Radio Road East MSTU Agenda 06/12/2013 Patricia L. Morgan
From: David Durrell <transcriber @embarqmail.com>
Sent: Thursday, March 06, 2014 12:27 PM
To: Minutes and Records
Subject: Fwd: Budget Report from June 12th & Minutes from May 8th meeting
Attachments: Budget report for June 12.pdf; May 8th meeting minutes.pdf
fyi 6/12/13 meeting
submitted by Darryl,the budget report
From: "RichardDarryl" <DarrylRichard( ,colliergov.net>
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(faustorea,aol.com)" <faustore(a aol.com>, "iohnsod2(a�collier.k12.fl.us" <iohnsod2 a(�collier.k12.fl.us>,
"schapin43(&aol.corn" <schapin43(a�aol.com>, "Tom DePouw (tdepouw(a�gmail.corn)" <tdepouwagmail.com>
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Sent: Friday, June 14, 2013 1:36:59 PM
Subject: Budget Report from June 12th & Minutes from May 8th meeting
Radio Road East MSTU Advisory Committee,
Please see attached the June 12th Budget report and also the minutes from May 8th meeting.
Your next meeting will be on August 14, 2013—a read-ahead will be sent with the Agenda and any other documents for
that meeting.
(I'm glad to report that Tessie's feeling much better and is back in the office today! We missed you Tessie! )
Thank you,
Darryl Richard, RLA
MSTU Project Manager
Public Services Division
Department of Alternative Transportation Modes
3299 East Tamiami Trail, Suite 103
Naples, Fla. 34112 -5746
Telephone: 239-252-5775
Fax: 239-252-6627
Cell: 239-253-9083
Under :;ricia +w,c mat:addresses are pubic records it you do not want your e-rnail address released in response to a public records request,do not send
electronic malt to this entity instead,contact this office by telephone or in writing.
1
May 8, 2013
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MEETING MINUTES
MAY 8,2013
I. Call to Order
Ms. Chapin called the meeting to order at 10:00am. Roll call was taken and a quorum present.
II. Attendance
Members: Sue Chapin, Thomas Depouw, Renato Fernandez, Janice Bundy, Dale Johnson
County: Darryl Richard—Project Manager, Michelle Arnold—ATM; Harry Sells—Project
Manager
Others: Dayna Fendrick— Urban Smith Green Studio, David Durrell—Juristaff.
III. Approval of Agenda
Mr. Depouw moved to approve the Agenda subject to the following additions:
• Item V.0—Landscape Update
• Item VII.A—Ribbon Cutting Ceremony
Second by Ms. Bundy. Carried unanimously 4- 0.
IV. Approval of Minutes: April 10,2013
Ms. Depouw moved to approve the minutes of the April 10, 2013 meeting as presented.
Second by Mr. Fernandez. Carried unanimously 4-0.
Mr. Johnson arrived at 10:10am and assumed the Chair.
V. Transportation Services Report
A. Budget Report—Caroline Soto
Mr. Richard provided the document"Radio Road East MSTUFund 166—May 8, 2013"
for information purposes and provided an overview of the financial status of the Fund.
Mr.Richard provided the"FY 14 Budget Prep, Fund 166"which is a budget request
worksheet and provided an overview of the proposed budget to be submitted to the Board
of County Commissioners for approval.
B. Project Manager Report—Darryl Richard
Mr. Richard provided the document "ITB 13-6090 Radio Road East MSTU Roadway
Median Landscape Maintenance" for consideration. He noted:
1
May 8, 2013
• The County solicited price quotes for landscape maintenance services of the
medians with the service to start on July 26, 2013.
• Caribbean Lawn and Garden of Southwest Naples is currently maintaining the
medians until a new contract becomes effective.
• Affordable Landscaping Service and Design provided the lowest price quote with a
base bid of$24,517.50 and total base bid plus alternates of$36,337.79.
Committee discussion occurred on:
• In respect to the low bidders proposal, how they would be charging for fertilization
services.
• The rationale for the landscape design with some of the shell areas containing trees
only, with larger vacant areas absent of low level plantings.
• How certain areas of the irrigation system may be spraying water onto the roadway.
The Committee requested Staff to:
1. Review the plans and specifications to determine the rationale for the planting
schedule in areas where no plantings exist.
2. Arrange inspection of the irrigation system to ensure it is functioning properly.
Mr. Depouw moved to recommend the Board of County Commissioners approve the
contract with Affordable Landscaping Service and Design for the provision of landscape
maintenance services in the amount of$36,377.79. Second by Ms. Chapin. Carried
unanimously S—0.
The Committee requested Staff to clarify the costs for fertilizer applications.
C. Landscape Update—Dayna Frederick
Dayna Frederick reported:
• Site inspections have been completed with final "punch lists" developed and the
vendors are in the process of addressing the items.
• Weeds infestation has occurred in the soil imported to the median sites. The original
contractor is responsible for providing weed control until such time they are
"eradicated" (the contract requires the area to be"weed free" upon final acceptance
of the project).
• Plants are to be replaced that have been deemed "sub standard."
• Staff and the vendor continue to monitor the operation schedule for the irrigation
system in accordance with South Florida Water Management District standards to
ensure all areas are properly watered.
• Consideration is being given to field identifying the medians by number to facilitate
maintenance requests, etc.
VI. Old Business
1. Update on Installation of Motorola Equipment
Mr. Richard reported:
• The Growth Management Division is ultimately responsible to solve the issues
related to the malfunctioning software necessary to control the irrigation systems
2
May 8, 2013
and the IT Department is addressing the specific issues necessary to a correct the
problems.
• A Request For Proposal is due today which will eventually authorize a new vendor
to provide service to the County's Motorola equipment which may assist in
resolving this and/or future problems.
The Committee noted significant funds were expended for the unusable equipment as well
as incurring the expense of installing an alternate system in the interim until the issues are
addressed. They expressed concern the problems are not being resolved in a timely
manner by the vendor who provided the equipment, and/or the manufacturer.
The Committee requested Staff to direct a letter to representatives of the manufacturer of
the equipment outlining their issues and concerns.
Staff reported it may be prudent for a member of the IT Department be present at the
next meeting to provide an update on the issue.
VII. New Business
A. Ribbon Cutting Ceremony
Ms. Chapin reported Commissioner Henning recommended the County schedule a ribbon
cutting ceremony for the project.
Commissioner Henning will be contacted so the event may be scheduled.
VIII. Committee Comments
Harry Sells was introduced as the County's new Project Manager.
The Committee determined to meet the following dates:
June 12, 2013
August 14, 2013
October 9, 2013
IX. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 11:35 A.M.
RADIO ROAD EAST MSTU ADVISORY
COMMITTEE
3
May 8, 2013
Dale Johnson, Chairman
The Minutes were approved by the Committee on ,
as presented , or as amended
Next Meeting
June 12, 2013—10:00AM-Plantation Club House, 7773 Tara Court, Naples, FL 34104
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