Radio Road Beautification MSTU Minutes 03/10/2014 Radio Road Beautification M.S.T.U.
Advisory
Committee mm 21 2014
3299 East Tamiami Trail Suite 103
Naples Florida 34112
By
March 10, 2014 MINUTES
CALL TO ORDER
The meeting was called to order by Chairman Dale Lewis at 3:00 PM.
A quorum was established; four voting members were present.
II. ATTENDANCE
Members: Dale Lewis, Chairman
Helen Carella, Fred Rogers, John Weber
(Vacancy)
County—Public Services Division ATM
Department:
Darryl Richard—MSTU Project
Manager
County—Growth Management Division Road Maintenance:
John Vliet—Director Road Maintenance
Pam Lulich—Landscape Operations
Roger Dick—Irrigation Project Manager
Others: Robert Kindelan—CLM
Al Benarroch—Affordable Landscaping Service&Design, LLC
Scott Windham—Windham Studio, Inc.
III. APPROVAL OF AGENDA
Chairman Lewis moved to approve the Agenda as presented. Fred Rogers offered a
Second in support of the motion. Carried unanimously; 4—0.
IV. APPROVAL OF MINUTES — February 10, 2014
Changes:
• Page 3 should read "Robert Kindelan note three"
• Page 2 should read "Landscaping and Right-of-Way Permitting"
• Page 5 spelling correction, should read "Fred Rogers
Fred Rogers moved to approve the Minutes of the February 10, 2014 meeting as amended.
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Chairman Dale Lewis offered a Second in support of the motion.
Carried unanimously; 4—0.
V. BUDGET REPORT
Darryl Richard reported the monthly budget report items as follows:
Line 1: Current Ad Valorem Tax; $308,200.00 Budgeted; $271,483.36 Reported Revenue
Line 30: Operating Expense; $155,500.00 Budgeted; $43,592.75 Encumbered; $47,515.31
Spent to date; $64,391.94 Available un-encumbered.
Line 31: Capital Improvements; $534,800.00 Budgeted; $16,822.05 Encumbered; $
$2,508.00 Spent to date; $515,469.95 Available un-encumbered.
Line 38: Reserves: $3,300 total
Line 39: Total Budget Available is $586,570.09
Darryl Richard presented the draft FY-15 budget as follows:
Estimated taxable value for FY-15 of$1,011,267,279.83, which is with a 4.5%increase
anticipated for FY-15
Estimated revenue is $322,088.63 based on .3185 millage rate.
Requested FY-15 Operating Budget is $139,290.00
Requested FY-15 Capital Improvements Budget was stated as $10,000
Requested FY-15 Reserves was stated as $500,000
n Chairman Lewis moved to approve the FY-15 with one change—that only 5% of the
budgeted reserves remain in reserves and that the remaining amount be placed in
Capital Improvements in anticipation of the future projects. John Weber offered a
Second in support of the motion. Carried unanimously;4—0.
VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN, CLM
Robert Kindelan reported the following maintenance items:
• That there are several areas where pedestrians cross through the shrub hedge
row onto the commercial property.
Discussion ensued regarding the commercial developer's responsibility for keeping
the shrub hedge row healthy per the approved Site Development Plan.
It was stated by staff that code enforcement has sent a notice of violation to the
commercial property owner.
• That per the advisory committee's request his company had confirmed that
`reclaimed water is primary' on the mixing chamber and that the system is working.
If the reclaimed water is not sufficient that the well water would provide the supply.
Roger Dick stated the reclaimed water supplies both Radio Road and Devonshire Boulevard.
Roger stated that during drought conditions and high demand times the reclaimed water supply
n has difficulty meeting the demand on the system.
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Discussion ensued regarding what the original design for the system called for in regard to
the primary source of water supply as being reclaimed water versus well water.
Pam Lulich noted that the reclaimed water permit would have documentation on the
anticipated usage for the system and can be checked in terms of the current usage. Pam
indicated that there is no additional reclaimed water permits being approved for county
projects—and that for the Immokalee Interchange project no reclaimed water is being
approved.
Darryl Richard suggested that the watering schedule be alternated between the usage on
Devonshire Blvd. versus Radio Road—as both systems require a 3 day watering period
which means that there can be 6 days watering total with one day remaining.
Discussion ensued that the watering times between CLM for Devonshire Blvd. and
Affordable Landscape for Radio Road should be coordinated for optimal use of the
available reclaimed water supply.
Al Benarroch stated that he currently has no issues with irrigation on Radio Road. That
the pump system on the West End(near Airport Pulling Rd.) was repaired months ago but
that since then there has been no issues.
Discussion ensued that the West End pump system is not connected to Devonshire
Boulevard irrigation system.
John Vliet noted that both Road Maintenance and ATM Department are working together to
resolve any issues related to irrigation and that there are monthly coordination meetings being
held between the two departments to ensure that issues are being addressed.
Al Benarroch reported:
• He fertilized with the `minors' (for palms)
• Will fertilize with general fertilizer in the next week when the fertilizer comes in.
• Median 21 had an accident where a Crape Myrtle was damaged.
Pam Lulich stated that Road Maintenance is working with county arborist to obtain quotes
to prune trees on county roadways.
VII. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM,WSI
(Reports attached: (1)"Radio Road and Devonshire Monthly Maintenance Report"and(2)
"Radio Road MSTU Projects Status Report, " (See attached)
A. Project Status Report—Report Provided
Darryl Richard stated that there is no availability of reclaimed water for the Rich King
Project.
Discussion ensued on alternatives to watering plant material after planting such as
watering truck or the back-wash at the pump system at the Utility Plant.
Scott Windham noted that he'd recommend holding off on the plantings until a water
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source can be identified.
Darryl Richard recommended closing the existing Leo Jr. Purchase Order for the
original plan for the irrigation system as it cannot be installed as proposed.
Chairman Lewis moved to cancel the Leo Jr. Purchase Order. John Weber offered a
Second in support of the motion. Carried unanimously; 4— 0.
Dale Lewis requested that staff continue to investigate any available water source
further.
B. Maintenance Report —Report Provided
VIII. PROJECT MANAGER'S REPORT
Darryl Richard stated that the Paver installation by Bonness Inc. will be completed
within 2 weeks. And asked that the advisory committee approve additional monies for a
proposed concrete pad for access to the Centurylink utility boxes which at this time have
mud around them and it's outside of the original concrete area that Bonness is installing.
Chairman Lewis moved to add a 10% contingency to the Bonness Inc. Purchase Order.
John Weber offered a Second in support of the motion. Carried unanimously; 4— 0.
Darryl Richard stated that the existing irrigation valve boxes are being damaged and
that a higher strength box is available.
Discussion ensued and there was a consensus that Bonness should install a modified
type D curb to protect the irrigation valve boxes.
A. RWA Survey Update—nothing to report
B. SDP 89-242 —Addressed after VI.
C. Membership Application —no applications submitted for vacancy
D. Rich King Project—covered under VII.
IX. OLD BUSINESS
(None)
X. NEW BUSINESS
(None)
XII. PUBLIC COMMENTS
(None)
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XI. COMMITTEE MEMBER COMMENTS
(None)
NEXT MEETING: April 14, 2014 at 3:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard, Naples, FL 34105
There being no further business to come before the Committee, the public meeting
was concluded by order of the Chair at 4:15 PM.
RADIO ROAD BEAUTIFICATION MSTU
ADVISORY COMMITTEE
DALE LEWIS, CHAIRMAN
The Minutes were approved by the Committee Chair on , 2014
"as submitted" [V] OR"as amended" [ ].
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