05/19/2014 Agenda Heritage Greens Community Development District
r/L Ep #43 of Supervisors - n,,' T 43
George Coombs,Chairman Calvin Teag AA�is ict Manager t UR/j/
Henry Michaelson,Vice Chairman Greg Urban 'Di 'Cp�gsel
Marsha Coghlan,Assistant Secretary James Carr,PE,District EngNieePM I.2,
Jim Marshall,Assistant Secretary
Ronald Parrott,Assistant Secretary E Rif of SOUR TS
Regular Meeting Agenda
Monday May 19,2014—6:00 p.m.
1. Roll Call
2. Approval of Agenda
3. Approval of the Minutes of the April 21,2014 Meeting
4. Audience Comments
5. Old Business
A. Safety and Security Concerns
i. Collier County Sheriff Patrols
ii. School Crossing Improvements
iii. Traffic Concerns
B. Project Updates
i. Painting of the Walls
ii. Interconnect Pipe Cleaning
iii. Curb Repair/Replacement
C. Landscape Lighting Bulb Replacement Bids
6. New Business
7. Manager's Report
A. Follow-Up Items
B. Distribution of the Proposed Budget for Fiscal Year 2015 and Consideration of Resolution 2014-3
Approving the Budget and Setting the Public Hearing
C. Approval of Financial Statements
D. Report on Number of Registered Voters-640
8. Attorney's Report
9. Engineer's Report
10. Supervisors' Requests and/or Comments
11. Audience Comments
12. Adjournment
Note: Next meeting is scheduled for Monday,June 16,2014 at 6:00 p.m.
District Office: Meeting Location:
210 N. University Drive, Suite 702 Heritage Greens Community Center
Coral Springs,Florida 2215 Heritage Greens Drive
954-753-5841 Naples,Florida
www.heritagegreenscdd.org
Teague, Calvin
From: Edyth Bird - 2306 <Edyth.Bird @colliersheriff.org>
Sent: Monday, May 19, 2014 1:55 PM
To: Adams, Tennille
Cc: Teague, Calvin
Subject: FW:Need your Heritage Greens Watch Report ASAP
The watch report from Cpl Parker has not yet been received; However, he did email the below items of interest FYI for
your meeting today.
There will be more specifics on the actual report which I will forward as soon as it is received.
Edyie Bird
Chief's Office—Emergency Management—Special Details Office (239) 252-0529 or Ext. 2529 Fax (239) 252-0965 Cell
(239)285-8062 Edyth.Bird @colliersheriff.org
Original Message
Sent: Monday, May 19, 2014 1:41 PM
To: Edyth Bird-2306
Subject: Re: Need your Heritage Greens Watch Report ASAP
I had two contacts with juveniles on my shift Friday(may 16):
1.Juvenile in his car parked at the cul-de-sac near the maintenance facility by clubhouse. He lives on Avian Ct. He stated
he was talking to his girlfriend on his cell phone. I asked him to do that parked in his driveway and not tucked away in
the dark late at night.The security guard at the main gated stated this guy frequently meets his girlfriend back there.
2. At 0100 hours I caught five 17 year old juvi's in the pool at the clubhouse. One of them lived three houses down so I
escorted them to his house and advised his mom.
The specific details are listed on the security report which was sent to you in inter-office mail on Saturday. Call me if you
need more info.
Cpl Dwaine Parker
Naples, Florida
> From: Edyth Bird -2306
>Sent: Monday, May 19, 2014 10:59:09 AM (UTC-05:00) Eastern Time(US&
>Canada)
>To: Dwaine Parker-2081
>Subject: Need your Heritage Greens Watch Report ASAP
> Hi Dwaine—they have a meeting at 1500 and need the watch report from the 16th.
>Thank you.
> Edyie Bird
> Chief's Office—Emergency Management—Special Details Office(239)
>252-0529 or Ext. 2529 Fax (239) 252-0965 Cell (239) 285-8062
>Edyth.Bird@ colliersheriff.org<mailto:Edyth,Bird@colliersheriff.org>
1
HERITAGE GREENS COMMUNITY
SPECIAL DETAIL REPORT
Date: 5/2 hV.
Time tour began: 3°0
Time tour ended: 0 0�'0 O
Name of the Deputy on duty: Pict- f(
Shield#: Z�scf Car#: G y )
In the event of a problem please contact Mr. Calvin Teague
Landline: 239-245-7118 x301 or Cell: 239-223-4437
STOP ALL TRAFFIC VIOLATORS!
ENFORCE 20 mile per hour speed zone and all stop sign violations
*NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007*
DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND
2330 64Z5—
DESCRIBE ACTION TAKEN
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** please send completed form to one of the following: Email: ettoliktialaalertgetrAng
Inner-office: Edyle Bird/Chief's Office or Fax: 239-252-0529 **
HERITAGE GREENS COMMUNITY
SPECIAL DETAIL REPORT
Date: 4415
Time tour began: Li: 001P/Y)
Time tour ended: 0„)- 00Aef
Name of the Deputy on duty: CA-- Gorm
Shield#: Car$: 741/
In the event of a problem please contact Mr. Calvin Teague
Landline: 239-24S-7110 z301 or Cell: 239-223-4437
STOP ALL TRAFFIC VIOLATORS!
ENFORCE 20 mile per hour speed zone and all stop sign violations
*NOTE T?L4T THERE LS'A TRAFFIC CONTROL AGREEMENT DATED 9-114007*
DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOP 1 AND
DESCRIBE ACTION TAKEN
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** please send completed form to one of the following: Email: gdyth.birdekolliersheriff.org
Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0529 **
•
Heritage Greens CDD
Severn Trent Services Field Management Report
Guard House Inspection— 5/13/14
1. Guard House:
a. Exterior:
i. The entire building needs to be pressure cleaned. It's currently
infested with hornet's nests, bag worms, cobwebs and dirt.
ii. The roof is also in need of a pressure cleaning and one tile needs to
be replaced.1/41;; ,,:,7;71:4111.1414411111t -06„ 1:".4
iii. Two sections of soffit need to be replaced and one section needs to
be repaired.
ki
1
iv. Two pieces of trim on the front side of the building are rotted out
and need to be replaced.
ti'
,
v. The electrical outlet on the back side of the building is missing the
outdoor cover,this needs to be replaced.
4
d „, ,",
gd,h
vi. The light on the exit side of the building needs to be straightened,
.. ... S ..
2
b. Interior:
i. The fire extinguisher needs to be certified or replaced; it hasn't
been inspected since 2006.
M�NIM�M1r Y( ..",i,.
!illi t:*:,7
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,£fix
ii. The AC air intake should be cleaned out; it's currently filled with
•
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dust.
3
RESOLUTION 2014-3
A RESOLUTION OF THE BOARD OF SUPERVISORS OF
THE HERITAGE GREENS COMMUNITY
DEVELOPMENT DISTRICT APPROVING THE BUDGET
FOR FISCAL YEAR 2015 AND SETTING A PUBLIC
HEARING THEREON PURSUANT TO FLORIDA LAW
WHEREAS, the District Manager has heretofore prepared and submitted to the Board a
proposed operating and/or debt service budget for Fiscal Year 2015: a copy of which is attached
hereto, and
WHEREAS,the Board of Supervisors has considered said proposed budget and desires to
set the required public hearing thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD
OF SUPERVISORS OF THE HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT;
1. The budget proposed by the District Manager for Fiscal Year 2015 is hereby
approved as the basis for conducting a public hearing to adopt said budget.
2. A public hearing on said approved budget is hereby declared and set for the
following date,hour and place:
Date: August 18, 2014
Hour: 6:00 p.m.
Place: Heritage Greens Community Center
2215 Heritage Greens Drive
Naples,Florida
Notice of this public hearing shall be published in the manner prescribed in Florida Law.
Adopted this 19th day of May,2014
Geo te Coombs
Chairman
Calvin Teague"'`'
Secretary
HERITAGE GREENS
Community Development District
Annual Operating and Debt Service Budget
Fiscal Year 2015
Version 3-Approved Tentative Budget:
(Approved at 5/19/14 meeting)
Prepared by
EMIEBEI
TRENT
HERITAGE GREENS
Community Development District
Table of Contents
Page#
OPERATING BUDGET
General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances ................................... 1-2
Budget Narrative 3-6
Exhibit A-Allocation of Fund Balances 7
SUPPORTING BUDGET SCHEDULES
2014-2015 Non-Ad Valorem Assessment Summary ........ 8
Heritage Greens
Community Development District
Operating Budget
Fiscal Year 2015
HERITAGE GREENS
Community Development District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2015 Approved Tentative Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL BUDGET THRU MAY- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015
REVENUES
Interest-Investments $ 549 $ 400 $ 277 $ 198 $ 475 $ 400
Special Assmnts-Tax Collector 217,904 217,904 210,978 6,926 217,904 242,903
Special Assmnts-Discounts (7,883) (8,716) (8,031) - (8,031) (9,716)
Other Miscellaneous Revenues - - 15 - 15 -
Gate Bar Code/Remotes 978 1,200 500 357 857 1,200
I TOTAL REVENUES 211,548 210 788 203,739 7,481 211 220 234,787
EXPENDITURES
Administrative
P/R-Board of Supervisors 1,800 2,400 3,600 5,040 8,640 7,200
FICA Taxes 138 184 275 386 661 551
ProfServ-Engineering 714 1,200 - 500 500 1,000
ProfServ-Legal Services 2,489 2,000 3,438 2,456 5,894 2,000
ProfServ-Mgmt Consulting Sery 35,895 36,972 21,568 15,405 36,973 38,081
ProfServ-Property Appraiser 3,269 3,269 3,269 3,269 3,644
ProfServ-Special Assessment 5,463 5,463 5,463 5,463 5,463
ProfServ-Web Site Development 619 650 292 271 563 650
Auditing Services 3,200 3,200 3,200 3,200 3,200
Communication-Telephone 1 50 2 21 23 50
Postage and Freight 1,459 850 433 309 742 850
Insurance-General Liability 7,815 8,757 7:477 5,341 12,818 8,225
Printing and Binding 785 1,500 499 356 855 1,000
Legal Advertising 767 2,500 197 141 338 1,500
Misc-Bank Charges 563 575 383 274 657 575
Misc-Assessmnt Collection Cost 2,596 4,358 4,059 139 4,198 4,858
Office Supplies 248 75 79 56 135 125
Annual District Filing Fee 175 175 175 175 175
Total Administrative 87,796 74,178 54,409 30,694 85,103 79,147
Public Safety
Contracts-Security Services 47,019 48,000 26,933 19,238 46,171 48,000
Contracts-HVAC - 350 - 146 146 350
Contracts-Sheriff 1,700 3,000 595 425 1,020 3,000
Communication-Telephone 1,245 1,500 769 549 1,318 1,500
Electricity-Entrance 1,795 2,200 1,005 718 1,723 2,200
Utility-Water&Sewer 640 900 380 271 651 900
Lease-Carts 1,500 1,500 750 536 1,286 1,500
R&M-Gate 1,283 2,000 2,542 1,816 4,358 2,000
R&M-Gatehouse 242 1,500 374 267 641 1,130
Op Supplies-Clubhouse 515 - - -
Op Supplies-Transmitters 664 800 515 368 883 1,200
Op Supplies-Gatehouse 654 800 1,008 720 1,728 800
Cap Outlay-Equipment 6,200 - 2,583 2,583 8,200
Total Public Safety 57,257 68,750 34,871 27,637 62,508 68,780
Annual Operating and Debt Service Budget
Fiscal Year 2015
HERITAGE GREENS
Community Development District General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances
Fiscal Year 2015 Approved Tentative Budget
r
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL BUDGET THRU MAY- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015
Landscape
Contracts-Landscape 15,985 18,000 9,460 7,500 16,960 18,000
Contracts-Preserve Management 1,760 2,000 - • 2,000
Electricity-Irrigation 1,934 2,200 1,149 821 1,970 2,200
R&M-Renewal and Replacement 1,440 1,000 417 417 1,000
R&M-Canals 1,295 2,600 - 1,083 1,083 2,600
R&M-Fountain 1,897 2,700 1,225 1,125 2,350 2,700
R&M-Grounds 45 4,000 - 1,667 1,667 4,000
R&M-Irrigation 1,020 1,500 625 625 1,500
R&M-Preserves .- 42 42 100
Misc-Special Projects 5,326 7,000 13,339 - 13,339 8,000
Total Landscape 30,702 41,100 25,173 13,279 38,452 42,100
Road and Street Facilities
Electricity-Streetlighting 9,556 11,000 5,879 4,199 10,078 11,000
R&M-Drainage 18,004 2,500 5,848 - 5,848 2,500
R&M-Roads&Alleyways 360 2,000 2,395 2,395 2,000
R&M-Sidewalks 3,000 11,550 11,550 3,000
Traffic Signage Rehabilitation 1,330 1,260 193 138 331 1,260
Reserve-Roadways . - 25,000
Total Road and Street Facilities 29,250 26,760 25,865 4,337 30,202 44,760
I TOTAL EXPENDITURES 185,005 210,788 140,318 75,947 216,265 234,787
Excess(deficiency)of revenues
Over(under)expenditures 26,543 - 63,421 (68,466) (5,045) 0
OTHER FINANCING SOURCES(USES)
Contribution to(Use of)Fund Balance - 0
TOTAL OTHER SOURCES(USES) - - - - 0
Net change in fund balance 26,543 - 63,421 (68,466) (5,045) 1
FUND BALANCE,BEGINNING 132,060 158,603 158,603 - 158,603 153,558
FUND BALANCE,ENDING $ 158,603 $ 158,603 $ 222,024 $ (68,466) $ 153,558 $ 153,559
Annual Operating and Debt Service Budget
Fiscal Year 2015
2
Heritage Greens
Community Development District General Fund
Budget Narrative
Fiscal Year 2015
REVENUES
Interest Income(Investments)
The District will have all excess funds invested with the CDs or Money Market Accts. The amount is based upon the estimated average
balance of funds available during the Fiscal Year.
Special Assessment-On Roll
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating
expenditures for the Fiscal Year.
Special Assessment—Discount
Per Section 197,162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is
calculated at 4%of the anticipated Non-Ad Valorem assessments.
Gate Bar Code/Remotes
The District sells Gate Remote Clickers to residents of the District.
EXPENDITURES
Expenditures-Administrative
P!R—Board of Supervisors
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to
receive$200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all Supervisors attending the meetings.
Engineering Fees
The District's engineer will be providing general engineering services to the District,i.e.attendance and preparation for monthly board meetings,
review invoices,etc.
Legal Services
The District's legal counsel will be providing general legal services to the District,i.e.attendance and preparation for monthly meetings,review
operating and maintenance contracts,etc. Fees are based on prior year legal expenses.
Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent
Management Services,Inc. The amount budgeted represents a 3%increase.
Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the
names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs
incurred to provide this service. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with
personnel,forms,supplies,data processing,postage,and programming. The FY2015 budget for property appraiser costs was based on 1.5%
of gross assessments.
Special Assessment
The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of
District's assessment roll and levying the annual operating and maintenance assessments,
Annual Operating Budget
Fiscal Year 2015
3
Heritage Greens
Community Development District General Fund
Budget Narrative
Fiscal Year 2015
E.xl..aerralitrrrea—Administrative (Continued)
I
Web Site Development
The District incurs fees as they relate to the development and ongoing maintenance of its own website,
Auditing Services
The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. The amount
budgeted is the same as last year.
CommunIcation-Telephone
Telephone and fax machine expenses for administrative functions.
Postage&Delivery
Mailing of agenda packages,overnight deliveries,correspondence,etc.
Insurance-General Liability
The District will incur expenditures for public officials'liability insurance for the Board&Staff. FY15 has a proposed increase of 10%,
Printing&Binding
Printing and Binding agenda packages for board meetings,printing of computerized checks,stationary,envelopes,etc.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings, public hearings,etc in a newspaper of general circulation. The
amount budgeted for FY15 reflects last year's expenditures.
Misc-Bank Charges
Bank charges that incurred during the year.
Misc-Assessment Collection Fee
This represents 2.0%Collier County Tax Collector Fees for services rendered in assessing and collecting 2015 Assessment Roll.
Office Supplies
Miscellaneous office supplies related to the preparation of agenda packets.
Annual District Filing Fee
The District is required to pay a$175 annual fee to the Department of Economic Opportunity Division of Community Development.
Expenditures-Public Safety
Contracts-Security Services
The District has contracted with Kent Security to have a security officer on duty at the front gate for a set period of time to check guest coming
into the community and tour the property to check for any problems that may need to be addressed. The amount budgeted is the same as last
year.
Contracts-HVAC
To service the air conditioning unit at the guardhouse.
Annual Operating Budget
Fiscal Year 2015
4
Heritage Greens
Community Development District General Fund
Budget Narrative
Fiscal Year 2015
Expenditures—Public Safety(Continued)
Contracts—Sheriff
This includes the agreement between the District and the Collier County Sheriffs department to patrol and enforce traffic laws over the roads the
District is responsible for. The amount budgeted is the same as last year.
Communication—Telephone
This includes any telephone or fax usage for the guardhouse to allow the security officer to be able to communicate with management and
residents. This also allows the gate system to be operable when there is no security officer present.
Electricity—Entrance
Electricity usage for the guardhouse. Costs are based on historical expenses incurred with Florida power&Light(FPL).
Utilities—Water&Sewer
Any cost associated with the water and sewer used at the guardhouse.
Lease—Carts
The District leases a golf cart for$750 every six months. The guard-on-duty uses it to do community patrol and to lock and unlock the
community center.
R&M—Gates
This represents any repairs or maintenance that may need to be done to the gates.
Op Supplies—Transmitters
Cost associated with supplying transmitters to residents for operation of the gate.
R&M—Gatehouse
Cost associated with any normal repairs and maintenance of the guardhouse along with the cost incurred with Collier County Utilities to run the
tele-entry system.
Op Supplies-Gatehouse
Costs associated with any supplies purchased for use within the guardhouse.
Capital Outlay—Equipment
Any capital items needed to improve security within the District.
Expenditures -Landscape
Contracts—Landscape
The District is responsible for cutting all CDD property which are common areas which includes the entry way and guardhouse.
Contracts—Preserve Maintenance
The District has contracted with Uplands,LLC for the maintenance of the preserves.Currently treatments are on a semi-annual basis.
Electricity—Irrigation
Any electricity cost incurred to run the irrigation system as well as the fountain that is owned by the District.
Annual Operating Budget
Fiscal Year 2015
5
Heritage Greens
Community Development District General Fund
Budget Narrative
Fiscal Year 2015
lExpenditures -Landscape (Continued)
R&M-Renewal and Replacement
This line item includes costs associated with renewing or replacing plant material on CDD property. Additionally, various repair and
maintenance costs incurred as needed.
R&M-Canals
The District is responsible for maintaining the canal banks of high weeds and must cut them several times per year or be subject to property
maintenance code violations.
R&M-Fountains
This is to include any repairs or maintenance that need to be addressed to make sure that the fountains the District is responsible are in proper
working order.The amount budgeted for FY15 reflects last year's expenditures.
R&M-Grounds
Funding if needed for the District to apply mulch and pesticides to all CDD property identified as common areas.
R&M-Irrigation
Cost associated with the irrigation system through out the District.
R&M-Preserves
The District is responsible for having the preserves treated for invasive plants on an annual basis.
Misc-Special Projects
This is a contingency in case the District is to incur costs relating to any special projects that are felt to be needed and identified by the Board of
Supervisors.
Expenditures -Road and Street Facilities j
Electricity-Streetlightinq
Street Lighting usage for District facilities and assets. Costs are based on historical expenses occurred incurred with Florida power& Light
(FPL).
R&M-Drainage
The District is responsible for making any repairs to the storm drainage infrastructure.
R&M-Roads&Alleyways
This represents miscellaneous repairs of the roads and alleyways of the District.
R&M-Sidewalks
Includes all costs associated with sidewalks within the District.
R&M-Signage
Any costs that are associated with any roadway signage the District may incur.
Reserves-Roads
Designated Funds set aside for future road improvements.
Annual Operating Budget
Fiscal Year 2015
6
HERITAGE GREENS
Community Development District General Fund
Exhibit"A"
Allocation of Fund Balances
AVAILABLE FUNDS
Amount
Beginning Fund Balance-Fiscal Year 2015 166,286
Net Change in Fund Balance-Fiscal Year 2015 -
Reserves-Fiscal Year 2015 Additions 25,000
Total Funds Available(Estimated)-9/30/2015 191,286
ALLOCATION OF AVAILABLE FUNDS
Assigned Fund Ba lance
Operating Reserve-Operating Capital 58,697 t1i
Reserves-Drainage 6,000
Reserves-Fountains 5,500
Reserves-Irrigation System 7,500
Reserves-Signage 1,000
Reserves-Perimeter Walls 18,786
Reserves-Roads and Sidewalks- 26,201
Reserves-Roads and Sidewalks-FY14 7,000
Reserves-Roads and SidewalksFY14 (8,550)
Reserves-Roads and SidewalksFY15 25,000 49,651
Subtotal 147,134
Total /location of AI—Callable Funds 147,,13
Total Unassigned(undeslgnated)Cash $ 44,152
Notes
(1)Represents approximately 3 months of operating expenditures $58,697
Annual Operating and Debt Service Budget
Fiscal Year 2015
7
Heritage Greens
Community Development District
Supporting Budget Schedules
Fiscal Year 2015
HERITAGE GREENS
Community Development District
FY2013 FY 2014 FY2015
Gross Assessments 217,904 217,904 242,903
Assessable Units 527 527 527
Gross Assessments Per unit $ 413.48 $ 413.48 $ 460.92
Increase per unit $ 47.44
Annual Operating and Debt Service Budget
Fiscal Year 2015
8
Heritage Greens
Community Development District
Financial Report
Apr/30,2014
Prepared by
I \ t it
HERITAGE GREENS
Community Development District
FINANCIAL STATEMENTS
Balance Sheet Page 1
Statement of Revenues,Expenditures and Changes in Fund Balances
General Fund ........................................... ....... Page 2-3
SUPPORTING SCHEDULES
Non-Ad Valorem Special Assessments Page 4
Cash&Investment Report Page 5
SunTrust Bank Reconciliation Page 6
Check Register Page 7
HERITAGE GREENS
Community Development District
Financial Statements
(Unaudited)
April30,2014
HERITAGE GREENS
Community Development District General Fund
Balance Sheet
April 30, 2014
ACCOUNT DESCRIPTION TOTAL
ASSETS
Cash-Checking Account $ 113,897
Investments:
Money Market Account 116,277
SBA Account 505
SBA Account-Restricted 122
Prepaid Items 123
I TOTAL ASSETS $ 230,924 I
LIABILITIES
Accounts Payable $ 7,957
Accrued Expenses 943
TOTAL LIABILITIES 8,900
FUND BALANCES
Nonspendable:
Prepaid Items 123
Assigned to:
Operating Reserves 49,897
Reserves-Drainage 6,000
Reserves- Fountains 5,500
Reserves-Irrigation System 7,500
Reserves- Roads and Sidewalks 26,201
Reserves-Signage 1,000
Reserves-Wall Painting 6,000
Reserves-Wall Replacement 12,786
Unassigned: 107,017
TOTAL FUND BALANCES $ 222,024 I
TOTAL LIABILITIES&FUND BALANCES $ 230,924
Report Date:5/9/2014
Page 1
HERITAGE GREENS
Community Development District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending April 30, 2014
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(6) APR-14
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL
REVENUES
Interest-Investments $ 400 $ 233 $ 277 $ 44 $ 40
Special Assmnts-Tax Collector 217,904 217,904 210,978 (6,926) -
Special Assmnts-Discounts (6,716) (8,716) (8,031) 685
Other Miscellaneous Revenues - - 15 15 -
Gate Bar Code/Remotes 1,200 700 500 (200) 25
[TOTAL REVENUES 210,788 210,121 203,739 (8,382) 86
EXPENDITURES
Administration
P/R-Board of Supervisors 2,400 1,400 3,600 (2,200) 400
FICA Taxes 184 105 275 (170) 31
ProfServ-Engineering 1,200 700 - 700
ProfServ-Legal Services 2,000 1,169 3,436 (2,269) 426
ProfServ-Mgmt Consulting Sery 36,972 21,567 21,568 (1) 3,081
ProfServ-Property Appraiser 3,269 3,269 3,269 -
•
ProfServ-Special Assessment 5,463 5,483 5,463 -
ProfServ-Web Site Development 650 650 292 358 42
Auditing Services 3,200 3,200 3,200 - 500
Communication-Telephone 50 28 2 26 -
Postage and Freight 850 497 433 64 33
Insurance-General Liability 8,757 8,757 7,477 1,280
Printing and Binding 1.500 875 499 376 93
Legal Advertising 2,500 1,456 197 1259 -
Misc-Bank Charges 575 336 383 (47) 59
Misc-Assessmnt Collection Cost 4,358 4,356 4,059 299 -
Office Supplies 75 42 79 (37) -
Annual District Filing Fee 175 175 175 - -
Total Administration 74,178 54,047 54,409 (362) 4,665
Public Safety
Contracts-Security Services 48,000 28,000 26,933 1,067 3,695
Contracts-HVAC 350 203 - 203 -
Contracts-Sheriff 3,000 1,750 595 1,155 128
Communication-Telephone 1,500 875 769 106 -
Electricity-Entrance 2,200 1,283 1,005 278 135
Utility-Water&Sewer 900 525 380 145 45
Lease-Carts 1,500 750 750 - -
R&M-Gate 2,000 1,169 2,542 (1,373) 1,410
R&M-Gatehouse 1,500 875 374 501 99
•
Op Supplies-Transmitters 800 468 515 (47)
Op Supplies-Gatehouse 800 468 1,008 (540)
Cap Outlay-Equipment 8,200 3,619 3,819
Total Public Safety 68,750 39,985 34,871 5,114 5,512
Report Date: 5/9/2014
Page 2
HERITAGE GREENS
Community Development District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending April 30, 2014
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) APR•14
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL
Landscape
Contracts-Landscape 18,000 10,500 9,460 1,040 1,255
Contracts-Preserve Management 2,000 1,000 - 1,000
Electricity-Irrigation 2,200 1,281 1,149 132 179
R&M-Renewal and Replacement 1,000 581 - 561 -
R&M-Canals 2,600 1,300 1,300
R&M-Fountain 2,700 1,575 1,225 350 75
R&M-Grounds 4,000 2,331 - 2,331
-
R&M-Irrigation 1,500 875 - 875 -
R&M-Preserves 100 56 - 56 -
Misc-Special Projects 7,000 4,081 13,339 (9,258) 2,975
Total Landscape 41,100 23,580 25,173 (1,593) 4,484
Road and Street Facilities
Electricity-Street lighting 11,000 6,417 5,879 538 875
R&M-Drainage 2,500 1,458 5,846 (4,390) -
R&M-Roads&Alleyways 2,000 1,169 2,395 (1,226) -
R&M-Sidewalks 3,000 1,750 11,550 (9,800) -
Trafc Signage Rehabilitation 1,260 735 193 542 -
Reserve-Roadways 7,000 7,000 - 7,000 -
Total Road and Street Facilities 26,760 18,529 25,865 (7,336) 875
TOTAL EXPENDITURES 210,788 136,141 140,318 (4,177) 15,536
Excess(deficiency)of revenues
Over(under)expenditures - 73,980 63,421 (10,559) (15,471)
Net change in fund balance $ - $ 73,980 $ 63,421 $ (10,559) $ (15A71)
FUND BALANCE,BEGINNING(OCT 1,2013) 158,603 158,603 158,603
FUND BALANCE,ENDING $ 158,603 $ 232,583 $ 222,024
Report Date: 5/9/2014
Page 3
HERITAGE GREENS
Community Development District
Supporting Schedules
April 30,2014
HERITAGE GREENS
Community Development District
Non-Ad Valorem Special Assessments
Collier County Tax Collector-Monthly Collection Report
For the Fiscal Year ending September 2014
Discount/ Gross
Date Net Amount (Penalties) Collection Amount
Received Received Amount Costs Received
Assessments Levied FY 2014 $ 217,904
Allocation% 100% i
11/08/13 $ 1,151.83 $ 65.10 $ 23.51 $ 1,240.44
11/15/13 $ 34,621.11 $ 1,472.06 $ 706.55 $ 36,799.72
11/27/13 $ 80,523.25 $ 3,423.78 $ 1,643.33 $ 85,590.36
12/13/13 $ 61,568.57 $ 2,608.14 $ 1,256.50 $ 65,433.21
01/07/14 $ 3,734.05 $ 117.80 $ 76.21 $ 3,928.06
01/30/14 $ 10,951.88 $ 298.68 $ 223.51 $ 11,474.07
03/04/14 $ 1,191.32 $ 24.81 $ 24.31 $ 1,240.44
03/28/14 $ 5,146.20 $ 20.65 $ 105.02 $ 5,271.87
$ -
$ -
$ _
TOTAL $ 198,888 I $ 8,031 1$ 4,059 I $ 210,978
%Collected 96.82%
ITOTAL OUTSTANDING $ 6,926
Report Date:4/9/2014
Page 4
HERITAGE GREENS All Funds
Community Development District
Cash and Investment Report
Apes/30,2014
!General Fund 1
Account Name Sank Name Investment Type Maturity Yield Balance
Checking Account-Operating SunTrust Bank n/a n/a 0.10% $112,897
Checking Account-Operating Bank United n/a n/a 0.00% $1,000
Money Market Account Bank United Business MMA n/a 0.35% $116,277
Operating Acct SBA n/a n/a 0.18% $505
Operating Acct(Restricted) SBA n/a n/a 0.00% $122
Total $230,801
Report Date: 5/9/2014 Prepared By:
Severn Trent Management Services Page 5
Heritage Greens CDD
Bank Reconciliation
Bank Account No. 9920
Statement No. 04-14
Statement Date 04/30/14
Gil.Balance($) 112,897.40 Statement Balance 112,965.88
G/L Balance 112,897.40 Outstanding Deposits 0.00
Positive Adjustments 0.00
Subtotal 112,965.88
Subtotal 112,897.40 Outstanding Checks 68.48
Negative Adjustments 0.00 Total Differences 0.00
Ending G/L Balance 112,897.40 Ending Balance 112,897 40
Difference 0.00
Posting Cleared
Date Document'Noe Document No, Descriotlort Amount Amount Difference
Outstanding Checks
02/28/14 Payment 2824 JAMES MARSHALL 68.48 0.00 68.48
Total Outstanding Checks 68.48
Page 6
Heritage Greens
Cheek Reglelw by Fund
For the Period from 0410112014 to 04/30/2014
(Sorted by Cheek No.)
Fund Check Check I Payne Invoice No. I Irnols.Desolptlon G/L Amount Nuns OA.Aomuee (Chedr Anlam1
No. No Dale .
GENERAL FUND•001
001 2845 04/02/14 FEDEX 2.59931088 BILLING PERIOD THRU 3/18 Postage and Freight 541006.51301 99 08
001 2846 04402/14 FPL 032714 BILLING PERIOD 226.3/27 Elecldcily-Irrigation 543033.53902 516056
001 2845 04/02/14 FPL 032714 BILLING PERIOD 2/26-327 ElecIddly•Entrance 543008.52001 5110.52
001 2848 04/02/14 FPL 032714 BILLING PERIOD 228-3/27 Electricity-SlreatilghSng 543013.54101 961489
001 2847 04/02/14 KENT OF NAPLES 30012987 SECURITY 3/5-3/11 Conbacla-Sacuny Services 534037.52001 5875.50
501 2848 04/72/14 PJM LAWN SERVICE 2050 LAWN SVC-MARCH Cnntracla-Landscape 534050-53902 51,255 00
001 2849 04/02/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072510 MOT FEES S REIMB•MARCH ProIServ4e9ml Consulting Sery 631027-51201 53,081.00
001 2849 04/02114 SEVERN TRENT ENVIRONMENTAL SERVICES 2072510 MGT FEES 6 REIMS-MARCH Postage and Freight 541008.51301 564.64
001 2849 04/02114 SEVERN TRENT ENVIRONMENTAL SERVICES 2072510 MGT FEES S REIMB44ARCH Pdnling and Binding 547001-51301 570.80
001 2849 04/02/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072610 MGT FEES 6 REIMS-MARCH ProfServ-Web Silo Development 531047-61301 $4167
001 2049 04/02/14 SEVERN TRENT ENVIRONMENTAL SERVICES 2072439 CLEANING OF LINES-WO 44972 Wm-Special Projects 549053.53902 55.39009
001 2850 04/07/14 CENTURY LINK 032214.64270 8312264270322-4/21 Communication•Telephone 541003.52001 $123.28
001 2851 04/07/14 COLLIER COUNTY SHERIFFS OFFICE 17429 SECURITY PATROL 2/25-3/9 Conbacle•Shenk 534100.52001 $467.50
001 2852 04/07/14 KENT OF NAPLES 30013038 SFCAJRIIY 3119.325 Coneacta•Seeurly Services 534037-52001 590025
001 2852 04/07/14 KENT OF NAPLES 30019012 SECURITY 3112.3118 Conlrada•Secu41y Services 534037-52001 5692.00
001 2853 04/07/14 RAYMENT POOLS LLC 64 ENTRANCE FOUNTAIN SVC R&M-Fountain 548032.53902 $75 00
001 2854 04110114 GRAU 5 ASSOCIATES 11398 FY2013 AUDIT FINAL BILLING Auditing Services 532002-51301 5500.00
001 2855 0421114 COLEMAN,YOVANOVICH 56 LEGAL FEES-2/3.320 ProlSery•Legal Services 53102351401 5426:25
001 2856 04/21/14 COLLIER COUNTY UTILITY BILLING 041114-51400 5046030514003/6-4/04 Mary•Waler S Sewer 543021-52001 9507e
001 2057 04/21/14 COPELAND SOUTHERN ENTERPRISES INC 348 PRIMED,SEALED 8 PAINTED RECENT REPAIRS MIc•Spedal Projects 549053.53902 62.97500
001 2859 0421114 KENT OF NAPLES 300130)1 SECURITY 326-4/1 Conlreds-Security Serviaa 634037.62001 $892.00
001 2860 04/21/14 JONES AIR CONDITIONING&ELECTRIC 77226A A/C SVC CALL RAM-Gallhouse 54803532001 599,00
001 2863 0425/14 KENT OF NAPLES 30013102 SECURITY 42.4/8 Contracts-Security Services 534037-52001 5692,00
501 2864 04/25/14 PJM LAWN SERVICE 2105 LAWN SVC.APRIL Conlrads-Landscape 534050-53902 51,265.00
001 2861 04/23/14 RONALD C.PARROTT PAYROLL Apnl 23,2014 Payroll Posting $134.70
001 2862 0423/14 MARSHA A.COGHLAN PAYROLL April 23,2014 Payroll Posting 915470
Fund Tolle $21,771.20
(Total Checks Paid ) 121,771.20 1
Prepared by: Page 7
Report Dale 5/92014 Severn Trent Me egement Serviette
•
4‘. JENNIFER J. EDWARDS
SUPERVISOR OF ELECTIONS
April 16, 2014
Ms Rosemary Hodza,
Heritage Greens CDD
Severn-Trent Services
210 N. Univeristy Drive Suite 702
Coral Springs, FL 33071
Dear Ms Hodza,
In compliance with Chapter 190.06 Florida Statutes this notice is to inform you that the official records
of the Collier County Supervisor of Elections indicate 640 registered voters residing in the Heritage
Greens CDD as of April 15, 2014.
Should you have questions regarding election services for the district please feel free to contact our
Office.
Sincerely,
04..1202(?
David B Carpenter
Qualifying Officer
Collier County Supervisor of Elections
(239)252-8501
DaveCarpenter @colliergov.net
,16,40f F
411 1F+tot M* a
Rev Dr Martin Luther King Jr Building•Collier Government Complex• 3295 Tamiami Trl E
Naples FL 34112-5758 ‘9=4"",,O;
Telephone:239/252-8450• Fax: 239/774-9468
Heritage Greens Single Family Homeowner's .Association
c/o Resort 1vlanagement
2685 Horseshoe South, Suite 215
Na,pCes, Florida 34104
February 19,2014
Heritage Greens CDD
c/o Cal Teague
Severn Trent
5726 Corporation Circle
Ft.Myers,FL 33905
RE: Resignation of Ron Parrot
Dear Board of Supervisors:
It has come to the attention of this Board that Supervisor Parrot,of the Heritage Greens
CDD,assaulted one of our residents,Bill Dautrich,at the meeting held on November 18,2013. In
fact,Mr.Parrot became so enraged by Mr.Dautrich's questions about his collection of a$200
meeting fee,that he came out from behind the Board table without adjourning the meeting and
charged Mr.Dautrich as he was returning to his seat When Mr. Dautrich stood to defend himself,
he was struck in the face by Mr.Parrot,and knocked to the ground. As of January's meeting,Mr.
Parrot has resumed attendance at CDD meetings and the exercise of all powers granted him as an
elected Supervisor. While we had hoped Mr.Parrot would do the honorable thing and step down,
this hasn't happened. Rather,Mr.Parrot has failed to comment on his behavior at all.
Mr.Parrot's continued"paid"service as Supervisor of the CDD is unacceptable to the
members of our community to which I have spoken and who pay for his service,and more
particularly,to the members of the Heritage Greens Single Family Homeowners Association,whom
I am tasked with representing. Frankly,given the outrageous nature of the attack,and the
persistent aggression which Mr.Parrot exhibits when faced with any opposing view to his decision-
making, my Board is surprised that other Supervisors have not called for his resignation. It is hard
to imagine that an act of violence of this sort could be treated with any level of acceptance,and yet,
it seems clear that Mr.Parrot has no intention of doing the appropriate thing and save his
constituents and fellow supervisors from the uncomfortable task of asking for his resignation by
resigning.
Our members do not feel that Mr.Parrot represents them or that such conduct is befitting
an elected official representing this community. Moreover,there is concern about their ability to
speak freely in this public forum without fear of a future outburst or some other form of retribution.
It seems absurd that it has risen to the point of having to write this letter expressing such obvious
concerns of violence in a community setting such as ours. And it should be shameful to all of us that
a letter of this nature is even necessary. And yet,here I am writing a letter at the request of my
Board because the CDD continues to conduct business as usual---as if Mr.Parrot's conduct is no big
thing.
Letter to Heritage Greens CDD
February 11,2014
Page 2 of 2
Please consider this a demand for Mr.Parrot's resignation on behalf of the single family
membership. If he really does care for this community,he will see the wisdom and need to resign
his position. This is about the ability of our residents to participate in the governance of this
community,freely and without fear. Mr.Dautrich,like any member of this community,is entitled
under the law to express his views to the Board,even if such views are critical of their conduct I
have heard some characterization of Mr.Dautrich's comments as provocative. Yet even if such
provocation existed,which my fellow Board members did not find,it simply does not Justify the
striking of a resident I would hope we could all agree on that point Sadly,this is not the first time
that Mr.Parrot has become aggressive with residents. One should not have to worry about his or
her personal safety when addressing their"public officials." Such conduct creates a real chilling
effect on the public discourse and involvement in our community,and would be unacceptable to all
of you,I dare say,if any other public official were involved.
I would add in closing,that Mr.Parrot to date has made no apology to his Board or our
community for his conduct In fact Mr.Parrot has failed to address his behavior in any manner.
While it has been suggested that this is because of potential litigation,the prospects of litigation are
yet another reason for this Board to support our request and ask Mr.Parrot to resign. He is not
only a disgrace to the office,but a potential liability. Still he continues to serve,attend monthly
meetings,and vote on issues that affect my community. Our community deserves better.
Sincerely,
President, ri a Gree gle Family Homeowners Association,Inc.
/etc
Cc: Board Member,HGSFHOA
Greg Urbancic,Counsel for Heritage Greens CDD
Community Bulletin Board