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GGCC Advisory Board Minutes 05/05/2014 Golden Gate Community Center Advisory Board Minutes May 5 , 2014 May 5, 2014 MINUTES OF THE MEETING OF THE COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD OVIT1 Naples, Florida, May 5, 2014 JUN 27 2014 By t3�V111 LET IT BE REMEMBERED, that the Collier County Golden Gate Community Center Advisory Board, in and for the County of Collier, having conducted business herein, met on this date at 6:00 PM in a REGULAR SESSION in Conference Room "C" of the Golden Gate Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the following members present: CHAIRMAN: Kaydee Tuff VICE CHAIR: William Arthur Peggy Harris Darrin Brooks (Absent) James Klug III (Via Tele-Conference) ALSO PRESENT: Vickie Wilson— Community Center Supervisor Jeanine McPherson-Hogle, Regional Manager II Ed Finn, Budget Analysis Donn Garby—Program Leader Philip Montano —Program Leader 1 May 5, 2014 Call to Order The meeting was called to order at 6:09 P.M. by Chair Kaydee Tuff. II. Attendance—Establish a Quorum Roll call was taken and a quorum was established. Jim Klug III to attended meeting via tele-conference. III. Approval of Agenda William Arthur moved to approve the May 5, 2014 Agenda as submitted. Second by Chairman Tuff. Motion carried unanimously, 4-0. IV. Approval of April 7, 2014 Minutes Peggy Harris moved to approve the April 7, 2014 Minutes as submitted. Second by William Arthur. Motion carried unanimously, 4-0. V. Public Comments (None) VI. Old Business Jeanine McPherson-Hogle introduced Donn Garby as a full time employee and Program Leader at the Golden Gate Community Center. Donn Garby gave a brief background history. He addressed all questions. She introduced Philip Montano as a full time employee of Parks and Rec. He is the liaison for Naples BMX Inc. and Parks and Rec. Naples BMX Inc. has a one year signed agreement to run races and events at the Wheels BMX track. Philip Montano also gave a brief background history. He addressed all questions. A. Recreation Highlights Vickie Wilson reported: • The Flashlight Easter Egg Hunt was 100 times better. Children between 4 and 11 participated. 30 volunteers worked the event. She suggested the event not be held in the evening but hold early in the day. • The summer VPK Program. Registration for the summer program has four(4) children registered. The program will not run unless there are eight(8) children are registered. • On May 23 the Sheriff's Department will hold the 5k Run. • National Night Out was held on May 1. • Registration for Summer Camp has been slow. 2 May 5, 2014 B. Playground Update Vickie Wilson reported received and email stating installation of playground shade structure will commence mid-May. VII. New Business A. Month to Date budget/Year to Date—Addressed after VII C. B. Draft Budget FY2014-15 (Budget Approval—June 2)—Addressed after VII. A. C. Snowfest Jeanine McPherson-Hogle noted the "Snowfest"maybe moved from the Golden Gate Community Park to the Golden Gate Community Center and possibly be held at night. She indicated the Center would be safer and centrally located and has more parking available. If the "Snowfest" is held at night, the snow would not melt so fast. She added the Sheriff's Office was very supportive. There will be no addition costs to Fund 130. Previously traffic issues would be avoided. Jim Klug III suggested a bus be provided for the "Snowfest" from the Golden Gate Community Park to the Golden Gate Community Center to accommodate the people in that area, to get to the event in a safe way. Staff provided the Golden Gate Community Center Advisory Board—Revised Guidelines and Rules dated May 2014. Jeanine McPherson-Hogle explained the revisions requested by the Advisory Board were high-lighted in yellow. She recommended the Board provide their approval on revisions prior to submission to the BCC for approval. Chairman Tuff read the Advisory Board recommended revision into record: Original: Regular meetings of the Advisory Board shall be held monthly and announced in advance complying with the current County policy. Revision: Regular meetings of the Advisory Board shall be held at such times and places as it shall determine for the purposes of advising the board regarding the affairs of the district and announced in advance complying with the current County policy. William Arthur moved to request the Board of County Commissioners to revise our guideline and rules. Second by Peggy Harris. Motion carried unanimously;4—0. Staff provided the Facility Use Memorandum of Understanding—Collier County "Wheels"BMX Park for informational use and stated the agreement was good for one year. (See Attached) Jeanine McPherson-Hogle noted the agreement was devised by Vickie Wilson and herself, BMX Group and reviewed by the County Attorney. 3 May 5, 2014 A. Month to Date budget/Year to Date Vickie Wilson distributed and reviewed the Fund 130—CC Budget to Actual Comparison BCS Drilldown Report dated May 5, 2014. B. Draft Budget FY2014-15 (Budget Approval—June 2) Edward Finn—Budget Analysis was introduced by Staff. He will review the Draft Budget FY2014-15 and answer questions. Jim Klug III asked a generic question regarding capital improvements; mainly roof and air conditioner. If a catastrophic event occurs how would the roof and air conditioner be replaced? Edward Finn responded he did not know. Jim Klug III expressed concern if the MSTU is responsible for the 60/40 split in that scenario the reserves would not cover costs. He suggested a plan to increase Reserves be considered for this type of event. Edward Finn stated he does not disagree with Jim's thinking. He stated the difficulty in the current environment, where we have decreasing tax values and generally a downward pressure the economy is putting on all decision makers to not increase taxes. All of that loses resources available and at the same time the inflationary adjustments to the costs of doing business have an effect. He summed up with: a. The GGCC MSTU has $94,000 in Reserves. b. He doesn't know how much it would be for the roofing or air conditioning. It would not be prudent to plan for a catastrophic event. c. Ultimately the MSTU and the County provide funds and pull together with the Commissioner to get support to put everything back together. Discussion was made on the current millage rate and the millage rate cap. It was noted the Budget Draft assumed the current millage rate not changed and a 4.50% increase in property value. Discussion was made on the downward trend of the carry forward. Staff provided the Collier County Government Fiscal Year 2015 Requested Budget—Public Services Division Parks & Recreation Department Golden Gate Community Center (130.) (See Attached) Edward Finn read aloud a portion of the notes included in the Draft Budget: An area of concern is the downward trend in the Golden Gate Community Center Fund(130) carry forward. This trend results from the annual operating cost budget exceeding annual revenue. The budgeted carry forward into FY15 is$138,000. Compare this to the actual carry forward of$256,400 in FY13. 4 May 5, 2014 Jim Klug III made a request a process schedule for the approval of the Budget 2014 and to be in attendance at the BCC Budget Workshop. Staff will provide him information. Edward Finn reviewed the Program Summary, Program Performance Measures, Program Budgetary Cost Summary and Program Funding Sources. Chairman Tuff requested the current mileage rate and the mileage rate cap be provided at the next meeting. All questions were addressed by Staff. VIII. Member Comments William Arthur suggested maintenance on the interior of the Community Center building. Vickie Wilson noted the air conditioner in room"D"has been repaired. She stated the Community Garden was overall doing great and has a waiting list. William Arthur moved to adjourn the meeting. Second by Peggy Harris. Motion carried unanimously, 4- 0. NEXT MEETING: MONDAY June 2,2014 at 6:00 P.M. GOLDEN GATE COMMUNITY CENTER— CONFERENCE ROOM"C" 4701 GOLDEN GATE PARKWAY NAPLES,FLORIDA There being no further business for the good of the County,the meeting was adjourned by order of the Chair at 7:20 PM. COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD Ade6i.L 4 ! t 5 1 May 5, 2014 Kaydee Tuff, Chairman These Minutes were approved by the Committee/Board on e- as presented OR as amended 6