The URL can be used to link to this page

Radio Road Beautification MSTU Agenda 09/08/2014 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 SEPTEMBER 8,2014 AGENDA I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: June 9,2014 V. BUDGET REPORT VI. LANDSCAPE MAINTENANCE REPORT-ROBERT KINDELAN, Commercial Land Maintenance (CLM) VII. LANDSCAPE MAINTENANCE REPORT-AL BENARROCH,Affordable Landscape Service &Design,LLC VIII. LANDSCAPE ARCHITECT'S REPORT-SCOTT WINDHAM A. MAINTENANCE REPORT B. WINDHAM PROPOSAL IX. PROJECT MANAGER'S REPORT X. OLD BUSINESS XI. NEW BUSINESS A. BY-LAws XII. PUBLIC COMMENTS XIII. COMMITTEE MEMBER COMMENTS XIV. ADJOURNMENT NEXT MEETING: OCTOBER 13,2014 —3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples,FL 34105 Radio Road Beautification M.S.T.U. • Nitv Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 MINUTES June 9, 2014 I. CALL TO ORDER The meeting was called to order by Chairman Dale Lewis at 3:02 PM. A quorum was established;three voting members were present. II. ATTENDANCE Members: Dale Lewis, Chairman Fred Rogers Helen Carella John Weber (Excused) (Vacancy) County: Public Services Division ATM Department: Darryl Richard—MSTU Project Manager County: Growth Management Division Road Maintenance: Pam Lulich—Landscape Operations Roger Dick—Irrigation Project Manager Others: Robert Kindelan—CLM Al Benarroch—Affordable Landscaping Service&Design, LLC Scott Windham—Windham Studio, Inc. (Sue Flynn—JuriSolutions) III. APPROVAL OF AGENDA Change: I.V. Approval of Minutes-May 12, 2014 Add: XI. B. Summer Meetings Fred Rogers moved to approve the Agenda as amended. Chairman Lewis offered a Second in support of the motion. Motion carried unanimously;3—0. 1 IV. APPROVAL OF MINUTES —May 12,2014 Change: Page 3, 5th bullet from top of page should read; "Observed several burnt spots in Asian Jasmine along north ROW could be herbicide application. " VIII.A. 2nd sentence should read; "Davy Jones noted the MSTU has been watering the hedge on Devonshire Commercial Side, in the past." Strike: Page 3, 5th paragraph, 2nd sentence. "He stated the MSTU does not have jurisdiction to do." Fred Rogers moved to approve the Minutes of the May 12, 2014 meeting as amended. Chairman Lewis offered a Second in support of the motion. Motion carried unanimously;3—0. V. BUDGET REPORT Darryl Richard distributed and reviewed the Radio Road MSTU Fund 168 Budget Report dated June 9, 2014. (See attached) • Ad Valorem Tax Received $291,891.79 • Operating Expense Budgeted $155,500 • Operating Funds $77,957.24 (Spent to date) • Improvements General $534,800 • Reserves $3,300 • Total Available Budget $544,477.13 VI. LANDSCAPE MAINTENANCE REPORT Robert Kindelan,Commercial Land Maintenance gave a brief Maintenance Report: • Problems with the mixing chamber pump; it did not pump 4-5 days last week. • Pump needs to be checked every couple of days. He asked Roger Dick to advise CLM when alarm goes off for that location. • Stopped herbicide treatments last month. • Plants are dry and pulling weeds, when the ground is dry, damages branches and vines. Robert Kindelan and Scott Windham voiced concern for the need of water to sustain plants and noted CLM has replacement plants to plant that will need to be watered. Darryl Richard stated the County received a quote from Naples Electric in the amount of$1,169.06 to make fix the system. He noted there could be additional costs depending on unforeseen parts or repairs that may come up. He expects to receive the purchase order tomorrow, for Naples Electric to make repairs. VII. LANDSCAPE MAINTENANCE REPORT—Addressed after VIII. B. VIII. LANDSCAPE ARCHITECT'S REPORT A. PROJECT STATUS REPORT 2 Scott Windham,Windham Studio,Inc.distributed and briefly reviewed the Windham Studio Maintenance report for the Radio Road MSTU Advisory Committee and the Project Status Report dated June 9, 2014: (See attached) B. MAINTENANCE REPORT—Addressed in VIII. A. VII. LANDSCAPE MAINTENANCE REPORT Al Benarroch,Affordable Landscaping Service&Design,LLC briefly reported: • Trees pruned on Radio Road. • Still need to replace one(1) Sabal Palm and one(1)Tabebula • Dead Lantana dug out and replaced with silhouettes. • Sprinkler system is working well. • Asked Roger Dick to give more water. • Continue to battle weeds. • Irrigation system is working. • Helen Johnson's were sprayed on median 27 &28. IX. PROJECT MANAGER'S REPORT Darryl Richard indicated his report items were addressed throughout the meeting. He stated his focus will be to get purchase order for Naples Electric to get the pump repaired as quickly as possible. Discussion was ensued on the hedge on the Devonshire commercial side not being water. The Berkshire common side is not interested in doing anything. MSTU will focus on maintaining what the MSTU is responsible for. X. OLD BUSINESS (NONE) XI. NEW BUSINESS A. BY-LAWS—Addressed after XI. B. B. SUMMER MEETINGS Chairman Lewis moved to not to hold the July and August;Radio Road Beautification M.S.T.U.Advisory Committee meetings. Helen Carella offered a Second in support of the motion. Motion carried unanimously;3—0. A. BY-LAWS Item was tabled to be discussed at next meeting. XII. PUBLIC COMMENTS (NONE) XIII. COMMITTEE MEMBER COMMENTS (NONE) 3 NEXT MEETING: SEPTEMBER 8,2014 at 3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 There being no further business to come before the Committee,the public meeting was concluded by order of the Chair at 4:00 PM. RADIO ROAD BEAUTIFICATION MSTU ADVISORY COMMITTEE DALE LEWIS,CHAIRMAN The Minutes were approved by the Committee Chair on , 2014 "as submitted' [_ ] OR"as amended' ( ]. 4 Radio Road MSTU FUND 158 September 8,2014 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (308.200.00) S - 5 (297.27001) $ (10,929 99) 2 DEL AD VALOREM $ - $ - $ (34 43) $ 34 43 3 FIFTH THIRD O/N INTEREST $ - $ - $ (88.10) $ 88 10 4 INVESTMENT INTEREST $ (1.000 00) $ - $ (2.137 44) $ 1 137 44 5 REVENUE STRUCTURE $ (309,200.00) $ - $ (299,529.98) $ (9,670.02) 6 TRANSFERS FHOM PROP APP $ $ - $ - $ - 7 TRANSFERS FROM TAX COLL $ - $ - $ - $ 8 CARRY FORWARD GEN $ ;438 400 00) $ - $ - $ (438 400 00) 9 NEG 5%EST REV $ 15 500 00 $ - $ - $ 15 500 00 10 TRANSFERS 8 CONTRIB S (422,900.00) $ - $ - S (422, .00) 11 TOTAL REVENUE $ (732,100.00) $ - $ (299,529.98) $ (432,570.02) 12 ENG FEES $ 15.000.00 $ - $ - $ 15 000 00 13 ENG FEES OTHER Windham Studio Landscape Architect Sery 45-147169 $ 15.000 00 $ 8.912.50 $ (4 790 00) 14 INDIRECT COST REIMBIJRS Collier County Indirect Cost Direct Pay $ 6.30000 $ 6.300 00 $ 15 LANDSCAPE INCIDENTALS Florida Land Maintenance Incidentals 45-147646 $ 4.500 00 $ 2,827 50 $ 1.500 00 16 OTHER CONTRACTUAL Florida Land Maintenance Grounds Maintenance 45-147646 $ 70.000.00 $ 74,644 00 $ (23.500 00) 17 ELECTRICITY FPL Electricity 4 7-001 909 $ 1,00000 $ 72746 5 18000 18 RENT EQUIPMENT J M Todd Shared Copier Lease 45-147422 $ 300.00 . $ 133.06 $ 166 94 19 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 700 00 1 $ 700 00 $ - Florida Irrigation Irrigation Parts 45-147443 $ 738 37 Naples Electric Motor Works Irrigation Parts -.. $ - 1.071 48 Naples Electric Motor Works Irrigation Parts 5 - 5 -i(5" fly 20 SPRINKLER SYSTEM MAINT $ 6,000.00 S 761 63 $ 5,565.90 $ (327.53) Forestry Resources 1013 Cor Mulch ,J•:,a 1 c 2.925 41 Forestry Resources(New Co Mulch 45-150013 , $ 21 MULCH $ 20,000.00 1,498.00 $ 2,926.00 $ 15,576.00 22 LICENSES A PERMITS $ 1,000 00 $ 1,000 00 $ - 23 CLERKS RECORDING FEES County Clerk's Office Recording Fees Direct Pay $ - 5 79.50 $ (79 50) 24 LEGAL ADVERTISING Naples Daily News Legal Advertising 45-147488 $ 1,000 00 $ - $ 700 00 J'^sij I '213 C—It:act, Secrety■u:E ,,,,es - - J-,r.srp Inc'Ni Contrar', Sn'retar.al Sers 4.e, ._. $ .. 0- Juristaff Inc(New Contract) Secretarial Services 45-150259 * - S 396 88 26 OTHER MISCELLANEOUS $ 4,000.00 S 1.203.12 $ 1,978.21 S 818.67 26 OFFICE SUPPLIES Staples Office Supplies 45-150477 $ 40000 • $ 134.50 $ 20000 27 COPYING CHARGES J M.Todd Copier CPC 45-147480 5 300 00 ' $ 200 00 $ 100.00 28 FERT HERB CHEM Flonkan Fertilizer 45-147522 $ 10.00000 5 908.28 $ 7.50000 29 OTHER OPERATING SUPPLIES DLT Solutions Autodesk AutoCad VISA $ - $ 85 50 $ (85 50) 30 OPERATING EXPENSE $ 155,500.00 $ 35,518.51 $ 107,022.41 $ 12,959.08 .. , _. - 557016 i - 550 45 31 IMPROVEMENTS GENERAL $ 534.80000 $ - $ 12,66361 5 522.13639 32 CAPITAL OUTLAY $ 534,800.00 S - $ 12,663.61 S 522,136.39 33 REIMBURSEMENT FOR STAFF SUPPORT S 28.100 00 $ - 5 28.100 00 S 34 Budget Trans from Appraiser $ 2,70000 $ • S 2.80619 5 (106 19) 35 Budget trans from Tax Collector $ 7 700 00 5 • $ 6.103 78 $ 1.596 22 36 TRANSFERS $ 38,500.00 $ - $ 37,009.97 $ 1,490.03 37 RESERVES FOR CONTINGENCIES $ 3 300 00 5 - $ - $ 3 300 00 38 RESERVES $ 3,300.00 $ • S - $ 3,300.00 39 TOTAL BUDGET 5 732,100.00 $ 35,518.51 $ 156,695.99 5 539,885.50 Total Available Balance $ 539.885 50 1,214.337,048 FY 10 Final Taxable Value Plus Commited And Not Spent S 35.518 51 1.039.288,020 FY 11 Final Taxable value 004.103.608 FY 12 Final Taxable Value 955,919,992 FY 13 Final Taxable Value 967.155,849 FY 14 Final Taxable Value I Estimated Cash $ 576,404.01 I 1.000,882.006 FY 15 July Taxable Value 3 49%Adt.14 to 15 (Estimated Cash Less Missing Income $ 564,474.02 I FY 16 FY 14 Malaga 0.3096 03185 Maximum= 5000 Extension 309.076 308.039 Property Tax Limitation Impact FY 15 Gross Taxable Value 1.000.092.006 Minus New Cond.Annex 5.938 303 Plus:Amendment 61 TV Component 0 Aai.Taxable Value 994.055 705 14 Levy 308.039 Rolled Back Rate(lens Amend.One) 0.3098 91%of Rolled Back Rate 0.2817 C, , MAINTENANCE REPORT To: Radio Road MSTU Advisory Committee CC Darryl Richard, Pamela Lulich Collier County ATM Albert Benarroch, Affordable Landscaping Robert Kindelan, Commercial Land Maintenance James Abney From: Scott Windham Date: August 13, 2014 and August 25, 2014 (Devonshire Walk Through) RE: Radio Road and Devonshire Monthly Maintenance Report MSTU Committee and Staff: The following is a report of the general conditions and recommendations for the maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd. DEVONSHIRE: In general the medians look healthy and well maintained with the following action items: • The majority of the Asian Jasmine has thatched together fairly tightly with the exception of a few bare patches. Now, allow the Asian Jasmine to flush out between sheerings to allow overall foliage mass to get +/- 8" thick. Then continue to top sheer and mechanically edge the Asian Jasmine along back of gutter and edge of sidewalks on a regular basis to keep the plant masses neat and tight. Edge Asian Jasmine off BOC in medians as well. • CLM is continuing with a regimen of Basagran herbicide for the nut sedge and Fulsiade for the Torpedo Grass and other grassy weeds. They are additionally applying preemergent herbicides to combat new weed growth. They need to continue to hand pull the larger weeds. • CLM will prepare a price to fill in the gaps with new Asian Jasmine plants (12" on center) in order to make up ground in the open areas. • Continue to monitor irrigation coverage and switch out nozzles if getting better results with conventional spray in lieu of Precision nozzles where needed. • Trim and reduce Lantana at median tips and trim back off of curbs. Trim tall lantana at Santa Barbara median tip to blend better with new Lantana. • Trim Silhouette Bougainvillea at lakeside park and in medians to tighten up. These need to be sprayed for chewing insects as well. • It was discussed that CLM was directed by the county to stop trimming the Viburnum hedge along the east ROW until the code violation dispute is resolved. Windham Studio,inc.,Landscape Architecture,LC 26000365 P.O.Box 1239,Bonita`prigs,Florida 34.133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott(1w.indhamstudio.corn www.windharnstuclio.com 1 It was observed that the hedge was beginning to significantly encroach on the sidewalk. • The medians need to be weeded. • Trim the dead Areka Palm fronds and White Bird of Paradise leaves in the north buffer by Santa Barbara. • It was discussed that there may be a valved direct supply line from the well pump station to Devonshire which bypasses the mixing chamber. CLM will confirm and report back. • GENERAL: Trim seed pods from Montgomery Palms. • GENERAL: The Clusia hedge needs to be topped down to 8' ht. And side trimmed to maintain hedge form. Remove vine weeds from Clusia hedge as well. The following replacements were noted and should be put in the rotation if and when directed and authorized by Radio Rd MSTU committee: • RECOMMENDATION: Remove dead or nearly dead Lantana in median 2, 75 ft north of the lakeside park and at the Santa Barbara median tip and fill in with new where needed. RADIO ROAD: In general the medians look healthy and well maintained with the following action items: • GENERAL: Clean up and remove dead fronds from medians • GENERAL: Weeding needed in most medians(median 16 the worst) • GENERAL-Trim Jatropha and raise canopies. • GENERAL: Remove seed pods from all Montgomeries and Foxtails. • GENERAL: Let the Hamelia grow a bit to allow it to bloom. Cutting so tightly that the flowers are never enjoyed. • Median 1 —Replace +/-20 dead Little Red Euphorbia The following replacements were noted and should be put in the rotation if and when directed and authorized by Pam Lulich: • Medians 3,4, 5, 8 (east end) 13 (east end), 18, 22, 23, 27 (west tip) previous Juniper areas need to be replanted with Ilex or Green Island Ficus • Median 11 Replace dead Lantana with Flax Lily at west tip • Median 21 - Replace 3 yellow Tabebuia with Natchez Crepe Myrtle. • Add/fill in 3 Muhly Grass east of Livingston in median 14. • Replace one dead Sabal Palm west of Devonshire in median 28. • In general, keep working towards replacement of all Dinnis with Dianella moving forward as they decline Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA000-1516 Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390..1936 Fax: (239) 390-1937 Email.: scott(C1windhamstudio.com www.windhamstudio.coti 2 I vtj 4Y-(,4,1v, Radio Road M.S.T.U. Maintenance Consulting Services September 2, 2014 Mr. Darryl Richard, Project Manager Collier County Alternative Transportation Modes Department 3299 East Tamiami Trail, Suite 103 Naples, Fla. 34112 -5746 RE: RADIO ROAD M.S.T.U. Maintenance Consulting Services per the Fixed Term Professional Landscape Architectural Services Contract. Dear Mr. Richard: As requested, we have prepared the following scope of services for your and the MSTU Committee's review and approval. This proposal includes maintenance consulting services to be provided on a monthly basis generally coordinated with the M.S.T.U. Advisory Committee monthly meetings. In addition, the limited refurbishment design services will be quoted on a per project basis due to the unknown requirements of the work to be performed. These services include Radio Road (west of Santa Barbara Boulevard and Devonshire Boulevard. Understanding of proiect and required deliverables We understand this maintenance consulting scope of services to be for the residents of the Radio Road MSTU area to preserve and perpetuate the health and vigor of the existing median and right-of-way landscaping while thoughtfully planning for its future enhancement together with the MSTU Committee and Collier County staff. This will involve monthly site reviews, monthly MSTU Committee meeting attendance, preparation of monthly status reports and review of maintenance contractor report sheets. Additionally, as landscape architect design consultant, Windham Studio will complete miscellaneous design services from time to time to refurbish the project areas as directed and prioritized by the Committee. Lastly, we will assist the committee and county staff in reviewing and refining the annual maintenance specifications for the project areas and assist in the bidding process. Project Scope As the primary team leader, Scott Windham will personally attend all advisory committee meetings and project site walk throughs. He will also review the General Maintenance Report Sheets and prepare monthly written reports to inform the committee and county project manager of project status, contractor performance and related action/resolution items. The monthly status reports will be submitted to the county project manager a minimum of 3 days prior to the MSTU meetings. Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Flotida 34133 Phone: (239) 390-1936 Fax: (239) 390-1x937 Email: scott@windhamstudio.com wm.w.windhatnstudio.c.om 1 11D Atv Radio Road M.S,T.U. Maintenance Consulting Services Id l LANDSCAPE MAINTENANCE CONSULTING SERVICES SCOPE OF SERVICES Windham Studio, Inc. agrees to provide the following services: TASK 1. Attend M.S.T.U. Meetings Windham Studio will attend all Radio Road M.S.T.0 Advisory Committee publicly advertised meetings. (This proposal assumes one meeting per month with the committee totaling 12 meetings) TASK 2. Field Review Meetings Windham Studio will complete one (1) site walk through per month in the field to review the projects. Project review will include two (2) hours to complete each site visit for a total of (2) hours per month. Windham Studio will attend all of the monthly walk throughs. TASK 3. Review General Maintenance Report Sheets Windham Studio will review and comment on the "General Maintenance Report Sheets" which are required to be submitted by the Maintenance Contractor with pay request submittals. Windham Studio will review estimates provided by Contractor with recommendations. TASK 4. Monthly Field Reports Monthly Field Reports: Windham Studio will prepare monthly written and/or oral comments and recommendations based upon on-site observations of the M.S.T.U. areas addressing: improvements, landscape plant and irrigation maintenance problems or deficiencies. This includes evaluation of Contractor performance per contract specifications. Windham Studio will submit the monthly written report to Collier County Alternative Transportation staff three (3) days prior to M.S.T.U. meeting. OPTIONAL SERVICES: TASK 5. Upon Request Limited Refurbishment Design Services 1. Windham Studio will provide limited (minor) refurbishment design services and observation of installation on an as requested basis, i.e. deliverables/functions might be as follows: a. Diagrammatic area sketch planting plans with a recommended plant list. b. Plant field locations by staking, flagging or paint marking. (All proposed refurbishment services will be presented to the County Project Manager for review prior to presentation to the M.S.T.U. Advisory Committee) TASK 6. Upon Request Miscellaneous Services (Estimated) 1. Windham Studio will provide assistance in developing the contract maintenance specifications for purposes of bidding. 2. Windham Studio will attend pre-bid meetings and assist in preparing any necessary addendum related to maintenance contract bidding. Windham Studio,Inc.,Landscape.Architecture,LC 26000365 P.O. Box 1239, Bonita Springs,Florida 34133 Phone: (239) 390-1936 laax: (239 390-1937 Email: scott(tiwi.ndhamstud.io.corn www.windhatristudio.com 2 Radio Road M.S,T,U, Maintenance Consulting Services t �I s TASK 7. Reimbursable Expenses 1. Includes reimbursable expenses such as courier services, prints, copies, large format printing, etc. It is assumed that Windham Studio will retain the ability to request that the Project Manager shift funds and/or re-distribute activities between tasks, if tasks require different levels of effort than originally estimated. FEES: Please see attached Fee Schedule Maintenance Consulting Services fees will be billed monthly on a time and materials basis per the attached fee schedule. Thank you for the opportunity to submit this scope of services in order to assist the county and the Radio Road M.S.T.U. Advisory Committee in maintaining and improving the district. Sincerely, Scott Windham, ASLA Landscape Architect, LA 000-151 Windham Studio,Inc.,Landscape Architecture,I..0 26000365 P.O. Box 1239, Bonita Springs,Florida 34133 Phone: (239) 390 1936 laax: (239) 390-1937 Email: scott(f wi.ndh.atnstudio.com www.windhainstudio.com 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0 o 0 o N N 4. C Cr 0 N 47 M O CO 67 CO O N 0 0) N N N N O CO N N N CO[O 0 0 01. U1 T C)CO C)C) C)CO O C) CO - '- N J Q W F- w a a F- E9 69 69 69 69 69 E9(14 69 69 vt 69 69 64 69 69 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N u u N 6 0 0 cc;N N ,1- V W CO .- -I cc Fa- _ 0 I- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W 0 0 O O 0 0 0 0 0 0 0 O O O 0 a o 0 0 0 0 0 0 0 0 0 0 0 0 6 N- a R a C a a M CO CO OD CO R ••N. N N N N CO CO N N lO O O N T Z W t") Q =69 69 69 4.69 4.69 69 Ht 69 69 69 69 69 69 69 J U CC U Q Q Z 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co N 6 0 O O 6 O N O a N N N N N r U O 0 0 0 o 0 0 0 Z ' ' ' ' ' ' ' ' ' 0 0 0 0 0 0 o an O a) a>cc Q Ei IL' 2 i- 2 a w y 8 U 48 LL 6969 4969 6969 696969 69 69 69 6,69 IA U O 2 w 0 w Q O U F- 2 Q Q O 2 Z o o O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O o 0 0 0 0 N N O O N N r I o O O O O O 0 O O O O a0 W 00 0 r N- N N Q2 ? U"' Q 2 69 W h- 0 U W LL Vt 69 69 69 69 69 69 69 49 69 69 69 E9 69 69 N W 4 F-2 # 0 0 0 0 0 O O 0 0 0 0 0 O O O U) O N} 0 0 O O 0 0 O O O N N O O N J Cl •- r r r LL 0) N I 0) 0 .> 0) U) 0 U C 0 C 0 C 2 A U y a) 0 .0 a 0 2 X Q C L a 0 O CO N U 0 y °a m A L u 0 R • w o o z R m 0 0 R a) J li z > = t ° 0 7 = N = J LL �p U O U) U) `0 U) N y U) W N Cl) F. C• 0 a 0) a 0 O U C - 0) N d C9 r a 0 N U O )� = a U) 1� y C N 0 N l6 G N L N N U N a) al C fn r Q Z j )- 2 F— -c- 'as ~ ¢ ~J a ~ U) F- J d h F- 0 J a Q 0 = H m O Q U O H 3 v '- o O n. U C A c . w a cu 2 >. Or 2 _m m N ° F = Z U c 2 v t w v w 6' oac a 0 O v ° v o y N E N U) c 2 CD "" :a m s 0 w a 'u. ¢ 2 w 0 71 2 V 2 d w 0 _ w U _U a L N Z a 5 5 C W ayi 0 Q Z W W N y LL cu F- F- < U) U) J J 2-J 0 F -i } } a Q I Q- w CC CC Z Z Q W Z w M C 0 J Q V Q J O Z Y - Y Y Y .0 Y .0 Y 0 a ¢ 0 0 m OC a- m m a m O Cl) p a U o U I- a F- F- F- F- a O F- F- O F- F- RADIO ROAD BEAUTIFICATION Municipal Service Taxing Unit(MSTU)ADVISORY COMMITTEE BY LAWS ARTICLE I Name The name of this Advisory body shall be the Radio Road Beautification Municipal Service Taxing Unit(MSTU)Advisory Committee ARTICLE II Jurisdiction The Advisory Committee shall function as an advisory body to the Board of County Commissioners (BCC) and is governed under Ordinance 96-84, as amended. The Committee will make recommendations to the BCC in matters related to Beautification projects within the district, funding, preparation of bid documents, management of contracts, and managing the annual budget. The BCC shall have the final authority over the actions of the MSTU. ARTICLE III Officers and their Duties Section 1. The officers shall consist of a Chair and Vice-Chair. Section 2. The Chair shall preside at the meetings and shall have the duties normally conferred by parliamentary usage of such officers. Section 3. The Chair may call special meetings, appoint s ubcommittees, and act as a liaison with government bodies and other related committees. Section 4. The Chair shall have the privilege of discussing all matters before the Committee and shall have the same voting rights as all Committee members. Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to serve, exercise all of the duties and powers of the Chair. Section 6. The full Committee may participate in the election process and vote. Section 7. The Advisory Committee shall adopt procedures by which it shall operate. 1 ARTICLE VI Election of Officers Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the annual organization meeting in February of each year, and the election shall be held immediately thereafter. Section 2. A candidate receiving the majority vote shall be declared elected and shall serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for reelection if the term of the Advisory Committee is extended. Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled immediately by regular elections procedures. Section 4. The Chair or Vice-Chair may be removed by a super majority of the Committee with or without cause. ARTICLE V Committee Structure and Meeting Requirements Section 1. The Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee shall consist of five (5)members. Section 2. Committee Appointments - Appointment of members to the Advisory Committee shall be by resolution of the BCC, which resolution shall set forth a date of appointment. Each appointment shall be for a term of four years. Appointments to fill any vacancies on the Advisory Board shall be for the remainder of the unexpired term. Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be held on the second Monday monthly at 3:00 p.m., Berkshire Lakes Master Association Clubhouse located at 495 Belville Boulevard, Naples, Florida 34104. If a regular meeting is required to be held at a time and location other than what is specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the County website. Section 4. Special Meetings — Special meetings of the Advisory Committee may be convened by the Chair upon giving notice thereof. Section 5. Notices —Notices of an Advisory Committee meeting shall be given to all members and to the Public at least seventy-two (72) hours in advance of the meeting. At any meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to members at least seventy-two (72)hours prior to meetings. Section 6. Attendance—Members may notify the Staff Liaison or the Transcriptionist if 2 they cannot attend a meeting. If a member misses two (2) successive Committee meetings without a satisfactory excuse, he/she may forfeit his/her appointment. Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum of the Committee members physically present; and (2)the members who are present both authorize the participation by telephone, and find that the absence was due to "extraordinary circumstances." Once approved to participate, the absent member can conduct themselves in the same manner as if they were present, including making motions and voting on items. Section 7. Quorum —A quorum of the Advisory Committee shall consist of three (3) members and an affirmative vote of a majority of those present and voting shall be necessary to pass any motion. In the absence of a quorum, those members present may review the agenda items and make recommendations that may be reviewed for approval by the Advisory Committee at it s next meeting where there is a quorum present. Section 8. Voting — Voting shall be by voice vote, or show of hands, if necessary, and may be recorded by individual (or group). Section 9. Meetings - All meetings shall be open to the public to encourage public awareness and participation. Section 10. Minutes -Minutes shall be taken at all Advisory Committee meetings. Voice recording of meetings is acceptable. A written record of meetings, resolutions, findings and determinations shall be kept for the Advisory Committee. Section 11. Documents - The Alternative Transportation Modes staff shall assist with preparation, duplication, and distribution of materials necessary for meetings. Copies of all Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the Clerk's Office and posted on the County Website for public viewing. Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall be followed at all meetings. Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff Liaison and Transcriptionist. Members may send agenda items request to the Staff Liaison and/or Transcriptionist prior to the publishing of the Agenda. Otherwise,the agenda may be changed at the meeting prior to approval of the Agenda. ARTICLE VI Order of Business I Call to Order II Roll Call 3 III Approval of Agenda IV Approval of Minutes V Budget Report VI Project Manager Report VII Other Report(s) VIII Old Business IX New Business X Public Comments on Items NOT on the Agenda XI Members Comments XII Adjourn Next Meeting Date ARTICLE VII Public Participation All Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee meetings will be public meetings as required by Florida Statutes. Participation by the Public is encouraged and in an effort to be fair to all wishing to participate, the following rules shall apply when receiving public comment. Section 1. Public Comment on Items on the Agenda-During each portion of the agenda the Chair may open up the meeting for public comments. a. The Chair shall declare when the floor will be open to public comments. b. The Chair shall declare when the public comments period for the Agenda item is closed for public comments. Once the item is closed for public comment there shall be no further comment from the floor. c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior to the presentation of the Agenda item by completing a speaker's slip. d. Each public participant must identify themselves by name and address. e. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. f. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. g. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. Sections 2. Public Comment on Items NOT on the Agenda—A Public Comments section will be included in each agenda. During this portion of the meeting items that have not been brought forward previously or were not on the agenda may be discussed or raised by the Public. a. All persons wishing to speak on under public comments on items not on the Agenda must 4 register with the Staff liaison prior to this portion of the Agenda b y completing a speaker's slip. b. Each public participant must identify themselves by name, address, and specify subject matter. c. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. d. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. e. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. ARTICLE VIII Amendment to By-Laws Section 1. Any proposed permanent amendment to the By-Laws shall be provided to every Advisory Committee mem ber at least seven seventy-two (72) hours before it is voted on at a regular meeting. Section 2. These Bylaws, and any and all amendments to the By-Laws, will become effective upon an affirmative vote of a majority of the quorum. These By-Laws for the Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee are hereby approved this day of , 2014 Radio Road Beautification Municipal Service Taxing Unit(MSTU)Advisory Committee: By: Date Dale Lewis, Chair By: Date Fred Rogers, Vice Chair By: Date Helen Carella By: Date John Weber By: Date (vacancy) Attested by: Date Michelle Arnold,ATM Director 5