Forest Lakes MSTU Agenda 08/05/2014 FOREST ROADWAY and DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112
AUGUST 5, 2014
AGENDA
I. RIBBON CUTTING CEREMONY - 10:00 AM
LOCATION: FOREST LAKES MAIN ENTRANCE
II. CALL TO ORDER WITH REGULAR MEETING— 10:30 AM
LOCATION : Forest Lakes Condo Association Clubhouse
1058 Forest Lakes Drive, Naples, FL 3410
III. ATTENDANCE
IV. APPROVAL OF AGENDA
V. APPROVAL OF MINUTES— JULY 1, 2014
VI. BUDGET REPORT — DARRYL RICHARD
VII. PROJECT REPORT - SCOTT WINDHAM
VIII. LANDSCAPE MAINTENANCE REPORT— DARRYL RICHARD
IX. STORMWATER STUDY REPORT — JIM CARR (ABB ENGINEERING)
X. OLD BUSINESS
A. BY-LAWS
XI. NEW BUSINESS
XII. COMMITTEE MEMBER COMMENTS
XIII. PUBLIC COMMENTS
XIV. NEXT MEETING DATE
XV. ADJOURNMENT
NEXT MEETING: SEPTEMBER 2, 2014
Forest Lakes Condo Association Clubhouse
1058 Forest Lakes Drive, Naples, FL 3410
FOREST ROADWAY and DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112
JULY 1, 2014
MINUTES
I. CALL TO ORDER
Vice Chairman George Fogg called the meeting to order at 10:13 AM.
A quorum was established; three (3) voting members were present.
II. ATTENDANCE
Members: George Fogg—Chairman
Kevin McKyton
Marianne Fanning
Ken Bloom, Richard Barry(Excused)
County: Darryl Richard—MSTU Project Manager
Others: Scott Windham—Windham Studio, Inc. (Excused)
(JuriSolutions—Sue Flynn)
III. APPROVAL OF AGENDA
Marianne Fanning moved to approve the Agenda as presented. Kevin McKyton offered
a Second in support of the Motion. Carried unanimously, 3—0.
IV. ' APPROVAL OF MINUTES—JUNE 3,2014
Chairman Fogg moved to approve the Minutes of the June 3, 2014 Meeting, as
presented. Marianne Fanning offered a Second in support of the Motion.
Carried unanimously, 3—0.
V. BUDGET REPORT
Darryl Richard distributed and reviewed the Forest Lakes MSTU Fund 159 dated July 1,
2014. (See attached)
• Current Ad Valorem Tax Collected $ 143,205.90
• Ad Valorem Tax Uncollected $ 7,794.10
• Operating Expense Budget $ 167,200.00
• Open Purchase Orders $ 73,347.93
• Improvements General Available $ 88,246.80
• Reserves Available $ 131,700.00
July 1,2014
• Total Budget Available $ 233,622.57
It was noted the Certified Taxable Value FY2014 will be available at next the next
meeting.
Darryl Richard explained budget items;Budget Trans from Appraiser(line 45) &Budget
Trans from Tax Collector(line 46), are charges for administrative services/fee from their
offices, which are a percentage of overall tax receipts.
VI. PROJECT MANAGER'S REPORT
Darryl Richard gave a report on the completed project punch list:
➢ There are major outstanding service fees for power.
➢ Florida Power&Light(FPL)will provided power for project on July 10th and
11th.
➢ Project Electrician will push to complete work by the July 10. The Woodshire
panel appears to be complete and Forest Lakes has poles in. More work needs to
be done.
➢ Project Electrician installs the panel and the meter,which will be inspected by an
electrician designer to insure it is installed according to design.
➢ Pavers were cleaned.
➢ Trees were cleaned up.
➢ Adjusted lights.
➢ Replaced 2 concrete pieces.
➢ Signage and sod have not been installed.
Chairman Fogg reported a plant was blocking a Right Turn Only sign on Woodshire
going out to Pine Ridge.
He also reported bare spots on bank on Woodshire from Forest Lakes out to Pine Ridge.
It may need to be replaced. Where Forest Lakes comes in there is a bare spot where the
cable company may have damaged.
Staff will check out blocked sign and also follow up with the cable company.
VII. LANDSCAPE MAINTENANCE REPORT
Staff distributed and reviewed the following reports:
(1) Forest Lakes Maintenance Report for July 1, 2014 Meeting dated July 1, 2014:
(See attached)
• In general,the site areas look good.
• Contractor has successfully treated ant piles and removed them.
• Tree branches have been trimmed to the 10 ft. clear zone over all sidewalks.
■ The Oleander species shrub hedge at front entrance is getting a large amount of
shade from Royal Palms and Clusia shrubs. Oleander plants need to be
evaluated over an extended period of time.
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July 1,2014
VIII. LANDSCAPE ARCHITECT'S REPORT—Addressed previously
IX. OLD BUSINESS
A. BY-LAWS
Darryl Richard stated a Final copy and a Strike-through copy of the revised By-
Laws will be provided to the Advisory Committee Members at the next meeting for
Members approval signatures.
X. NEW BUSINESS
(None)
XI. COMMITTEE MEMBER COMMENTS
(None)
XII. PUBLIC COMMENTS
(None)
NEXT MEETING: AUGUST 5,2014 AT 10:00 AM
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKE DRIVE,NAPLES,FL 34105
There being no further business for the good of the County,the Meeting was adjourned by
order of the Chairman at 10:35 AM.
FOREST LAKES ROADWAY AND
DRAINAGE MSTU ADVISORY
COMMITTEE
George Fogg, Chairman
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July 1,2014
The Minutes were approved by the Committee Chair on , 2014
"as submitted" [ 1, OR "as amended" [ 1.
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FOREST LAKES MSTU
FUND 159
August 5,2014
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (151,000.00) $ - $ (145,503.92) $ (5,496.08)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD O/N INTEREST $ - $ - $ (170.02) $ 170.02
4 INVESTMENT INTEREST $ (2,500.00) $ - $ (5,303.26) $ 2,803.26
5 INTEREST TAX COLLECTOR $ - $ - $ - $ -
6 REVENUE STRUCTURE $ (153,500.00) $ - $ (150,977.20) $ (2,522.80)
7 TRANSFERS FROM PROP APP $ - $ - $ - $
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (2,094,000.00) $ - $ - $ (2,094,000.00)
10 CARRY FOR OF ENCUMB AMT $ (11,877.80) $ - $ - $ (11,877.80)
11 NEG 5%EST REV $ 7,700.00 $ - $ - $ 7,700.00
12 TRANSFERS&CONTRIB $ (2,098,177.80) $ - $ - $ (2,098,177.80)
13 TOTAL REVENUE $ (2,251,677.80) $ - $ (150,977.20) $ (2,100,700.60)
14 OTHER SALARIES $ 6,600.00 1 - $ 6,455.57 $ 144.43
15 PERSONAL SERVICES $ 6,600.00 $ • $ 6,455.57 $ 144.43
Agnoli Barber&Brundage Engineering Consul Serv. 45-147788 555 33 $ 4,250.00
Agnoli Barber&Brundage Engineering Consul Serv. 45-150979 $ 8,407.00 $ 12,623.00
Windham Studio Annual Maint.Consult.Serv. 45-147352 $ - $ -- -
16 ENG FEES $ 32,000.00 $ 9,157.00 $ 21,058.00 $ 1,785.00
17 ABSTRACT FEES American Government Title Commitments 45-148016 $ 500.00 $ 50.00 $ 4,075.00 $ (3,625.00)
18 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 18,500.00 $ - $ 18,500.00 $ -
19 INTERDEPT CHARGES Collier County Real Property Easements Direct Pay $ - $ - $ 4,195.56 $ (4,195.56)
Florida Land Maintenance Incidentals 45-147568 - $ 1,750.00
Ground Zero Incidentals 45-149291 $ 155.65 $ 1,516.75
20 LANDSCAPE INCIDENTALS $ 5,000.00 $ 155.65 $ 3,266.75 $ 1,577.60
Walker Exotic Tree Exotic Vegetation Removal 45-146372 $ - $ 13,000.00
Florida Land Maintenance Grounds Maintenance 45.147568 $ - $ 7,647.50
Bue,Inc. Fence Repair 45-150885 $ - $ 259.95
Ground Zero Base Level Maint.Serv. 45-149291 $ 12,114.00 $ 4,610.00
Shenandoah Gen.Const. Clean TV View Storm System 45-150899 $ - $ 2.256 25
Hannuta Landscaping Clear Vegetation from Swales 45-149595 $ 14,443.90 $ 16,878.79
21 OTHER CONTRACTUAL $ 72,300.00 $ 26,557.90 $ 44,652.49 $ 1,089.61
Horvath Fountains Clean Lake Fountains 45-149762 $ - $ 135.00
Wm.Varian Construction Fabricate&Install inlet cover. 45-149868 $ - $ 3.250.00
22 OTHER CONTRACTUAL SERV $ 3,300.00 $ - $ 3,385.00 $ (85.00)
23 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ 10.78 $ (10.78)
FPL Electricity 47-001887 $ 1,711.67 $ 6,763.33
Bentley Electnc Electncal Repairs 45-150457 $ - $ 650.00
24 ELECTRICITY $ 15,000.00 $ 1,711.67 $ 7,413.33 $ 5,875.00
25 WATER AND SEWER City of Naples Water Usage at Forest Lakes 47-001482 $ 300.00 $ 223.14 $ 76.86 $ 0.00
26 RENT EQUIPMENT J.M.Todd Shared Copier Lease 45-147422 $ 300.00 $ - $ 266.12 $ 33.88
27 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 $ - $ 600.00 $
28 SPRINKLER SYSTEM MAIN Florida Irrigation Sprinkler Maint. 45-147284 $ 1,500.00 $ 42740 $ 72.60 $ 1,000.00
29 MULCH Forestry Resources Mulch 45-150135 $ 500.00 $ 500.76 $ - $ (0.76)
Southern Signal Electncal Repays 45-148202 $ - $ 230.00
Socthem Signal Electrical Repays 45-148270 $ - $ 800.00
30 LIGHTING MAINTENANCE $ 10,000.00 5 - $ 1,030.00 $ 8,970.00
31 PRINTING AND BINDING $ 500.00 $ - $ - $ 500.00
32 LICENSES&PERMITS Permit Fee Direct Pay $ - $ - $ 1,000.00 $ (1,000.00)
33 CLERKS RECORDING FEES Clerk of Courts Recording Fees Direct Pay $ - $ - $ 341.60 $ (341.60)
34 LEGAL ADVERTISING Naples Daily News Legal Ads 45-147297 $ 300.00 $ 300.00 $ - $ -
JsnstaF Ihc Sec,etar,ai Sery s 45-147272 $ - $ _.177.22
Juristaff Inc Secretarial Services 45-150258 $ 1.500.00
Ferguson Enterprises Inlet Grates 45-150900 $ 722.00 $ -
35 OTHER MISCELLANEOUS $ 4,000.00 S 2,222.00 $ 2,177.22 $ (399.22)
36 OFFICE SUPPLIES Staples Office Supplies 45-147413 $ 300.00 $ 157 99 $ 39.98 $ 102.03
37 COPYING CHARGES J.M.Todd Copier CPC 45-147480 $ - $ - $ 200.00 $ (200.00)
38 FERT HERB CHEM Florikan Fertilizer 45-147286 $ 2,000.00 $ 500.00 $ - $ 1,500.00
Cecil's Copy Express Mailing Visa $ 1,489.40
Home Depot Tree Pruning Tool Visa $ 79.97
39 OTHER OPER SUPPLIES $ 300.00 $ - $ 1,569.37 $ (1,269.37)
40 OPERATING EXPENSE $ 167,200.00 $ 41,963.51 $ 113,930.66 S 11,305.83
Quality Enterprises Project-Phases II&III 45-148060 $ 14.182.88 $ 748,353.82
.._ Pease 3 45-141396 $ - $ 1,057.50
Windham Studio L.A.Services for Phase 3 45-147601 $ 15.927.50 $ 18,462.50
Windham Studio L.A.Services for Phase 2 45-149413 $ 1,400.00 $ 5,000.00
41 IMPROVEMENTS GENERAL $ 930,277.80 S 31,510.38 $ 772,873.82 $ 125,893.60
42 CAPITAL OUTLAY $ 930,277.80 $ 31,510.38 $ 772,873.82 $ 125,893.60
43 TRANS TO 111 UNINCOR $ 36,000.00 $ - $ 36,000.00 $ -
44 TRANS TO 259 FOREST LAKES DEBT $ 973,200.00 $ - $ 973,200.00 $ -
45 Budget Trans from Appraiser $ 3,200.00 $ - $ 1,370.11 $ 1,829.89
46 Budget Trans from Tax Collector $ 3,500.00 $ - $ 3,490.36 $ 9.64
47 TRANSFERS S 1,015,900.00 $ - $ 1,014,060.47 $ 1,839.53
48 RESERVE FOR CAPITAL OUTLAY $ 131,700.00 $ - $ - $ 131,700.00
49 RESERVES $ 131,700.00 $ • $ - $ 131,700.00
50 TOTAL BUDGET $ 2,251,677.80 $ 73,473.89 $ 1,907,320.52 $ 270,883.39
Total Available Balance $ 270,883.39
Plus Commited And Not Spent $ 73,473.89
Estimated Cash $ 344,357.28'
(Estimated Cash Less Missing Income $ 338,861.20
176,394,909 FY 10 Final Taxable Value
145,888,273 FY 11 Final Taxable Value
132,933,552 FY 12 Final Taxable Value
129,715,699 FY 13 Oct Taxable Value
129,977,881 FY 14 Oct Taxable Value
140,070,223 FY 15 July Certified
7.76% Adj.14 to 15
Property Tex Limitation Impact
FY 14 Gross Taxable Value 140,070,223 FY 16 FY 14 Debt Service Operations Total
Minus:New Const.Annex. 363 Millage 1.1022 1.1610 2.7532 0.5228 32760
Plus:Amendment 91 TV Component 0 401,700 78,300 478,000
Adj.Taxable Value 140,069,860 Extension 154,385 150,904 28976 1.1022 4.0000
12 Levy 150,904 405,900 154,400 560,300
Rolled Back Rate(lees Amend.One) 1.0773 Variance 78,100 82,300
91%of Rolled Back Rate 0.9804 91%of 1.2468 1.0030
FOREST ROADWAY and DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKE S 3299 East Tamiami Trail-Suite 103,Naples,FL 34112
REPORT FOR: JULY 1,2014 MEETING
MAINTENANCE REPORT
To: Forest Lakes MSTU Committee
cc: Aaron Gross, Ground Zero
George Fogg, RLA, Chairman, Forest Lakes MSTU Advisory Committee
From: Darryl Richard, RLA Project Manager
Date: July 1, 2014
RE: Forest Lakes—Monthly Maintenance Report
The following is a brief maintenance status report for the Forest Lakes landscape
maintenance areas:
• In general site/areas look good.
• Update on Old Item: Contractor has successfully treated ant piles and removed
them.
• Update on Old Item: All MSTU planted tree branches have been trimmed to the
10 ft. clear zone over all sidewalk areas.
• New Item: It has been found that the oleander species shrub hedge at front
entrance is getting large amounts of shade from Royal Palms and Clusia
shrubs. The oleander needs to be evaluated over an extended period of time.
• New Item: Ground Zero treated qty. 3 Orange Geiger trees at the front
entrance for Geiger beetles. Additional trealments of qty. 6 Orange Geiger
trees planted by the MSTU along Forest Lakes Blvd. are going to be done by
Ground Zero.
Please email or call me if you have any questions.
Darryl Richard, RLA, MSTU Project Manager
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FOREST LAKES ROADWAY AND DRAINAGE
Municipal Service Taxing Unit(MSTU)ADVISORY COMMITTEE
BY LAWS
ARTICLE I
Name
The name of this Advisory body shall be the Forest Lakes Roadway and Drainage
Municipal Service Taxing Unit(MSTU)Advisory Committee
ARTICLE II
Jurisdiction
The Advisory Committee shall function as an advisory body to the Board of County
Commissioners (BCC) and is governed under Ordinance 91-107, as amended. The Committee
will make recommendations to the BCC in matters related to drainage, roadway, sidewalks
and beautification projects within the district, funding, preparation of bid documents,
management of contracts, and managing the annual budget. The BCC shall have the final
authority over the actions of the MSTU.
ARTICLE III
Officers and their Duties
Section 1. The officers shall consist of a Chair and Vice-Chair.
Section 2. The Chair shall preside at the meetings and shall have the duties normally
conferred by parliamentary usage of such officers.
Section 3. The Chair may call special meetings, appoint s ubcommittees, and act as a
liaison with government bodies and other related committees.
Section 4. The Chair shall have the privilege of discussing all matters before the
Committee and shall have the same voting rights as all Committee members.
Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to
serve, exercise all of the duties and powers of the Chair.
Section 6. The full Committee may participate in the election process and vote.
Section 7. The Advisory Committee shall adopt procedures by which it shall operate.
1
ARTICLE IV
Election of Officers
Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the
annual organization meeting in February of each year, and the election shall be held immediately
thereafter.
Section 2. A candidate receiving the majority vote shall be declared elected and shall
serve a term of one (1) year, or until a successor shall take office. An Officer is eligible for
reelection if the term of the Advisory Committee is extended.
Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled
immediately by regular elections procedures.
Section 4. The Chair or Vice-Chair may be removed by a super majority of the
Committee with or without cause.
ARTICLE V
Committee Structure and Meeting Requirements
Section 1. The Forest Lakes Roadway and Drainage Municipal Service Taxing Unit
(MSTU)Advisory Committee shall consist of five (5)members.
Section 2. Committee Appointments - Appointment of members to the Advisory
Committee shall be by resolution of the BCC, which resolution shall set forth a date of
appointment. Each appointment shall be for a term of four years. Appointments to fill any
vacancies on the Advisory Board shall be for the remainder of the unexpired term.
Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be
held on the first Tuesday monthly at 10:00 a.m., 1058 Forest Lakes Drive - Forest Lakes Condo
Association Clubhouse. If a regular meeting is required to be held at a time and location other than
what is specified herein, notice will be provided at least 72 hours prior to the meeting and posted
on the County website.
Section 4. Special Meetings — Special meetings of the Advisory Committee may be
convened by the Chair upon giving notice thereof.
Section 5. Notices —Notices of an Advisory Committee meeting shall be given to all
members and to the Public at least seventy-two (72) hours in advance of the meeting. At any
meeting, the Committee may set a future meeting date. Staff shall provide notices and agendas
to members at least seventy-two (72)hours prior to meetings.
Section 6. Attendance — Members shall notify the Staff Liaison or the Transcriptionist
2
if they cannot attend a meeting. If a member misses two (2) successive Committee meetings
without a satisfactory excuse, he/she may forfeit his/her appointment.
Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum
of the Committee members physically present; and (2)the members who are present both authorize
the participation by telephone, and find that the absence was due to "extraordinary circumstances."
Once approved to participate, the absent member can conduct themselves in the same manner as if
they were present, including making motions and voting on items.
Section 7. Quorum —A quorum of the Advisory Committee shall consist of three (3)
members and an affirmative vote of a majority of those present and voting shall be necessary to
pass any motion. In the absence of a quorum, those members present may review the agenda
items and make recommendations that may be reviewed for approval by the Advisory Committee
at it s next meeting where there is a quorum present.
Section 8. Voting— Voting shall be by voice vote, or show of hands, if necessary, and
may be recorded by individual(or group).
Section 9. Meetings - All meetings shall be open to the public to encourage public
awareness and participation.
Section 10. Minutes-Minutes shall be taken at all Advisory Committee meetings. Voice
recording of meetings is acceptable. A written record of meetings, resolutions, findings and
determinations shall be kept for the Advisory Committee.
Section 11. Documents - The Alternative Transportation Modes staff shall assist with
preparation, duplication, and distribution of materials necessary for meetings. Copies of all
Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the
Clerk's Office and posted on the County Website for public viewing.
Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall
be followed at all meetings.
Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff
Liaison and Transcriptionist. Members may send agenda items request to the Staff Liaison and/or
Transcriptionist prior to the publishing of the Agenda. Otherwise,the agenda may be changed at the
meeting prior to approval of the Agenda.
ARTICLE VI
Order of Business
I Call to Order
II Attendance
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III Approval of Agenda
IV Approval of Minutes
V Budget Report
VI Project Manager Report
VII Other Report(s)
VIII Old Business
IX New Business
X Public Comments on Items NOT on the Agenda
XI Members Comments
XII Adjourn
Next Meeting Date
ARTICLE VII
Public Participation
All Forest Lakes Roadway and Drainage Municipal Service Taxing Unit (MSTU) Advisory
Committee meetings will be public meetings as required by Florida Statutes. Participation by the
Public is encouraged and in an effort to be fair to all wishing to participate,the following rules shall
apply when receiving public comment.
Section 1. Public Comment on Items on the Agenda-During each portion of the agenda
the Chair may open up the meeting for public comments.
a. The Chair shall declare when the floor will be open to public comments.
b. The Chair shall declare when the public comments period for the Agenda item is closed
for public comments. Once the item is closed for public comment there shall be no
further comment from the floor.
c. All persons wishing to speak on an Agenda item may be asked to register with the Staff
liaison prior to the presentation of the Agenda item by completing a speaker's slip. This
process may be modified at the discretion of the Chair.
d. Each public participant must identify themselves by name and address.
e. All speakers will receive up to three (3) minutes to speak unless the time is adjusted by
the Chair.
f. There will be no sharing of minutes among those present in an effort to extend the time
permitted to speak.
g. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
Sections 2. Public Comment on Items NOT on the Agenda—A Public Comments section
will be included in each agenda. During this portion of the meeting items that have not been
brought forward previously or were not on the agenda may be discussed or raised by the Public.
4
a. All persons wishing to speak under public comments on items not on the Agenda may be
asked to register with the Staff liaison prior to this portion of the Agenda by completing a
speaker's slip.
b. Each public participant must identify themselves by name, address, and specify subject
matter.
c. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted by the Chair.
d. There will no sharing of minutes among those present in an effort to extend the time
permitted to speak.
e. Once a participant has been afforded the opportunity to speak he/she may not speak
again unless requested by the Chair.
ARTICLE VIII
Amendment to By-Laws
Section 1. Any proposed permanent amendment to the By-Laws shall be provided
to every Advisory Committee mem ber at least seven seventy-two (72) hours before it is voted on
at a regular meeting.
Section 2. These Bylaws, and any and all amendments to the By-Laws, will become
effective upon an affirmative vote of a majority of the quorum.
These By-Laws for the Forest Lakes Roadway and Drainage Municipal Service Taxing
Unit(MSTU)Advisory Committee are hereby approved this day of , 2014
Forest Lakes Roadway and Drainage Municipal Service Taxing Unit (MSTU) Advisory
Committee:
By: Date
George Fogg, Chair
By: Date
Ken Bloom,Vice Chair
By: Date
Kevin McKyton
By: Date
Richard Barry
By: Date
Marianne Fanning
Attested by: Date
Michelle Arnold,ATM Director
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