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Radio Road Beautification MSTU Agenda 06/09/2014 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 JUNE 9,2014 AGENDA JUN 'C JUN 27 I. CALL TO ORDER By �� II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: May 12,2014 V. BUDGET REPORT VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN,Commercial Land Maintenance (CLM) VII. LANDSCAPE MAINTENANCE REPORT—AL BENARROCH,Affordable Landscape Service& Design,LLC VIII. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM A. PROJECT STATUS REPORT B. MAINTENANCE REPORT IX. PROJECT MANAGER'S REPORT X. OLD BUSINESS XI. NEW BUSINESS A. BY-LAWS XII. PUBLIC COMMENTS XIII. COMMITTEE MEMBER COMMENTS XIV. ADJOURNMENT NEXT MEETING: TBD —3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 If Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34II2 A MINUTES May 12, 2014 I. CALL TO ORDER The meeting was called to order by Chairman Dale Lewis at 3:00 PM. A quorum was established; three voting members were present. II. ATTENDANCE Members: Dale Lewis, Chairman Fred Rogers Helen Carella John Weber (Excused) (Vacancy) County—Public Services Division ATM Department: Darryl Richard—MSTU Project Manager County—Growth Management Division Road Maintenance: Pam Lulich—Landscape Operations Roger Dick—Irrigation Project Manager Others: Robert Kindelan—CLM Al Benarroch—Affordable Landscaping Service&Design, LLC Scott Windham—Windham Studio, Inc. (Sue Flynn- JuriSolutions) III. APPROVAL OF AGENDA Fred Rogers moved to approve the Agenda as presented. Chairman Lewis offered a Second in support of the motion. Motion carried unanimously;3—0. IV. APPROVAL OF MINUTES —April 14, 2014 Change: VIII. B. 2nd paragraph to read "to attend Code Compliance Meeting on or before April 24, 2014. " Page 4, 2nd paragraph, 4th bullet should read `pressure user" Strike: Page 4, 4th paragraph— "It was noted Fred Rogers will attend the meeting to represent the Radio Road Beautification MSTU Advisory Committee. " 1 Fred Rogers moved to approve the Minutes of the April 14, 2014 meeting as amended Helen Carella offered a Second in support of the motion. Motion carried unanimously;3—0. V. BUDGET REPORT Darryl Richard distributed and reviewed the Radio Road MSTU Fund 168 Report dated May 12, 2014. (See attached) • Ad Valorem Tax Received $291,891.79 • Operating Expense Budgeted $155,500 • Open Purchase Orders $23,950.53 • Operating Funds $68,159.34 (Spent to date) • Improvements General $534,800 • Reserves $3,300 • Total Available Budget $591,122.13 VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN,CLM Robert Kindelan, CLM gave a brief Maintenance Report. • Fertilizer was applied. • Continue to weed. • Replaced some Asian Jasmine on Santa Barbara. • Gold Lantana hanging over the curb will be addressed. • There was a problem with an electronic component for the alarm on the pump. • Well is back up and functioning well. Discussion was ensued on what to do about people making pathways through the medians on Santa Barbara. It was decided to replant and cope with it. Al Benarroch,Affordable Landscaping Service &Design, LLC reported: • Sea pods were removed from palm trees on some streets. • Mulch was applied on the replacements. • Dead Lantana dug out and replaced with silhouettes on median 11. • Sprinkler system is working well. • Battling weeds • Radio Road median numbers are good. • Irrigation system is working. VII. LANDSCAPE ARCHITECT'S REPORT Scott Windham,WSI distributed and reviewed the Windham Studio Maintenance report for the Radio Road MSTUAdvisory Committee and the Project Status Report dated May 6, 2014: (See attached) • CLM is evaluating and compiling a total quantity of Asian Jasmine to be replaced to accommodate the vehicle pads project as well as fill in the areas damaged by Comcast. 2 • In general the medians look healthy and well maintained. • Continue to spot hand weed Asian Jasmine as needed. • Plant the missing Asian Jasmine at west corner of Radio Road, Lakeside Park and east ROW where Comcast disturbed and never repaired. • Fill in 30 Asian Jasmine in north ROW near Santa Barbara to fill in the bare patches. • Observed several burnt spots in Asian Jasmine along north ROW may need herbicide application. • Trim and remove remaining woody Lantana at Santa Barbara median tip and fill in with new Lantana. VIII. PROJECT MANAGER'S REPORT A. DEVONSHIRE COMMERCIAL SIDE Darryl Richard reported Staff met with Code Enforcement with Jeff Wright and Davy Jones. Davy Jones researched. Davy Jones noted the MSTU has been watering hedge on Devonshire Commercial Side since 2002. The hedge is on both sides of property line. Reg8 Berkshire Commons LLC %Property Tax Dept. received a Collier County Code Enforcement—Notice of Violation dated February 24, 2014. (See attached)Violation: Viburnum hedge adjacent to Devonshire Blvd. is in unhealthy condition and sections of hedgerow are missing. Darryl Richard noted the County has decided not to pursue the Code Enforcement case. Discussion was made on the irrigation system and if drip line was operable. Darryl Richard reported there is no real document stating the MSTU has to do maintain in the Commercial Development Plan. He suggested the MSTU Committee wait and let the Commercial property owner do the work. Chairman Lewis urged the Committee to stay neutral on this issue. He stated the MSTU does not have jurisdiction to do. Chairman Lewis moved to recommend the Committee leave the east side of Devonshire alone, as it stands, and we will see what happens in the future, by the people who are responsible for that right now;and then at that time, maybe we'll come along and help someone out. (MSTU) cannot bear all the costs. Fred Rogers offered a second in support of the motion. Motion carried unanimously;3—0. B. GROWTH MANAGEMENT DIVISION COORDINATION REPORT Darryl Richard reported Collier County reduced everyone's pump allocation by 15%. Radio Road MSTU will not be affected. Pamela Lulich provided a proposal from Signature Tree Care proposal dated December 22, 2013 for pruning trees on Radio Road from Airport Pulling Road to Santa Barbara Road in the amount of$9,170. Chairman Lewis moved to table request until John Weber and a full Committee is present. Helen Carella offered a second in support of the motion. Motion carried unanimously;3—0. 3 C. BY-LAWS Staff distributed a Municipal Service Taxing Unit Advisory Committee By-Laws Template used for another MSTU Fred Rogers found an error on page 2,under Article VI, Section 2, and last sentence should read"An Officer is eligible for reelection if the term of the Advisory Committee is extended." The following revisions were suggested: • Article V. Section 3 —Regular Meetings "at a predetermined location." Chairman Lewis moved to table (reviewing and approving By-Laws) until next meeting and when John Weber is present and give the (Committee) Members a chance to review(the By-Laws) and bring back revisions. Fred Rogers offered a Second in support of the motion. Motion carried unanimously;3—0. IX. OLD BUSINESS (None) X. NEW BUSINESS (None) XI. COMMITTEE MEMBER COMMENTS (None) XII. COMMITTEE MEMBER COMMENTS (None) NEXT MEETING: June 9,2014 at 3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 There being no further business to come before the Committee,the public meeting was concluded by order of the Chair at 4:30 PM. RADIO ROAD BEAUTIFICATION MSTU ADVISORY COMMITTEE 4 DALE LEWIS,CHAIRMAN The Minutes were approved by the Committee Chair on , 2014 "as submitted" L ] OR"as amended" 0. 5 Ilk AI Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 SUMMARY OF MINUTES AND MOTIONS May 12, 2014 APPROVAL OF AGENDA Fred Rogers moved to approve the Agenda as presented. Chairman Lewis offered a Second in support of the motion. Motion carried unanimously; 3—0. II. APPROVAL OF MINUTES —April 14, 2014 Change: VIII. B. 2nd paragraph to read "to attend Code Compliance Meeting on or before April 24, 2014. " Page 4, 2nd paragraph, 4111 bullet should read `pressure user" Strike: Page 4, 4th paragraph— "It was noted Fred Rogers will attend the meeting to represent the Radio Road Beautification MSTU Advisory Committee. " Fred Rogers moved to approve the Minutes of the April 14, 2014 meeting as amended. Helen Carella offered a Second in support of the motion. Motion carried unanimously;3—0. III. PROJECT MANAGER'S REPORT A. DEVONSHIRE COMMERCIAL SIDE Darryl Richard reported Staff met with Code Enforcement with Jeff Wright and Davy Jones. Davy Jones researched. Davy Jones noted the MSTU has been watering hedge on Devonshire Commercial Side since 2002. The hedge is on both sides of property line. Reg8 Berkshire Commons LLC % Property Tax Dept. received a Collier County Code Enforcement—Notice of Violation dated February 24, 2014. Violation: Viburnum hedge adjacent to Devonshire Blvd. is in unhealthy condition and sections of hedgerow are missing. Chairman Lewis moved to recommend the Committee leave the east side of Devonshire alone, as it stands, and we will see what happens in the future, by the people who are responsible for that right now;and then at that time, maybe we'll come along and help someone out. (MSTU) cannot bear all the costs. Fred Rogers offered a second in support. Motion carried unanimously;3—0. 1 B. GROWTH MANAGEMENT DIVISION COORDINATION REPORT Pamela Lulich provided a proposal from Signature Tree Care proposal dated December 22, 2013 for pruning trees on Radio Road from Airport Pulling Road to Santa Barbara Road in the amount of$9,170. Chairman Lewis moved to table request until John Weber and a full Committee is present. Helen Carella offered a second in support of the motion. Motion carried unanimously;3—0. C. BY-LAWS Staff distributed a Municipal Service Taxing Unit Advisory Committee By-Laws Template used for another MSTU. Chairman Lewis moved to table (reviewing and approving By-Laws) until next meeting and when John Weber is present and give the (Committee) Members a chance to review (the By-Laws) and bring back revisions. Fred Rogers offered a Second in support of the motion. Motion carried unanimously;3—0. 2 Radio Road MSTU FUND 158 June 9,2014 Vendor Item PO# Budget Commitments Expenditures Total j- 1 CUR AD VALOREM TAX $ (308,200.00) $ - $ (291,891.79) $ (16,308.21) 2 DEL AD VALOREM $ - $ - $ (21.42) $ 21.42 3 FIFTH THIRD 0/N INTEREST $ - $ - $ (59.90) $ 59.90 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (1,284.79) $ 284.79 5 REVENUE STRUCTURE $ (309,200.00) $ - $ (293,257.90) $ (15,942.10) 6 TRANSFERS FROM PROP APP $ - $ - $ - $ - 7 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 8 CARRY FORWARD GEN $ (438,400.00) $ - $ - $ (438,400.00) 9 NEG 5%EST REV $ 15,500.00 $ - $ - $ 15,500.00 10 TRANSFERS&CONTRIB $ (422,900.00) $ - $ - $ (422,900.00) 11 TOTAL REVENUE $ (732,100.00) $ - $ (293,257.90) $ (438,842.10) 12 ENG FEES $ 15,000.00 $ - $ - $ 15,000.00 13 ENG FEES OTHER Windham Studio Landscape Architect Serv. 45-147169 $ 15,000.00 $ 12,835 00 $ 6,955.00 $ (4,790.00) 14 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 6,300.00 $ - $ 6,300.00 $ - 15 LANDSCAPE INCIDENTALS Florida Land Maintenance Incidentals 45-147646 $ 4,500.00 $ 1,375.00 $ 1,625.00 $ 1,500.00 16 OTHER CONTRACTUAL Florida Land Maintenance Grounds Maintenance 45-147646 $ 70,000.00 $ 39,281.00 $ 54,219.00 $ (23,500.00) 17 ELECTRICITY FPL Electricity 47-001909 $ 1,000.00 $ 259.65 $ 560.35 $ 180.00 18 RENT EQUIPMENT J.M.Todd Shared Copier Lease 45-147422 $ 300.00 $ - $ 133.06 $ 166.94 19 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 700.00 $ 175.00 $ 525.00 $ - Florida Irrigation Irrigation Parts 45-147443 $ 96517 $ 534.83 Naples Electric Motor Works Irrigation Parts 45-150607 $ - $ 1,071.48 20 SPRINKLER SYSTEM MAINT $ 6,000.00 $ 965.17 $ 1,606.31 $ 3,428.52 Forestry Resources(Old Cor Mulch 45-147442 $ - $ 2,926.00 Forestry Resources(New Co Mulch 45-150013 $ 1,498.00 $ - 21 MULCH $ 20,000.00 $ 1,498.00 $ 2,926.00 $ 15,576.00 22 LICENSES&PERMITS $ 1,000.00 $ - $ 1,000.00 $ - 23 CLERKS RECORDING FEES County Clerk's Office Recording Fees Direct Pay $ - $ - $ 79.50 $ (79.50) 24 LEGAL ADVERTISING Naples Daily News Legal Advertising 45-147488 $ 1,000.00 $ 300.00 $ - $ 700.00 Juristaff Inc(Old Contract) Secretarial Services 45-147269 $ - $ 1,413.33 Juristaff Inc(No Contract) Secretarial Services 45-150467 $ - $ 168.00 Juristaff Inc(New Contract) Secretarial Services 45-150259 $ 1,393.62 $ 206.38 25 OTHER MISCELLANEOUS $ 4,000.00 $ 1,393.62 $ 1,787.71 $ 818.67 26 OFFICE SUPPLIES Staples Office Supplies 45-150477 $ 400.00 $ 145.19 $ 54.81 $ 200.00 27 COPYING CHARGES J.M.Todd Copier CPC 45-147480 $ 300.00 $ 100.00 $ 100.00 $ 100.00 28 FERT HERB CHEM Florikan Fertilizer 45-147522 $ 10,000.00 $ 2,500.00 $ - $ 7,500.00 29 OTHER OPERATING SUPPLIES DLT Solutions Autodesk AutoCad VISA $ - $ - $ 85.50 $ (85.50) 30 OPERATING EXPENSE $ 155,500.00 $ 60,8 63 $ 77,957.24 $ 16,715.13 Bonness,Inc. Vehicle Pad Installation 45-147645 $ 94-`)16 9,570.16 Bonness,Inc. Add'l Concrete Pad 45-150506 $ - $ 585.45 Leo Jr.Lawn&Irrigation Rich King Enhancement Pro, 45-147371 5 - $ 2,508.00 31 IMPROVEMENTS GENERAL $ 534,800.00 $ 2.94 $ 12,663.61 $ 522,133.45 32 CAPITAL OUTLAY $ 534,800.00 $ 2.94 $ 12,663.61 $ 522,133.45 33 REIMBURSEMENT FOR STAFF SUPPORT $ 28,100.00 $ - $ 28,100.00 $ - 34 Budget Trans from Appraiser $ 2,700.00 $ $ 2,104.65 $ 595.35 35 Budget Trans from Tax Collector $ 7,700.00 $ - $ 5,996.80 $ 1,703.20 36 TRANSFERS $ 38,500.00 $ - $ 36,201.45 $ 2,298.55 37 RESERVES FOR CONTINGENCIES $ 3,300.00 $ - $ - $ 3,300.00 38 RESERVES $ 3,300.00 $ - $ - $ 3,300.00 39 TOTAL BUDGET $ 732,100.00 $ 60,830.57 $ 126,822.30 $ 544,447.13 Total Available Balance $ 544,447.13 1,214,337,046 FY 10 Final Taxable Value Plus Commited And Not Spent $ 60,830.57 1,039,268,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value 955,918,992 FY 13 Final Taxable Value I Estimated Cash $ 605,277.70 967,719,885 FY 14 July Taxable Value 1.23%Adj.13 to 14 I Estimated Cash Less Missing Income $ 588,969.49 FY14 FY11 Mlllage 0.3195 5.1210 Maximum=.5000 Extension 308,219 306,850 Property Tax Limitation Impact FY 14 Gross Taxable Value 967,719,885 Minus:New Const.Annex. 4,228,235 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 963,491,650 13 Levy 306,850 Rolled Back Rate(less Amend.One) 0.3185 91%of Rolled Back Rate 0.2898 V/INDHAN' !pH; irk,_ MAINTENANCE REPORT To: Radio Road MSTU Advisory Committee CC Darryl Richard, Pamela Lulich Collier County ATM Albert Benarroch, Affordable Landscaping Robert Kindelan, Commercial Land Maintenance James Abney From: Scott Windham Date: June 9, 2014 RE: Radio Road and Devonshire Monthly Maintenance Report MSTU Committee and Staff: The following is a report of the general conditions and recommendations for the maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd. DEVONSHIRE: In general the medians look healthy and well maintained with the following action items: • Allow Asian Jasmine to flush out between sheerings too allow overall foliage mass to get +/- 8" thick. Then continue to top sheer and mechanically edge the Asian Jasmine along back of gutter and edge of sidewalks on a regular basis to keep the plant masses neat and tight. • Continue to spot hand weed Asian Jasmine as needed to supplement per- emergent herbicide and occasional contact herbicide regimen. Pull nut sedge in Asian Jasmine at S. Barbara Median as well as new weed growth starting in the north ROW from Santa Barbara to the lakeside park. Be proactive to not let get out of control once the summer rains get in full swing. • Continue to monitor irrigation coverage and switch out nozzles if getting better results with conventional spray in lieu of Precision nozzles. • Several areas in east ROW the Asian Jasmine is burned and could be attributed to irrigation and/or being sheered a bit too tight. • Montgomeries at Radio Rd median tip have numerous brown fronds. Remove spent fronds and monitor closely as to why stressing. • Trim and reduce Lantana at median tips and trim back off of curbs. Trim tall lantana at Santa Barbara median tip to blend better with new Lantana. • Trim Silhouette Bougainvillea at lakeside park to tighten up. • GENERAL: Trim seed pods from Montgomery Palms. • Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com 1 The following replacements were noted and should be put in the rotation if and when directed and authorized by Radio Rd MSTU committee: • RECOMMENDATION: Remove dead or nearly dead Lantana in median 2, 75 ft north of the lakeside park and at the Santa Barbara median tip and fill in with new where needed. RADIO ROAD: In general the medians look healthy and well maintained with the following action items: • GENERAL: Clean up and remove dead fronds from medians • GENERAL-Trim Jatropha and raise canopies. • GENERAL: Remove seed pods from all Montgomeries and Foxtails. • Median 11-East tip Lantana are woody and need trimmed back to flush out at a lower size. (Plan to replace with Dianella) • Median 14 - Silhouette at west tip are woody behind recently planted new ones— need to be trimmed tighter to allow new flush) • Median 27, 28— Helen Johnson are largely defoliated and weak. • Median 3-2 Tabebuia need to be straightened and re-staked. • Median 16-Ant hill at east end The following replacements were noted and should be put in the rotation if and when directed and authorized by Pam Lulich: • Medians 3,4, 5, 8 (east end) 13 (east end), 18, 22, 23, 27 (west tip) previous Juniper areas need to be replanted with Ilex or Green Island Ficus • Median 11 Replace dead Lantana with Flax Lily at west tip • Median 21 - Replace 3 yellow Tabebuia with Natchez Crepe Myrtle. • Add /fill in 3 Muhly Grass east of Livingston in median 14. • Replace one dead Sabal Palm west of Devonshire in median 28. • In general, keep working towards replacement of all Dinnis with Dianella moving forward as they decline Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA000-1516 Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com 2 0.2 RADIO ROAD BEAUTIFICATION Municipal Service Taxing Unit(MSTU)ADVISORY COMMITTEE BY LAWS ARTICLE I Name The name of this Advisory body shall be the Radio Road Beautification Municipal Service Taxing Unit(MSTU)Advisory Committee ARTICLE II Jurisdiction The Advisory Committee shall function as an advisory body to the Board of County Commissioners (BCC) and is governed under Ordinance 96-84, as amended. The Committee will make recommendations to the BCC in matters related to Beautification projects within the district, funding, preparation of bid documents, management of contracts, and managing the annual budget. The BCC shall have the final authority over the actions of the MSTU. ARTICLE III Officers and their Duties Section 1. The officers shall consist of a Chair and Vice-Chair. Section 2. The Chair shall preside at the meetings and shall have the duties normally conferred by parliamentary usage of such officers. Section 3. The Chair may call special meetings, appoint subcommittees, and act as a liaison with government bodies and other related committees. Section 4. The Chair shall have the privilege of discussing all matters before the Committee and shall have the same voting rights as all Committee members. Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to serve, exercise all of the duties and powers of the Chair. Section 6. The full Committee may participate in the election process and vote. Section 7. The Advisory Committee shall adopt procedures by which it shall operate. 1 0 ARTICLE VI Election of Officers Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the annual organization meeting in February of each year, and the election shall be held immediately thereafter. Section 2. A candidate receiving the majority vote shall be declared elected and shall serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for reelection if the term of the Advisory Committee is extended. Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled immediately by regular elections procedures. Section 4. The Chair or Vice-Chair may be removed by a super majority of the Committee with or without cause. ARTICLE V Committee Structure and Meeting Requirements Section 1. The Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee shall consist of five (5)members. Section 2. Committee Appointments - Appointment of members to the Advisory Committee shall be by resolution of the BCC, which resolution shall set forth a date of appointment. Each appointment shall be for a term of four years. Appointments to fill any vacancies on the Advisory Board shall be for the remainder of the unexpired term. Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be held on the second Monday monthly at 3:00 p.m., Berkshire Lakes Master Association Clubhouse located at 495 Belville Boulevard, Naples, Florida 34104. If a regular meeting is required to be held at a time and location other than what is specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the County website. Section 4. Special Meetings — Special meetings of the Advisory Committee may be convened by the Chair upon giving notice thereof. Section 5. Notices —Notices of an Advisory Committee meeting shall be given to all members and to the Public at least seventy-two (72) hours in advance of the meeting. At any meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to members at least seventy-two (72)hours prior to meetings. Section 6. Attendance—Members may notify the Staff Liaison or the Transcriptionist if 2 they cannot attend a meeting. If a member misses two (2) successive Committee meetings without a satisfactory excuse, he/she may forfeit his/her appointment. /Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum \ of the Committee members physically present; and (2)the members who are present both authorize the participation by telephone, and find that the absence was due to"extraordinary circumstances." Once approved to participate, the absent member can conduct themselves in the same manner as if r \ they were present, including making motions and voting on items. Section 7. Quorum — A quorum of the Advisory Committee shall consist of three (3) members and an affirmative vote of a majority of those present and voting shall be necessary to pass any motion. In the absence of a quorum, those members present may review the agenda items and make recommendations that may be reviewed for approval by the Advisory Committee at its next meeting where there is a quorum present. Section 8. Voting— Voting shall be by voice vote, or show of hands, if necessary, and may be recorded by individual (or group). Section 9. Meetings - All meetings shall be open to the public to encourage public awareness and participation. Section 10. Minutes-Minutes shall be taken at all Advisory Committee meetings. Voice recording of meetings is acceptable. A written record of meetings, resolutions, findings and determinations shall be kept for the Advisory Committee. Section 11. Documents - The Alternative Transportation Modes staff shall assist with preparation, duplication, and distribution of materials necessary for meetings. Copies of all Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the Clerk's Office and posted on the County Website for public viewing. Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall be followed at all meetings. Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff Liaison and Transcriptionist. Members may send agenda items request to the Staff Liaison and/or Transcriptionist prior to the publishing of the Agenda. Otherwise,the agenda may be changed at the meeting prior to approval of the Agenda. ARTICLE VI Order of Business I Call to Order II Roll Call 3 ria- III Approval of Agenda IV Approval of Minutes V Budget Report VI Project Manager Report VII Other Report(s) VIII Old Business IX New Business X Public Comments on Items NOT on the Agenda XI Members Comments XII Adjourn Next Meeting Date ARTICLE VII Public Participation All Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee meetings will be public meetings as required by Florida Statutes. Participation by the Public is encouraged and in an effort to be fair to all wishing to participate, the.following rules shall apply when receiving public comment. Section 1. Public Comment on Items on the Agenda-During each portion of the agenda the Chair may open up the meeting for public comments. a. The Chair shall declare when the floor will be open to public comments. b. The Chair shall declare when the public comments period for the Agenda item is closed for public comments. Once the item is closed for public comment there shall be no further comment from the floor. c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior to the presentation of the Agenda item by completing a speaker's slip. d. Each public participant must identify themselves by name and address. e. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. f. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. g. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. Sections 2. Public Comment on Items NOT on the Agenda—A Public Comments section will be included in each agenda. During this portion of the meeting items that have not been brought forward previously or were not on the agenda may be discussed or raised by the Public. a. All persons wishing to speak on under public comments on items not on the Agenda must 4 / �O register with the Staff liaison prior to this portion of the Agenda by completing a speaker's slip. b. Each public participant must identify themselves by name, address, and specify subject matter. c. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. d. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. e. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. ARTICLE VIII Amendment to By-Laws Section 1. Any proposed permanent amendment to the By-Laws shall be provided to every Advisory Committee member at least seven seventy-two (72)hours before it is voted on at a regular meeting. Section 2. These Bylaws, and any and all amendments to the By-Laws, will become effective upon an affirmative vote of a majority of the quorum. These By-Laws for the Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee are hereby approved this day of , 2014 Radio Road Beautification Municipal Service Taxing Unit(MSTU)Advisory Committee: By: Date Dale Lewis,Chair By: Date Fred Rogers,Vice Chair By: Date Helen Carella By: Date John Weber By: Date (vacancy) Attested by: Date Michelle Arnold,ATM Director 5