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VB MSTU Agenda 03/06/2014 Vanclerbiltbeacti - Advisory Committee ` � 3299 East Tamiami Trail Suite 103 Naples, FL 34112 0 212p14 AGENDA: MARCH 6 , 2014 By I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: FEBRUARY 6,2014 V. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN, CLM VI. PROJECT MANAGER REPORT—HARRY SELLS A. Budget Report B. Escrow Agreement C. Hole Montes Bid Status VII. OLD BUSINESS VIII. NEW BUSINESS IX. MEMBER COMMENT X. PUBLIC COMMENT NEXT MEETING DATE: APRIL 3,2014—2:00 PM "Claussen Family Center" at St. John's Church 625 111TH Ave., Naples, FL V aid arOiSf F3oac4 JV I.S.T.14. Advisory committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 FEBRUARY 6,2014 MINUTES CALL TO ORDER Vice Chair Sjostrom called the meeting to order at 2:04 PM. Roll was called and a quorum was established; four(4) voting members were present. II. ATTENDANCE Members: Charles Arthur—Chairman(Excused) William Sjostrom—Vice Chair, Bruce Forman, Michael Price, Mark Weber County: Harry Sells, Project Manager Others: Robert Kindelan—Commercial Landscape Maintenance (CLM) (Sue Flynn—JuriSolutions) III. APPROVAL OF AGENDA Mr. Forman moved to approve the Agenda as presented. Mr. Price offered a Second in support of the motion. Carried unanimously, 4—0. IV. APPROVAL OF MINUTES—JANUARY 9,2014 Mr. Weber moved to approve the Minutes of the January 9, 2014 meeting as submitted. Mr. Price offered a Second in support of the motion. Carried unanimously, 4—0. V. Election of Officers— 2014 Term Staff distributed a copy of Ordinance No. 2001-43 —An Ordinance creating the Vanderbilt Beach Beautification Municipal Service Taxing Unit;providing the authority, providing for the creation Ad Valorem Taxes per year,providing for the collection of taxes,providing for creation of the Vanderbilt Beach Beautification Advisory Committee, appointment and composition, providing for terms of office for the Advisory Committee,providing for officers of the Advisory Committee, quorum rules of procedure,providing for functions,powers and duties of the County Committee;providing for duties of the County Manager of his designee; providing for review process of Advisory Committee, providing for conflict and severability, February 6,2014 providing,for inclusion in the Collier County Code of Laws and Ordinances;providing for an effective date filed August 6, 2001. (See attached) Mr. Forman moved to reappoint Charles Arthur to serve as Chairman for another term. Mr. Price offered a Second in support of the motion. Carried unanimously, 4—0. Mr. Price moved to appoint William Sjostrom to serve as Vice Chair for a second term. Mr. Forman offered a Second in support of the motion. Carried unanimously, 4—0. VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN,CLM Robert Kindelan reported: • CLM continues to do normal maintenance including weed control. • The mulch on hand was installed on February 6; additional mulch should be received early next week(Tuesday or Wednesday) and mulching will be completed by the end of next week. • Hedges encroaching on sidewalk were trimmed back. • Restoration on Gulfshore Drive has been completed. Harry Sells inquired on the following: ➢ 9318 —Had Robert Kindelan received any feedback after last house was completed? Robert Kindelan responded, the people think the work completed looks good. There are some plants missing due to budget restraints. ➢ 10420 (on the right handside,just before the curve, near the end, on east side of street, north side of the south driveway) There are 3-copperleaf plants missing. He stated the spacing looks good. ➢ Just north of 10420, on the opposite side of the street,the plant missing in front of transformer. He noted the plant died and is now missing. A suggestion was made to install white lattice over the box for appearance purposes. Harry Sells noted when FPL needs to work on transformers; they will remove any encumbrances in the way and leave on the ground. VII. PROJECT MANAGER'S REPORT—HARRY SELLS A. Budget—Addressed after VII. B. B. Clerk's Escrow Account Harry Sells reported the Clerk, County Attorney and FPL are working on an Escrow Agreement. FPL intends to forward their version of the Escrow Agreement back to County Attorney's office next week. When all parties approve the Escrow Agreement, it will take approximately four months. He reviewed possible issues as: • Bentley Electric is trying to convert 158 houses from aerial to underground—FPL must be paid in advance. Clerk has refused to do that. 2 February 6,2014 • In Phase II: 5 businesses need to convert from aerial to underground - FPL disconnects the old service and connects to new service costing approximately $2,000 - $3,000 per business. Plus, approximately $8,000 Design of Phase IV must be paid in advance. • FPL demanded FPL take down poles and wires and are paid in advance. • A need to extend Bentley Electric purchase order, which will expire mid May. Bentley Electric is currently burying conduit on Seagull working north. The Clerk has paid for 10 houses and stopped. Bentley Electric will convert the 10 houses. Harry Sells stated once the Escrow Agreement is approved, the MSTU will then have the authority to spend funds. FPL, Century Link, Comcast and New View contracts must be in place to support the Escrow Agreement. He noted New View will pay County to bury conduit underground. He estimated construction would take one year to place all conduits in the ground for the Registry, Vanderbilt Drive, Vanderbilt Beach, Commerce, Bluebill and Phase IV; and will take 9 months to install all networks. He recommended starting the installation of the network half way through construction. It was estimated Century Link work would take approximately 1 month. A. Budget Staff distributed the Vanderbilt MSTU Fund 143 Budget Report dated February 6, 2014. (See attached) • Actual Cash which is blank on the report; should reflect $5,537,525.32. • Vendor Purchase Orders, shown in red, are paid and closed. • Open Purchase Orders are CLM's normal maintenance and restoration. C. Hole Montes Bid Status Harry Sells reported County is negotiating contract with Hole Montes. The contract will be provided to the Advisory Committee before it is submitted to the BCC for final approval. Harry Sells estimated the contract may approach $530,000 based upon the amount of work to be done. VIII. Old Business (None) IX. NEW BUSINESS (None) X. MEMBER COMMENT Mark Weber inquired if there was a way to get something moving this month. Staff responded a minimum of 4 months. 3 February 6,2014 Mr. Price moved to adjourn the meeting. Mr. Forman offered a Second in support of the motion. Carried unanimously, 4—0. XI. PUBLIC COMMENT (None) NEXT MEETING DATE: MARCH 6,2014 "CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH 625 111TH AVENUE,NAPLES,FLORIDA There being no further business brought before the Committee, the meeting was adjourned by order of the Chairman at 2:30 P.M. VANDERBILT BEACH MSTU ADVISORY COMMITTEE CHARLES ARTHUR,CHAIRMAN WILLIAM SJOSTROM,VICE CHAIRMAN The minutes approved by the Board/Committee on MAte -uI �c , 2014, "as submitted" F 1 OR "as amended" [X 1. 4