000 $ 20,000 $ $ ST •Total Wastewater Program $ 20,000 $ - $ xN 17,137 $ 50,796 $ 50,796 $ 30,796 $ g r,,,, Total Water/Sewer Fundl 3 111,148 j S 87149 j$ 5187 961 J$ 60,196 t S 60,796 t$ 30,796 l$ NOTE I":The amounts shown in Me'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2013 and September 30,2014. NOTE Ili: The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total of These columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay in the corresponding monthly financial statements. NOTE 15: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. 15 Annual Operating Budget Fiscal Year 2015 14-4C ICO . fPecl July 2014 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 1.27 MG for the month of June, which is an average of .053 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.271 MG for the month of June, which is an average of.042 MGD Reuse System Operations and Maintenance The reuse system delivered 6.298 MG for the month of June, which is an average of .210 MGD. Permit Compliance: Water Treatment Plant: `All permit requirements met Wastewater Treatment Plant *All permit requirements met In The Community: • Planters installed on Newport Drive, near hotel entrance At Our Treatment Facility • Removed, repaired and installed #1 Well pump motor. 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www severntrentservices.com. p6-kge. a July 2014 Field Managers Report • Replaced MBR Power supply main panel. • Removed, rebuilt#1 High service pump check valve and installed. • Replaced A/C to D/C power pack main controls MBR. CMMS Work Order Report—June 2014 Summary Total#of WO's 272 Total#of Preventative 270 Total#of Corrective 2 Total#of WO's Completed 272 Total Hours 161 Water Loss Reports (This report is the same as last month-will be revised by August meeting) 2 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469 www.severntrentservices.com , . ie.k) "V tr/ ...., i July 2014 Field Managers Report Potable Water Report 5 3 5 _.............__...__. _..,._.__...,...__..., c 3 --. —_._._..__._....._.... .._._. -.,. ,w_ i , ry... c7 2 5 iui._.__e-.i 3 2 324 ■ a 8 1 937 1 851 +-- - _---- s:x•13_.-... _ .,�., _ _.. 2092 1 5 y.,.. -Lsux—1-4 9 --- 3-6 4 1617 1 092 1 136 05 L_ r 31 13 0 Apr-113 May-13 Jun-13 Jul 13 Aug-13,._ Sa p-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-1-1 Ma x•14 —8,—V.ater Produced —6—Water Billed ■ ....°;,V:ater loss] Irrigation Water Report 90 6065 7 740 7 700 ,1?c, ,,,„, _._..-.......__....... 60 _..._. .............. 1 6346 544 c5 p • 5'n.. oo .. 4 676 • -3 7928 o _ 5 265 to 3 0 ....... ...... ... 1_10$....... 3 829 3 095 2 0 • _._.....__...._"_ __. ._ _..,_ _ ...___.._._....__.. 10 6% 7% 5% 2% 5% 6% 8% 5°o 8°0 6co 3°o 4°0 Apr-13 May-13 Jun-13 Jul-13 Aug-I3 Sep-13 Oot-13 Nov-13 Dec-13 Jan-14 Feb-14 Mai-14 10 S ter■Irrigation P.leter +Irriggler,Billed _.I 3 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www,severntrentseryices oom G Cr 8 N N l._.._ 2 o N O CD O L N 41 LAI CU u m o 1 u. 4 I �._ p o �o CCI N C9 � C I. . -a 0! t; E _. 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