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ATV Park Ad Hoc Minutes 03/10/2014 March 10, 2014 COLLIER COUNTY 11 111 M 11 JUN 2 7 Z014 ATV Park Ad Hoc Advisory Committee3v Collier County Regional Park Administration Bldg. Livingston Road, Lecture Room A Naples, Florida March 10, 2014 I. Call to Order/Roll Call The ATV Park Ad Hoc Advisory Committee meeting was called to order at 5:43 p.m. by Chairman Joe Pelletier. A quorum was present. Those in attendance were as follows: ATV Park Committee: Alternate Members: Joe Pelletier, Chairman Ed Lukosavich (absent) Felix Garcia, Vice Chairman Greg Westgate Jeff Close William Combs Jonathan Harraden (excused) Mario Menendez Barbra Pinx (absent) Toni Mott, Collier County Manager Property Acquisition (absent) Staff Present: Barry Williams, Parks & Recreation Dept. Director Jeanine McPherson, Parks & Recreation Dept. Assistant Director Ilonka Washburn, Parks & Recreation Dept. Operations Manager Natali Betancur, Parks & Recreation Dept. Operations Analyst Connie Deane, Growth Management Division Community Liaison (previous staff liaison for this committee) Also Present: Tim Nance, Commissioner—Board of County Commissioners Steve Carnell, Public Services Administrator March 10, 2014 Prior to the start of the meeting, Commissioner Tim Nance distributed copies of two items of interest to the committee: 1. A notice from the Florida Department of Environmental Protection, Bureau of Public Land Administration regarding State Owned Land for Lease or Sale, Dated 2/19/2014. 2. A naplesnews.com article regarding the former Hendry County Prison and Arcadia mental hospital properties which the State was interested in selling. Commissioner Nance proceeded to reiterate what had transpired at the February 25th Board of County Commissioners (BCC) meeting; specifically item 11-D. He stated the BCC had directed staff to begin working for and with the Ad Hoc Committee: 1. The Ad Hoc Committee was continued for another twelve months. 2. The BCC had no interest in working with a voucher system, stating they thought it was inappropriate and they did not support it. However they did support allowing the Committee to work with staff and the County Attorney on Requests for Proposals (RFP) and with public/private partnerships and their provided services. 3. They supported allowing staff and the County Attorneys to work with the committee on proposals with public/public institutional partnerships, other counties, existing parks, the Seminole tribe of Florida or other institutional partners; so as to have both private and public options to obtain the best value for the County's funds. He noted the Committee will be coming back to the BCC with another Executive Summary stating what proposals they came up with that were the best value for the County's money. They will need to gain three BCC votes to move forward. Commissioner Nance offered assistance by reaching out to Lee, Charlotte and Dade Counties and the Seminole Tribe. He then explained how to access the County website and go to the BCC meeting of February 25, Item 11-D; and, listen to what the Commissioners said about the ATV Park issue. He noted they may be able to get a feel for the different Commissioners' attitude on the subject. Commissioner Nance cautioned the committee members to be mindful of the Sunshine Law in their communications with other committee members. All proposals and negotiations will be through the staff and the County's attorneys. 2 March 10, 2014 II. Adoption of Agenda ADD: "Introduction of Staff'to item V. New Business Mario Menendez moved to adopt the Agenda with the addition of Introduction of Staff, under item V. New Business. Second by William Combs. Motion carried unanimously, 6-0. III. Adoption of Minutes January 21, 2014 Mario Menendez moved to adopt the minutes of January 21, 2014, as presented. Second by William Combs. Motion carried unanimously, 6-0. IV. Old Business —Further discussion of the committee's progress and direction to follow took place. Committee members will engage prospective partners to discuss what services the partners can offer and what the County can do for the partners in return. It will have to be determined how payments will be made. All information will be brought to Staff. V. New Business — 1. Discussion of Board of County Commissioners Action at the February 25, 2014 meeting. Commissioner Nance reported the BCC Chairman had asked the Committee to revisit the possibility of utilizing the Hendry Prison property. The property is already owned by the State, who would still be able to retain the property, have a public use for it and realize the benefit as property values rise. Commissioner Nance offered to approach the Hendry County Manager to see what they have planned for the property; if anything. He noted other entities may have expressed interest and they could be approached with partnership opportunities. A brief discussion followed and the Committee agreed to look into it. Commissioner Nance offered to contact several of the surrounding Counties and Joe Frank and Tina Osceola of the Seminole Tribe to ascertain any interest in an institutional partnership. He concluded his comments, stating he would stay for the rest of the meeting or leave; whatever was the pleasure of the Committee. 3 March 10, 2014 Greg Westgate moved to invite Commissioner Nance to remain for the rest of the meeting. Second by William Combs. Motion carried unanimously, 6-0. Barry Williams, Director of Parks and Recreation commented on the Hendry Correctional property. He stated there was a tier system of who was to be offered the opportunity to acquire the property and the University system was in the first tier. Hendry County would be offered the opportunity. If no interest, it would go out for sale. Recreational value was also a consideration for Hendry County. To Greg Westgate's question of how the other Commissioners get all the information gathered by the Ad Hoc Committee to come to a decision, Commissioner Nance responded Staff would package it all together for presenting to the BCC. He explained the whole process, stating he would be the liaison for the Ad Hoc Committee to the BCC. 2. Introduction to Parks and Recreation Staff Chairman Pelletier thanked Connie Deane for all her work with the Committee under the Growth Management Division and welcomed Barry Williams, as Parks and Recreation Division becomes the overseer of the ATV Ad Hoc Committee. Barry Williams introduced: Jeanine McPherson,' the 2nd in command", Assistant Director of Parks and Recreation. Ilonka Washburn, Operations Manager Natali Betancur, Operations Analyst Barry Williams congratulated the Ad Hoc Committee members for all they had accomplished so far, stating the information gathered would make it easier for Ms Washburn and Ms Betancur, who will be crafting the RFP and create the presentation to the BCC. The Ad Hoc Committee would be kept informed; but, Staff would basically take over from there. He explained how the Committee would proceed; stating Amanda Eberl would be the liaison person for notices and information for the Committee, which would operate under the Sunshine Law. 4 • March 10, 2014 He then introduced Steve Carnell, Public Services Administrator, who was once the Purchasing Agent for Collier County; thus, very experienced in what the Committee was attempting to accomplish. Chairman Joe Pelletier requested name cards be provided for Staff and Committee members in order to help identify everyone. V. Public Comment Dave Kelly, Marketing Director for the Gone Country Motor Sports which has the Red Neck Yacht Club, ATV events, Mud Runs and many like events, commented on three things he had not heard before when attending many meetings regarding an ATV Park. 1. The site didn't have to be in Collier County 2. Much work had been done with other offerings and it was time to move forward. 3. The Committee appears to finally have the ear of the BCC to put together the RFP, making a concise and particular case, so that by May or June it will be ready for recommendation. He spoke about doing a Jeep event, two wheeler and ATV events, and having infrastructure to put it together. He was encouraged that things seemed to be moving forward and would be happy to answer any questions the Committee had. Rob White, General Manager of Red Neck Yacht Club lent his support to Mr. Kelly's comments in encouraging the building of something the ATV community was looking for. He liked the good ideas being put forth. Chairman Joe Pelletier asked what else was needed from the Ad Hoc Committee. Barry Williams responded the first thing was to take what they already had and develop the scope of work for solicitation. He asked how the Committee would be involved once the RFP was developed; and, would it have to be brought back to them. Steve Carnell first complimented the Ad Hoc Committee members for their patience and perseverance and explained the procedure. He stated Staff would draft the RFP and bring it back to the Committee. Nothing prohibits the Committee from reading 5 March 10, 2014 the RFP. What was needed was the scope of the services, the arrangement of the facility they were looking for, the description of it and the criteria for how the proposals would be evaluated. Discussion would follow. Prospective proposers could attend a public meeting; but their input would need to be managed so as not to interfere with the Committee's topic at hand. He encouraged the Committee members to provide their e-mails so that information, questions and answers could be shared in order to cut down on the need for numerous meetings. He suggested the Ad Hoc Committee begin by asking Parks & Recreation to start developing the RFP. They should provide: the scope, arrangement of the facility, minimal requirements, design, shape, content, features and any location requirements. Proposals would be open to those outside the area. The Purchasing Dept would be engaged and means for public interaction would be set up. Public Agencies may submit bids and multiple ones can be presented. Sites already mentioned and/or the University of Florida can be contacted and be tested out. Hendry County would seem the most likely one. Once content and format were set, a discussion of managing the prospects would occur, according to responses received. A Selection Committee should have at least one member of the Ad Hoc Committee serving on it. A schedule will be put together, stating the steps of how to roll out the process. Barry Williams stated Staff would work on the draft of the RFP and email it to the committee before the next meeting. He will also bring the draft to that meeting. Chairman Joe Pelletier asked if there was a site the public entities could view should they be interested in making a proposal. Steve Carnell responded Purchasing will get out the word. The RFP will be available on the Collier County website and may be downloaded. Barry Williams inquired if the RFP would need to go back to the BCC, once approved by the Committee. Steve Carnell responded enough direction had been given for the BCC to bring up all the details in the RFP. 6 March 10, 2014 He reminded the AD Hoc Committee they can talk to him, to staff, or to Commissioner Nance; but, not to each other. Amanda Eberl's contact number was given to the members. She will e-mail the minutes and other information to all members ahead of the next meeting so everyone will have time to read them. VII. Next Meeting Date: The next meeting date was set for Thursday, May 29, 2014 at 5:30 p.m. Chairman Joe Pelletier requested all Committee members make it a point to attend all meetings especially the closer they get to the end. That would help to keep everyone on the same page. Barry Williams said Attendance Records will be brought to next meeting. Greg Westgate offered to serve on the Selection Committee. Steve Carnell responded the AD Hoc Committee could vote on it at the next meeting. VIII. Adjournment Chairman Joe Pelletier asked for a motion to adjourn. William Combs moved to adjourn. Second by Greg Westgate. Motion carried unanimously, 6-0. There being no further business for the good of the County, the meeting was adjourned by order of the chair at 6:45 pm. ATV Park Ad Hoc Committee Joe Pelletier, Chairman These minutes were approved by the Board/Committee on as presented, or as amended 7