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05/19/2014 Minutes r l�ED�#4 3 MINUTES OF MEETING Y. FL aRlOA HERITAGE GREENS 2014 Alt COMMUNITY DEVELOPMENT DISTRICT —8 P M 1: 21 cLE The regular meeting of the Board of Supervisors of the Herit geKGreecQe $munity Development District was held on Monday, May 19, 2014 at 6:00`/Y..in. at ntage Greens Community Center, 2215 Heritage Greens Drive,Naples,Florida. —Q C Present and constituting a quorum were: George Coombs Chairman Henry Michaelson Vice Chairman Marsha Coghlan Assistant Secretary Jim Marshall Assistant Secretary Ronald Parrott Assistant Secretary Also present were: Calvin Teague District Manager Several Residents The following is a summary of the minutes and actions taken at the May 19, 2014 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda No changes were made to the agenda. THIRD ORDER OF BUSINESS Approval of the Minutes of the April 21, 2014 Meeting Mr. Teague stated each Board member received a copy of the minutes of the April 21, 2014 meeting and requested any corrections, additions or deletions. There not being any, On MOTION by Mr. Coombs seconded by Mr. Michaelson with all in favor the minutes of April 21, 2014 meeting were approved. FOURTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. May 19, 2014 Heritage Greens C.D.D. FIFTH ORDER OF BUSINESS Old Business A. Safety and Security Concerns i. Collier County Sheriff Patrols The special detail reports for May 2 and May 10, 2014 were provided to the Board,copies of which are attached hereto and made a part of the public record. Someone lifted the gate by hand. The camera will be reviewed to obtain the license plate number. ii. School Crossing Improvements Ms. Thompson provided an update on school crossing improvements. • Signs requiring vehicles to stop for pedestrians have been installed. • Handheld stop signs were purchased. • There was an incident where a vehicle did not stop and almost struck Ms. Thompson's child. She contacted the police and provided them with a license plate number. There was more police presence the afternoon after the incident. iii. Traffic Concerns The following was discussed: • A letter was sent to Commissioner Henning regarding traffic concerns. They did not respond to the letter, but acknowledged over 50 calls were received from Heritage Greens' residents. • The County Traffic Engineer said two "do not block" signs are already posted at the traffic lights on Immokalee Road. • The County said Heritage Greens has more speed bumps than other communities and they cannot add more or increase the size of the speed bumps. • Mr. Marshall indicated a resident is seeking a speed bump for one of the neighborhoods and this will be added on the next agenda. • There was discussion regarding improved timing of traffic lights and collaborating with Saturnia for better results. B. Project Updates i. Painting of the Walls The following was discussed: • It was stated the concrete used to repair the walls and the tops need to be sanded down before they are painted. 2 May 19, 2014 Heritage Greens C.D.D. • Mr. Michaelson reported the HGCA found a lower bid for$8,850. • The Board discussed whether the side facing the school should be done at this time. --61;,-"MO fii5N by Mr. Michaelson seconded by Ms. Coghlan with all in favor the side of the wall facing the school will not be worked on at this time. ii. Interconnect Pipe Cleaning Mr. Teague reported all high priority items have been addressed and the remaining work will be completed throughout the month. iii. Curb Repair/Replacement Mr. Coombs and Mr. Marshall are working on an inventory of areas needing to be addressed. They are spray painting areas of concern. Different colors will be used to differentiate the level of priority. Staff will be provided with the inventory so proposals can be obtained. C. Landscape Lighting Bulb Replacement Bids Mr. Teague reported staff is still waiting for estimates. SIXTH ORDER OF BUSINESS New Business The following was discussed: • Morley's Towing is not showing up to tow vehicles when contacted by the guards. Mr. Teague contacted them and they have not called back. He will follow up. • The current security guards are not using the golf cart. Mr. Marshall asked if there was blanket liability coverage for them to use their personal vehicles. Mr. Teague stated it is Kent Security's responsibility. He will contact them. • Mr. Marshall stated there is traffic backup at the gatehouse when the guards leave to lock up the clubhouse at 10:00 p.m. He also expressed dissatisfaction on the cleaning of the guardhouse by the HGCA. There was Board consensus to write a letter to the HGCA notifying them of the dissatisfaction with the cleaning of the guardhouse and that a 10:00 p.m. lockup of the clubhouse can no longer be guaranteed. The clubhouse will be locked at 10:00 p.m. if guardhouse traffic allows, but may not be locked up until later. 3 May 19, 2014 Heritage Greens C.D.D. • Ms. Coghlan requested a "no parking on grass" sign be posted by the open area on Heritage Greens Drive by the bougainvilleas. On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in favor the purchase and installation of a "no parking on grass" sign was approved. SEVENTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items Mr. Teague provided the Board with a guardhouse inspection report outlining items needing to be addressed. Proposals are being obtained for the next meeting. B. Distribution of the Proposed Budget for Fiscal Year 2015 and Consideration of Resolution 2014-3 Approving the Budget and Setting the Public Hearing The following was discussed: • Mr. Teague reviewed the proposed budget, which includes an assessment increase of $47.44 per unit for road reserves. • Mr. Marshall suggested R&M—Gate be increased to $5,000. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor Resolution 2014-3, approving the proposed budget and setting the public hearing for August 18, 2014 at 6:00 p.m. at the Heritage Greens Community Center,was adopted. C. Approval of Financial Statements Mr. Teague reviewed the financials. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the financials were approved. D. Report on Number of Registered Voters—640 This item is for informational purposes only. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report, the next item followed. 4 May 19, 2014 Heritage Greens C.D.D. TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments Mr. Coombs reported he met with Mr. Teague, Mr. Shelton and Ms. Black last month to discuss redundant funds being allocated by both the District and the HGCA for the same items and how to save residents money. It was a good meeting and they will meet again in June. ELEVENTH ORDER OF BUSINESS Audience Comments The following was discussed: • Ms. Chadwell read a letter from the Heritage Greens Single Family Homeowner's Association requesting Mr. Parrott's resignation into the record, a copy of which is attached and made a part of the public record. • An audience member noted the Board did not vote on whether to allow the HGCA to have the wall repaired. On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the HGCA will be allowed to repair the wall. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in favor the meeting was adjourned. Calvin Teague_W. George Coombs Secretary Chairman 5