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GGCC Advisory Board Minutes 03/03/2014 Golden Gate Community Center Advisory Board Minutes March 3 , 2014 March 3, 2014 MINUTES OF THE MEETING OF THE COLLIER COUNTY GOLDEN GATE COMMUNITY CENT .. D ADVISORY BOARD MAY 21 /U4 Naples, Florida, March 3, 2014 By_ LET IT BE REMEMBERED, that the Collier County Golden Gate Community Center Advisory Board, in and for the County of Collier, having conducted business herein, met on this date at 6:00 PM in a REGULAR SESSION in Conference Room "C" of the Golden Gate Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the following members present: CHAIRMAN: Kaydee Tuff VICE CHAIR: Vacancy Peggy Harris Darrin Brooks James Klug III ALSO PRESENT: Vickie Wilson, Community Center Supervisor 1 March 3, 2014 Call to Order The meeting was called to order at 6:00 PM by Chair Kaydee Tuff. II. Attendance—Establish a Quorum Roll call was taken and a quorum was established. Ex-Officio: William Arthur (Note: Mr. Arthur's application for membership had not been submitted to be approved by the Board of County Commissioners. He did not vote and appeared as an interested party.) III. Approval of Agenda James Klug III moved to approve the March 3, 2014 Agenda as submitted. Second by Darrin Brooks. Motion carried unanimously, 4-0. IV. Approval of November 4,2013 Minutes Darrin Brooks moved to approve the November 4, 2013 Minutes as submitted. Second by Peggy Harris. Motion carried unanimously, 4-0. V. Public Comments (None) VII. New Business B. Approval of Member Application—William Arthur James Klug III moved to approve Bill Arthur application to serve another term on the Golden Gate Community Center Advisory Board and for Bill Arthur's application be submitted to the BCC for final approval. Second by Peggy Harris. Motion carried unanimously; 4-0. VIII. Member Comments James Klug III explained his situation with his ill wife and his need to not leave her alone for any length of time. He requested the GGCCAB make a blanket request to allow him to attend meetings via teleconference until the end of calendar year 2014 including December 1, 2014 meeting. This will eliminate the need for a quorum to be established before the GGCCAB connects him to the meeting via teleconference. James Klug III moved to request a blanket approval for James Klug III to be allowed to attend GGCCAB meetings via teleconference until and including the month of December, 2014 meeting. Second by Darrin Brooks. 2 March 3, 2014 Discussion was made on how to proceed with James Klug III motion and it was decided to amend the motion to include "subject to approval from County Attorney's Office. " James Klug III expressed he would like to be counted as a part of the quorum and have his vote count. James Klug III amended motion to request a blanket approval for James Klug III to be allowed to attend GGCCAB meetings via teleconference until and including the month of December, 2014 meeting subject to approval from County Attorney's Office. Second by Darrin Brooks. Motion carried;3-1. James Klug III abstained. VI. Old Business A. Recreation Highlights Vickie Wilson reported emailing the GGCCAB Recreation Highlights on (See attached) and added the following: - Phil Montano—PAR; will give a PowerPoint representation on the USA BMX Summit at the next meeting. - John Garby, a new Program Leader at GGCC will be introduced to the GGCCAB. B. Playground Update Vickie Wilson reported the Notice to Proceed(NTP) for this project was sent to Creative Shade Solutions. The project is scheduled to start in April and is scheduled to be completed before summer. Creative Shade Solutions submitted lowest shade structure quote, which came in at $33,690. The shade structure ordered was blue with black specs with green poles. C. Garden Gazebo (None) VII. New Business A. Month to Date budget/Year to Date Vickie Wilson reported there was no Budget Information available from the Budget Office for Staff to provide a draft budget FY 2014-15. Staff inquired whether the Advisory Board would agree to pay the MSTU's 40%portion of the sealant(Soiltac) and redesign of BMX Track. The estimated cost to install sealant(Soiltac) and redesign BMX Track was $20,000 - $30,000. James Klug III expressed concern was how and if the $40,000 shortfall in Capital Projects would affect future GGCC Budgets and that it just wasn't a fix for this year. He would like the Capital Project Fund replenished in this year's budget. Staff noted Jeannine explained the $40,000 shortfall at a previous meeting. 3 March 3, 2014 Chair Kaydee Tuff noted the GGCCAB pays for the tarps that cover the track from elements; the manpower need to place and remove tarps from the track and the cost to replace tarps; overall the GGCCAB would save funds if the Board agrees to fund the 40%. James Klug III moved the GGCCAB agreed to fund 40% of the redesign and sealant(Soiltac)for the BMX Track. Second by Peggy Harris. Motion carried unanimously;4-0. Peggy Harris asked for an update on the expansion of the track. Staff responded there is not any room to expand track. Vickie Wilson stated Soiltac is on every BMX track in Florida. Staff will email GGCCAB when FY2014 Budget information is available. A Special Meeting maybe required. B. Approval of Member Application—Addressed previously C. GGCCAB Meeting Schedule Discussion was made on changing the meeting schedule. Staff will research whether the Ordinance would need to be amended. It was suggested the Board meet bi-monthly. Darrin Brooks moved to hold bi-monthly meetings until the end of 2014 calendar year. Second by James Klug III. Motion carried unanimously;4- 0. VIII. Member Comments Chair Kaydee Tuff reported the Civic Association received an email from a President of the Edison State Dues Association expressing concern the Farmers' Market was cancelled at the Golden Gate Community Center. Staff noted the Farmers Market was not a PUD. The Farmers Market was closed and the Center was no longer allow to hold one. The Farmers Market is now being held at the Golden Gate Park. She noted the Farmers Market stayed open late on Friday night serving dinners until 10-11 P.M. which may have interfered with regular businesses. Currently the PAR Fee Policy does not have a fee policy on open green space to be able to charge him and allow the Center to hold a Farmers Market in the parking lot. Jim Klug III suggested PAR take in consideration all outside fees at the same time when changing fee policy. Do it all at one time. 4 March 3, 2014 Chair Kaydee Tuff asked if the closing of the Farmers Market could have been prevented if the Farmers Market closed earlier. Vickie Wilson explained the Farmers Market was schedule from 3 —8 P.M. When the Farmers Market started to close up; is when the Spanish Community started coming to the Market on Friday night. She reported the Farmers Market wants to come back to the Community Center. The procedure required is an Executive Summary on the PAR Fee Policy Recommendations submitted to the BCC. Peggy Harris asked Vickie Wilson to explain to the GGCCAB what it takes to complete an Executive Summary. She noted extra steps required for events that included mechanical rides; i.e. Golden Gate Festival. County is making changes. One of the changes is, the Event will need to pay a flat fee or a percentage. Vickie Wilson noted an Executive Summary Report: • What the Event is. • The impact on the Community Center • Staff time required, if any • Setup time required by Staff • Supplies required • How much it will cost the County • Estimated revenue from event You must go before the BCC with the Executive Summary Report for any special events. James Klug III questioned the MSTU is unique structure in the Community and we have to follow this. Chair Kaydee Tuff interjected the MSTU pays extra taxes to have events and programs for the Community Center and yet we are measured with the same yard stick which does not seem fair. Peggy Harris suggested the GGCCAB write a letter to the BCC objecting to the new procedures including the Executive Summary Report. She stated each group for each event has to go before the BCC with an Executive Summary. Chair Kaydee Tuff expressed interest of the Board to keep the Farmers Market Program. She directed Staff to research on how the GGCCAB can pass the Farmers Market and email members her findings. NEXT MEETING: MONDAY April 7,2014 at 6:00 P.M. GOLDEN GATE COMMUNITY CENTER— CONFERENCE ROOM "C" 4701 GOLDEN GATE PARKWAY NAPLES, FLORIDA 5 March 3, 2014 There being no further business for the good of the County,the meeting was adjourned by order of the Chair at 7:15 PM. COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD Kaydee T ff,Chairman These Minutes were approved by the Committee/Board on V7////, as presented KOR as amended 6