07/18/2014 Minutes U
SEP j • , 111
MINUTES OF MEETING
PORT OF THE ISLANDS BY
COMMUNITY IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the Port of the Islands Community
Improvement District was held Friday, July 18, 2014 at 10:00 a.m. at the Orchid Cove
Clubhouse; 25005 Peacock Lane; Naples, Florida.
Present and constituting a quorum were:
Norine Dillon Chairperson
Theodore Bissell Vice Chairman(Via Telephone)
•
Anthony Davis Assistant Secretary
Dale Lambert Assistant Secretary (Via Telephone)
Richard Ziko Assistant Secretary
Also present were:
Calvin Teague District Manager
Daniel Cox District Counsel
Ronald Benson District Engineer
Robert Edge Severn Trent Services Operations
Ed Metz Severn Trent Services Operations
Jean Kungle POI Realty
Residents
The following is a summary of the discussions and actions taken at the July 18, 2014
Port of the Islands Community Improvement District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
Mr. Teague called the meeting to order and called the roll.
• Mr. Bissell and Mr. Lambert are present via telephone due to unforeseen
circumstances.
There being no comments or questions,
Wednesday,07/30/14
MINUTES OF MEETING
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the Port of the Islands Community
Improvement District was held Friday, July 18, 2014 at 10:00 a.m. at the Orchid Cove
Clubhouse; 25005 Peacock Lane; Naples, Florida.
Present and constituting a quorum were:
Norine Dillon Chairperson
Theodore Bissell Vice Chairman(Via Telephone)
Anthony Davis Assistant Secretary
Dale Lambert Assistant Secretary (Via Telephone)
Richard Ziko Assistant Secretary
Also present were:
Calvin Teague District Manager
Daniel Cox District Counsel
Ronald Benson District Engineer
Robert Edge Severn Trent Services Operations
Ed Metz Severn Trent Services Operations
Jean Kungle POI Realty
Residents
The following is a summary of the discussions and actions taken at the July 18, 2014
Port of the Islands Community Improvement District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
Mr. Teague called the meeting to order and called the roll.
• Mr. Bissell and Mr. Lambert are present via telephone due to unforeseen
circumstances.
There being no comments or questions,
Wednesday,07/30/14
July 18, 2014 Port of the Islands CID
On MOTION by Mr. Davis seconded by Mr. Ziko with all in
favor, Mr. Theodore Bissell and Mr. Dale Lambert were authorized
to exercise their voting rights via telephone due to unforeseen
circumstances.
SECOND ORDER OF BUSINESS Approval of the Minutes of the
June 20,2014 Meeting
Mrs. Dillon stated each Board member received a copy of the Minutes of the June 20,
2014 Meeting; and requested any additions,corrections or deletions.
• The Board made several changes which will be reflected in the amended
Minutes.
There being no further discussion,
.. ... ..... ..... ...........
I On MOTION by Mr. Ziko seconded by Mr. Davis with all in
favor, the Minutes of the June 20, 2014 Meeting were approved as
amended.
THIRD ORDER OF BUSINESS Public Comment on Agenda Items
• Ms. Kungle expressed concern regarding direct billing of assessments.
FOURTH ORDER OF BUSINESS Public Hearing for Rulemaking
A. Public Hearing Adopting a Rule to Establish a Utility Rate Increase
A motion is in order to open the Public Hearing.
On MOTION by Mr. Lambert seconded by Mr. Bissell with all in ,
favor, the Public Hearing to consider adoption of a Rule to
Establish a Utility Rate Increase was opened at 10:12 a.m.
• The water bills are not covering costs.
• The increase is 10%and covers water, sewer and irrigation.
There being no further comments or questions,
On MOTION by Mrs. Dillon seconded by Mr. Ziko with all in
favor, the Public Hearing to consider adoption of a Rule to
Establish a Utility Rate Increase was closed at 10:15 a.m.
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Thursday,07/24/14
July 18, 2014 Port of the Islands CID
B. Consideration of Resolution 2014-6 Adopting the Rule
Mr. Teague presented Resolution 2014-6 for adoption; a copy of which will be entered
into the official record.
There being no comments or questions,
On MOTION by Mr. Bissell seconded by Mr. Davis with all inPR
favor, Resolution 2014-6 Adopting a Rule to Establish a Utility
Rate Increase was adopted.
FIFTH ORDER OF BUSINESS Old Business
A. Review of Landscape Maintenance Performance
Mr. Soto's report was presented for discussion; a copy of which will be entered into the
official record.
• Mr. Edge expressed concern regarding a proposal in the amount of $10,692.97
from C and S Irrigation Services, LLC for repair of the sprinklers.
• Mr. Edge will meet with Mr. Soto and report back at the next meeting.
C. Update on Newport Road Traffic Control Project
• The striping will be done next week.
• Painting around the pots was addressed.
• Both Mr. Edge and Mr. Davis will be there next week when the painting
commences.
• The bike trail on Union Road was addressed.
➢ Striping was last done more than 15 years ago.
➢ The existing bike path will be striped if the work costs $300 to $800.
➢ There are liability issues associated with the current trail.
B. Discussion of Landscape Maintenance Contract
Mrs. Dillon presented a draft contract prepared by Mr. Teague for discussion; a copy of
which will be entered into the official record.
• Soto's contract will cover trimming of any height tree. However, if they have to
step one foot off of the ground to trim, it is a separate contract.
• Mr. Teague will send this to Mr. Soto for his comments, as it met with the
Board's expectations.
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Thursday,07/24/14
July 18, 2014 Port of the Islands CID
D. Coconut Palm Trimming Bids
Mrs. Dillon presented an estimate from Soto's Lawn Service, Inc. in the amount of$165;
a copy of which will be entered into the official record.
• When this was done last year, the hotel was billed and they paid it.
• The Board authorized staff to have this work done and bill the hotel.
SIXTH ORDER OF BUSINESS New Business
Mr. Cox provided an update on the tax certificate issue.
• None of the certificates sold, which means anyone can purchase these tax
certificates from the county at any time.
• The certificates are held for two years.
• Mr. Cox has a client who is interested in possibly purchasing the certificates and
restructuring the debt.
• This does not include the Holecek property.
• Mr. Cox suggested offering this to Bacardi first.
• The Board will have to make a decision by September 15`n
• The potential party will issue a term sheet which requires Board approval.
• Bacardi will be approached to determine whether or not he is interested.
NINTH ORDER OF BUSINESS Attorney's Report
A. Update on North Hotel Foreclosure Proceedings
• Mr. Cox will file a Motion for Dismissal based on what was stated in the
depositions.
• Mr. Cox does not expect this litigation to continue.
C. Direct Billing of Some Assessments
• POI will collect the taxes instead of the county.
• Mr. Cox will write a memorandum describing the options for the CID.
• A decision will be made at the next meeting.
SEVENTH ORDER OF BUSINESS District Manager's Report
C. Approval of the June 30,2014 Financial Statements and Check Register
Mr. Teague presented the June 30, 2014 Financial Statements and Check Register for the
Board's review and approval; copies of which will be entered into the official record.
• The delinquent water bills were discussed.
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Thursday,07/24/14
July 18, 2014 Port of the Islands CID
➢ Ms. Amy Seaburg has paid off her water bill.
• Mr. Lambert discussed the recent traffic accident.
➢ Mr. Teague commented that Mr. Edge received the police report; there
was a quote for $300; and a letter was sent to the gentleman demanding
payment.
There being no further discussion,
On MOTION by Mr. Lambert seconded by Mr. Davis with all in
favor, the June 30, 2014 Financial Statements and Check Register
I were approved
B. Questions and Comments on the Proposed Fiscal Year 2015 Budget
• The budget will reflect the increased income from the utility rate increase.
• Revenues will increase by 10% for those accounts,
Follow-up items were addressed.
• Mr. Teague will work with Mr. Dick to prepare a spreadsheet for invoice tracking.
EIGHTH ORDER OF BUSINESS Field Manager's Report
A. Discussion of July 2014 Field Manager's Report
Mr. Edge presented the July 2014 Field Manager's Report for discussion; a copy of
which will be entered into the official record.
• Mr. Ed Metz will be the Lead Operator.
• There have been major issues with the MBR system.
• Staff is working through the learning process to print an understandable report
from the power recorder.
• There have been power surges throughout the community.
• The changes required by the permit for water testing will be implemented by next
week.
• Mosquito spraying three times per week continues.
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Thursday,07/24/14
July 18, 2014 Port of the Islands CID
NINTH ORDER OF BUSINESS Attorney's Report (Continued)
B. Use of Construction Fund
• Mr. Cox should have an answer from the Bond Counsel attorney by Monday
regarding use of the remaining funds in the construction fund for lift station
rehabilitation.
TENTH ORDER OF BUSINESS Engineer's Report
Mr. Benson presented the water resource summary for the Board's information; a copy of
which will be entered into the official record.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests
• Mrs. Dillon commented Ms. Kungle had the lawn mowed at the North Hotel.
TWELFTH ORDER OF BUSINESS Public Comment Period
• Ms. Kungle commented there is a hole in the pavement on Union Road.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests (Continued)
• Mr. Bissell wants to know if the work Mr. Migdal is doing is being charged to the
CID.
➢ There will be no additional charges.
➢ The report should be sent to Mr. Benson.
• The CID Board is expected to remain the same, as no one else is running.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Bissell seconded by Mr. Davis with all in
favor, the meeting was adjourned at 11:55 a.m.
Calvin Teague Norine Dillon
Secretary Chairperson
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Thursday,07/24/14
July 18, 2014 Port of the Islands CID
NINTH ORDER OF BUSINESS Attorney's Report (Continued)
B. Use of Construction Fund
• Mr. Cox should have an answer from the Bond Counsel attorney by Monday
regarding use of the remaining funds in the construction fund for lift station
rehabilitation.
• The amount of$77,137 has been paid so far.
TENTH ORDER OF BUSINESS Engineer's Report
Mr. Benson presented the water resource summary for the Board's information; a copy of
which will be entered into the official record.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests
• Mrs. Dillon commented Ms. Kungle had the lawn mowed at the North Hotel.
TWELFTH ORDER OF BUSINESS Public Comment Period
• Ms. Kungle commented there is a hole in the pavement on Union Road.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests (Continued)
• Mr. Bissell wants to know if the work Mr. Migdal is doing is being charged to the
CID.
➢ There will be no additional charges.
➢ The report should be sent to Mr. Benson.
• The CID Board is expected to remain the same,as no one else is running.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Bissell seconded by Mr. Davis with all in
favor,the meeting was adjourned at 11:55 a.m. mmi
Calvin Teague Norine Dillon
Secretary Chairperson
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Thursday,07/24/14