Radio Road East MSTU Minutes 06/11/2014 Radio goad at
S.7.a / d'Ad. easmderee
3299 F,aat 7amiami 7zail Suite 103
Zola, 94 34112
MEETING MINUTES
JUNE 11, 2014
I. Call to Order
Mr. Johnson called the meeting to order at 10:00am. Roll call was taken and a quorum was
established.
II. Attendance
Members: Chairman Dale Johnson, Sue Chapin, Thomas Depouw (Excused), Renato
Fernandez, Janice Bundy,
County: Darryl Richard—Project Manager; Roger Dick—Irrigation Project Manager; Pam
Lulich—Landscape Operations Manager.
Others: Dayna Fendrick— Urban Green Studio, Albert Bennarock-Affordable
Landscaping Service and Design; David Durrell—Juristaff.
III. Approval of Agenda
Ms. Chapin moved to approve the Agenda subject to hearing itemsVL1, 2 and 3 under item V.B.
Second by Mr. Fernandez. Carried unanimously 4- 0.
IV. Approval of Minutes: April 9,2014
Ms. Chapin moved to approve the minutes of the April 9, 2014 meeting as presented. Second by
Mr. Fernandez. Carried unanimously 4- 0.
V. Transportation Services Report
A. Budget Report—Darryl Richard
Staff provided the document"Radio Road East MSTU Fund 166—June 11, 2014" for
information purposes and provided an overview on the financial status of the Fund.
B. Project Manager Report—Darryl Richard
1. Update on Replacement of Beach Dune Sunflowers
Mr. Richard reported the work continues with the Bromeliads scheduled for planting
before the end of the week.
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2. Update on Grant Applications
Mr. Richard reported:
• Staff continues to meet with Ms. Chapin to prepare the Grant application(Florida
State Highway Beautification Grant).
• There is one more meeting scheduled to prepare the application and the Grants will
seek a 50%reimbursement of funds from the Florida Department of Transportation
for monies expended by the MSTU on a particular project.
• Staff may request the Board of County Commissioners to advance the funds equal
to reimbursement in anticipation of receipt of the Grant funds from FDOT.
• The MSTU should know the status of receiving any funds by January of 2015.
3. Update on Removal of Hunter Irrigation System Components
Mr. Richard reported a Staff determination has been made to leave all components of the
backup system in place so the system may be utilized in the event of an emergency. The
Committee agreed.
C. Landscape Architect Report—Dayna Fendrick
Dayna Fendrick, Urban Green Studio provided the "Landscape Architects Field Report—
Field Report No. 8"for informational purposes and provided an overview of the Report.
The Committee expressed a real concern on the overall appearance of the landscaping in the
medians; especially weeds beginning to overtake the Asian Jasmine and Mimosa.
The Committee also stated the Contractors were aware of the architectural plan and plants
when the Contract was bid.
Mr. Bennarock reported:
• Weeds are proliferating as the plants were installed too far apart and are not maturing as
anticipated(whereby the weeds would be "blocked out" by the plants).
• The current landscape maintenance schedule (based on funding availability) is 2 times
per month and this is not adequate enough, especially for the rainy season.
• Many of the areas need to be "hand weeded" and it may be prudent to identify a weed
control formula that will eliminate the weeds but not harm the plants.
• The irrigation system malfunctioned which may have contributed to the issue.
Committee/Staff and Vendor discussion occurred on the following:
• The feasibility of funding additional plantings in the areas of concern.
• The feasibility of funding and increasing the maintenance schedule during the "rainy"
season to 4 times per month(weekly). It was noted this would require an increased
maintenance expenditure of$4,900 for FY14.
• The feasibility of identifying of a weed control application that could reduce the
requirements for hand weeding.
• Adequately funding applications for pre-emergent weed control in future budgets.
• In FY15, ensuring there is adequate funding for placement of landscape mulch.
Ms. Chapin moved to authorize expenditure in FY14, in an amount not to exceed$9,000.00
for the purposes of increasing the landscape maintenance schedule to weekly, and installing
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additional plants in the areas of concern. Second by Mr. Fernandez. Carried unanimously
4-0.
Staff reported they are awaiting a price quote for the replacement of Mimosa with Dwarf
Bougainvillea in landscape median #31 given this is the most visible median.
D. Landscape Maintenance Report—Affordable Landscaping Service
See Item 5.0
VI. Old Business
None
VII. New Business
1. By-Laws
Mr. Richard disseminated the "Radio Road East of Santa Barbara Boulevard to Davis
Boulevard Municipal Service Taxing Unit (MSTU)Advisory Committee Bylaws" for
information purposes. He noted the item would be discussed at a future meeting.
Mr. Fernandez moved to continue the item (review of the Bylaws). Second by Ms. Chapin.
Carried unanimously 4—0.
VIII. Committee Comments
Ms. Chapin reported refuse, especially on trash pick up days continues to proliferate in the
medians.
Mr. Bennarock reported the increasing maintenance to weekly will aid in controlling the problem.
IX. Public Comments
None
X. Next Meeting
August 13,2014—10:00 AM-Plantation Club House, 7773 Tara Court, Naples, FL 34104
There being no further business to come before the Committee, the meeting was adjourned by
the Chair at 11:40 A.M.
RADIO ROAD EAST MSTU ADVISORY COMMITTEE
1 ale J i nson, Chi rman
The Minutes were approved by the Committee on QC�. . , /a ,20 , as presented
or as amended (JJ
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