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Radio Road Beautification MSTU Agenda 05/12/2014 ,, Radio Road Beautification M.S.T.U. Advisory Committee .40 3299 East Tamiami Trail Suite 103 Naples Florida 34112 MAY 12,2014 AGENDA I. CALL TO ORDER II. ATTENDANCE JUN 2 7 2014 III. APPROVAL OF AGENDA By .6rvMZi IV. APPROVAL OF MINUTES: April 14,2014 V. BUDGET REPORT VI. LANDSCAPE MAINTENANCE REPORT-ROBERT KINDELAN, CLM VII. LANDSCAPE ARCHITECT'S REPORT-SCOTT WINDHAM VIII. PROJECT MANAGER'S REPORT A. DEVONSHIRE COMMERCIAL SIDE B.GROWTH MANAGEMENT DIVISION COORDINATION REPORT C.BY-LAWS IX. OLD BUSINESS X. NEW BUSINESS XI. COMMITTEE MEMBER COMMENTS XII. PUBLIC COMMENTS NEXT MEETING: JUNE 9,2014 — 3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 of Radio Road Beautification M.S.T.U. Nkark Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 MINUTES April 14, 2014 I. CALL TO ORDER The meeting was called to order by Chairman Dale Lewis at 3:16 PM. A quorum was established; four voting members were present. II. ATTENDANCE Members: Dale Lewis, Chairman Fred Rogers, John Weber Helen Carella(Excused) (Vacancy) County—Public Services Division ATM Department: Darryl Richard—MSTU Project Manager Rick Garby—Parks and Recreation Superintendent County—Growth Management Division Road Maintenance: Pam Lulich—Landscape Operations Roger Dick—Irrigation Project Manager Others: Robert Kindelan—CLM Al Benarroch—Affordable Landscaping Service& Design, LLC Scott Windham—Windham Studio, Inc. (Sue Flynn- JuriSolutions) It was noted John Weber will not attend the May 12, 2014 meeting. III. APPROVAL OF AGENDA Changes: • Add VIII C. Rick Garby—Parks and Recreation Superintendent Chairman Lewis moved to approve the Agenda as amended. Fred Rogers offered a Second in support of the motion. Motion carried unanimously;3— 0. 1 IV. APPROVAL OF MINUTES —March 10,2014 Fred Rogers moved to approve the Minutes of the March 10, 2014 meeting as presented. Chairman Dale Lewis offered a Second in support of the motion. Motion carried unanimously;3—0. V. BUDGET REPORT Darryl Richard distributed and reviewed the Radio Road MSTU Fund 168 Report dated April 14, 2014. (See attached) • Ad Valorem Received $383.969.18 • Operating Expense Budgeted $165,500 • Open Purchase Orders $26,048.87 • Operating Funds $64.821.62 (Spent to date) • Reserves $3,300 • Total Available Budget $593,105.44 • Capital Outlay Commitments $9,573.10 • Capital Outlay Expenditures $2,508 Chairman Lewis moved to accept the budget report. . Fred Rogers offered a Second in support of the motion. Motion carried unanimously;3—0. . . VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN, CLM Robert Kindelan, CLM gave a brief Maintenance Report. • Fertilizer was applied to plants on Radio Road. • Lantana has been dug up. • Waiting on delivery of plants to fill in. Al Benarroch,Affordable Landscaping Service &Design, LLC reported: • County received a compliant on site-line off of Oceans Drive. The plants were cutback 8 inches and the issue was resolved. • Irrigation system is working. • A caterpillar issue on median across from Timberlake entrance. • Timberlake Landscapers are blowing leaves into the median. Discussion was made on repainting the median numbers on both sides of medians. It was noted the repainting of median numbers is the responsibility of Road Maintenance. Pam Lulich stated that Road Maintenance is working with county arborist to prune trees on county roadways. VII. LANDSCAPE ARCHITECT'S REPORT Scott Windham,WSI reported on Radio Road: • Median 11 —Lantana problem. • A car caught on fire on Monday night, he was unsure if plants will flush back, no damage to sprinkler system. 2 • Helen Johnson by pump station had a caterpillar issue. Sprays will be used to help flush back out. • Median 29—Replacing Crown of Thorns Robert Kindelan, CLM reported on Devonshire Road: • Grassy weeds need to be addressed. • Irrigation leak; roots from a tree stump grew around a pipe and put pressure on the pipe. Roots were dug out and pipe repaired at Belville and Seventh. • Chemical treatments have been working well. • Fertilizer was ordered. Expect delivery to come in at the end of week. • He will provide Staff with a plant count of Jasmine and Lantana, for a Santa Barbara intersection. VIII. PROJECT MANAGER'S REPORT A. RICH KING PROJECT Staff distributed and reviewed a quote from Florida Land Maintenance, Inc. dba Commercial Land Maintenance for the Rich King Greenway Project dated April 13, 2014 in the amount of$14,028.00. (See attached) The quote provided two (2) options: Option 1 —Landscape around pavers only (Only the area around the paversnim+tm) - $4,265. - Option 2—Includes Option 1 �-. - $14,028. Darryl Richard noted PAR, Park Rangers and Residents are concerned about, traffic, crime and safety. PAR will be responsible to manage the Greenway. Rick Garby, Parks and Recreation (PAR)PA Superintendent suggested the landscape for the Rich King Project be keep to a minimum. He recommended less than Option 1 and without irrigation. It was suggested no plants be planted at the chain link fence. He recommended low plants to keep area highly visible as possible. It was and noted PAR did not have extra Staff to maintain the area. Discussion was made on vehicles parking by the chain link fence. Chairman Lewis moved the MSTU back away from the Rich King Green way Project. Fred Rogers offered a Second in support of the motion. Motion carried ffunanimously;3—0. B. DEVONSHIRE COMMERCIAL SIDE Darryl Richard reported Reg8 Berkshire Commons LLC % Property Tax Dept. received a Collier County Code Enforcement—Notice of Violation dated February 24, 2014.. (See attached) Violation: Viburnum hedge adjacent to Devonshire Blvd. is in .-� unhealthy condition and sections of hedgerow are missing. Chairman Lewis asked Scott Windham to attend meeting on or before March 24, 2014. 3 Chairman Lewis moved that Scott Windham attend meeting and bill MSTU for his time. Fred Rogers offered a Second in support of the motion. Motion carried unanimously;3—0. Darryl Richard distributed the original Radio Road MST(' Collier County Application for Reclaimed Water Request dated March 6, 2007 and the Irrigation Meter (Non- Potable)Application. (See attached) Pam Lulich reported the MSTU: • Is approved to use as much reclaimed water as needed. • Beth Johnson confirmed the MSTU could use whatever is required per Master Plan. • Is currently only using 58 percent. • Is a presser user, not a bulk user. • Was approved to use reclaimed water for the Rich King Greenway. Roger Dick will research the actual reclaimed water usage per day in gallons and how it compared to estimated 25,720 gallons on original request and inspect median 11. It was noted Fred Rogers will attend the meeting to represent the Radio Road Beautification MSTU Advisory Committee. Chairman Lewis moved to redo the median numbers;the MSTU will pay up to $2,500 to make median numbers visible. Fred Rogers offered a Second in support of the motion. Motion carried unanimously; 3— 0. B: C. PARKS AND RECREATION-RICK GARBY Addressed previously IX. OLD BUSINESS (None) X. NEW BUSINESS (None) XI. COMMITTEE MEMBER COMMENTS (None) XII. COMMITTEE MEMBER COMMENTS (None) NEXT MEETING: May 12, 2014 at 3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 4 There being no further business to come before the Committee,the public meeting was concluded by order of the Chair at 4:25 PM. RADIO ROAD BEAUTIFICATION MSTU ADVISORY COMMITTEE oh Q t 'le—Q-1 • DALE LEWIS,CHAIRMAN The Minutes were approved by the Committee Chair on M4-4.l 1v)— , 2014 ----, "as submitted" L ] OR"as amended" [X]. G 5 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 * SUMMARY OF MOTIONS AND MINUTES April 14, 2014 I. APPROVAL OF AGENDA Changes: • Add VIII. C. Rick Garby—Parks and Recreation Superintendent Chairman Lewis moved to approve the Agenda as amended. Fred Rogers offered a Second in support of the motion. Motion carried unanimously; 3—0. II. APPROVAL OF MINUTES —March 10, 2014 Fred Rogers moved to approve the Minutes of the March 10, 2014 meeting as presented. Chairman Dale Lewis offered a Second in support of the motion. Motion carried unanimously; 3—0. III. BUDGET REPORT Chairman Lewis moved to accept the budget report. Fred Rogers offered a Second in support of the motion. Motion carried unanimously; 3—0. IV. PROJECT MANAGER'S REPORT A. RICH KING PROJECT Chairman Lewis moved the MSTU back away from the Rich King Green way Project. Fred Rogers offered a Second in support of the motion. Motion carried unanimously; 3—0. B. DEVONSHIRE COMMERCIAL SIDE Darryl Richard reported Reg8 Berkshire Commons LLC %Property Tax Dept. received a Collier County Code Enforcement—Notice of Violation dated February 24, 2014. Violation: Viburnum hedge adjacent to Devonshire Blvd. is in unhealthy condition and sections of hedgerow are missing. Chairman Lewis moved that Scott Windham attend meeting and bill MSTU for his time. Fred Rogers offered a Second in support of the motion. Motion carried unanimously;3—0. Chairman Lewis moved to redo the median numbers;the MSTU will pay up to $2,500 to make median numbers visible. Fred Rogers offered a Second in support of the motion. Motion carried unanimously;3—0. 2 Radio Road MSTU • • FUND 158 May 12,2014 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (308,200.00) $ - $ (291,891.79) $ (16,308.21) 2 DEL AD VALOREM $ - $ - $ (21.42) $ 21.42 3 FIFTH THIRD 0/N INTEREST $ - $ - $ (59.90) $ 59.90 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (1,284.79) $ 284.79 5 REVENUE STRUCTURE $ (309,200.00) $ - $ (293,257.90) $ (15,942.10), 6 TRANSFERS FROM PROP APP $ - $ - $ - $ 7 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 8 CARRY FORWARD GEN $ (438,400.00) $ - $ - $ (438,400.00)'. 9 NEG 5%EST REV $ 15,500.00 $ - $ - $ 15,500.00 10 TRANSFERS&CONTRIB $ (422,900.00) $ - $ - $ (422,900.00) 11 TOTAL REVENUE $ (732,100.00) $ - $ (293,257.90) $ (438,842.10) 12 ENG FEES $ 15,000.00 $ - $ - $ 15,000.00 13 ENG FEES OTHER Windham Studio Landscape Architect Serv. 45-147169 $ 15,000.00 9 14.590.00 $ 5,200.00 $ (4,790.00) 14 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 6,300.00 $ - $ 6,300.00 $ - 15 LANDSCAPE INCIDENTALS Florida Land Maintenance Incidentals 45-147646 $ 4,500.00 $ 1,3,75.00 $ 1,625.00 $ 1,500.00 16 OTHER CONTRACTUAL Florida Land Maintenance Grounds Maintenance 45-147646 $ 70,000.00 $ 711.00 $ 46,289.00 $ 23,000.00 17 ELECTRICITY FPL Electricity 47-001909 $ 1,000.00 $ 268.20 $ 551.80 $ 180.00 18 RENT EQUIPMENT J.M.Todd Shared Copier Lease 45-147422 $ 300.00 $ - $ 133.06 $ 166.94 19 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 700.00 $ - $ 525.00 $ 175.00 Florida Irrigation Irrigation Parts 45-147443 $ 1,069.52 $ 430.48 Naples Electric Motor Works Irrigation Parts 45-150607 $ - $ 1,071.48 20 SPRINKLER SYSTEM MAINT $ 6,000.00 $ 1,069.52 $ 1,501.96 $ 3,428.52 Forestry Resources(Old Cor Mulch 45-147442 $ - $ 2,926.00 Forestry Resources(New Co Mulch 45-150013 $ 1.498,00 $ - 21 MULCH $ 20,000.00 $ 1,498.00 $ 2,926.00 $ 15,576.00 22 LICENSES&PERMITS $ 1,000.00 $ - $ 1,000.00 $ - 23 CLERKS RECORDING FEES County Clerk's Office Recording Fees Direct Pay $ - $ - $ 79.50 $ (79.50):`; 24 LEGAL ADVERTISING Naples Daily News Legal Advertising 45-147488 $ 1,000.00 $ 300.00 $ - $ 700.00 "- Juristaff Inc(Old Contract) Secretarial Services 45-147269 $ - $ 1,413.33 Juristaff Inc(No Contract) Secretarial Services 45-150467 $ - $ 168.00 Juristaff Inc(New Contract) Secretarial Services 45-150259 $ 1,393.62 $ 206.38 25 OTHER MISCELLANEOUS $ 4,000.00 $ 1,393.62 $ 1,787.71 $ 818.67 26 OFFICE SUPPLIES Staples Office Supplies 45-150477 $ 400.00 3 145.19 $ 54.81 $ 200.00 27 COPYING CHARGES J.M.Todd Copier CPC 45-147480 $ 300.00 $ 100.00 $ 100.00 $ 100.00 28 FERT HERB CHEM Florikan Fertilizer 45-147522 $ 10,000.00 $ 2,500.00 $ - $ 7,500.00 29 OTHER OPERATING SUPPLIES DLT Solutions Autodesk AutoCad VISA $ - $ - $ 85.50 $ (85.50) OPERATING EXPENSE $ 155,500.00 $ 23,950.53 $ 68,159.34 $ 63,390.13 Bonness,Inc. Vehicle Pad Installation 45-147645 $ 2.94 $ 9,570.16 Bonness,Inc. Add'Concrete Pad 45-150506 $ - $ 585 45 Leo Jr.Lawn&Irrigation Rich King Enhancement Pro 45-147371 $ - $ 2,508 00 31 IMPROVEMENTS GENERAL $ 534,800.00 $ 2.94 $ 12,663.61 $ 522,133.45 32 CAPITAL OUTLAY $ 534,800.00 $ 2.94 $ 12,663.61 $ 522,133.45 33 REIMBURSEMENT FOR STAFF SUPPORT $ 28,100.00 $ - $ 28,100.00 $ - 34 Budget Trans from Appraiser $ 2,700.00 $ - $ 2,104.65 $ 595.35 35 Budget Trans from Tax Collector $ 7,700.00 $ - $ 5,996.80 $ 1,703.20 36 TRANSFERS $ 38,500.00 $ - $ 36,201.45 $ 2,298.55 37 RESERVES FOR CONTINGENCIES $ 3,300.00 $ - $ - $ 3,300.00 38 RESERVES $ 3,300.00 $ - $ - $ 3,300.00 39 TOTAL BUDGET $ 732,100.00 $ 23,953.47 $ 117,024.40 $ 591,122.13 Total Available Balance $ 591,122.13 1,214,337,046 FY 10 Final Taxable Value Plus Commited And Not Spent $ 23,953.47 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value 955,918,992 FY 13 Final Taxable Value I Estimated Cash $ 615,075.60 I 967,719,885 FY 14 July Taxable Value 1.23%Adj.13 to 14 (Estimated Cash Less Missing Income $ 598,767.39 I FY14 FY13 Millage 0.3185 0.3210 Maximum=.5000 Extension 308,219 306,850 Property Tax Limitation Impact FY 14 Gross Taxable Value 967,719,885 Minus:New Const.Annex. 4,228,235 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 963,491,650 13 Levy 308,850 Rolled Back Rate(less Amend.One) 0.3185 91%of Rolled Back Rate 0.2898 • MAINTENANCE REPORT To: Radio Road MSTU Advisory Committee CC Darryl Richard, Pamela Lulich Collier County ATM Albert Benarroch, Affordable Landscaping Robert Kindelan, Commercial Land Maintenance James Abney From: Scott Windham Date: May 6, 2014 RE: Radio Road and Devonshire Monthly Maintenance Report MSTU Committee and Staff: The following is a report of the general conditions and recommendations for the maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd. DEVONSHIRE: In general the medians look healthy and well maintained with the following action items: • Continue to top sheer and mechanically edge the Asian Jasmine along back of gutter and edge of sidewalks on a regular basis to keep the plant masses neat and tight. • Continue to spot hand weed Asian Jasmine as needed to supplement per- emergent herbicide and occasional contact herbicide regimen. • Now that the service vehicle pads are constructed, plant the missing Asian Jasmine at west corner of radio Rd, lakeside park and east ROW where Comcast disturbed and never repaired. Also fill in 30 Asian Jasmine in north ROW near Santa Barbara to fill in bare patches. (Confirm Irrigation coverage) Clean up Asian Jasmine where disturbed east of Belville. • Observed several burnt spots in Asian Jasmine along north ROW. Herbicide application? • Trim/remove remaining woody Lantana at Santa Barbara median tip and fill in with new Lantana. • Trim Silhouette Bougainvillea at lake side park to tighten up. • Pull nut sedge in Asian Jasmine at S. Barbara Median. The following replacements were noted and should be put in the rotation if and when directed and authorized by Radio Rd MSTU committee: Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239)390-1936 Fax: (239) 390-1937 Email: scott @windhamstudio.com www.windhamstudio.com 1 • RECOMMENDATION: Remove dead or nearly dead Lantana in median 2, 75 ft north of the lakeside park and at the Santa Barbara median tip. Replace with 3 gal, Variegated Flax Lily. RADIO ROAD: In general the medians look healthy and well maintained with the following action items: • GENERAL: Clean up and remove dead fronds from medians • Median 1-Trim Jatropha and raise canopy now that fertilizer is complete. Remove one Dinni from west tip of median which is among Little Reds. • GENERAL: Remove seed pods from all Montgomeries. • Median 11-East tip lantana are woody and need trimmed back to flush out lower (Plan to replace with Dianella) • Median 14 - Silhouette at west tip are woody behind recently planted new ones— need to be trimmed tighter to allow new flush) • Median 15-Monitor sod and Firebush where fire occurred. • Median 18- The Lantana is completely woody and needs to be removed and replaced with Dianella. • Median 22-Gap where several dead Ilex were removed and need to be replaced. • Median 27, 28 — Helen Johnson are largely defoliated and weak. Large ant hill on south side. Turf has many dry patches. Can irrigation be adjusted without impacting adjacent beds? • GENERAL-Dianella still are thin and appear to be struggling. The following replacements were noted and should be put in the rotation if and when directed and authorized by Pam Lulich: • Medians 3,4, 5, 8 (east end) 13 (east end), 18, 22, 23, 27 (west tip) previous Juniper areas need to be replanted with Ilex or Green Island Ficus • Median 5, 18 and 19 Several of newly planted Dianella have declined and lost numerous blades leaving few for a thin, unhealthy appearance evaluate and treat or replace if necessary. • Median 11 Replace dead Lantana with Flax Lily • Median 21 - Replace 3 yellow Tabebuia with Natchez Crepe Myrtle. • Median 25 Tabebuia has damaged trunk. Monitor closely. • Add /fill in 3 Muhly Grass east of Livingston in median 14. • Replace one dead Sabal Palm west of Devonshire in median 28. • In general, keep working towards replacement of all Dinnis with Dianella moving forward as they decline Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA000-1516 iiidham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott @windhamstudio.com www.windhamstudio.com 2 • •tdi D ' PROJECTS STATUS REPORT To: Radio Road MSTU Advisory Committee CC Darryl Richard, Pamela Lulich Collier County ATM From: Scott Windham Date: May 6, 2014 RE: Radio Road MSTU Projects Status Report MSTU Committee and Staff: The following is a status report of the on going refurbishment projects. DEVONSHIRE SERVICE VEHICLE PADS: • CLM is evaluating and compiling a total quantity of Asian Jasmine to be replaced to accommodate the vehicle pads project as well as fill in where the areas damaged by Comcast. DEVONSHIRE EAST ROW REFURBISHMENT STATUS: • ON HOLD pending code enforcement actions. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA, Landscape Architect LA000-1516 Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott @windhamstudio.com www.windhamstudio.com I signaturetreecare.com -- PROPOSAL Page 1 Signature Tree Care, If Proposal#: 5587 — 15275 Collier Blvd.,Suite 201-276, Naples, FL 34119 Office: (239) 3484330 Fax: (239)348-3133 CERTIFIED Email: info @signaturetreecare.com ARBORIST Ian Orlikoff, ISA Certified Arborist FL-1037A ISA Tree Risk Assessment Qualified, Collier County Contractor License#C33543 Clerk's Finance Dept Proposal Date: 12/22/2013 CCBCC Customer#: 1491 3299 Tamiami Trail East Sales Rep: an Suite 700 Naples, FL 34112 Job Site: 4 County Route# Transportation Phonel Map Naples, FL 34104 Phone2 SubDiv. Item# Quantity Description of Services Units UnitPrice Tax Item Amount 1 Trees No 9,170.00 Quote# 9 Radio Rd (Airport to Santa Barbara) 45 @ 70.00, 31 @ 140.00, 56 @ 30.00 Pruning Request for all trees: Full pruning with focus on crown reduction. A full prune includes multiple methods of pruning such as hazard reduction,structural development, pruning for a centralized leader, reduction or elimination of co-dominant stems,thinning,crown reduction, raising, balancing, removal of dead branches two inches or greater, clearance and removal of crossing limbs throughout the entire canopy.Clearance of right of ways/signs through directional pruning. In addition,structural pruning will be performed to follow through what was started in 2011 pruning cycle.This method is to further increase the structural soundness and integrity. Canopy reduction is the focus,therefore,a larger%of pruning to the outer third of the canopy will be performed at higher elevations in the tree crown and a lower%on other pruning methods mentioned above.The following pruning cycles may address a greater focus on the secondary needs to complete the overall goal.All methods accomplished through ANSI Z133.1 Safety Standards,ANSI A300 Standard Practices for Pruning, ISA standards and comply with Collier/Lee County codes. Terms:payment is due upon completion unless other arrangements have been made. Proposal SubTotal: 9,170.00 Should you have any questions, or if you wish to make any changes to this Proposal, Required Deposit: 0.00 please do not hesitate to call us. Please sign and return as soon as possible. State Taxes: 0.00 Proposal Total: $9,170.00 Signed: Date: Estimate is Valid for 15 Days. RADIO ROAD BEAUTIFICATION Municipal Service Taxing Unit(MSTU)ADVISORY COMMITTEE BY LAWS ARTICLE I Name The name of this Advisory body shall be the Radio Road Beautification Municipal Service Taxing Unit(MSTU)Advisory Committee ARTICLE II Jurisdiction The Advisory Committee shall function as an advisory body to the Board of County Commissioners (BCC) and is governed under Ordinance 96-84, as amended. The Committee will make recommendations to the BCC in matters related to Beautification projects within the district, funding, preparation of bid documents, management of contracts, and managing the annual budget. The BCC shall have the final authority over the actions of the MSTU. ARTICLE III Officers and their Duties Section 1. The officers shall consist of a Chair and Vice-Chair. Section 2. The Chair shall preside at the meetings and shall have the duties normally conferred by parliamentary usage of such officers. Section 3. The Chair may call special meetings, appoint subcommittees, and act as a liaison with government bodies and other related committees. Section 4. The Chair shall have the privilege of discussing all matters before the Committee and shall have the same voting rights as all Committee members. Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to serve, exercise all of the duties and powers of the Chair. Section 6. The full Committee may participate in the election process and vote. Section 7. The Advisory Committee shall adopt procedures by which it shall operate. 1 ARTICLE VI Election of Officers Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the annual organization meeting in February of each year, and the election shall be held immediately thereafter. Section 2. A candidate receiving the majority vote shall be declared elected and shall serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for reelection if the term of the Advisory Committee is extended. Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled immediately by regular elections procedures. Section 4. The Chair or Vice-Chair may be removed by a super majority of the Committee with or without cause. ARTICLE V Committee Structure and Meeting Requirements Section 1. The Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee shall consist of five (5) members. Section 2. Committee Appointments - Appointment of members to the Advisory Committee shall be by resolution of the BCC, which resolution shall set forth a date of appointment. Each appointment shall be for a term of four years. Appointments to fill any vacancies on the Advisory Board shall be for the remainder of the unexpired term. Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be held on the second Monday monthly at 3:00 p.m., : - •- • . : :. _ • . -: : • S- - • card, if a regular meeting is required to be held at a time and location other than what is specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the County website. Section 4. Special Meetings — Special meetings of the Advisory Committee may be convened by the Chair upon giving notice thereof. Section 5. Notices —Notices of an Advisory Committee meeting shall be given to all members and to the Public at least seventy-two (72) hours in advance of the meeting. At any meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to members at least seventy-two (72)hours prior to meetings. Section 6. Attendance—Members may notify the Staff Liaison or the Transcriptionist if 2 they cannot attend a meeting. If a member misses two (2) successive Committee meetings without a satisfactory excuse, he/she may forfeit his/her appointment. Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum of the Committee members physically present; and (2)the members who are present both authorize the participation by telephone, and find that the absence was due to "extraordinary circumstances." Once approved to participate, the absent member can conduct themselves in the same manner as if they were present, including making motions and voting on items. Section 7. Quorum — A quorum of the Advisory Committee shall consist of three (3) members and an affirmative vote of a majority of those present and voting shall be necessary to pass any motion. In the absence of a quorum, those members present may review the agenda items and make recommendations that may be reviewed for approval by the Advisory Committee at its next meeting where there is a quorum present. Section 8. Voting — Voting shall be by voice vote, or show of hands, if necessary, and may be recorded by individual (or group). Section 9. Meetings - All meetings shall be open to the public to encourage public awareness and participation. Section 10. Minutes- Minutes shall be taken at all Advisory Committee meetings. Voice recording of meetings is acceptable. A written record of meetings, resolutions, findings and determinations shall be kept for the Advisory Committee. Section 11. Documents - The Alternative Transportation Modes staff shall assist with preparation, duplication, and distribution of materials necessary for meetings. Copies of all Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the Clerk's Office and posted on the County Website for public viewing. Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall be followed at all meetings. Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff Liaison and Transcriptionist. Members may send agenda items request to the Staff Liaison and/or Transcriptionist prior to the publishing of the Agenda. Otherwise,the agenda may be changed at the meeting prior to approval of the Agenda. ARTICLE VI Order of Business I Call to Order II Roll Call 3 III Approval of Agenda IV Approval of Minutes V Budget Report VI Project Manager Report VII Other Report(s) VIII Old Business IX New Business X Public Comments on Items NOT on the Agenda XI Members Comments XII Adjourn Next Meeting Date ARTICLE VII Public Participation All Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee meetings will be public meetings as required by Florida Statutes. Participation by the Public is encouraged and in an effort to be fair to all wishing to participate, the following rules shall apply when receiving public comment. Section 1. Public Comment on Items on the Agenda- During each portion of the agenda the Chair may open up the meeting for public comments. a. The Chair shall declare when the floor will be open to public comments. b. The Chair shall declare when the public comments period for the Agenda item is closed for public comments. Once the item is closed for public comment there shall be no further comment from the floor. c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior to the presentation of the Agenda item by completing a speaker's slip. d. Each public participant must identify themselves by name and address. e. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. f. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. g. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. Sections 2. Public Comment on Items NOT on the Agenda—A Public Comments section will be included in each agenda. During this portion of the meeting items that have not been brought forward previously or were not on the agenda may be discussed or raised by the Public. a. All persons wishing to speak on under public comments on items not on the Agenda must 4 register with the Staff liaison prior to this portion of the Agenda by completing a speaker's slip. b. Each public participant must identify themselves by name, address, and specify subject matter. c. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. d. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. e. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. ARTICLE VIII Amendment to By-Laws Section 1. Any proposed permanent amendment to the By-Laws shall be provided to every Advisory Committee member at least seven seventy-two (72) hours before it is voted on at a regular meeting. Section 2. These Bylaws, and any and all amendments to the By-Laws, will become effective upon an affirmative vote of a majority of the quorum. These By-Laws for the Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee are hereby approved this day of ,2014 Radio Road Beautification Municipal Service Taxing Unit(MSTU) Advisory Committee: By: Date Dale Lewis, Chair By: Date Fred Rogers, Vice Chair By: Date Helen Carella By: Date John Weber By: Date (vacancy) Attested by: Date Michelle Arnold, ATM Director 5