Minutes 06/02/2014 Floodplain Management
Planning Committee
Minutes
June 2 , 2014
June 2, 2014
MINUTES OF THE MEETING OF THE COLLIER COUNTY
FLOODPLAIN MANAGEMENT PLANNING COMMITTEE
Naples, Florida, June 2, 2014
LET IT BE REMEMBERED, the Collier County Floodplain Management Planning
Committee in and for the County of Collier, having conducted business herein, met on
this date at 9:00 A.M. in REGULAR SESSION at the Collier County Growth Management
Division Building, Conference Room #609/610, 2800 N. Horseshoe Drive, Naples, Florida,
with the following members present:
Chairman: Jerry Kurtz, CC Staff
Vice Chairman: Craig Pajer, CC Staff
Kenneth Bills (Excused)
Rick Zyvolosk, CC Staff(Alt.)
Christa Carrera, City of Naples
Phillip Brougham
Clarence Tears
Chris Sparacino, City of Marco Island
Joseph Gagnier
Duke Vasey
Mike Sheffield, CC Staff(Excused)
Lisa Koehler, Big Cypress Basin (Excused)
Terry Smallwood, Everglades City (Excused)
(Vacancy)
(Vacancy)
ALSO PRESENT: Bill Lorenz, Director, Natural Resources
Robert Wiley, Floodplain Management Planning
Travis Gossard, Road Maintenance Superintendent
Gary McAlpin, Director, Coastal Zone Management
William Lang, Operations Coordinator, Floodplain Management
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June 2, 2014
Any persons in need of the verbatim record of the meeting may request a copy of the audio recording
from the Collier County Growth Management Division —Planning and Regulation building—Contact
Mr. Evy Ybaceta at 239-252-2400.
Chairman Kurtz called the meeting to order at 9:00am and a quorum was established.
Mr. Zyvolosk sat in for Dan Summers.
Old Business
1. Approval of Minutes for the 3-3-14 Meeting (Jerry Kurtz)
Mr. Brougham moved to approve the minutes of March 3, 2014 meeting as presented. Second by
Mr. Gagnier. Carried unanimously 9- 0.
Big Cypress Basin Representative
The Committee requested Staff to contact South Florida Water Management District to determine
who will be responsible for the County's FEMA floodplain reviews.
2. Floodplain Management Plan Update and Contract Schedule(Gary McAlpin)
Mr. McAlpin provided the document"Develop and Update Collier County Flood Management
Plan"prepared by AMEC Environmental & Infrastructure, Inc. for the Collier County Purchasing
Department dated March 6, 2014 for information purposes. He provided an update on the Plan
highlighting:
• AMEC was selected by the Board of County Commissioners as the consultant to assist in
developing the Plan following the Request for Proposal process.
• AMEC is in possession of the contract and is currently reviewing it and is expected to
execute it in the near future.
• Staff continues to work on the Plan in anticipation of execution of the contract.
• The Plan identifies 2 critical paths including selection of a team to manage development of
the Plan and development of a Risk Assessment Plan by Emergency Management Services.
• Staff intends to submit the Plan to the Board of County Commissioners in January of 2015
with submittal to FEMA anticipated for February of 2015.
• A primary goal of the Plan will be to "maximize points" so the County may reach a category
5 level in Community Rating System points.
• A 6 person "Management Team"will be appointed by the Board of County Commissioners
(targeted for adoption by July 1, 2014)to facilitate developing the Plan and members will
include individuals with varying backgrounds including flood prevention measures, property
protection, emergency management, building structure, floodplain issues and public
representation.
• The process will require input from the Committee and public hearings will be held on the
Plan.
• He recommended, given the timeline established for the Plan's adoption, the Committee
begin meeting on a monthly basis.
Mr. McAlpin provided an overview of the tasks identified in the AMEC proposal and under
Committee discussion,the following was highlighted:
• The Plan should maintain a consistent official title throughout the document when it is
referenced (i.e. Flood Management Plan vs. Flood Hazard Management Plan, etc.).
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• Everglades City should be included in the Plan.
• Civic Associations should be targeted for input.
• Any contract executed should contain detailed scopes of work and associated timelines.
• A website link should be provided where updates on the Plan and related activities may be
accessed by the public.
• The term "Stakeholders" should be defined.
• The County should ensure Emergency Management Services fully participates in the process.
New Business
1. Presentation of a Report on the Drainage Technical Assistance/Single Point of Contact
Program for 2013 (Travis Gossard)
Mr. Gossard presented the slideshow"Collier County Growth Management Division Road
Maintenance Department—Centralized Flooding Notification/Questions/Contact Information" for
information purposes. The slideshow outlined the County's process to address public and private
stormwater issues during flooding events.
Under Staff/Committee member discussion the following was noted:
• The County has a level of service rating system of A,B,C,D, and F (F" representing failing)
to assist in prioritizing responses to stormwater issues.
• Identifying the thresholds for the levels of service (i.e. defining"flooding") is difficult and
may vary depending on the severity of a given event with the ultimate goal of the County
being able to ensure no home flooding occurs.
• The stormwater systems are categorized as primary, secondary and tertiary systems and
include public and private systems.
• Although private systems are required to be maintained by the owners,the County may
intervene and rectify any issues and charge any associated costs to the owner.
• Budget reductions continue to impact stormwater planning issues and it would be prudent to
ensure any demands placed on theses systems are incorporated into the County's Annual
Update and Inventory Report.
The Committee requested Staff to provide them with a report defining the County "owned"
primary,secondary and tertiary systems and incorporate the County's financial responsibilities
for the systems into the report.
2. Discussion on CRS White Paper Status (Bill Lorenz)
Mr. Lorenz provided a working draft of the "CRS White Paper" dated Aril 2014 for information
purposes. The paper is intended to outline options for achieving a higher CRS rating for the County.
Higher ratings (i.e. 5 vs. a 6) would lead to reduced flood insurance premiums for County residents.
The Committee recommended the document identifies specific objectives for achieving the rating
levels and relate the achievement to monetary public benefits.
Response to FEMA—CRS Information
Mr. Wiley reported on the status of submittals to FEMA in response to their requests for additional
information based on their November 2013 review of CRS ratings. He noted given the complexity
of the information requested, a deadline has not been established for the County's response.
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3. Comprehensive Stormwater Planning Process (Bill Lorenz)
Mr. Lorenz provided the "Collier County Surface Water Management Business Plan Project
Planning Process"flow chart for information purposes. The chart identifies the process the County
will utilize in prioritizing stormwater projects. The factors include determining the projects validity,
evaluating criteria for projects, ranking the projects, etc. The process is in the design phase and the
results will be incorporated into the Annual Update and Inventory Report. The Committee will have
an opportunity to provide input on the process.
The Committee recommended potential projects proposed and/or funded by outside sources(i.e.
Grants programs, etc.) be incorporated into the process.
The Committee requested Staff to email them a copy of the flow chart.
Mr. Pajer left at 10:45am
Speaker
Mike Ramsey, Golden Gate Area Civic Association requested the Committee consider any
"unintended consequences"that may occur as the Flood Management Plan is developed and any
associated increases in the County's CRS ratings, especially to the owners of properties in the
Golden Gate Estates region.
4. North Golden Gate Estates Initiatives (Bill Lorenz)
Mr. Lorenz reported there are 2 initiatives being undertaken in the area, an analysis of FEMA's
requirements for Base Flood Level changes and measures to protect, restore and/or enhance the
regions flow-ways. Staff will provide updates on the items in the future.
5. Floodplain Section Staffing Update(William Lang)
Mr. Lang provided an update on Staffing for the Department noting Human Resources is in the
process of approving a position of"Floodplain Coordinator" and Caroline Cilek will be the "Staff
Manager" and the point of contact for the Committee.
The Committee requested Staff to provide them a chart identifying the Staff positions and/or
outside designees (i.e. site plan reviewer for permit compliance, etc.) and their associated
responsibilities within the floodplain management department.
6. Monthly Report Feedback(William Lang)
Mr. Lang provided the "Floodplain Management Section—April 2014" report which outlined
recent Staff activities for information purposes.
7. Public Comments
Mr. Sparacino recognized Jim von Rinteln service to the County.
Next Regular Meeting—Monday September 8, 2014 - GMD Conference Room 610—9:00am
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There being no further business for the good of the County, the meeting was adjourned by the order
of the Chair at 11:21AM.
COLLIER COUNTY FLOODPLAIN MANAGEMENT
COMMITTEE
C- f I 1/(1 1
Chairman,Jerry Kurtz
These Minu es were approved by the Board/Chairman on I L , as presented , or as
amended .
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