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Minutes 11/04/2013 • November 4, 2013 MINUTES OF THE MEETING OF THE COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD Naples, Florida, November 4, 2013 n LET IT BE REMEMBERED, that the Collier County Golden Gate Community Center Advisory Board, in and for the County of Collier, having conducted business herein, met on this date at 6:00 PM in a REGULAR SESSION in Conference Room "C" of the Golden Gate Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the following members present: CHAIRMAN: Kaydee Tuff VICE CHAIR: Bill Arthur Peggy Harris Darrin Brooks (Absent) James Klug III (via conference call) ALSO PRESENT: Vickie Wilson, Community Center Supervisor Jeanine McPherson, Regional Manager 1 November 4, 2013 Call to Order The meeting was called to order at 6:06 PM by Chair Kaydee Tuff. II. Attendance—Establish a Quorum Roll call was taken and a quorum was established. III. Approval of Agenda Peggy Harris moved to approve the November 4, 2013 Agenda as submitted. Second by Bill Arthur. Motion carried unanimously, 3-0. IV. Approval of June 3,2013 Minutes Peggy Harris moved to approve the October 7, 2013 Minutes as submitted. Second by Chair Kaydee Tuff. Motion carried unanimously, 3-0. Bill Arthur abstained. Note: Bill Arthur could not vote he was not in attendance for the October 7, 2013 meeting. V. Public Comments (None) VI. Old Business Jim Klug joined meeting via conference call at 6:12 pm. A. Recreation Highlights Vickie Wilson reported the following: - Put on a play"After Life of the Rich and Famous" over 2 week period —250 people attended - October 26—Halloween Family Event attracted 400 participants - October 24 -National Night Out attracted 1,500— 1,800 participants Staff Updates She reported Ray Coriano resigned from his position. The Community Center is interested placing Phil Montano in a Program Leader position. Staff noted researching"soil pack"to adhere to track. Product helps maintenance of track by allowing water to run off. Chair Kaydee Tuff voiced concern over the BMX Event and not having Ray Coriano to coordinate the Event. Staff responded Phil Montano has more experience than the Community Center Supervisor. 2 November 4, 2013 It was noted the Naples BMX Club of Naples plan to hold a BMX Event from February 7-9, 2014. The Board has not approved it. The final answer should be received by November 12, 2013. Upcoming Events - November 8—Outdoor Movie, "Monsters University" - December 6—4th& 5th Grade Dance - December 7—Breakfast with Santa - January 17-19—Ziggy's Festival B. Playground Update Vickie Wilson reported quotes are due back on November 15. The shade structures currently being quoted on are meant to be stationary. Bill Arthur voiced concern that the shade structures would need to be removed in the event of a hurricane. Staff assured him;the shade structures could be taken down but that it would be time consuming. C. Garden Gazebo (None) VII. New Business A. Month to Date budget/Year to Date Staff distributed the Monthly Year to Date Fund 130 Report with Monthly Breakdowns FY 2014 dated November 4, 2013 and Budget to Actual Comparison, BCS Drilldown Report FY 2014. (See attached) B. Confirmation FY2014 GGCCAB Budget Jeanine McPherson addressed a question posed by the Advisory Board at the October 7, 2013 meeting—"Where there any changes made to the Budget after the Advisory Board approval? She explained 99.9 %yes, there was a change. The Board of County Commissioners approved giving $1,000 to each employee in lieu of a cost of living increase. The balance of the budget is exactly the same. She noted the $47,000 short fall in revenue FY 2013-14 with an equal amount of short fall in expenditures. Invoices from last year continue to be received. There are no issues on the Carry Forward. Jim Mug asked if funds from GGCC MSTU Capital Reserves were used to pay the employees $1,000 in lieu of a cost of living increase. Jeanine McPherson responded"yes." Jim Klug voiced concern over taking funds out of Capital Reserves. Jeanine McPherson explained it was the best place to take the funds from. 3 November 4, 2013 Jim Klug asked if the decision the BCC made affected everyone's Capital Reserves in the County. Jeanine Mc'Pherson stated she didn't know. Jim Klug stated the Capital Reserves account is used as an emergency fund. Peggy Harris asked"why does the MSTU have to pay it at all; why doesn't it come out of fund 111, like it does for everyone else." Bill Arthur noted the MSTU 60/40 agreement. Chair Kaydee Tuff voiced concern the MSTU share was previously not charged accordingly. Peggy Harris requested Staff bring back clarification to the next meeting on what portion the MSTU actually paid for. VIII. Member Comments Jim Klug requested a copy of the budget distributed to the Board. Vickie Wilson will email Jim Klug a copy. Peggy Harris requested a breakdown of all costs, including labor, comp time, permitting and vendors for special events. She asked if the Golden Gate Festival had been scheduled. She suggested hold the event in October. Bill Arthur noted there was a need to find a new ride vendor first. Chair Kaydee Tuff asked if the Community Center would be providing another artificial Christmas tree for decoration. Bill Arthur moved to adjourn the meeting. Second by Peggy Harris. Motion carried unanimously;4-0. NEXT MEETING: MONDAY December 2,2013 at 6:00 pm. GOLDEN GATE COMMUNITY CENTER— CONFERENCE ROOM"C" 4701 GOLDEN GATE PARKWAY NAPLES, FLORIDA There being no further business for the good of the County,the meeting was adjourned by order of the Chair at 6:45 PM. GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD 4 November 4, 2013 / KaydeeAuff, Chairman These Minutes approved by the Committee/Board on `2© iy, as presented A'OR A' as amended n 5