Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
02/10/2014 Agenda
JUN 18 2014 Cedar Hammock Community Development Dist i gt r Board of Supervisors Frank Vaselewski, Chairman Calvin Teague,District Manager Tom Cook,Vice Chairman Dan Cox,District Counsel Gary McClellan, Assistant Secretary Sam Marshall,District Engineer Larry Minamyer,Assistant Secretary Bob Nocera,Assistant Secretary Regular Meeting Agenda Monday, February 10, 2014— 3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the January 13,2014 Meeting 3. Audience Comments 4. Old Business A. Update of Water Use Permit B. Update Utility Ownership C. Update on Road Resurfacing Project 5. New Business A. FY 2015 Budget 6. Manager's Report A. Financial Report for December, 2013 7. Attorney's Report 8. Engineer's Report 9. Supervisors Request 10. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR MARCH 10,2014 at 3:00 P.M. District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers, Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples,Florida www.CedarHammockCDD.com CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 2015 Version 1 -Proposed Budget: (Printed on 2/9/14) Prepared by: SEVERN MIMMI °ww = CEDAR HAMMOCK Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2015 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU FEB• PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 ... JAN-2014 SEP-2014 FY 2014 �FY 2016 REVENUES Interest-Investments $ 2,017 $ 2,080 $ 502 $ 1,004 $ 1,506 $ 2,080 Special Assmnts-Tax Collector 279,650 279,853 260,138 19.515 279,653 279,853 Special Assmnts-Discounts (10,223) (11,186) (10,089) (1,097) (11,186) (11,186) TOTAL REVENUES . . " " 271,444 270,547 250,551 19,422 269,973 270,547 EXPENDITURES Administrative ProfServ-Engineering 18,179 10,000 7,920 8,000 15,920 10,000 ProfServ-Legal Services 3,238 1,500 885 - 865 1,500 ProfServ-Mgmt Consulting Sery 32,479 33,129 11,043 22,066 33,129 33,129 ProfServ-Property Appraiser 4,195 4,195 4,195 - 4,196 4,195 ProfServ-Special Assessment 2,718 2,772 2,772 - 2,772 2,772 Auditing Services 5,000 5,250 5,250 5,260 5,250 Communication-Telephone 7 20 20 20 20 Postage and Freight 393 750 187 563 750 750 Insurance-General Liability 7,061 7,167 7,066 - 7,088 7,167 Printing and Binding 531 750 145 605 750 750 Legal Advertising 1,131 2,000 192 1,808 2,000 2,000 Misc-Bank Charges 514 1,000 233 787 1,000 1,000 Misc-Assessmnt Collection Cost 3,324 5,593 5,001 592 5,593 6,593 Office Supplies 469 250 88 162 250 250 Annual District Filing Fee 175 175 175 - 175 175 Total Administrative 79,414 74,661 39,882 39,863 79,735 74,661 Field ProfServ-Field Management 500 500 - 500 500 500 Contracts-Water Mgmt Services 7,200 7,200 1,800 5,400 7,200 7,200 Contracts-Water Quality 12,735 7,200 2,625 4,575 7,200 7,200 R&M-Bridge - 3,000 - 3,000 R&M-Lake - 3,000 - 3,000 R&M-Plant Replacement - 5,000 - - 5,000 Misc-Contingency 1,150 3,096 910 2,188 3,096 3,096 Capital Outlay 14,172 50,000 150,000 150,000 50,000 Reserve-Bridges - 15,000 - - 15,000 Reserve-Bulkheads - 15,000 - - 15,000 Reserve-Lakes - 15,000 - - 15,000 Reserve-Roadways 2,016 72,000 - - - 72,000 Total Field 37,773 166,696 5,335 162,661 , 167,996 196,996 TOTAL EXPENDITURES 117,187 270,547 45,217 202,514 247,731 270,547 1 Excess(deficiency)of revenues Over(under)expenditures 154,257 - 205,334 (183,092) 22,242 - Net change in fund balance 154,257 205,334 (153,092) 22,242 - FUND BALANCE,BEGINNING 351,788 506,045 506,045 - 508,045 528,287 FUND BALANCE,ENDING $ 508,045 $ 506,045 ,A=711E8 $ (183,092j, $ 528,287 S b� 28,257 Annual Operating and Debt Service Budget Fiscal Year 2015 CEDAR HAMMOCK Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2015 $ 528,287 Net Change in Fund Balance-Fiscal Year 2015 Reserves-Fiscal Year 2015 Additions 117,000 Total Funds Available(Estimated)-9/30/2015 645,287 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 38,387 (1) Reserves-Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 FY 2015 Reserve Funding 72,000 337,598 Reserves-Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 155,245 Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 88,180 Reserves-Lakes FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 16,000 FY 2015 Reserve Funding 15,000 100,460 Subtotal 719,870 i Total Allocation of Available Funds 719,870 I Total Unassigned(undesignated)Cash $ (74,583) Notes (1)Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2015 Cedar Hammock Community Development District Financial Report December 31,2013 Prepared' i I iii by ® I' 1: I N I MUM CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENT$ Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Report ......................................................... Page 4 Suntrust Bank Reconciliation Page 5 Check Register&Invoice Copies .......................................................... Page 6-13 CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) December 31,2013 CEDAR HAMMOCK Community Development District General Fund Balance Sheet December 31, 2013 ACCOUNT DESCRIPTION TOTAL ASSETS Cash - Checking Account $ 279,846 Investments: Certificates of Deposit- 18 Months 25,294 Money Market Account 405,963 TOTAL ASSETS $ 711,103 LIABILITIES Accounts Payable $ 11,143 Accrued Expenses 600 TOTAL LIABILITIES 11,743 FUND BALANCES, Assigned to: Operating Reserves 38,077 Reserves-Bridges 58,180 Reserves-Bulkheads 125,245 Reserves- Lakes 70,460 Reserves- Roadways 193,598 Unassigned: 213,800 TOTAL FUND BALANCES $ 699,360 TOTAL LIABILITIES& FUND BALANCES $ 711,103 j Report Date: 1/20/2014 Page 1 CEDAR HAMMOCK Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending December 31, 2013 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) DEC-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,080 $ 520 $ 326 $ (194) $ 15 Special Assmnts-Tax Collector 279,653 240,837 243,250 2,413 100,625 Special Assmnts-Discounts (11,186) (9,634) (9,642) (8) (3,904) TOTAL REVENUES 270.547 231,723 233,934 2,211 96,736 EXPENDITURES Administration ProfServ-Engineering 10,000 2,500 6,625 (4,125) 4,035 ProfServ-Legal Services 1,500 375 775 (400) 775 ProfSery-Mgmt Consulting Sery 33,129 8,283 8,282 1 2,761 ProfServ-Property Appraiser 4,195 4,195 4,195 ProfServ-Special Assessment 2,772 2,772 2,772 2,772 Auditing Services 5,250 • Communication-Telephone 20 5 5 - Postage and Freight 750 188 135 53 - Insurance-General Liability 7,167 7,167 7,066 101 Printing and Binding 750 188 142 46 21 Legal Advertising 2,000 501 192 309 Misc-Bank Charges 1,000 249 165 84 84 Misc-Assessmnt Collection Cost 5,593 4,817 4,672 145 1,934 Office Supplies 250 63 88 (25) 44 Annual District Filing Fee 175 175 175 - - Total Administration 74,551 31,478 35,284 (3,806) 12,426 Field ProfServ-Field Management 500 500 - 500 Contracts-Water Mgmt Services 7,200 1,800 1,800 600 Contracts-Water Quality 7,200 1,800 2,625 (825) 1,350 R&M-Bridge 3,000 750 750 R&M-Culvert Cleaning - - (4,000) R&M-Lake 3,000 750 750 R&M-Plant Replacement 5,000 1,250 1,250 Misc-Contingency 3,096 774 910 (136) 910 Capital Outlay 50,000 12,501 12,501 - Reserve-Bridges 15,000 15,000 15,000 Reserve-Bulkheads 15,000 15,000 15,000 Reserve-Lakes 15,000 15,000 15,000 • Reserve-Roadways 72,000 72,000 72,000 - Total Field 195,996 137,125 5,335 131,790 (1,140) [TOTAL EXPENDITURES 270,547 168,603 40,619 127,984 11,286 Net change in fund balance $ $ 63,120 $ 193,315 $ 130,195 $ 85,450 FUND BAL,BEGINNING(OCT 1,2013) 506,045 506,045 506,045 FUND BALANCE,ENDING $__ 506,045 $ 569,165 $ 699,360 Page 2 Report Date: 1/20/2014 CEDAR HAMMOCK Community Development District Supporting Schedules December 31,2013 Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector- Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2014 Discount/ Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/13 $ 2,437.41 $ 137.85 $ 49.74 $ 2,625.00 11/15/13 41,160.00 1,750.00 840.00 43,750.00 11/27/13 90,552.00 3,850.00 1,848.00 96,250.00 12/13/13 87,719.70 3,677.60 1,790.20 93,187.50 12/27/13 7,066.68 226.60 144.22 7,437.50 TOTAL $ 228,935.79 $ 9,642.05 $ 4,672.16 $ 243,250.00 cro COLLECTED 86.98% I TOTAL OUTSTANDING $ 36,400.00 1 I I Report Date: 1/20/2014 Prepared by: Severn Trent Management Services Page 3 CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report December 3f,2013 'General Fund I Bank Name Investment Type Mffimt* AA Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 279,846 Certificate of Deposit 1st So Bank 18 month CD 2/7/15 0.55% 25,294 Money Market Account Florida Shores Public Funds MMA n/a 0.45% 405,963 Total $ 711,103 Report Date: 1/20/2014 Prepared By: Severn Trent Management Services Page 4 Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 12-13 Statement Date 12/31/13 G/L Balance($) 279,846 40 Statement Balance 286,436.40 G/L Balance 279,846.40 Outstanding Deposits 0.00 Positive Adjustments 0.00 --- ------ Subtotal 286,436,40 Subtotal 279,846.40 Outstanding Checks 6,590.00 Negative Adjustments 0.00 Total Differences 0.00 ................___._._....._._........ _...................._........_....____ Ending G/L Balance 279,846.40 Ending Balance 279,846.40 Difference 0.00 Nis Document Tvoe Document No,, Description Amount Amount Difference Deposits 12/13/13 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 12/12/ 87,719.70 87,719.70 0.00 12/19/13 ACH DEBIT SUNTRUST-BANK ANALYSIS FEE -84.23 -84.23 0.00 12/27/13 ACH CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 12/26/ 7,066.68 7,066.88 0.00 12/31/13 ACH CREDIT SUNTRUST INTEREST INC-DEC 2013 14.75 14.75 0.00 Total Deposits. . . . , 94,716.90 94,716.90 0.00 Outstanding Checks 12/12/13 Payment 1529 BANKS ENGINEERING INC 2,590,00 0.00 2,590.00 12/12/13 Payment 1532 Landshore Enterprises LLC 4,000.00 0.00 4,000.00 Total Outstanding Checks 6.590 00 Page 5 C' § § 79 % A@ # Br R @ 77 } } Q ( * 22 j � k \ § g k I its kil ) ) ) ƒ § ) ) § 1 I 2 \ R kR ) \ R \ / \ \ R 1... 2 § ) 7 5k & k2 ) 1 \ ƒ \ / \ ` \ ® F '2 2 ) i \ & E r § ) f ) 8 / / 7 , § a 77 _ . # Waif 2 � ) k h § �Q / / E EEE 15 2 ee f n- f } f ) t -8 2 - ( ! fl ! & 5 } � / - \ \ \ \ / 2 ) } E E E E i § co m ° . \ } \ } 2 ( 6 § / 2 ) ( ( i § } \ § ® \ G \ ; 3 \ ( ( \ \ § ( ( ( ) I § § § tri 0000 / f g ) * It � a § § / § 4-. I- w w w > mmuo � ® C \ \ \ \ k \ j \ II7f - ° 2 © / \ § \ \ \ \ \ \ kj z rr , § ° § \ \ \ \ a35 / _ . 2 « § ) § § § ) ) 2 ) ) ) ) 2 E . $ a , f ® | ƒ � / £ 2k / § § § § 1 § § § §