Lely Beautification MSTU Agenda 07/17/2014 1001 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
AGENDA
JULY 17,2014
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: JUNE 26,2014
V. CHAIRMAN'S REPORT-ROBERT SLEBODNIK
VI. BUDGET REPORT
VII. LANDSCAPE MAINTENANCE REPORT-CLM
VIII. LANDSCAPE ARCHITECT'S REPORT—MCGEE& ASSOCIATES
IX. PROJECT MANAGER'S REPORT-DARRYL RICHARD
A. LANDSCAPE RESTORATION-TREASURE POINT
B. DORAL PUD PUNCH LIST
C. VALLEY STREAM CIRCLE
X. OLD BUSINESS
A. BY-LAWS—REVISED
B. DAVE LARSON MEMORIAL
XI. NEW BUSINESS
XII. MEMBER COMMENTS
XIII. PUBLIC COMMENTS
XIV. ADJOURNMENT
NEXT MEETING: AUGUST 28,2014 AT 2:00 PM,Collier County East Naples
Branch Library,8787 Tamiami Trail East,Naples,FL 34112
tt I
GOLF ESTATES RY BEAUTIFICATION MSTU
ADVISO COMMITTEE
3299 Tamiami Trail East, Suitel03
Naples, FL 34113
MINUTES
June 26, 2014
I. CALL TO ORDER
The meeting was called to order at 2:00 PM by Chairman Slebodnik.
A quorum was established. Three voting members were present.
II. ATTENDANCE
Members: Robert Slebodnik-Chairman
Tony Branco
Kathleen Dammert
Jennifer Tanner (Excused)
(Vacancy)
County: Darryl Richard—Project Manager
Others: Michael McGee—Landscape Architect,P.A.
Robert Kindelan—CLM,
Sue Flynn—JuriSolutions
Linda R.Jorgensen—Advisory Committee Member Applicant
III. APPROVAL OF AGENDA
Add: IX. D. Lighting Contract
Kathleen Dammert moved to approve the Agenda as amended. Second by Tony Branco.
Motion carried unanimously, 3—0.
IV. APPROVAL OF MINUTES—MAY 22,2014
Kathleen Dammert moved to approve the minutes of the May 22, 2014 meeting as
submitted. Second by Tony Branco. Motion carried unanimously, 3—0.
V. CHAIRMAN'S REPORT
(NONE)
VI. BUDGET REPORT—DARRYL RICHARD
June 26,2014
Darryl Richard distributed and reviewed the Lely MSTU Fund 152 Report dated June 26, 2014.
(See attached)
• Current Ad Valorem -Collected $181,932.47
• Operating Expenses—Spent to date $102,853.07
• Capital Improvements—Available $45,800.00
• Reserves—Available $100,000.00
• Total Budget—Available $175,538.09
VII. LANDSCAPE MAINTENANCE REPORT-CLM
A. CLM(Commercial Land Maintenance)—Robert Kindelan
• Fertilizer applied.
• Cut runners off the Bougainvillea on Pebble Beach.
• Mimosa mowed down on Valley Stream Circle.
- Will hand pull weeds and clean up the Valley Stream Circle.
- Plumbago and Bougainvillea was chemically treated. Chemical gives
longevity and easier to control.
Darryl Richard reported residents expressed they would rather have sod instead of
replacing the mimosa plants on Valley Stream Circle. He suggested the Committee may
want to consider doing something totally different. He stated the MSTU Budget has
sufficient funds to install sod.
Robert Kindelan the area to install sod was approximately 80' x 40.'
Staff noted all future purchases must be approved by the Director.
It was noted the irrigation system was installed at the Valley Stream Circle location.
Robert Kindelan stated the mimosa plant is extremely difficult to keep up.
Mike McGee suggested the Committee not just consider sod but look at other plant
options.
Darryl Richard recommended sod would be the better choice since the residents are
used to it.
Mike McGee suggested he talk with and show pictures to residents and received their
input.
A consensus was formed to direct Mike McGee to talk with residents at Valley Stream
Circle.
Staff noted it is considered a violation of the Sunshine Law, if MSTU purchase(s) are not
decided during a meeting.
VIII. LANDSCAPE ARCHITECT'S REPORT—MCGEE&ASSOCIATES
Mike McGee distributed and reviewed the Lely Golf Estates Beautification MSTU—
Landscape Observation Report dated June 16, 2014. (See attached)
He gave a brief"Water Usage"report.
• Site line improvements—Some improvements need to be done by private owners.
Staff suggested Code Enforcement review.
• He recommended the removal of seed stalks on foxtail palms.
2
June 26,2014
• CLM has been working on clearing items from "Observation and Recommendations"
list.
Mike McGee reported the County will be extending the turn lane into Lely, from 41 into
St. Andrews.
IX. PROJECT MANAGER'S REPORT
A. Landscape Restoration—Treasure Point
Staff stated the ROW Permit is in review.
➢ Expect the official ROW Permit approval within a week.
➢ Once ROW Permit approval is received; Commercial Land Maintenance (CLM)
can do the restoration at Treasure Point Cul-de-sac.
B. Doral PUD Project
Darryl Richard reported project has been completed and working with a punch list.
C. Committee Member Application -Addressed after IX. D.
D. Lighting Contract
Darryl Richard reported Bentley Electric contract with the Lely MSTU expired and did
not submit a new proposal. E. B. Simmons was the lowest bidder on the annual contract.
Staff expects the purchase order by end of next week.
C. Committee Member Application
Staff distributed the Advisory Board Application Form received on June 24, 2014 from
Linda Rae Jorgensen for the Advisory Committee review and approval. (See attached)
Tony Branco moved to accept Linda Rae Jorgensen's application and recommend
approval by the Board of County Commissioner's to serve on the Lely Golf Estates
Beautification MSTU Advisory Committee. Second by Kathleen Dammert. Motion
carried unanimously;3- 0.
X. OLD BUSINESS
A. By-Laws
Staff provided a"Draft" of the Lely Golf Estates Beautification Municipal Service
Taxing Unit(MSTU)Advisory Committee—By-Laws. (See attached)
Discussion was made on a possible previous By-Laws word document. Staff will
research once Tony Branco provides word.doc to Darryl Richard via email.
The following revisions were suggested:
Articles:
• Page 1: Article III, Section 5, "The Vice-Chair during the absence of the
Chair or the Chair's inability to serve, "shall" exercise all of the duties and
powers of the Chair."
• Page 2: Article VI title, should be Article IV
3
June 26,2014
• Page 2: Article IV, Section 2, 2n1 sentence, should read"An Officer is
"eligible" for reelection if the term of the Advisory Committee is extended.
• Page 2: Article IV, Section 4, should read"The Chair"or"Vice-Chair may
be removed by a super majority of the Committee with or without cause.
• Page 2: Article V, Section 2, last sentence, should read"Appointments to
fill any vacancies on the Advisory"Committee"shall be for the remainder of
the unexpired term.
• Page 4: Article VII, Sections 2, remove "s,"
Page 4: Article VII, Section 2, a., should read"All persons wishing to
speak under public comments on items not on the Agenda must register with
the Staff liaison prior to this portion of the Agenda item by completing a
speaker's slip. (First "on"was stricken)
• Page 4: Article VII, Section 1, c., should read"All persons wishing to
speak on an Agenda item must"be"register with the Staff liaison prior to the
presentation of the Agenda item by completing a speaker's slip.
• Page 4: Article VII, Section 1, e., should read"All registered speakers will
receive up to three (3)minutes to speak unless the time is adjusted"by"the
Chair.
• Page 4: Article VII, Section 1, f., should read"There will "be"no sharing
of minutes among those present in an effort to extend the time permitted to
speak.
• Page 5: Article VII, Section 2, d., should read"There will "be"no sharing
of minutes among those present in an effort to extend the time permitted to
speak.
Entire Document:
• Parenthesis should be consistent throughout By-Laws; e.i. "one (1)", "two
(2)"etc.
Tony Branco moved to table the Draft By-Laws and revisions until more information
is available. Second by Kathleen Dammed. Motion carried unanimously;3—0.
Staff will provide the Advisory Committee with a revised By-Laws for their review.
XI. NEW BUSINESS
(None)
XII. MEMBER COMMENTS
Discussion was made on the summer meeting schedule.
Tony Branco moved to forward to July 24, 2014 meeting to July 17, 2014 for this one
meeting;August meeting remains the same(the fourth Thursday of the month.)
No Second was offered.
XIII. PUBLIC COMMENT
(None)
4
June 26,2014
NEXT MEETING: July 17, 2014 at 2:00 PM
Collier County East Naples Library Branch
8787 Tamiami Trail East,Naples, FL 34112
Tony Branco moved to adjourn the meeting. Second by Kathleen Dammert.
Motion carried unanimously;3—0.
There being no further business to come before the Committee, the meeting was adjourned at
3:20 P.M.
LELY GOLF ESTATES BEAUTIFICATION
MSTU ADVISORY COMMITTEE
Robert Slebodnik, Chairman
The Minutes were approved by the Committee on , 2014,
"as presented" [ 1 OR"as amended" [ 1.
5
LELY MSTU
FUND 152
JULY 17,2014
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (192,000.00) $ - $ (184,792.73) $ (7,207.27)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD 0/N INTEREST $ - $ - $ (36.12) $ 36.12
4 INVESTMENT INTEREST $ (1,000.00) $ - $ (858.60) $ (141.40)
5 INTEREST TAX COLLECTOR $ - $ - $ - $ -
6 REVENUE STRUCTURE $ (193,000.00) $ - $ (185,687.45) $ (7,312.55)
7 TRANSFERS FROM PROP APP $ - $ - $ - $ -
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (163,200.00) $ - $ - $ (163,200.00)
10 NEG 5%EST REV $ 9,700.00 $ - $ - $ 9,700.00
11 TRANSFERS&CONTRIB $ (153,500.00) $ - $ - $ (153,500.00)
12 TOTAL REVENUE $ (346,500.00) $ - $ (185,687.45) $ (160,812.55)
13 ENG FEES OTHER McGee&Associates Landscape Architect Serv. 45-147350 $ 15,000.00 - 3.x53.45 $ 8,011.55 $ 3,095.00
14 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 23,500.00 $ - $ 23,500.00 $ -
15 LANDSCAPE INCIDENTALS Florida Land Maintenance Incidentals 45-147647 $ 15,000.00 $ 5,415.00 $ 2,585.00 $ 7,000.00
Florida Land Maintenance Grounds Maintenance 45-147647 $ 16,136.22 $ 58,863.78
Florida Land Maintenance Grounds Maintenance 45-144498 FY13 PO $ 2,150.00 $ (2,150.00)
16 OTHER CONTRACTUAL $ 60,000.00 $ 18,286.22 $ 56,713.78 $ (15,000.00)
17 ELECTRICITY FPL Electricity 47-001890 $ 5,000.00 $ 1,231.06 $ 3,288.94 $ 480.00
18 WATER AND SEWER Collier County Utilities Water Usage 47-001927 $ 5,000.00 $ 1,324.90 $ 2,275.10 $ 1,400.00
19 RENT EQUIPMENT J.M.Todd Shared Copier Lease 45-147422 $ 300.00 $ - $ 133.06 $ 166.94
20 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 $ 150.00 $ 450.00 $ -
Florida Irrigation Sprinkler Maint. 45-147490 $ 1,267.00 $ 733.00
Naples Electric Motor Works Diagnosis of Pump System 45-148954 $ - $ 125.00
21 SPRINKLER SYSTEM MAINT $ 3,000.00 $ 1,267.00 $ 858.00 $ 875.00
Forestry Resources Mulch 45-147489 $ - $ 6,708.90
Forestry Resources Mulch 45-150014 $ 498.62 $ -
22 MULCH $ 6,000.00 $ 498.62 $ 6,708.90 $ (1,207.52)
Bentley Electric Electrical Monthlylnspectio 45-147875 $ - $ 1,166.41
Bentley Electric Lighting Repairs 45-151658 $ 396.00 $ -
23 LIGHTING MAINTENANCE $ 20,000.00 $ 396.00 $ 1,166.41 $ 18,437.59
24 LICENSES&PERMITS Collier County Permitting ROW Permit Fee $ 2,000.00 $ - $ 1,000.00 $ 1,000.00
Juristaff Inc (Old Contract) Secretarial Services 45-147283 $ - $ 1,466.56
Juristaff Inc (New Contract) Secretarial Services 45-150256 $ 1,425.37 $ 174.63
Whited Holiday Decor Holiday Decor 45-148293 $ - 3 1,395.00
25 OTHER MISCELLANEOUS $ 3,500.00 $ 1,425.37 $ 3,036.19 $ (961.56)
Staples(Old Contract) Office Supplies 45-147413 $ - 42.96
Staples(New Contract) Office Supplies TBD $ 157.03 $ -
26 OFFICE SUPPLIES $ 300.00 $ 157.03 $ 42.96 $ 100.01
27 COPYING CHARGES J.M.Todd Copier CPC 45-147480 $ 300.00 $ - $ 200.00 $ 100.00
Diamond Fertilizer Fertilizer 45-147491 $ 1,500.00 $ -
Florikan Fertilizer 45-147523 $ - $ 2,540.60
28 FERT HERB CHEM $ 5,000.00 S 1,500.00 $ 2,540.60 S 959.40
29 OTHER OPER SUPPLIES Suntrust Visa Office Supplies Direct Pay $ - $ - $ 46.98 $ (46.98)
30 OPERATING EXPENSE $ 164,500.00 $ 35,544.65 $ 112,557.47 $ 16,397.88
31 IMPROVEMENTS GENERAL $ 45,800.00 $ - $ - $ 45,800.00
32 CAPITAL OUTLAY $ 45,800.00 $ - $ - $ 45,800.00
33 REIMBURSEMENT FOR STAFF SUPPORT $ 29,400.00 $ $ 29,400.00 $ -
34 Budget Trans from Appraiser $ 2,000.00 $ $ 1,695.51 $ 304.49
35 Budget Trans from Tax Collector $ 4,800.00 0 $ 4,695.84 $ 104.16
36 TRANSFERS $ 36,200.00 $ - $ 35,791.35 $ 408.65
37 CATASTROPHE/HURRICANE RESERVE $ 100,000.00 $ - $ 100,000.00
38 RESERVES $ 100,000.00 $ - $ - $ 100,000.00
39 TOTAL BUDGET $ 346,500.00 S 35,544.65 $ 148,348.82 $ 162,606.53
Total Available Balance $ 162,606.53
Plus Commited And Not Spent $ 35,544.65
119,917,030 FY 10 Final Taxable Value
104,325,023 FY 11 Final Taxable Value
95,871,609 FY 12 Final Taxable Value I Estimated Cash $ 198,151.18 I
92,697,303 FY 13 Final Taxable Value
95,718,423 FY 14 July 1 Taxable Value I Estimated Cash Less Missing Income $ 190,943.91
99,552,997 FY 15 July 1 Taxable Value
3.2e%Adj.14 to 15
FY15 FY14
Miilage 20000 2.0000
Extension 199,106 191,437 2 mill cap
Property Tax LIm atlen Impact
FY 15 Gross Taxable Value 99,552,997
Minus:New Const.Annex. 62,907
Plus:AmendmeMal TV Component 0
Adj.Taxable Value 99,490,090
Prior year FY14 Levy(Proceeds) 191,437
Rolled Beck Rats(less Amend One) 1.9242
91%of Rolled Back Rate 1.7510
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LELY GOLF ESTATES BEAUTIFICATION
Municipal Service Taxing Unit(MSTU)ADVISORY COMMITTEE
BY LAWS
ARTICLE I
Name
The name of this Advisory body shall be the Lely Golf Estates Beautification Municipal
Service Taxing Unit(MSTU)Advisory Committee
ARTICLE II
Jurisdiction
The Advisory Committee shall function as an advisory body to the Board of County
Commissioners (BCC) and is governed under Ordinance 86-34, as amended. The Committee will
make recommendations to the BCC in matters related to beautification within the district,
funding, preparation of bid documents, management of contracts, and managing the
annual budget. The BCC shall have the final authority over the actions of the MSTU.
ARTICLE III
Officers and their Duties
Section 1. The officers shall consist of a Chair and Vice-Chair.
Section 2. The Chair shall preside at the meetings and shall have the duties normally
conferred by parliamentary usage of such officers.
Section 3. The Chair may call special meetings, appoint s ubcommittees, and act as a
liaison with government bodies and other related committees.
Section 4. The Chair shall have the privilege of discussing all matters before the
Committee and shall have the same voting rights as all Committee members.
Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to
serve, shall exercise all of the duties and powers of the Chair.
Section 6. The full Committee may participate in the election process and vote.
Section 7. The Advisory Committee shall adopt procedures by which it shall operate.
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ARTICLE IV
Election of Officers
Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the
annual organization meeting in February of each year, and the election shall be held immediately
thereafter.
Section 2. A candidate receiving the majority vote shall be declared elected and shall
serve a term of one (1) year, or until a successor shall take office. An Officer is eligibile for
reelection if the term of the Advisory Committee is extended.
Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled
immediately by regular elections procedures.
Section 4. The Chair or Vice-Chair may be removed by a super majority of the
Committee with or without cause.
ARTICLE V
Committee Structure and Meeting Requirements
Section 1. The Lely Golf Estates Beautification Municipal Service Taxing Unit
(MSTU)Advisory Committee shall consist of five(5)members.
Section 2. Committee Appointments - Appointment of members to the Advisory
Committee shall be by resolution of the BCC, which resolution shall set forth a date of
appointment. Each appointment shall be for a term of four (4) years. Appointments to fill any
vacancies on the Advisory Committee shall be for the remainder of the unexpired term.
Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be
held on the fourth Thursday monthly at 2:00 p.m., East Naples Branch Library 8787 Tamiami Trail
East. If a regular meeting is required to be held at a time and location other than what is specified
herein, notice will be provided at least seventy two (72) hours prior to the meeting and posted on
the County website.
Section 4. Special Meetings — Special meetings of the Advisory Committee may be
convened by the Chair upon giving notice thereof
Section 5. Notices — Notices of an Advisory Committee meeting shall be given to all
members and to the Public at least seventy-two (72) hours in advance of the meeting. At any
meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to
members at least seventy-two (72)hours prior to meetings.
Section 6. Attendance—Members may notify the Staff Liaison or the Transcriptionist if
they cannot attend a meeting. If a member misses two (2) successive Committee meetings without
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a satisfactory excuse, he/she may forfeit his/her appointment.
Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum
of the Committee members physically present; and (2)the members who are present both authorize
the participation by telephone, and find that the absence was due to "extraordinary circumstances."
Once approved to participate, the absent member can conduct themselves in the same manner as if
they were present, including making motions and voting on items.
Section 7. Quorum — A quorum of the Advisory Committee shall consist of three (3)
members and an affirmative vote of a majority of those present and voting shall be necessary to
pass any motion. In the absence of a quorum, those members present may review the agenda
items and make recommendations that may be reviewed for approval by the Advisory Committee
at it s next meeting where there is a quorum present.
Section 8. Voting— Voting shall be by voice vote, or show of hands, if necessary, and
may be recorded by individual (or group).
Section 9. Meetings - All meetings shall be open to the public to encourage public
awareness and participation.
Section 10. Minutes -Minutes shall be taken at all Advisory Committee meetings. Voice
recording of meetings is acceptable. A written record of meetings, resolutions, findings and
determinations shall be kept for the Advisory Committee.
Section 11. Documents - The Alternative Transportation Modes staff shall assist with
preparation, duplication, and distribution of materials necessary for meetings. Copies of all
Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the
Clerk's Office and posted on the County Website for public viewing.
Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall
be followed at all meetings.
Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff
Liaison and Transcriptionist. Members may send agenda items request to the Staff Liaison and/or
Transcriptionist prior to the publishing of the Agenda. Otherwise,the agenda may be changed at the
meeting prior to approval of the Agenda.
ARTICLE VI
Order of Business
I Call to Order
II Roll Call
III Approval of Agenda
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IV Approval of Minutes
V Budget Report
VI Project Manager Report
VII Other Report(s)
VIII Old Business
IX New Business
X Public Comments on Items NOT on the Agenda
XI Members Comments
XII Adjourn
Next Meeting Date
ARTICLE VII
Public Participation
All Lely Golf Estates Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee
meetings will be public meetings as required by Florida Statutes. Participation by the Public is
encouraged and in an effort to be fair to all wishing to participate, the following rules shall apply
when receiving public comment.
Section 1. Public Comment on Items on the Agenda-During each portion of the agenda
the Chair may open up the meeting for public comments.
a. The Chair shall declare when the floor will be open to public comments.
b. The Chair shall declare when the public comments period for the Agenda item is closed
for public comments. Once the item is closed for public comment there shall be no
further comment from the floor.
c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior
to the presentation of the Agenda item by completing a speaker's slip.
d. Each public participant must identify themselves by name and address.
e. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted by the Chair.
f. There will be no sharing of minutes among those present in an effort to extend the time
permitted to speak.
g. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
Section 2. Public Comment on Items NOT on the Agenda—A Public Comments section
will be included in each agenda. During this portion of the meeting items that have not been
brought forward previously or were not the agenda may be discussed or raised by the Public.
a. All persons wishing to speak on under public comments on items not on the Agenda must
register with the Staff liaison prior to this portion of the Agenda b y completing a
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speaker's slip.
b. Each public participant must identify themselves by name, address, and specify subject
matter.
c. All registered speakers will receive up to three (3) minutes to speak unless the time is
adjusted be the Chair.
d. There will be no sharing of minutes among those present in an effort to extend the time
permitted to speak.
e. Once a participant has been afforded the opportunity to speak he/she may not speak again
unless requested by the Chair.
ARTICLE VIII
Amendment to By-Laws
Section 1. Any propose d permanent amendment to the By-Laws shall be provided to
every Advisory Committee member at least seven seventy-two (72) hours before it is voted on at
a regular meeting.
Section 2. These Bylaws, and any and all amendments to the By-Laws, will become
effective upon an affirmative vote of a majority of the quorum.
These By-Laws for the Lely Golf Estates Beautification Municipal Service Taxing Unit
(MSTU)Advisory Committee are hereby approved this day of , 2014
Lely Golf Estates Beautification Municipal Service Taxing Unit(MSTU)Advisory Committee:
By: Date
Robert Slebodnik, Chair
By: Date
Tony Branco,Vice Chair
By: Date
Kathy Dammert
By: Date
Jennifer Tanner
By: Date
Linda Rae Jorgensen
Attested by: Date
Michelle Arnold, ATM Director
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