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03/10/2014 Agenda . g 0 T ii-ili JUN 18 2014 Cedar Hammock Community Development District Board of Supervisors By- � Frank Vaselewski, Chairman Calvin Teague,District Manager Tom Cook,Vice Chairman Dan Cox, District Counsel Gary McClellan, Assistant Secretary Sam Marshall,District Engineer Larry Minamyer,Assistant Secretary Bob Nocera,Assistant Secretary Regular Meeting Agenda Monday, March 10, 2014— 3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the February 10,2014 Meeting 3. Audience Comments 4 Old Business A. Update on Water Use Permit Modification B. Utility Ownership Update 5. New Business A. Road Resurfacing Project Bid Specification Review B. Condo Parking Area Canopy Stormwater Diverters C. Golf Cart Crossing Pavers 6. Manager's Report A. Review of Proposed Budget for Fiscal Year 2015 B. Financial Report for January 31,2014 7. Attorney's Report 8. Engineer's Report 9. Supervisors Request 10. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR APRIL 28,2014 at 3:00 P.M. District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers,Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples, Florida www.t;eda!1armmockcDD,corn . , . . . .......____ \ , f 1 cs............ ,4„1,,i , t ‘,....9 ,._ i ....1 i 1 , 1 1 ! . '...... I I 1 i G) i471 I •,. i I i i / >4. rt I - 1 ; I 1 I #-,...,.....1 ‘... , I i .r, -• I .....1 - % FJ, — •4 ....:',., s.4. -.................,....,..-............--.... t ...-. . ...,..0 v, ---- ,41.-- 0 ----.., 1 0 1 i I i •S 2 1 "WHi--4"•'i t ) 1 4 : , wls, ,...._.....1 1 q4111,t )• 1 1S i i , I 1 z---.....:d „ , -:k"Ze , I ......— . et ....... 31 ; ....„ . 1 „. ..._...._,...._ ,.. ........ CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 2015 Version 2 - Modified Tentative Budget (modified on 3/03/14) Prepared by. SEVERN SERVICES CEDAR HAMMOCK Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2015 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU FEB- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 JAN-2014 SEP-2014 FY 2014 FY 2015 REVENUES Interest-Investments $ 2,017 $ 2,080 $ 657 $ 1,314 $ 1,971 $ 2.017 Special Assmnts-Tax Collector 279,650 279,653 260,138 19,515 279,653 279,653 Special Assmnts-Discounts (10,223) (11,186) (10,089) (195) (10,284) (11,186) i TOTAL REVENUES 271,444 270,547 250,706 20,634 271,340 270,484 EXPENDITURES Administrative ProfSery-Engineering 18,179 10,000 8,475 16,950 25,425 10,000 ProtServ-Legal Services 3,238 1,500 865 1,730 2,595 3,000 ProtServ-Mgml Consulting Sery 32,479 33,129 11,043 22,086 33,129 33,129 ProtServ-Properly Appraiser 4,195 4,195 4,195 4,195 4,195 ProfServ-Speclal Assessment 2,718 2.772 2,772 2,772 2,772 Auditing Services 5,000 5,250 - 5,250 5,250 5,250 Communication-Telephone 7 20 Postage and Freight 393 750 187 374 561 750 Insurance-General Liability 7,061 7,167 7,066 7,066 8,126 Printing and Binding 531 750 145 290 435 600 Legal Advertising 1,131 2,000 192 1,808 2,000 2.000 Misc-Bank Charges 514 1,000 233 544 777 1,000 Misc-Assessmnt Collection Cost 3,324 5,593 5,001 592 5,593 5.593 Oflice Supplies 469 250 88 176 264 270 Annual District Filing Fee 175 175 175 - 175 175 Total Administrative 79.414 74,551 40,437 49,800 90,237 76,860 Field ProfServ-Field Management 500 500 500 500 500 Contracts-Water Mgmt Services 7,200 7,200 2,400 4,800 7.200 7,200 Contracts-Water Quality 12,735 7,200 3,900 7,010 10.910 10,910 R&M-Bridge - 3,000 . 3,000 R&M-Lake 3,000 800 1,600 2,400 3,000 R&M-Plant Replacement 5,000 - . 5,000 Misc-Contingency 1,150 3,096 910 1,820 2,730 3,096 Capital Outlay 14,172 50,000 . 50,000 50,000 43,918 Reserve-Bridges 15,000 - - 15,000 Reserve-Bulkheads 15,000 - - 15,000 Reserve-Lakes 15,000 . 15,000 Reserve-Roadways 2,016 72,000 - 95,000 95,000 72,000 Total Field 37773 195,996 8,010 _ 160.730 168,740 193,624 L TOTAL EXPENDITURES 11718, 7 270,547 48,447 210,530 258,977 270,484 I Net change in fund balance 154,257 202,259 (189,896) 12,363 - FUND BALANCE,BEGINNING 351.788 506,045 506.045 - 506,045 518,408 FUND BALANCE,ENDING $ 506,045 $ 506,045 $ 708,304 $ (189,896) $ 518,408 $ 518,408 FY2014 FY2015 Gross Assessments 279,653 279,653 Assessable Units 799 799 Gross Assessments Per Unit $350.00 $350.00 Annual Operating and Debt Service Budget Page 1 Fiscal Year 2015 CEDAR HAMMOCK Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance- Fiscal Year 2015 $ 518,408 Net Change in Fund Balance-Fiscal Year 2015 Reserves-Fiscal Year 2015 Additions 117,000 ITotal Funds Available(Estimated)-9/30/2015 635,408 I ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 38,371 (1) Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 88,180 Reserves-Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 155,245 Reserves-Lakes FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 100,460 Reserves-Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 FY 2014 Use of Fund Balance (95,000) FY 2015 Reserve Funding 72,000 242,598 Subtotal 624,854 [Total Allocation of Available Funds 624,854 I Total Unassigned(undesignated)Cash $ 10,554 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2015 Page 2 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2015 REVENUES: Interest Income The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES: Administrative; Prof Sery- Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings,review invoices, etc. Prof Sery-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance&preparation for monthly meetings,review operating&maintenance contracts, etc. Prof Sery- Management Consulting Sery The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. These services are further outlined in Exhibit"A" of the Management Agreement. Prof Sery-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include,but not be limited to,those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The.FY2O15 budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2015 Page 3 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2015 Prof Sery-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Postage and Freight Mailing of agenda packages, overnight deliveries,correspondence, etc. Insurance-General Liability The District's General Liability &Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Projected 15% added for FY15 Budget. Printing& Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary,envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings,public hearings, etc. in a newspaper of general circulation. Misc- Bank Charges Bank analysis fees that are incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. . Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee to the Department of Economic Opportunity Division of Community Development for$175. Annual Operating Budget Fiscal Year 2015 Page 4 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2015 Field Services: Contracts—Water Mgmt Services Professional services for environmental permit compliance. Currently all fees associated with the renewal of the Water Use Permit. Contracts- Water Quality Monitoring Services Testing and other professional services in monitoring water quality for reporting to regulatory agencies. R&M-Bridge Repair and maintenance expenses related to bridge structures. R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M-Aquatic Plant Replacement For replacement or addition of littoral plantings to existing lake littoral shelves in an effort to prevent erosion and improve water quality within the lakes. R&M-Mitigation It is required that the District establishes a surface water quality program, which will consist of sampling and analysis from various points within the District. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure requirements with a cost of at least $1,000 and a life expectancy of at least 3 years. Reserve-Bridges Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve-Bulkheads Funds to be set aside for future bulkhead expenditures as determined by the BOS. Reserve- Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve- Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. Annual Operating Budget Fiscal Year 2015 Page 5 Cedar Hammock Community Development District Financial Report January 31,2014 Prepared by SEVERN SERVICES CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet .......................................................... Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non Ad Valorem Special Assessments Page 3 Cash and Investment Report Page 4 Suntrust Bank Reconciliation Page 5 Check Register&Invoice Copies .......................................................... Page 6-22 • CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) January 31,2014 CEDAR HAMMOCK Community Development District General Fund Balance Sheet January 31, 2014 ACCOUNT DESCRIPTION TOTAL ASSETS Cash - Checking Account $ 279,962 Investments: Certificates of Deposit- 18 Months 25,294 Money Market Account 406,278 TOTAL ASSETS $ 711,534 LIABILITIES Accounts Payable $ 2,630 Accrued Expenses 600 TOTAL LIABILITIES 3,230 FUND BALANCES Assigned to: Operating Reserves 38,077 Reserves- Bridges 58,180 Reserves- Bulkheads 125,245 Reserves- Lakes 70,460 Reserves - Roadways 193,598 Unassigned: 222,744 (TOTAL FUND BALANCES $ 708,304 [TOTAL LIABILITIES& FUND BALANCES $ 711,534 Report Date:2/21/2014 Page 1 CEDAR HAMMOCK Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2014 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) JAN-14 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,080 $ 693 $ 657 $ (36) $ 332 Special Assmnts-Tax Collector 279,653 251,212 260,138 8,926 16,888 Special Assmnts-Discounts (11,186) (10,049) (10,089) (40) (447) TOTAL REVENUES 270,547 241.856 250,706 8,850 16,773 EXPENDITURES Administration ProfServ-Engineering 10,000 3,333 8,475 (5,142) 1,850 Prof Serv-Legal Services 1,500 500 865 (365) 90 Prof Serv-Mgmt Consulting Sery 33,129 11,044 11,043 1 2,761 Prof Serv-Property Appraiser 4,195 4,195 4,195 • Prof Serv-Special Assessment 2,772 2,772 2,772 Auditing Services 5,250 Communication-Telephone 20 7 7 Postage and Freight 750 250 187 63 52 Insurance-General Liability 7,167 7,167 7,066 101 Printing and Binding 750 250 145 105 3 Legal Advertising 2,000 668 192 476 - Misc-Bank Charges 1,000 332 233 99 68 Misc-Assessmnt Collection Cost 5,593 5,024 5,001 23 329 Office Supplies 250 84 88 (4) Annual District Filing Fee 175 175 175 - Total Administration 74,551 35,801 40,437 (4,636) 5,153 Field ProfSery-Field Management 500 500 500 Contracts-Water Mgmt Services 7,200 2,400 2,400 600 Contracts-Water Quality 7,200 2,400 3,900 (1,500) 1,275 R&M-Bridge 3,000 1,000 - 1,000 - R&M-Lake 3,000 1,000 800 200 800 R&M-Plant Replacement 5,000 1,667 - 1,667 Misc-Contingency 3,096 1,032 910 122 Capital Outlay 50,000 16,668 16,668 Reserve-Bridges 15,000 15,000 15,000 Reserve-Bulkheads 15,000 15,000 - 15,000 Reserve-Lakes 15,000 15,000 - 15,000 - Reserve-Roadways 72,000 72,000 - 72,000 Total Field 195,996 143,667 8,010 - 135,657 2,675 TOTAL EXPENDITURES 270,547 179,468 48,447 131,021 7,828 Net change in fund balance $ - $ 62,388 $ 202,259 $ 139,871 $ 8,945 FUND BALANCE,BEGINNING(OCT 1,2013) 506,045 506,045 506,045 FUND BALANCE,ENDING $ 506,045 $ 568,433 ,$ 708,304 Report Date:2/21/2014 Paget CEDAR HAMMOCK Community Development District Supporting Schedules January 31, 2014 Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2014 Discount/ Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/13 $ 2,437.41 $ 137.85 $ 49.74 $ 2,625.00 11/15/13 41,160.00 1,750.00 840.00 43,750.00 11/27/13 90,552.00 3,850.00 1,848.00 96,250.00 12/13/13 87,719.70 3,677.60 1,790.20 93,187.50 12/27/13 7,066.68 226.60 144.22 7,437.50 01/30/14 16,111.59 447.10 328.81 16,887.50 TOTAL $ 245,047.38 $ 10,089.15 $ 5,000.97 $ 260,137.50 % COLLECTED 93.02% TOTAL OUTSTANDING $ 19,512.50 I Report Date: 2/21/2014 Prepared by: Severn Trent Management Services Page 3 CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report January 31,2014 [General Fund Account Name Bank Name Investment Type Maturity ilekl Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 279,962 Certificate of Deposit 1st So Bank 18 month CD 2/7/15 0.55% 25,294 Money Market Account Florida Shores Public Funds MMA n/a 0.45% 406,278 Total $ 711,534 Report Date:2/21/2014 Prepared By: Severn Trent Management Services Page 4 Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 01-14 Statement Date 01/31/14 G/L Balance($) 279,962.31 Statement Balance 284,673.01 G/L Balance 279,962.31 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 284,673.01 Subtotal 279,962.31 Outstanding Checks 4,710,70 Negative Adjustments 0.00 Total Differences 0.00 Ending G/L Balance 279,962.31 Ending Balance 279,962 31 Difference 0 00 Posting Cleared pate Document Tvoe Document No. Description Amount Amount Difference Deposits 01/03/14 1532 Voiding check 1532. 4,000.00 4,000.00 0.00 01/22/14 ACH DEBIT SUNTRUST-BANK ANALYSIS FEE -68.21 -68.21 0.00 01/30/14 ACH CREDIT COLLIER CTY TAX COLL;ASSMNTS RCVD thru 1/29/1 16,111.59 18,111.59 0.00 01/31/14 ACH CREDIT SUNTRUST INTEREST INC-JAN 2014 16.38 16.38 000 Total Deposits . , 20,059.76 20,059.76 0.00 Outstanding Checks 01/29/14 Payment 1540 BANKS ENGINEERING INC 1,295.00 0.00 1,295.00 01/29/14 Payment 1541 CARDNO ENTRIX 600.00 0.00 600.00 01/29/14 Payment 1542 FEDEX 47.41 0.00 47.41 01/29/14 Payment 1543 SEVERN TRENT ENVIRONMENTAL 2,768.29 0.00 2,768,29 Total Outstanding Checks. 4,710.70 Page 5 S 888 g o 8 a V2 a8 8 o o 41 S o P. :Ig $ N N E M 01 r M C N M f°9 M t § i M M t N M 1 u� to 1n o I` in n u, rn 1n in" u) I. 1n Ln v1 u7 I. 1n u1 in I. as J4 0 $`�� �o7 erg} o r o goy 8 Mo_ °o{ e �J Mfi M,l In In N Erl Ln 2 Ill 'i FS lA IS 1 4 A i .; I r j . 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