Lely Beautification MSTU Agenda 09/25/2014 tit I
GOLF ESTATES ISORY BEAUTIFICATION MSTU
ADV COMMITTEE
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
AGENDA
SEPTEMBER 25,2014
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: AUGUST 28,2014
V. CHAIRMAN'S REPORT—ROBERT SLEBODNIK
VI. BUDGET REPORT
VII. LANDSCAPE MAINTENANCE REPORT-CLM
VIII. LANDSCAPE ARCHITECT'S REPORT—MCGEE& ASSOCIATES
IX. PROJECT MANAGER'S REPORT—DARRYL RICHARD
X. OLD BUSINESS
A. BY-LAWS
XI. NEW BUSINESS
XII. MEMBER COMMENTS
XIII. PUBLIC COMMENTS
XIV. ADJOURNMENT
NEXT MEETING: OCTOBER 23,2014 AT 2:00 PM,Collier County East Naples
Branch Library,8787 Tamiami Trail East,Naples,FL 34112
IGOLF ESTATES RY BEAUTIFICATION MSTU
ADVISO COMMITTEE
3299 Tamiami Trail East, Suite103
Naples, FL 34113
MINUTES
August 28, 2014
I. CALL TO ORDER
The meeting was called to order at 2:03 PM by Chairman Slebodnik.
A quorum was established. Five (5)voting members were present.
II. ATTENDANCE
Members: Robert Slebodnik- Chairman
Tony Branco
Jennifer Tanner
Linda Rae Jorgensen
Kathleen Dammert
County: Darryl Richard—Project Manager
Others: Michael McGee—Landscape Architect,P.A.
Gary Gorden—Commercial Land Maintenance
Sue Flynn—JuriSolutions
III. APPROVAL OF AGENDA
Revision: IV. Approval of Minutes: July 17, 2014
Kathleen Dammert moved to approve the Agenda as amended. Second by Jennifer
Tanner. Motion carried unanimously, 5—0.
IV. APPROVAL OF MINUTES—JULY 17,2014
Jennifer Tanner moved to approve the minutes of the July 17, 2014 meeting as submitted.
Second by Tony Branco. Motion carried unanimously, 5—0.
V. CHAIRMAN'S REPORT
Chairman Slebodnik reported:
➢ Weeds on St. Andrews Boulevard, by the canal (by the Day Care Center), was only
cleaned up on one (1) side and weeds were coming back on school side. Staff will
have issue resolved.
➢ Treasure Point looks nice with plantings and mulch have been done.
August 28,2014
VI. BUDGET REPORT—DARRYL RICHARD
Darryl Richard distributed and reviewed the Lely MSTU Fund 152 Report dated August 28,
2014. (See attached)
VII. LANDSCAPE MAINTENANCE REPORT-CLM
A. CLM(Commercial Land Maintenance)
Gary Gorden—Field Supervisor reported:
• Flowers were installed at entrance approximately two and a half(2 1/2) weeks
ago. Plants are flourishing with no signs of any stress or disease.
• Palm trees, Bougainvilleas and sod has been installed at Treasure Point Cul-de-
sac.
• Palm trees scheduled to be trimmed the week after Labor Day.
Staff noted CLM should submit a road alert for trimming palm trees to Traffic prior to
trimming.
Darryl Richard will provide instructions via email to CLM.
Kathleen Dammert voiced safety concerns in regards to visibility at the intersection of
Pebblebeach and Baltusrol. She stated a bougainvillea bush located on private property
was too high and interfered with sight line when pulling out into that intersection.
Staff will contact Code Enforcement.
VIII. LANDSCAPE ARCHITECT'S REPORT—MCGEE&ASSOCIATES
Mike McGee distributed and reviewed the Lely Golf Estates Beautification MSTU District
Roadways dated August 18, 2014. (See attached) He reported a drive-by meeting was held
on August 27, with Darryl Richard, Robert Kindelan and Gary Gorden to review and observe
maintenance issues.
• Sprinkler system at construction site will be shut down until construction is
completed.
• Maintenance Contract was reviewed with CLM. CLM is on top of issues.
• Treatment on Torpedo grasses will begin in the near future.
• Valley Stream Circle accident on median 9, Foxtail needs to be replaced.
• The Foxtail on the west end of median 8 has Ganoderma disease and needs to be
removed as soon as possible. The tree has been flagged.
• Median 1 and 2 on St. Andrews, the Liriope bed, Torpedo grass/weed treatment is
required.
Mike McGee noted the golf superintendent did not know Foxtails belong to the MSTU.
Staff will review map with the golf course a second time.
Chairman Slebodnik indicated he would like to be included when Staff meets with Rob.
Staff will also include a CLM representative.
2
August 28,2014
Mike McGee gave a brief Water Usage Report. The MSTU is using zero potable water. He
indicated the water usage was in a reasonable range
He indicated the Doral sign needs repairs. Staff stated the County is not under contract with
a signage firm.
Mike McGee suggested Gary Gorden record light numbers, on the curb, at Doral and to
visibly inspect them, to insure the lights are working. He directed Gary Gorden to email
Darryl Richard of his findings.
Darryl Richard distributed a new proposal from McGee&Associates for"Annual Services
for Landscape Architectural Maintenance Consulting Services for the Lely Golf Estates
MSTU as permitted by Contract#23-5892" "Fixed Term Landscape Architectural Services"
(M&A 2014-006P) dated August 26, 2014 for a period of twelve (12) consecutive months
beginning October 1, 2014 through September 30, 2015. Project Man Hour and Fee Support
Calculations was attached to the proposal. (See attached)
It was noted the proposal in the amount of$11,905.00,the same amount as for last year.
Darryl Richard recommended the Advisory Committee approve the McGee&Associates
proposal as presented.
Jennifer Tanner moved to approve McGee&Associates'Annual Services for Landscape
Architectural Maintenance Consulting Services for the Lely Golf Estates MSTU in the
amount of$11,905 for next year. Second by Kathleen Dammert. Motion carried
unanimously; 5—0.
IX. PROJECT MANAGER'S REPORT
Darryl Richard suggested the Advisory Committee act sooner on securing Whited Holiday
Decor for the three (3) entrances.
Jennifer Tanner moved to secure Whited Holiday Decor to install holiday decorations at
three (3), not to exceed$1,500 and to set a date for installation after November 1 and no
later than November 14,2014. Second by Kathleen Dammert. Motion carried
unanimously; 5—0.
X. OLD BUSINESS
A. By-Laws
Staff provided the revised Lely Golf Estates Beautification Municipal Service Taxing
Unit(MSTU)Advisory Committee—By-Laws. (See attached)
The Advisory Committee reviewed the revision and made the following changes:
3
August 28,2014
Article IV
• Section 4—The Chair or Vice-Chair may be removed from office by a super
majority of the Committee with or without cause.
Article V
• Section 6 (Attendance) Members shall notify the Staff Liaison or the
Transcriptionist if they cannot attend a meeting. If a member misses two(2)
successive Committee meetings without notification, he/she may forfeit his/her
appointment.
Attendance is preferred in person but may occur telephonically provided that(1)
there is a quorum of the Committee members physically present; and(2)the
members who are present authorize the participation by telephone, * the absent
member can conduct themselves in the same manner as if they were present,
including making motions and voting on items. Removed *: "and find that the
absence was due to "extraordinary circumstances. Once approved to
participate"
• Section 13 (Agendas) (Last sentence should read: Agenda additions and
modifications may be made at the meeting prior to approval of the Agenda.
Article VII
• Section 2 (Public Comment on Items NOT on the Agenda) a. All persons wishing
to speak * under public comments on items not on the Agenda... Removed *:
"on"
Kathleen Dammert moved to approve the "Revised By-Laws as amended at today's
meeting. Second by Chairman Slebodnik. Motion carried unanimously;5—0.
XI. NEW BUSINESS
A. MEMBER APPLICATIONS
Application for Advisory Committees/Board were distributed to the Advisory Committee
by Robert Slebodnik and Kathleen Dammert for approval to serve another term on the
Lely Golf Estates Beautification Advisory Board.
Tony Branco moved to accept Robert Slebodnik's application to serve another term on
the Advisory Committee. Second by Linda Jorgensen. Motion carried unanimously; 5
—0.
The motion was amended to add "and make a recommendation to BCC to approve his
application."
Tony Branco moved to accept the motion with the addition. Second by Linda
Jorgensen.
Tony Branco moved to accept Kathleen Dammert's application to serve another term
on the Advisory Committee and make a recommendation to the BCC to approve her
application. Second by Chairman Slebodnik. Motion carried unanimously; S—0.
4
August 28,2014
XII. MEMBER COMMENTS
(None)
XIII. PUBLIC COMMENT
(None)
NEXT MEETING: September 25, 2014 at 2:00 PM
Collier County East Naples Library Branch
8787 Tamiami Trail East,Naples, FL 34112
Jennifer Tanner moved to adjourn the meeting at 3:20 P.M. Second by Tony Branco.
Motion carried unanimously; 5—0.
There being no further business to come before the Committee, the meeting was adjourned at
3:20 P.M.
LELY GOLF ESTATES BEAUTIFICATION
MSTU ADVISORY COMMITTEE
Robert Slebodnik, Chairman
The Minutes were approved by the Committee on , 2014,
"as presented" 1 1 OR"as amended" [ 1.
5
LELY MSTU
FUND 152
September 25,2014
Vendor Item POe Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (192,000.00) $ - $ (184 793.23) $ (7.206.77)
2 DEL AD VALOREM $ - $ - $ - S -
3 FIFTH THIRD 0/N INTEREST $ - $ - $ (40.13) $ 40.13
4 INVESTMENT INTEREST $ (1,000.00) $ - $ (1.040.27) $ 4027
5 INS CO REFUNDS $ - S - $ (1,775.00) $ 1,775.00
6 INTEREST TAX COLLECTOR $ - $ - $ - $ -
7 REVENUE STRUCTURE $ (193,000.00) $ - (187,848.63) $ (5,351.37)
8 TRANSFERS FROM PROP APP $ - $ - $ - $ -
9 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
10 CARRY FORWARD GEN $ (163,200.00) $ - $ - $ (163,200.00)
11 NEG 5%EST REV $ 9.700 00 $ - $ - $ 9,700.00
12 TRANSFERS&CONTRIB S (153,500.00) $ - 5 - $ (153,500.00)
13 TOTAL REVENUE $ (346,500.00) 5 - $ (187,648.63) $ (158,861.37)
14 ENG FEES OTHER McGee&Associates Landscape Architect Sery 45-147350 $ 15,000.00 : $ 9.717 45 $ 3.095.00
15 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay 5 23,500 00 : $ 23.500.00 $ -
16 INTERDEPT PAY C.0 Traffic Operations Locate Existing Lines Direct Pay S - _ $ 223.25 $ (22325)
17 LANDSCAPE INCIDENTALS Florida Land Maintenance Incidentals 45-147647 $ 15,000,00 . 1.7455 4I $ 6.254.59 $ 7,000.00
Florida Land Maintenance Grounds Maintenance 45-147647 5 1.013.80 $ 73,986.20
Florida Land Maintenance Grounds Maintenance 45-144496 $ - $ (2,150 00)
18 OTHER CONTRACTUAL $ 60,000.00 5 1,013.80 $ 71,836.20 $ (12,850.00)
19 ELECTRICITY FPL Electricity 47-001890 $ 5,000 00 $ 611 82 $ 3,908 18 $ 480 00
20 WATER AND SEWER Collier County Utilities Water Usage 47-001927 5 5,000.00 0 751 95 $ 2.848.05 $ 1,400 00
21 RENT EQUIPMENT J.M.Todd Shared Copier Lease 45-147422 5 300.00 0 $ 133.06 $ 166.94
22 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 5 - $ 600.00 $ -
Florida Irrigation Sprinkler Maint. 45-147490 S :.160 46 $ 839.54
Napes Electric Motor Works Diagnosis of Pump System 48-148954 5 - $ 125 00
23 SPRINKLER SYSTEM MAINT $ 3,000.00 $ 1,160.46 $ 964.54 $ 875.00
Forestry Resources Mulch 45-147489 $ - $ 6.709 90
Forestry Resources Mulch 45-150014 5 370 62 8 128 00
24 MULCH $ 6,000.00 S 370.62 $ 6,836.90 $ (1,207.52)
Bentley Elei:ric Electrical Monthly Inspectioi 45-147875 $ - $ 1.166.41
Bentley Electric Lighting Repairs 45-151658 $ $ 1,070.26
25 LIGHTING MAINTENANCE $ 20,000.00 S - S 2,236.67 $ 17,763.33
26 LICENSES&PERMITS Collier County Permitting ROW Permit Fee $ 2.000 00 $ $ 1,000.00 $ 1,000.00
Junstaff Inc (Old Contract) Secretarial Services 45-147283 $ - $ 1.466.55
Juristaff Inc (New Contract) Secretarial Services 45-150256 S 853.86 3 746.14
Whited Holiday Decor Holiday Decor 45-148293 S - 5 1.395.00
27 OTHER MISCELLANEOUS $ 3,500.00 $ 853.86 $ 3,607.70 $ (961.56)
Staples(Old Contract) Office Supplies 45-147413 $ - $ 42.96
Staples(New Contract) Office Supplies 45-150477 5 59 55 $ 97.45
28 OFFICE SUPPLIES $ 300.00 S 59.58 $ 140.41 $ 100.01
29 COPYING CHARGES J.M.Todd Copier CPC 45-147480 $ 300.00 5 $ 200.00 $ 100 00
Diamond Fertilizer Fertilizer 45-147491 1.500 00 $ -
Florikan Fertilizer 45-147523 : - S 2,540.60
30 FERT HERB CHEM $ 5,000.00 S 1,500.00 $ 2,540.60 $ 959.40
31 OTHER OPER SUPPLIES Suntrust Visa Office Supplies Direct Pay $ $ 46 98 5 45 9/5
32 OPERATING EXPENSE $ 164,500.00 ' $ 17.650.37
33 IMPROVEMENTS GENERAL $ 45,800.00 $ - $ 45.800.00
34 CAPITAL OUTLAY $ 45,800.00 $ - $ 45,800.00
35 REIMBURSEMENT FOR STAFF SUPPORT _ :'5 400 GO 5 29 400 OG S
36 Budget Trans from Appraiser 5 1.695 51 S :304 49
37 Budget Trans from Tax Collector 4.1175 00 $ 4 695 85 S 104 15
38 TRANSFERS S 36,200.00 $ 35,791.36 $ 408.64
39 CATASTROPHE/HURRICANE RESERVE 5 100.000.00 S - 5 100.000.00
40 RESERVES $ 100,000.00 $ - $ 100,000.00
41 TOTAL BUDGET $ 346,500.00 5 172,385.94 S 163,859.01
Total Available Balance $ 163,859.01
Plus Comntited And Not Spent
119,917,030 FY 10 Final Taxable Value
104,325,032 FY 11 Final Taxable Value
95,871,609 FY 12 Final Taxable Value I Estimated Cash $ 174,114.061
92,697,303 FY 13 Final Taxable Value
95,718.423 FY 14 July 1 Taxable Value I Estimated Cash Less Missing Income $ 166,907.29 1
99.552.997 FY 15 July 1 Taxable Vai.,e
3 26/s Adj 14 to 15
FY 15 FY 14
Mivage 2.0000 2 0000
O.',tension 199.106 191,437 2 mill cap
Property Tax Limitation Impact
FY 15 Gross Taxable Value 99,552,997
Minus New Corst Annex 62,907
Plus:Amendment 01 TV Component ' 0
Ad1 Taxable Value 99.490,090
Prior year FY14 Levy(Proceeds) 191,437
Rolled Back Rate(less Amend One) 1,9242
91%of Rolled Back Rare 1 7510
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LELY GOLF ESTATES BEAUTIFICATION
Municipal Service Taxing Unit(MSTU)ADVISORY COMMITTEE
BY LAWS
ARTICLE I
Name
The name of this Advisory body shall be the Lely Golf Estates Beautification Municipal
Service Taxing Unit(MSTU)Advisory Committee
ARTICLE II
Jurisdiction
The Advisory Committee shall function as an advisory body to the Board of County
Commissioners (BCC) and is governed under Ordinance 86-34, as amended. The Committee will
make recommendations to the BCC in matters related to beautification within the district,
funding, preparation of bid documents, management of contracts, and managing the
annual budget. The BCC shall have the final authority over the actions of the MSTU.
ARTICLE III
Officers and their Duties
Section 1. The officers shall consist of a Chair and Vice-Chair.
Section 2. The Chair shall preside at the meetings and shall have the duties normally
conferred by parliamentary usage of such officers.
Section 3. The Chair may call special meetings, appoint s ubcommittees, and act as a
liaison with government bodies and other related committees.
Section 4. The Chair shall have the privilege of discussing all matters before the
Committee and shall have the same voting rights as all Committee members.
Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to
serve, shall exercise all of the duties and powers of the Chair.
Section 6. The full Committee may participate in the election process and vote.
Section 7. The Advisory Committee shall adopt procedures by which it shall operate.
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ARTICLE IV
Election of Officers
Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the
annual organization meeting in February of each year, and the election shall be held immediately
thereafter.
Section 2. A candidate receiving the majority vote shall be declared elected and shall
serve a term of one (1) year, or until a successor shall take office. An Officer is eligibile for
reelection if the term of the Advisory Committee is extended.
Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled
immediately by regular elections procedures.
Section 4. The Chair or Vice-Chair may be removed from office by a super majority of
the Committee with or without cause.
ARTICLE V
Committee Structure and Meeting Requirements
Section 1. The Lely Golf Estates Beautification Municipal Service Taxing Unit
(MSTU) Advisory Committee shall consist of five(5) members.
Section 2. Committee Appointments - Appointment of members to the Advisory
Committee shall be by resolution of the BCC, which resolution shall set forth a date of
appointment. Each appointment shall be for a term of four (4) years. Appointments to fill any
vacancies on the Advisory Committee shall be for the remainder of the unexpired term.
Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be
held on the fourth Thursday monthly at 2:00 p.m., East Naples Branch Library 8787 Tamiami Trail
East. If a regular meeting is required to be held at a time and location other than what is specified
herein, notice will be provided at least seventy two (72) hours prior to the meeting and posted on
the County website.
Section 4. Special Meetings — Special meetings of the Advisory Committee may be
convened by the Chair upon giving notice thereof.
Section 5. Notices — Notices of an Advisory Committee meeting shall be given to all
members and to the Public at least seventy-two (72) hours in advance of the meeting. At any
meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to
members at least seventy-two (72)hours prior to meetings.
Section 6. Attendance — Members shallmnaN notify the Staff Liaison or the
Transcriptionist if they cannot attend a meeting. If a member misses two (2) successive Committee
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:Change Not
Approved
meetings without-notifications sa4i t s , he/she may forfeit his/her appointme t.
Attendance is preferred in person but may occur telephonically provided that (1) there is quorum
of the Committee members physically present; and (2)the members who are present 1,K-414-authorize
the participation by telephone,-un l-i-n .-tl t th ; ab e i ;e..: duet `° t ordm c _-r,aii u tans s:
a ° 4 arti rp t the absent member can conduct themselves in the same manner as if
they were present, including making motions and voting on items.
Section 7. Quorum — A quorum of the Advisory Committee shall consist of three (3)
members and an affirmative vote of a majority of those present and voting shall be necessary to
pass any motion. In the absence of a quorum, those members present may review the agenda
items and make recommendations that may be reviewed for approval by the Advisory Committee
at it s next meeting where there is a quorum present.
Section 8. Voting—Voting shall be by voice vote, or show of hands, if necessary, and
may be recorded by individual (or group).
Section 9. Meetings - All meetings shall be open to the public to encourage public
awareness and participation.
Section 10. Minutes -Minutes shall be taken at all Advisory Committee meetings. Voice
recording of meetings is acceptable. A written record of meetings, resolutions, findings and
determinations shall be kept for the Advisory Committee.
Section 11. Documents - The Alternative Transportation Modes staff shall assist with
preparation, duplication, and distribution of materials necessary for meetings. Copies of all
Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the
Clerk's Office and posted on the County Website for public viewing.
Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall
be followed at all meetings.
Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff
Liaison and Transcriptionist. Members may send agenda items request to the Staff Liaison and/or
Transcriptionist prior to the publishing of the Agenda. 'se, the Agenda additions and
modifications may be madechang d at the meeting prior to approval of the Agenda.
ARTICLE VI
Order of Business
I Call to Order
II Roll Call
III Approval of Agenda
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IV Approval of Minutes
V Budget Report
VI Project Manager Report
VII Other Report(s)
VIII Old Business
IX New Business
X Public Comments on Items NOT on the Agenda
XI Members Comments
XII Adjourn
Next Meeting Date
ARTICLE VII
Public Participation
All Lely Golf Estates Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee
meetings will be public meetings as required by Florida Statutes. Participation by the Public is
encouraged and in an effort to be fair to all wishing to participate, the following rules shall apply
when receiving public comment.
Section 1. Public Comment on Items on the Agenda-During each portion of the agenda
the Chair may open up the meeting for public comments.
a. The Chair shall declare when the floor will be open to public comments.
b. The Chair shall declare when the public comments period for the Agenda item is closed
for public comments. Once the item is closed for public comment there shall be no
further comment from the floor.
c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior
to the presentation of the Agenda item by completing a speaker's slip.
d. Each public participant must identify themselves by name and address.
e. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted by the Chair.
f. There will be no sharing of minutes among those present in an effort to extend the time
permitted to speak.
g. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
Section 2. Public Comment on Items NOT on the Agenda—A Public Comments section
will be included in each agenda. During this portion of the meeting items that have not been
brought forward previously or were not the agenda may be discussed or raised by the Public.
a. All persons wishing to speak n under public comments on items not on the Agenda must
register with the Staff liaison prior to this portion of the Agenda b y completing a
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speaker's slip.
b. Each public participant must identify themselves by name, address, and specify subject
matter.
c. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted be the Chair.
d. There will be no sharing of minutes among those present in an effort to extend the time
permitted to speak.
e. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
ARTICLE VIII
Amendment to By-Laws
Section 1. Any proposed permanent amendment to the By-Laws shall be provided to
every Advisory Committee member at least seven seventy-two (72) hours before it is voted on at
a regular meeting.
Section 2. These Bylaws, and any and all amendments to the By-Laws, will become
effective upon an affirmative vote of a majority of the quorum.
These By-Laws for the Lely Golf Estates Beautification Municipal Service Taxing Unit
(MSTU)Advisory Committee are hereby approved this day of , 2014
Lely Golf Estates Beautification Municipal Service Taxing Unit(MSTU)Advisory Committee:
By: Date
Robert Slebodnik, Chair
By: Date
Tony Branco, Vice Chair
By: Date
Kathy Dammert
By: Date
Jennifer Tanner
By: Date
(vacant position)
Attested by: Date
Michelle Arnold, ATM Director
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