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BCC Minutes 09/30/1980 B Naples, Florida, September 30, 1980 • LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Governinn Rnard(s) of such specie • districts as have been created according to law-and having conducted business herein, met on this date at 1:45 P.M. in. Budget Review Session in Building "F" of the Courthouse Complex with the following members jiresent: CHAIRMAN: Clifford Wenzel VICE-CHAIRMAN: Thomas P. Archer John A. Pistor C.R. "Russ" Wimer David C. Brown ALSO PRESE1I, . J. ,....yam, Clerk; Haro i u L. r,u e ; , Lhief Deputy Clerk/Fiscal Officer; Edna Brenneman, Deputy Clerk; Robert Best, Budget Analyst; John Walker, Assistant County Manager; H.G. Willett, Administrative Assistant to County Manager; Irving Berzon, Utilities Division Director; Clifford Barksdale, Public Works Administrator/Engineer; and, Terry Virta, Community Development 4 r.. Administrator. • AGENDA' • I. General discussion re FY 80-81 Budget • II. Appointments to Property Appraisal Adjustment Board • • September 30, 1980 �� • BOOK 055 PAGE.794 GENERAL DISCUSSION RE FY 80-81 BUDGET - $200,000 IN CASH CARRYOVER PLACED IN - -- CAPITAL IMPROVEMENT FUND MADE FOR BEACH ;p ACCESS; APPOINTMENT S TO PROPERTY APPRAISAL rt Opening the discussion,with. regard to the FY 80-81.Budget, Fiscal Officer Harold Hall reviewed briefly the information submitted by him this date consist- ing of Attachment A - Proposed tentative budget by fund; Attachment B - Comparison of Ad Vale'.'~: Ta::-. betwr County-Wide Fu.. :nd Unincorpor rends for FY 1979-80 and 1980-81; and, Attachment C - Estimate of FY 1979-80 Fund Balance for FY 1980-81 Budget. Mr. Hall said that Attachment A, setting forth the Tentatfte Millage, is the millage to be submitted to Property Appraiser Sam Colding and from which the advertising will be prepared notifying the public of the date, time and place of the public hearings, using forms provided by the State. Following the adoption of the tentative budget, together with revisions made during the public hearings, he continued, the budget will be advertised j in the paper in 1/4-page ads - one listing the budget, and another as setting f-rth the millage. Commissioner Pistor requested that the percent of change listed on Attach- ment A for MST District 1 - Road Construction be rechecked due to the size of the proposed increase of 815.57%. Public Works Administrator/Engineer Barksdale r--r said that it appears "there is something wrong with that" and agreed with the Commissioner that the subject fund be verified prior to the notices being mailed out. The scheduling of times for the, public hearings was discussed with Mr. Hall stating that it would be a good approach to begin them at 7:00 P.M. for the County-wide funds and schedule the MSTD's one minute apart following that in . order to comply w3 th the Statutes. Mr. Hall explained that the notice of assess- ment and tentative millages will be mailed by October 16, 1980 and that the tax bills probably will not be mailed out until December, 1980. Whether or not there will be sufficient funds on which to operate during f. k the interim period was questioned by Chairman Wenzel with Mr. Hall responding that much depends on the tentative budgets being reviewed and approved and the millages certified back to the Property Appraiser and, also, on the findings of the Property Appraisal Adjustment Board. He said that it is expected ► 1_ J 11_3 5?-'.45 _.;;4.•. . . Sepember 30, 1980 that many taxpayers will be appealing assessments this'year and, therefore, • there is no way to estimate how long the subject Board meetings will take. He said that they are scheduled to begin within thirty days following the approval of the Tax Roll. However, said Mr. Hall, in response to the Chairman's specific query, there will be sufficient funds due to the investment program implemented, explaining that cash carryovers have been invested in 30, 60 and Q0-day increments which will allow for sufficient cash flow. Later on, he continued, there will be longer term investments coming due every week through out the rest of the fiscal year. Commissioner Wimer, addressing the extra cash carryover previously men- tioned, commented that the preceding week the County Manager recommended that $100,000 of this be placed in the Capital Improvement funds for beach access, moved that such appropriation be made. The motion was seconded by Commissioner Brown. Following Mr. Hall 's advice that such action would cause no problem, the motion was carried unanimously. Commissioner Wimer further moved that an additional $100.000 be placed in a fund for beach-front park development, specifically the 36-acre parcel acquired from Pelican Bay. The motion was seconded by Commissioner Brown. Commissioner Archer voiced his concern over the removal of $500,000 from the Capital Improvement Program to be placed against the operating budget for the unincorporated area, and the $1,000,000 reserve which was placed in the General Fund and questioned what monies will be held in reserve for the renovation of the jail, courtrooms, and the like, which could be mandated or directed by the courts. It was his suggestion that "something" be held in reserve to show honest intentions for moving ahead with such renovations and • additions required by the State. Mr. Hall explained that out of the $800,000 which was ear-marked for such purpose the previous year, there is a balance of over $600,000 available. Also, said Mr. Hall, $1,500,000, earlier ear-marked in the 1977 Bond Issue for water system, has been moved into the Capital Improvement Fund for the type of purpose mentioned, since it was determined that the original use was deemed inappropriate. Therefore, he continued, there is a $2,100,000 available less whatever would be used, as proposed by the County Manager, for 4 September 30, 1980 BOOK 055 PACE's for sidewalks and bikepaths. Furthermore, Mr. Hall said that, in an emergency, the $1,500,000 in reserve could be used; however, funds would then have to be borrowed for the October, November, and December time period. Commissioner Archer voiced opposition to such approach with Mr. Hall concurring, commenting that it was being suggested as an emergency measure only. With regard to the two projects being discussed, it was pointed out by Administrative Aide Willett that it was his impression that the park develop- . r ment was considered to be of benefit to the unincorporated area only and de- signated as: such in the Double Taxation issue. If that is true, said Mr. Hall, ,. the $100,000 cannot be transferred from General Fund monies into the MSTD. Mr. Willett observed that it could be deemed as part of the %500,000 settlement . that the City negotiated with the County. Mr. Hall agreed; however, he said that the taxes would have to be recalculated, noting that it will "push the r3 • taxes up". Following additional discussion, the motion on the floor was unanimously carried. Regarding the two actions taken by the Board, Mr. Hall said that, if both of the subject projects are in MSTD's the taxes in the districts can be in- • creased by $200,000 and taxes in the County-wide fund reduced by the same amount. It was the consensus of the Board that Mr. Hall "work it out" and, if there is "something wrong", the matters can be brought back to the Board for further consideration. The exact amount of the proposed increase in taxes was: addressed with Mr. Hall estimating that the increase will be in the vicinity of 15% but noted • that this will vary from person to person as to how the assessed values are determined, various taxing districts, and the like. • Mr. Hall advised that the Board should designate who will be on the Property Appraisal Adjustment Board whereupon Chairman Wenzel appointed Commis- sioners Wimer, Pistor and Brown to serve, with Commissioner Archer offering r=. ' • to serve as an alternate/backup member. It was noted that two'members from the School Board will also serve. Mr. Hall commented that the subject Board be quite different this year in that condominium associations can appear, >° ' y . •September 30, 1980 ' as well as representatives from other groups., He explained that the Clerk's duties have changed considerably as to the mechanics of the operation and that he will be providing the members with an outline. He also said that he s$ would be meeting•with the appointees this year because of the changes. R There was a brief discussion with regard to the times established for ^h se;-'ent of `'e budget, �•1irr -S � •- - .. dget, rega , the public hc:, ,,•� with the concern expressed that setting the time one minute apart would not be sufficient. It was explained by Mr. Hall that each fund must be identified; however, he said that he would check with the County Attorney to determine if it would be satis- factory to identify each budget and just state that the hearings will begin at 7:00 P.M. Mr. Hall went on to state that there will be much input because of the fact that taxes will be "up". However, continued Mr. Hall , for the most part the Board has either held or reduced taxes in probably 3/4 or more of the districts, commenting that the unincorpo-ated area is the big change which is due to the Dm."^ T'--`ion se+ lement and rr "�`'" thn oni,• ',"P P a on which ', there will be a lot of comment. Mr. Lyle Richardson, speaking from the audience, offered the suggestion that information with regard to the budget be publicized in such a way that the public will understand it, using a single figure, if possible, to keep it simple. Clerk William Reagan expressed his desire to have a Workshop Session on the matter of the preparation of the budget for the following fiscal year, noting that he did not wish to discuss it without County Manager Norman being in attendance. The meeting was adjourned by order of the Chair at 2:21 P.M.