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Forest Lakes MSTU Agenda 05/06/2014 FOREST ROADWAY and DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 MAY 6, 2014 AGENDA mg 21 L014 I. CALL TO ORDER By II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES—APRIL 1, 2014 V. BUDGET REPORT — DARRYL RICHARD VI. PROJECT MANAGER'S REPORT - DARRYL RICHARD - A. QUOTE FOR FENCE REPAIR - B. CULVERT CLEANING - C. MAINTENANCE REPORT - D. BY LAWS VII. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM - A. SIDEWALK & LIGHTING PROJECT REPORT VIII. OLD BUSINESS IX. NEW BUSINESS X. COMMITTEE MEMBER COMMENTS XI. PUBLIC COMMENTS NEXT MEETING: JUNE 3, 2014 Forest Lakes Condo Association Clubhouse 1058 Forest Lakes Drive, Naples, FL 3410 FOREST ROADWAY and DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKESForest Lakes Condo Association Clubhouse 1058 Forest Lakes Drive,Naples,FL 34110 APRIL 1, 2014 MINUTES I. CALL TO ORDER Chairman George Fogg called the meeting to order at 10:00 AM. A quorum was established; Five voting members were present. II. ATTENDANCE Members: George Fogg—Chair, Kenneth Bloom -Vice Chair Richard Barry, Kevin McKyton, Marianne Fanning County: Darryl Richard—MSTU Project Manager Michelle Arnold—Director, ATM Others: Scott Windham—Windham Studio, Inc. III. APPROVAL OF AGENDA Additions: • Under Item IX, "New Business" • Add: "A. Coordination Meeting with Turtle Lakes & Forest Lakes" George Fogg moved to approve the Agenda as amended. Kevin McKyton offered a Second in support of the Motion. Carried unanimously, 5—0. IV. APPROVAL OF MINUTES: March 4, 2014 George Fogg noted that on `page 1 it should read `Committee Chairman George Fogg vs. President'. Richard Barry noted that on `page 4 the words noted as `mileage' should read `millage' (as in ad valorem tax millage)throughout the entire paragraph.' Kenneth Bloom moved to approve the Minutes of the March 4, 2019 meeting as amended. Kevin McKyton offered a Second in support of the Motion. Carried unanimously, 5—0. V. BUDGET REPORT—DARRYL RICHARD (Report attached: "Forest Lakes MSTU Fund 159, April 1, 2014 Budget Report") r FY14 Current Budget: • Current Ad Valorem Tax Budget: $ 151,000.00 (Line Item 1) • Expenditures $ 135,371.43 • Uncollected Total $ 15,628.57 • Operating Expenses: $ 143,800.00 (Line Item 38) • Commitments: $ 68,891.45 • Spent to date: $ 58,537.84 • Operating Funds Available: $ 16,370.71 • Capital Outlay: $ 960,227.80 (Line Item 40) • Open Purchase Orders: $ 650,014.87 • Spent to Date: $ 192,016.13 • Available Total: $ 118,246.80 • Reserves: $ 131,700.00 (Line Item 47) • Total Budget Available: $ 269,044.74 (Line Item 48) The Forecast for FY 14 and the Draft FY 2015 Budget was presented by Darryl Richard. Forecast FY 14 Proposed FY 15 Estimated Taxable Value $130,045,455.00 $135,897,500.48 Estimated Revenue $160,835.86 $167,630.00 Estimated Operating Expenses $133,254.16 $165,123.00 Capital Outlay $854,019.20 $0 Transfers $1,015,900.00 $53,823.71 Reserves $131,700.00 $164,163.39 Ken Bloom moved to approve the proposed budget with the following changes: • Move$21,030 from FY 15 to FY 14 for the Engineering Study; • Add$20,000 for Drainage Maintenance in FY15 for a total budget of$40,000. The motion was seconded by Kevin McKyton. Carried unanimously, 5—0. Darryl Richard requested that monies be moved from Capital Improvements to Operating General in order to cover the cost for the $21,030 consulting fee for FY-14. Ken Bloom moved for a Budget Amendment to move$25,000 from the Capital Improvements monies into Operating General to cover the FY-14 cost for the ABB Drainage Study. The motion was seconded by Kevin McKyton. Carried unanimously, 5 —0. 2 (Kevin McKyton left @ 11:00 AM. Quorum: 4 voting members) VI. PROJECT MANAGER'S REPORT—DARRYL RICHARD Darryl Richard reviewed the ABB Engineering Proposal as presented for$21,030 total fees. A. ABB Engineering Proposal Darryl Richard distributed the Agnoli Barber&Brundage, Inc. proposal for the Forest Lakes MSTU, Stormwater Investigation and Analysis Consulting Services Revised Scope to include all area East of Quail Forest Boulevard including Woodshire Lane and South to Fairway#5,ABB PN 13-0106 dated March 25, 2014. There was much discussion on this item since the Committee had previously reviewed the proposal and requesting additions to the scope. The revisions requested were included in the proposal. Chairman Fogg moved to approval the proposal with expenses not to exceed $25,000. Ken Bloom offered a Second in Support. Carried unanimously, 4—0. B. Ferguson Estimate (Picture#1/Picture#2) Grate Repair Darryl Richard present a quote for the repair of stormwater grates located along Forest Lakes Drive which were reported as being in poor condition at the last meeting. Vice Chairman Bloom moved to approve and accept the quote submitted by Ferguson dated March 25, 2014,for a total of$722.00. Marianne Fanning offered a Second in support of the motion. Carried unanimously, 4—0. C. Board Advisory-Applicant Darryl Richard presented the application from Richard Barry for reappointment to the Forest Lakes Advisory Committee. No other applications were received for the vacancy. Vice Chairman Bloom moved to recommend reappointment of Mr. Barry to the Committee. Chairman Fogg offered a Second in support of the motion. Carried unanimously, 3—0, with Richard Barry abstaining. Action Item: Staff will forward the Committee's recommendation to the Board of County Commissioners for review and approval. VII. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM Reports attached: (1)Forest Lakes MSTU Bond Project F-58 Sidewalk Project Improvements Status Report, dated March 26, 2014), and (2)Monthly maintenance Report, dated March 25, 2014. 3 Scott Windham provided a status report concerning the new construction project. He stated the east bound turn lane construction and the west sidewalk and ROW are complete with the exception of the Bahia sod. The full length of the new sidewalk along Forest Lakes Blvd. is poured and sidewalk light conduit has been run and stubbed out. The sidewalk lighting conduit and parking area construction along Woodshire will be completed next as well as the sidewalk to Pine Ridge Road. He also reviewed the Maintenance of the area in general looks good. Darryl Richard asked the Committee whether they wanted to continue with Scott Windham's maintenance contract considering the limited budget. Chairman Fogg recommended not to continue the Landscape Architect contract during Fiscal Year 2015 and between his and Darryl Richard's expertise,they will complete the monthly landscape review for the MSTU. There was consensus of the Committee to follow that recommendation. They commended Scott Windham for all his professionalism and great work that he has provided the MSTU. VIII. OLD BUSINESS (None) IX. NEW BUSINESS (reported under item XI.) A. Coordination Meeting with Turtle Lakes & Forest Lakes Darryl Richard reported that a meeting with representatives from Turtle Lakes&Forest Lakes was held to discuss the wetness of the swales along areas of their community. Some issues were identified and the maintenance personnel from the respective communities agreed to correct the issues. A follow up meeting is scheduled for April Stn to review the improvements. The objective is to get the swales dried out so that they can be cut in preparation for the rainy season. X. COMMITTEE MEMBER COMMENTS • Mr. Barry had a question about the sidewalk connection from Woodshire to Pine Ridge Road. Scott Windham clarified the connection is planned. • Mrs. Fanning noted that there are safety concerns with the traffic making u-turns on Pine Ridge with the residents turning right at the new turn lane onto Pine Ridge. She request a sign be installed at Pine Ridge so that the resident know they must yield to the u-turn. Action Item: Darryl will coordinate with Traffic Operations to review the proposed installation of a"Yield to U-Turn" sign. • Vice Chairman Bloom noted that the bullnose sign at the entrance should be replaced due to the accident. Action Item: Darryl will coordinate with Traffic Operation to have the sign re- installed as part of the restoration related to the traffic accident. 4 • Chairman Fogg requested that the curbing on the island at the entrance be painted yellow to make it more visible to the traveling public. Action Item: Darryl will coordinate with the contractor and follow-up on this request. XI. PUBLIC COMMENTS/QUESTIONS Ted Fisher had requested that someone from the MSTU take a look at a potential `sink hole' that is near Mira Vista. Action Item: Darryl will coordinate with Mr. Fisher and have the MSTU's engineer review this item. Charlotte Stan, who lives in Forest Lakes Homes, had stated that there needs to be more trees near her home in Forest Lakes Phase II Property. It was determined that this is a homeowner's association issue and needs to be addressed through Forest Lakes Homeowner's Association. Lee Dixon, property manager for Turtle Lakes Condominium Association, had stated that everyone likes the way that the project looks. Lee mentioned that his association would like to make sure that the bricks on the corner near their sign at Quail Forest Boulevard be re-set. Action Item: Darryl will coordinate with the contractor to make sure that that work item is completed. Jessa Olson, resident of Turtle Lakes Condominium Association stated that something needs to be done to improve the access to the Publix Shopping Center through the shrub hedge-row. Chairman Fogg stated that the MSTU cannot be involved with resolution of the access through the shrub hedge-row into the commercial development. NEXT MEETING: MAY 6,2014 AT 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKE DRIVE,NAPLES,FL 34105 There being no further business for the good of the County, the Meeting was adjourned by order of the Chairman at 11:30 AM. FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE George- aa=� Chairman a- KcnnoLk Dluon Oct_ The Minutes wer approved by the Committee Chair on I},*y �a , 2014 "as submitted" ,OR "as amended" [ 1. 5 Estimate Date Estimate No. BUE,Inc., an Empdcyee Owned Company j 04/03/2014 E 2182 1301 Railhead Blvd, Unit# 5;Naples, FL 34110 (239) 254-0077 * (239) 254-0097 Fax Address DARRYL RICHARD COLLIER COUNTY DEPT.OF ALTERNATI' 2885 HORSHOE DR.S I NAPLES,FL 34104 Item Description Amount •***FENCE REPAIR AT WOODSHIRE*** FCONTRACT I •GATEKEEPERS WILL REPAIR APPROX 20 LINEAR FEET OF BLACK COATED TOP 259.95 RAIL. REMOVING BEND PIPE,REPLACE AND RESTRETCH., 1 @$259.95 IFDISCLAIMER •PRICE INCLUDES SALES TAX(IF APPLICABLE),INSTALLATION AND 0.00 I MATERIALS LISTED.WARRANTY DEPENDS UPON MANUFACTURER.Price is based upon no excessive digging due to roots,rocks and etcetera.Gatekeepers is not responsible for location of fence or for damage to cables,pipes and etcetera not found by locating service or owner.Price does NOT include cost of permits,if required or incidentals related to obtain permit,i.e.architectural drawings,engineer drawings,landscape or landscape drawings. PRICE DOES NOT INCLUDE ADDITIONAL INSURANCE/BONDS(IF REQUIRED), I Services •GATEKEEPERS IS LICENSED FOR GATES,ELECTRICAL AND ALL TYPES OF i 0.00 FENCE. WE HAVE AN IN HOUSE FABRICATION DEPARTMENT,PLUS FIELD WELDING SERVICE. WE INSTALL AND REPAIR CCTV SYSTEMS,ALL TYPES OF ACCESS CONTROL SYSTEMS,ALL GATE SYSTEMS. WE OFFER AN EXCELLENT MAINTENANCE AGREEMENT THAT PUTS EXPERIENCED TECHNICIANS ON YOUR PROPERTY ONCE PER MONTH FOR A VERY LOW COST. WE ARE AN EMPLOYEE OWNED COMPANY ! I Gatekeepers is an employee owned Company and we really appreciated the opportunity to earn your Total $259.95 business. If you have any issues,please do not hesitate to call any one of us....we all care. Accepted By Accepted Date FN06-00448/LCC20 1 1 0003564 visit us at www.g8keepers.com EC13004967 401 FOREST ROADWAY and DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 REPORT FOR: MAY 6,2014 MEETING MAINTENANCE REPORT To: Forest Lakes MSTU Committee cc: Aaron Gross, Ground Zero George Fogg, RLA, Chairman, Forest Lakes MSTU Advisory Committee From: Darryl Richard, RLA Project Manager Date: April 29, 2014 RE: Forest Lakes—Monthly Maintenance Report The following is a brief maintenance status report for the Forest Lakes landscape maintenance areas: • In general the maintenance looks good. • Many ant hills have been treated and removed. Need to be vigilant for`new ant piles' which may come up in median at front entrance. • Entry medians and directory sign plant beds need to be re-mulched. • The dead Jacaranda that was removed between Rose Petal and Salvia has been replaced with a Hong Kong Orchid. • The dead Yellow Elder that was removed between Salvia and Tuppence has been replaced with a Hong Kong Orchid. • Some branches from trees are beginning to encroach within the clear-zone of the sidewalk. • Quantity 2 Oleander species plants need to be replaced at Front Entrance median. Ground Zero to provide proposal. Please email or call me if you have any questions. Darryl Richard, RLA, MSTU Project Manager FOREST LAKES ROADWAY AND DRAINAGE Municipal Service Taxing Unit(MSTU)ADVISORY COMMITTEE BY LAWS ARTICLE I Name The name of this Advisory body shall be the Forest Lakes Roadway and Drainage Municipal Service Taxing Unit(MSTU)Advisory Committee ARTICLE II Jurisdiction The Advisory Committee shall function as an advisory body to the Board of County Commissioners (BCC) and is governed under Ordinance 91-107, as amended. The Committee will make recommendations to the BCC in matters related to drainage, roadway and beautification projects within the district, funding, preparation of bid documents, management of contracts, and managing the annual budget. The BCC shall have the final authority over the actions of the MSTU. ARTICLE III Officers and their Duties Section 1. The officers shall consist of a Chair and Vice-Chair. Section 2. The Chair shall preside at the meetings and shall have the duties normally conferred by parliamentary usage of such officers. Section 3. The Chair may call special meetings, appoint subcommittees, and act as a liaison with government bodies and other related committees. Section 4. The Chair shall have the privilege of discussing all matters before the Committee and shall have the same voting rights as all Committee members. Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to serve, exercise all of the duties and powers of the Chair. Section 6. The full Committee may participate in the election process and vote. Section 7. The Advisory Committee shall adopt procedures by which it shall operate. 1 ARTICLE VI Election of Officers Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the annual organization meeting in February of each year, and the election shall be held immediately thereafter. Section 2. A candidate receiving the majority vote shall be declared elected and shall serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for reelection if the term of the Advisory Committee is extended. Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled immediately by regular elections procedures. Section 4. The Chair or Vice-Chair may be removed by a super majority of the Committee with or without cause. ARTICLE V Committee Structure and Meeting Requirements Section 1. The Forest Lakes Roadway and Drainage Municipal Service Taxing Unit (MSTU)Advisory Committee shall consist of five (5)members. Section 2. Committee Appointments - Appointment of members to the Advisory Committee shall be by resolution of the BCC, which resolution shall set forth a date of appointment. Each appointment shall be for a term of four years. Appointments to fill any vacancies on the Advisory Board shall be for the remainder of the unexpired term. Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be held on the first Tuesday monthly at 10:00 p.m., 1058 Forest Lakes Drive - Forest Lakes Condo Association Clubhouse. If a regular meeting is required to be held at a time and location other than what is specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the County website. Section 4. Special Meetings — Special meetings of the Advisory Committee may be convened by the Chair upon giving notice thereof. Section 5. Notices —Notices of an Advisory Committee meeting shall be given to all members and to the Public at least seventy-two (72) hours in advance of the meeting. At any meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to members at least seventy-two (72) hours prior to meetings. Section 6. Attendance—Members may notify the Staff Liaison or the Transcriptionist if 2 zr (/1(j4 they cannot attend a meeting. If a member misses two (2) successive Committee meetings without a satisfactory excuse, he/she may forfeit his/her appointment. Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum of the Committee members physically present; and (2)the members who are present both authorize the participation by telephone, and find that the absence was due to "extraordinary circumstances." Once approved to participate, the absent member can conduct themselves in the same manner as if they were present, including making motions and voting on items. Section 7. Quorum — A quorum of the Advisory Committee shall consist of three (3) members and an affirmative vote of a majority of those present and voting shall be necessary to pass any motion. In the absence of a quorum, those members present may review the agenda items and make recommendations that may be reviewed for approval by the Advisory Committee at its next meeting where there is a quorum present. Section 8. Voting— Voting shall be by voice vote, or show of hands, if necessary, and may be recorded by individual (or group). Section 9. Meetings - All meetings shall be open to the public to encourage public awareness and participation. Section 10. Minutes- Minutes shall be taken at all Advisory Committee meetings. Voice recording of meetings is acceptable. A written record of meetings, resolutions, findings and determinations shall be kept for the Advisory Committee. Section 11. Documents - The Alternative Transportation Modes staff shall assist with preparation, duplication, and distribution of materials necessary for meetings. Copies of all Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the Clerk's Office and posted on the County Website for public viewing. Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall be followed at all meetings. Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff Liaison and Transcriptionist. Members may send agenda items request to the Staff Liaison and/or Transcriptionist prior to the publishing of the Agenda. Otherwise,the agenda may be changed at the meeting prior to approval of the Agenda. ARTICLE VI Order of Business I Call to Order II Roll Call 3 // III Approval of Agenda IV Approval of Minutes V Budget Report VI Project Manager Report VII Other Report(s) VIII Old Business IX New Business X Public Comments on Items NOT on the Agenda XI Members Comments XII Adjourn Next Meeting Date ARTICLE VII Public Participation All Forest Lakes Roadway and Drainage Municipal Service Taxing Unit (MSTU) Advisory Committee meetings will be public meetings as required by Florida Statutes. Participation by the Public is encouraged and in an effort to be fair to all wishing to participate, the following rules shall apply when receiving public comment. Section 1. Public Comment on Items on the Agenda-During each portion of the agenda the Chair may open up the meeting for public comments. a. The Chair shall declare when the floor will be open to public comments. b. The Chair shall declare when the public comments period for the Agenda item is closed for public comments. Once the item is closed for public comment there shall be no further comment from the floor. c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior to the presentation of the Agenda item by completing a speaker's slip. d. Each public participant must identify themselves by name and address. e. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. f. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. g. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. Sections 2. Public Comment on Items NOT on the Agenda—A Public Comments section will be included in each agenda. During this portion of the meeting items that have not been brought forward previously or were not on the agenda may be discussed or raised by the Public. a. All persons wishing to speak on under public comments on items not on the Agenda must 4 register with the Staff liaison prior to this portion of the Agenda by completing a speaker's slip. b. Each public participant must identify themselves by name, address, and specify subject matter. c. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. d. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. e. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. ARTICLE VIII Amendment to By-Laws Section 1. Any proposed permanent amendment to the By-Laws shall be provided to every Advisory Committee member at least seven seventy-two (72) hours before it is voted on at a regular meeting. Section 2. These Bylaws, and any and all amendments to the By-Laws, will become effective upon an affirmative vote of a majority of the quorum. These By-Laws for the Forest Lakes Roadway and Drainage Municipal Service Taxing Unit(MSTU)Advisory Committee are hereby approved this day of , 2014 Forest Lakes Roadway and Drainage Municipal Service Taxing Unit (MSTU) Advisory Committee: By: Date George Fogg, Chair By: Date Ken Bloom, Vice Chair By: Date Kevin McKyton By: Date Richard Barry By: Date Marianne Fanning Attested by: Date Michelle Arnold, ATM Director 5 ti1Ih7DN;414 t ri.'iJ STATUS REPORT To: Forest Lakes MSTU Committee cc: Darryl Richard, Collier County ATM Jim Carr, ABB Reid Fellows, TR Transportation, Inc. From: Scott Windham Date: April 30, 2014 RE: Forest Lakes MSTU Bond Project F-58 Sidewalk Project Improvements Status Report The following is a brief status report for the Forest Lakes Sidewalk, Lighting and Street Tree Improvement projects: FOREST LAKES PROJECT F-58 UPDATES: PHASE 2and 3 Combined Construction Project: • The east bound turn lane construction is complete with the exception of Bahia sod. • The lighting conduit is installed. Most light pole bases are installed along Forest Lakes Boulevard and will be continuing along Woodshire Blvd. 43 light poles have been set. The existing parking lots have been removed and the new parallel parking lot lime rock base and new sidewalks are completed. Once the light pole bases and poles are completed along Forest Lakes Boulevard, the final grade will be set, landscape boulders placed and sod laid along the new sidewalk. The decorative landscape block retaining wall will also be rebuilt around the Turtle Lake sign at Quail Forest Blvd. • The new sidewalk and new curb extension on Woodshire to Pine Ridge Rd will follow completion of the parking lots. • Power drops are being coordinated with FPL in order to install the service panels for the new light poles. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA 000-1516 Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs, Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott @windhamstudio.com www.windhamstudio.com Alt