GGCC Advisory Board Agenda 03/03/2014 Golden Gate
Community Center
Advisory Board
Agenda
March 3 , 2014
COLLIER COUNTY DIVISON OF PUBLIC SERVICES
Parks and Recreation Department
15000 Livingston Road—Naples, Florida 34109-- Phone (239)252-4000 Fax(239) 514-8657
Website: colliergov.net
GOLDEN GATE COMMUNITY CENT:
ADVISORY BOARD mA,( 21 2--04
AGENDA
March 3, 2014 By
I. Call to Order
II. Attendance — Establish a Quorum
III. Approval of Agenda
IV. Approval of Minutes — November 4, 2013
V. Public Comments
VI. Old Business
A. Recreation Highlights —Vickie Wilson
B. Playground Update —Vickie Wilson
C. Gazebo Update —Vickie Wilson
VII. New Business
A. Month to Date Budget/ Year to Date — Jeanine McPherson
i. Review of GGCCAB Budget Inquiries at November 4, 2013 Meeting
B. Approval of Member Application - William Arthur
C. GGCCAB Meeting Schedule
VIII. Member Comments
IX. Adjournment
The next meeting April 7, 2014 at 6:00 PM
Collier County Golden Gate Community Center
4701 Golden Gate Parkway, Conference Room "C"
Naples, Florida
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November 4, 2013
MINUTES OF THE MEETING OF THE COLLIER COUNTY
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD
Naples, Florida, November 4, 2013
LET IT BE REMEMBERED, that the Collier County Golden Gate
Community Center Advisory Board, in and for the County of Collier,
having conducted business herein, met on this date at 6:00 PM in a
REGULAR SESSION in Conference Room "C" of the Golden Gate
Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the
following members present:
CHAIRMAN: Kaydee Tuff
VICE CHAIR: Bill Arthur
Peggy Harris
Darrin Brooks (Absent)
James Klug III (via conference call)
ALSO PRESENT: Vickie Wilson, Community Center Supervisor
Jeanine McPherson, Regional Manager
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November 4, 2013
Call to Order
The meeting was called to order at 6:06 PM by Chair Kaydee Tuff.
II. Attendance—Establish a Quorum
Roll call was taken and a quorum was established.
III. Approval of Agenda
Peggy Harris moved to approve the November 4, 2013 Agenda as submitted.
Second by Bill Arthur. Motion carried unanimously, 3-0.
IV. Approval of June 3,2013 Minutes
Peggy Harris moved to approve the October 7, 2013 Minutes as submitted.
Second by Chair Kaydee Tuff. Motion carried unanimously, 3-0. Bill Arthur
abstained.
Note: Bill Arthur could not vote he was not in attendance for the October 7, 2013
meeting.
V. Public Comments
(None)
VI. Old Business
Jim Klug joined meeting via conference call at 6:12 pm.
A. Recreation Highlights
Vickie Wilson reported the following:
- Put on a play"After Life of the Rich and Famous" over 2 week period
—250 people attended
- October 26—Halloween Family Event attracted 400 participants
- October 24 -National Night Out attracted 1,500— 1,800 participants
Staff Updates
She reported Ray Coriano resigned from his position. The Community Center
is interested placing Phil Montano in a Program Leader position.
Staff noted researching"soil pack"to adhere to track. Product helps
maintenance of track by allowing water to run off.
Chair Kaydee Tuff voiced concern over the BMX Event and not having Ray
Coriano to coordinate the Event.
Staff responded Phil Montano has more experience than the Community
Center Supervisor.
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November 4, 2013
It was noted the Naples BMX Club of Naples plan to hold a BMX Event from
February 7-9, 2014. The Board has not approved it. The final answer should
be received by November 12, 2013.
Upcoming Events
- November 8 —Outdoor Movie, "Monsters University"
- December 6—4th & 5t' Grade Dance
- December 7—Breakfast with Santa
- January 17-19—Ziggy's Festival
B. Playground Update
Vickie Wilson reported quotes are due back on November 15. The shade
structures currently being quoted on are meant to be stationary.
Bill Arthur voiced concern that the shade structures would need to be
removed in the event of a hurricane.
Staff assured him; the shade structures could be taken down but that it would
be time consuming.
C. Garden Gazebo
(None)
VII. New Business
A. Month to Date budget/Year to Date
Staff distributed the Monthly Year to Date Fund 130 Report with Monthly
Breakdowns FY 2014 dated November 4, 2013 and Budget to Actual
Comparison, BCS Drilldown Report FY 2014. (See attached)
B. Confirmation FY2014 GGCCAB Budget
Jeanine McPherson addressed a question posed by the Advisory Board at the
October 7, 2013 meeting—"Where there any changes made to the Budget
after the Advisory Board approval?
She explained 99.9 %yes,there was a change. The Board of County
Commissioners approved giving $1,000 to each employee in lieu of a cost of
living increase. The balance of the budget is exactly the same.
She noted the $47,000 short fall in revenue FY 2013-14 with an equal amount
of short fall in expenditures. Invoices from last year continue to be received.
There are no issues on the Carry Forward.
Jim Klug asked if funds from GGCC MSTU Capital Reserves were used to
pay the employees $1,000 in lieu of a cost of living increase.
Jeanine McPherson responded"yes."
Jim Mug voiced concern over taking funds out of Capital Reserves.
Jeanine McPherson explained it was the best place to take the funds from.
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November 4, 2013
Jim Klug asked if the decision the BCC made affected everyone's Capital
Reserves in the County.
Jeanine Mc'Pherson stated she didn't know.
Jim Klug stated the Capital Reserves account is used as an emergency fund.
Peggy Harris asked"why does the MSTU have to pay it at all; why doesn't it
come out of fund 111, like it does for everyone else."
Bill Arthur noted the MSTU 60/40 agreement.
Chair Kaydee Tuff voiced concern the MSTU share was previously not
charged accordingly.
Peggy Harris requested Staff bring back clarification to the next meeting on
what portion the MSTU actually paid for.
VIII. Member Comments
Jim Mug requested a copy of the budget distributed to the Board.
Vickie Wilson will email Jim Klug a copy.
Peggy Harris requested a breakdown of all costs, including labor, comp time,
permitting and vendors for special events.
She asked if the Golden Gate Festival had been scheduled. She suggested hold
the event in October.
Bill Arthur noted there was a need to find a new ride vendor first.
Chair Kaydee Tuff asked if the Community Center would be providing another
artificial Christmas tree for decoration.
Bill Arthur moved to adjourn the meeting. Second by Peggy Harris. Motion
carried unanimously;4-0.
NEXT MEETING: MONDAY December 2,2013 at 6:00 pm.
GOLDEN GATE COMMUNITY CENTER—
CONFERENCE ROOM"C"
4701 GOLDEN GATE PARKWAY
NAPLES,FLORIDA
There being no further business for the good of the County,the meeting was
adjourned by order of the Chair at 6:45 PM.
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD
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•
November 4, 2013
Kaydee Tuff, Chairman
These Minutes were approved by the Committee/Board on
as presented OR as amended .
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