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La Peninsula Seawall MSBU Agenda 04/10/2014 ; La PaMMN S4Qa SaawASS M5814 1 S Advisory Committee Meeting ..-- / , 10 La Peninsula Boulevard Naples, FL 34113 N _ _ io- •i+ AGENDA APRIL 10,2014 I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of Minutes 3/13/2014 V. Project Manager Report a. La Peninsula Master HOA funding decision. b. La Peninsula Advisory Board Desired Action VI. Old Business a. Engineering Scope of Work VII. New Business VIII. Public Comment* IX. Member Comment X. Adjourn Next Meeting—May 8,2014, 10:00 AM location to be determined *The Chairman will open the floor to Public Comments. Each speaker must identify themselves, and will be limited to a three minute time period. A speaker may not speak a second time until all other speakers have had a chance to speak. Respect for others is requested. The Chairman will close the public comments and resume the regular meeting. La Peninsula Seawall MSBU Advisory Committee Clubhouse 10 I Peninsula Blvd / Naples, FL. 34113 MINUTES: MARCH 13, 2014 Attendance: Advisory Board Members: Kathy Bruns- Chairman Les Behne, Vice Chairman Susan Crain, Abbe Drossner, Mike Pierpaoli Staff: Michelle Arnold- ATM Director Harry Sells- MSBU Project Manager Tessie Sillery- Operations Coordinator Jeff Klatzkow- County Attorney Others: Commissioner Donna Fiala Public: 32 people present- see attached list I. Call to Order Kathy Bruns- Chairman called the meeting to order at 9:05 A.M. II. Roll Call Harry Sells, Project Manager called the roll. Five members present. A quorum was declared by Harry Sells. Ill. Approval of Agenda Abbe Drossner moved to approve the agenda with the following change; Move item VII -Old Business to follow item V - Chairman's Welcome The Motion was seconded by Susan Crain. Motion passed 5-0. Kathy Bruns moved to further modify the agenda by replacing item VI - Project Manager Report with item VI - County Attorney Discussion. The Motion was seconded by Les Behne. Motion passed 5-0 IV. Approval of Minutes 2/28/2014 Abbe Drossner moved to approve the minutes of 2/28/2014 as written. Michael Pierpaoli seconded the motion. Motion passed 5-0. V. Chairman's Welcome Kathy Bruns welcomed all of those present and thanked County District Commissioner for La Peninsula, Donna Fiala, and County Attorney,Jeff Klatzkow for attending. Chairperson Bruns reviewed the rules under which she would be conducting the meeting and informed the public how she would be calling them if they wanted to ask questions or make comment. VI. Old Business a. By Laws: After little discussion, due the fact that the committee gave direction at a prior meeting regarding the required content, Susan Crain moved that the By-laws be accepted by the Advisory Committee as written. Michael Pierpaoli seconded the motion. Motion passed 5-0. (By-laws attached) VII. County Attorney Discussion Before introducing County Attorney, Jeff Klatzkow, Kathy Bruns restated the rules that the public needed to apply when asking questions from the floor. County Attorney,Jeff Klatzkow, made a short presentation on the status of the MSBU, explained what the loan validation process was and the approximate cost. He also explained that the process would be administered by the County through the legal firm, Nabors&Giblin. He estimated the process would take about 3 months to complete. Kathy Bruns opened the meeting up to the public for questions and comments. Questions from the public included the following:what the proposed financing is that the County sought. It was noted that the terms were unknown at this time as the Finance Committee had not spoken to a lending institution yet. Attorney Klatzkow explained the next step in the process would be to obtain a bid for an Engineering Study to determine the condition of the seawall. There was a question about if the Association paid for the study and the loan validation process if any unused funds would be returned to the Association. Attorney Klatzkow responded in the affirmative. There was a question about how much money the County would be requesting for the process. The response was the County would accept what was previously sent to them by the Association ($65,000). The community was assured that after the Engineering Study was completed that they would be able to get a copy of the final report. There were question about unpaid assessments and how the County would handle it. It was noted that if the unpaid amount were not significant enough to affect the revenues that the unpaid assessment would be collected at the time of a tax deed sale. If a number of property owners failed to pay their assessment and they was an effect on the revenue then there would be a 2 re-assessment of all the properties to cover the burden. The County would not subsidize the unpaid portion. There was concern raised about the fact that the County is limiting the terms of the loan to 10 years. It was expressed that the County has not yet approached a lending institution and that the 10 year period was just mention in a Finance Committee meeting and that the Board of County Commissioners(BCC) would consider a longer term if requested by the Community. One resident inquired about the process to rescind the MSBU and Attorney Klatzkow informed him that the BCC would have to be asked to do so. Another property owner spoke about his experience with the MSTU process he is involved with for Hideaway Beach and expressed his positive experience with the County. He encouraged the community to embrace the MSBU process. After much discussion and questions and answering one property owner asked what was preventing the MSBU from taking the next step and getting the Engineering Study. Michelle Arnold explained that staff could prepare a scope for the Study that would go out to bid but the fund to pay for the study would have to be obtained before the solicitation process. Public Discussion closed by Kathy Bruns- Chairman VIII. New Business After the Public discussion the Committee had discussion about taking the next step in the process, completing an engineering study. A Motion was made by Les Behne to direct staff to proceed with preparing the "Scope of Work"for the Engineering Study, in preparation for the bidding process.The Motion was seconded by Susan Crain. Motion Passed 5-0. Staff will write the "Scope of Work" and bring it back to the Committee for discussion at their next meeting. IX. Public Comment No additional public comment. X. Member Comment No member comment. XI. Adjourn Susan Crain made a motion to adjourn. Motion seconded by Mike Pierpaoli. Motion passed by 5-0. Meeting adjourned at 10:51 AM by Chairman Kathy Bruns. Next Meeting—April 10, 2014, 10:00 a.m. (location to be determined) 3 Members of the Public Present Hakon Thuve Joanne Behne Sheila Coletta Joe Coletta James Corain Ron Hogg Harriet Stape Robert LeBlanc Jan Van Deelen Joann Pillatsch Eric Loth Jared Jone Sarah Bixler Harry Hattenbach Jan Marriott Joe Racanelli Annett Racanelli Carmen Ryan Erna Biesenberger Devon Mehl Denise??? Fred Havers Janie Busch John D???? Andrea Leach Ralph Sonntag Laura Sonntag Jarid Grefoni James Gault Ronald Jacobson 4 Coll iev C;ouiiry La Peninsula MSBU ATTENDANCE SHEET DATE 3-13-2014 TIME STARTED: TIME ENDED: LOCATION: 10 La Peninsula Lane NAME I ( , SIGNATURE (1) Les Behne, Vice Chairman \ y (2) Susan Crain ! 1� '/ ,r' (3) Michael Pierpaoli ,��;� ( ' (4) Kathleen Bruns, Chairman `\ n �� (ef',) (5) Abbe Drossner Staff: Michelle Arnold, ATM Director l ______� _.--- Harry Sells, MSTU Project Mgr. Tessie Sillery, Operations Coordinator W ' W N N V N N N N N s 0 ND CD CO V O cm A W N - O O OO V Q) Ch A W N N O CO CO V 6) CT A W N CO CO CO Q) CA T CA C) C) Q) C) CA O Q) C) C) C) O C) Cm Q) A A W W W W -a CT CA u A A A A A A 4040 W CO W W W W W 00 CO T O O —1 N ' — CD CO (D CD CD CO A A A CO CO —I. s V C) — CO N -a CO -a O O CD -a CO CO CO A A A -.% � -A CD N —I. —1, CD 0 -a CO - -a CD O W Al CO O CO 00 V 0 0 0 0 0 0 O O CO O O O O 0 0 0 0 0 0 0 0 0 CO O O W W W O O O O O O O - W m -IOOC) OOrC) rOr rPl r- O7cc )> rnIOrnHmrn - rn - rn-- 000)000 -ADG) XD < m7D 12 - DpDDmImmIOmm = G) _ I' CZn0Oz70 m - C� mD70zm )> m7) 7J mmrnDDDI) CZi> o � u nn z (0 rn m W D 73 Z m n 23 O m m m m o mm � � � � OG) cn � pD � Cmi� � o nv � Cmi� CmnCmnmmmmmrnc) 7 rnm _. 1 � 7J77 ° 0mC) ,0Gn < mQOCn ! 2, -A C) ( mrnrn � � Cn � CnzD ZOzz -, mcnDr- m � 0m • 777> 0D ; r- > c) ZQo � > 23 -- <CD r pz00C: 73C � mr- � � m � y _< -4Cn C) o (nOcnrn D Cz D ,, 8 w —I _ pmCnCnp � (nC) rr1 m � ) - mOm0 - rn r- c� v — z � zzz — z -� mm z 0 a, 7J 0m0Cnr � mO0 ODz . z m 0 �_ cm rnm AJ m =cn Cn 00D7m (n CC m r- CO v (D fD wmm m -i � m m 0 cn m 0 70 C o C x D co n mm0 Cn O Cn73 3 y X c G O m -A m - 0 z r cn I C H s O z N — O h-1 1 ( Cr1 -. CO N co co O N N N N N A U) 0, C CD N 0) A N 0 0 O 0 0 N v J 0 O Q N -co Co co -co 01 N N W O A (O (T —, -, CT co O Co O O O �I N N b Co co o o A -, 0 (71 0 0 0 0 0 0 0 0 0 0 0 0 O O O CTS of (J1 O O CO co O O N O 0 CD 0 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 O O '* O b O O O C O O O O O O O Co O O O O O .co O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 () mcnmo * g a o m — N (D c 3 m o < (o (o w c1 n ° n m o 3 co O CD m ' 3 o (n ` o cD a in () o 3- _ 5' DC (D DC 0 (1 CD (C m CD CD U) Mr. Sells, This is to inform you that at a special meeting today, March 24, of the La Peninsula Master Board the Board voted 5-2 to: 1 . Rescind the December 17, 2013 authorization to advance payment of $65,000 to the county for the MSBU. 2. Advance no more funds to the county for an MSBU. 3 . Inform the board of Commissioners that La Peninsula no longer wishes to pursue an MSBU, but instead will move forward immediately with private planning, executing, and financing repairs and/ or replacement of our seawall . Thanks you for your help. Dick Van Deelen, President La Peninsula Master Board of Directors La Peninsula Seawall MSBU Consultative Engineer Scope of Work 3/17/2014 Exhibit I: Scope of Work, Specifications and Response Format The La Peninsula Seawall MSBU is managing the Project to repair/replace the seawall located at La Peninsula Condominium Association, on Isles of Capri, Naples FL. As requested by the Collier County Alternative Transportation Modes Department, (hereinafter, the "Department"), the Collier County Board of County Commissioners Purchasing Department (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Engineering firms in accordance with the terms,conditions and specifications stated or attached. The Consultant,at a minimum, must achieve the requirements of the Scope of Work stated herein. Brief Description of Purchase This request for proposal is issued for the purpose of selecting one Engineering Consulting Firm to be retained under a one-year contract,with one, one-year renewal option. The firm shall be responsible for having knowledge of, and ensuring compliance with all relevant local, state, and federal laws and regulations, and shall be capable of providing some or all of the types of Consultative Engineering activities described in the following scope of services. Proposals must specify which of the services identified in the scope of services the firm or team is proposing to provide and which services the firm will not provide. Background La Peninsula Condominium Community located at the southwest end of Isles of Capri, Naples Florida requires a Consultative Engineer to perform several operations associated with repairing and/or replacing its seawall. (see attached aerial maps "Isles of Capri", "La Peninsula"). The Seawall was built around 1969 reportedly by Garland and Garland, Inc. and is nearing the end of its probable design life. The Seawall is approximately 2540 feet long, and is an anchored concrete retaining wall consisting of six inch thick by six foot wide by fourteen foot long, pre-cast tongue and groove reinforced concrete panels with a cast-in-place concrete cap beam. At the time of construction it was reported that the depth of water next to the current seawall was four to five feet deep. Presently the depth of water on the south side in the Marco River,varies from approximately 8 to 28 feet. Cursory inspection of the wall indicates cracking of the concrete cap with rust bleeding through, shifting sections of the wall, insufficient height of wall to prevent overtopping, installation or shifting of wall panels out of plumb, Insufficient penetration by the wall into the substructure, insufficient retention by deadman to prevent wall movement,to steep of subsurface bottom to properly retain riprap,wrong size or inadequately placed riprap, and inadequate or no weep holes through the seawall. The requirements of the Engineer Consultant are as follows, not necessarily in any particular order. The intent is to operate at the highest efficiency and performance to insure a timely, high quality solution to a perceived failing seawall. Any firm chosen for this Scope of Services will support and assist department staff with any tasks shown. Major work activities may include: Task I-Review previous Preliminary Engineering Studies Task 2-Survey-Updated bathymetry and land survey. Task 3-Core Borings. Task 4-Recommendations for corrective action. Task 5-Construction Drawings Task 6-Permitting Task 7-Bid Document- Task 8-Bid Process- Task 9-Construction Oversight and Compliance- Task 10-Additional services(as authorized)- All work to be performed must follow federal and state laws, procedures and guidelines; and the selected firms shall be responsible for having knowledge of and ensuring compliance with all applicable local,state and Federal codes and regulations. Tasks Descriptions Task 1 - Review Preliminary Engineering Studies which have been preformed within the last five years and other historical data and provide a conclusive summary. Tasks 2 through 10 should be preformed to supplement the studies done in the past and provide a more complete and up to date description of the condition of the seawall and proposed remedies. Task 2 - Survey-Updated bathymetry and land survey, which will be used to support the engineering design of the corrective action (repair/replacement) solution. Use standard measurement distance markings starting at the north corner and working to the south East Corner such that direct comparisons can be readily made between the original and new surveys. Task 3 - Core Borings. Conduct core borings around the project site to be used for Engineering the seawall and riprap retaining piles. Conduct investigations of borings and piles driven during construction of adjacent buildings to be used for the same purpose. Task 4— Recommendations. Make recommendations and preliminary cost estimates for resolution of problems with the Seawall such that it will obtain a long designed engineered life. The current life is approximately 43 years. These recommendations should include one or more alternative solutions that would be somewhat less expensive to implement. The intent is to find a solution that balances the life expectancy with the cost of the project. Task 5 - Construction Drawings. Prepare detailed drawings of the design solution endorsed by the County, including structural engineering detail needed to obtain required permits and perform actual construction. Task 6 — Permitting. Obtain all required permits for the repairs or replacement of the seawall, as designed, with state,federal and local agencies. Task 7 - Bid Document. Provide complete bid documents so that the project can be quickly bid to contractors to prevent seawall failure. Task 8-Bid Process. Help the County with the bid solicitation process through review of submittals and make recommendation for contractor selection for the construction based on qualifications and relevant experience. Task 9 -Construction Oversight and Compliance. Conduct daily site visits during construction to ensure every portion of the project is being built to specifications and permits. Prepare regular reports of such activity and make changes to plans as needed for alterations made in field. All such reports and changes must be provided to County staff for review and acceptance. Provide "as-built" prints at the end of the project. Task 10-Additional services (as authorized).This Scope of Services is intended to describe all activities related to the Consultative Engineering services to ensure that the project is constructed in full accordance with the contract documents including the plans and specifications. Additional Services, if needed, will be authorized in writing to respond to unforeseen circumstances that might arise during construction. A x 4. ,:.:i..7-,;,_ te,, r � ao. v I. ,,ditt— : ! —VI _ .,, "° IP �� � � At, '- lam` ..• i i Goo it earth • • .9 may., J Al s- 0 a ° •0 ° AI + d • ' L ?'` Collier County La Peninsula MSBU ATTENDANCE SHEET DATE: 4-10-2014 TIME STARTED: /C0;__� ___Tht tit TIME ENDED: /`y *" /94') LOCATION: 10 La Peninsula Lane NAME SIGNATURE 1) Les Behne, Vice Chairman 4 _ (2) Susan Crain //f4/,./12 f :4/C L,-! (3) Michael Pierpaoli (4) Kathleen Bruns, Chairman , (5) Abbe Drossner Staff: Michelle Arnold, ATM Director Harry Sells, MSTU Project Mgr. Tessie Sillery, Operations Coordinator