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11/11/2013 Minutes JL v 18 L);4 By VI/ MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday,November 11, 2013 at 3:00 p.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples, Florida. Present and constituting a quorum were; Frank Vaselewski Chairman Thomas Cook Vice Chairman Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Also present were: Gary Rawlings Severn Trent Services Sam Marshall Engineer Residents The following is a summary of the discussions and actions taken at the November 11, 2013 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Rawlings called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the October 14,2013 Meeting • The Board made minor changes which will be incorporated into the amended minutes. On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor, the minutes of the October 14, 2013 meeting were approved as amended. THIRD ORDER OF BUSINESS Audience Comments There being none, the next item followed. FOURTH ORDER OF BUSINESS Old Business A. Update on Water Use Permit • Mr. Rawlings reported the water use permit report is being put together. November 11, 2013 Cedar Ilammock CDD • Mr. Marshall noted Mr. Susdorf was asked to bring the report up to date providing a current summary of the permit status. B. Update of Utility Ownership • Mr. Marshall provided handouts for the utility process and a copy of the lnterlocal Agreement with Collier County, copies of which are attached hereto and made part of the public record. • Within Cedar Hammock CDD: o Some utilities are owned by Collier County o Some utilities are owned by the CDD o Some utilities are owned by individual homeowners or the HOA. o It was discovered within some of the multi-family units and single-family neighborhoods the trunk mains were still owned by the CDD o Mr. Cox is investigating the documents • Mr. Marshall outlined the utility process and the utilities conveyance checklist, a copy of which is attached hereto and made part of the public record. • The Interlocal Agreement contemplates the county will own all of the utilities. o Mr. Cox is reviewing the Interlocal Agreement. • There are two desirable paths and one possible path for the CDD: 1) Collier County owns and maintains all utilities; 2) CDD owns some of the utilities but Collier County thorough modification of the Interlocal Agreement maintains everything for the CDD; 3) The CDD owns and maintains some of the utilities. • Discussion followed on the county accepting all of the utilities. • The utility easements work schedule was reviewed, a copy of which is attached hereto and made part of the public record. o Mr. Cox is reviewing the HOA documents to determine if there is a provision for a mass granting of easements rather than doing them individually. 2 November 11, 2013 Cedar Hammock CDD • Once the review by Mr. Cox is complete the next step is to schedule a meeting with the county. C. Discussion of Swimming Pool and Tennis Court Ownership Transfer • Mr. Cook provided and reviewed a handout which addressed the Transfer of Pool/Tennis Courts to the CDD, a copy of which is attached hereto and made part of the public record. • Mr. Cook noted there is concern within the community on this topic and it should be placed on the Master Association agenda. • Mr. Vaselewski noted no huge savings is gained by transferring the assets. It may not be worth upsetting the apple cart to switch ownership from the HOA to CDD. • Mr. Nocera inquired if Mr. Teague would take over Mr. Read's responsibilities regarding the pool and tennis center. o Mr. Teague is presently in the loop with Mr. Read on things such as the rear gate. The same process would take place with pool and tennis center with an operating agreement between the CDD and Master Association. o Discussion continued on operations and additional CDD costs. • Mr. Nocera addressed non-resident usage and fees. • Mr. Minamyer addressed providing current community assets to the public. • Mr. Vaselewski does not see where the numbers make sense to go through with a transfer ownership. • Discussion continued on the transfer of ownership from the HOA to the CDD. Mr. Vaselewski MOVED the transfer of ownership for the pool and tennis center from the Master Association not be accepted and Mr. Nocera seconded the motion. • Discussion continued on the transfer. On VOICE vote with all in favor, the prior motion carried. • The Board complimented Mr. Cook for his work on this issue. 3 November 11, 2013 Cedar Hammock CDD • Mr. Cook noted things got out of control when the study was prematurely announced at the last Master HOA meeting, • Discussion followed on communication/liaisons for the CDD and Master Association. The CDD Chairman, Vice Chairman or appointed Supervisor should formally present to the Master Association progress and decisions of the CDD. o Mr. Vaselewski raised a concern of discussing CDD business outside a CDD meeting. o Discussion followed with it decided Mr. Teague's summary will be used by Mr. Vaselewski or an appointed CDD Board member to report to the Master Association. FIFTH ORDER OF BUSINESS New Business A. Consideration of Interconnect Pipe Cleaning Proposals • Mr. Rawlings noted Landshore Enterprises, LLC does work for STS in other communities. • Mr. Cook highlighted the quote is per day. o Mr. Nocera suggested a not to exceed number of days. o Mr. Marshall noted they can make it five days and then book them for a second week if needed. On MOTION by Mr. Cook seconded by Mr. Vaselewski with all in favor, the Landshore Enterprises, LLC proposal for interconnect pipe cleaning at $1,600 per day, not to exceed 5 days, was approved. B. Discussion of Bulkhead Plant Growth Concerns • Mr.Nocera noted it appears the bulkheads are rotting from the plant growth. o Mr. Marshall noted structurally, the more roots and bigger roots you have, the more they push the planks apart. The roots should be trimmed, treated or killed off. There may be holes in the filter fabric which allows for the growth. o Discussion followed on removal of the plant growth. 4 November 11, 2013 Cedar Hammock CDD • Mr. Teague was directed to get a quote from Applied Aquatic Management to kill the bulkhead plant growth. • Discussion followed on the plans for the bulkheads with the golf course renovation and the remaining life span of the bulkheads. SIXTH ORDER OF BUSINESS Manager's Report A. 2013 Annual Field Management Report There being no comments, the next item followed. SEVENTH ORDER OF BUSINESS Attorney's Report There being none, the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being no further report,the next item followed. NINTH ORDER OF BUSINESS Supervisor Requests • Mr. Cook is to provide Mr. Jacobson a written response addressing the CDD's review of accepting ownership of the pool and tennis center noting the CDD voted not to accept ownership. • Mr. Vaselewski reported he will not be in attendance at the January 13, 2014 meeting. o Discussion followed on changing the January 13th meeting; no change was made at this time. TENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Minamyer seconded by Mr. Nocera with all in favor, the meetin ,was adjourned. e ) . -- ~- f ,r ob Nocera ly Tom Cook Assistant Secretary Vice Chairman 5