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03/17/2014 Minutes D to 7 ,,,,, 2 ,s . MINUTES OF MEETING B HERITAGE GREENS y COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, March 17, 2014 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: George Coombs Chairman Marsha Coghian Assistant Secretary James A. Marshall Assistant Secretary Ronald Parrott Assistant Secretary Also present were: Calvin Teague District Manager James Mason Golf Course Representative Several Residents The following is a summary of the minutes and actions taken at the March 17, 2014 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda • Item 5C was moved to the top of the agenda. • Discussion of Daylight Savings hours for the guardhouse was added under item 5A. On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor the agenda was approved as amended. THIRD ORDER OF BUSINESS Approval of the Minutes of the February 17,2014 Meeting Mr. Teague stated each Board member received a copy of the minutes of the February 17, 2014 meeting and requested any corrections,additions or deletions. There not being any, March 17,2014 Heritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Mr. Parrott with all in favor the minutes of the February 17,2014 meeting were approved. FOURTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. FIFTH ORDER OF BUSINESS Old Business C. Update on Discussion of Golf Course/CDD Issues Mr. Mason attended the meeting to address questions regarding the Golf Course. He indicated the Golf Course is not planning any changes to the lakes or preserve areas. There was discussion regarding common interests such as traffic issues. A. Safety and Security Concerns i. Concerns over Nuisance Activities within the Community The following was discussed: • Two individuals involved in the drag racing incident were also involved in another incident where they harassed two residents. They left before police arrived. • Police were on site several nights without notice and their reports were general and vague. • Mr. Coombs thinks the Board should reconsider issuance of warnings. Mr. Coombs MOVED to discontinue the warning system for parking violations. There being no second, the motion failed to pass. • There is increased activity at the gates on early release days. On MOTION by Mr. Parrott seconded by Mr. Coombs with all in favor the Board approved after hour patrols by Kent Security. • There was Board consensus to have Sheriff's patrol one day every weekend for three hours from 11:00 p.m.to 2:00 a.m. • Mr. Coombs reported a witness to the October drag racing incident is willing to file a formal complaint. The Board was supportive of this action. • Mr. Shelton stated the HGCA can take action if they receive written complaints from residents regarding nuisance issues. 2 March 17,2014 Heritage Greens C.D.D. ii. Discussion of Daylight Savings Hours for the Guardhouse There was Board discussion and consensus to close the gates at 8:00 p.m. and open them at 5:15 a.m. iii. Update on Reimbursement for Tree Trimming to Improve Visibility of Warning Signal on Immokalee Road Mr. Teague reported FPL and Collier County do not want to reimburse the District for the tree trimming. There was discussion regarding community ingress and egress issues with increased traffic on Immokalee Road. On MOTION by Mr. Parrott seconded by Mr. Coombs with all in favor staff was directed to submit a request to the County to , conduct a traffic survey for a traffic light at the Saturnia entrance/exit to relieve traffic congestion. B. Project Updates i. Roadway Striping Project Mr.Teague reported problem areas were touched up and the project is complete. ii. Repairs of Walls Mr. Teague reported the wall repairs and caps are complete. New painting quotes were provided by Copeland Southern due to the amount of repairs on the wall and caps. • Spot paint repair areas with two coats plus primer for$2,975. • Paint entire interior perimeter wall for$27,750. • Pressure wash exterior side of wall and paint both interior as well as exterior perimeters for$47,770. On MOTION by Mr. Marshall seconded by Mr. Parrott with all in favor the proposal from Copeland Southern to spot paint repair areas and caps at a cost of$2,975 was approved. SIXTH ORDER OF BUSINESS New Business A. Discussion of Cracked Curbs Mr. Landry sent an email reporting a cracked curb on Avian Court. Mr. Coombs and Mr. Marshal will survey the community and compile a list of areas to obtain estimates. SEVENTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items Mr.Teague reported all follow-up items are complete. 3 March 17,2014 Heritage Greens C.D.D. B. Fiscal Year 2015 Budget Mr. Teague distributed and reviewed a draft budget, which does not include an increase in assessments. There was Board discussion and consensus to increase revenue by $25,000 for road reserves. C. Discussion of General Elections i. Qualifying Information Mr. Teague reported Seats 3, 4 and 5 are up for election in November and reviewed qualifying information. ii. Consideration of Resolution 2014-2 Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conduction of the District's Election of Supervisors in Conjunction with the General Election There being no questions or comments, On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor Resolution 2014-2, confirming the District's use of the Collier County Supervisor of Elections to continue conducting the District's election of Supervisors in conjunction with the General Election,was adopted. D. Approval of Financial Statements Mr.Teague reviewed the financials. On MOTION by Mr. Parrott seconded by Mr. Marshall with all in favor the financials were approved. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments The following was discussed: • Ms. Coghlan reported the holiday lights were taken down from the palm trees near the guardhouse. • Mr. Marshall reported most of the upgraded security camera system is installed and is working well. 4 March 17,2014 Heritage Greens C.D.D. ELEVENTH ORDER OF BUSINESS Audience Comments The following comments were made: • A resident discussed costs for wall repairs. • Mr. Blackwell commented on the drainage system. The Board requested proposals to clean out the interconnects. • Mr. D'Antoni commented on the following: ➢ IIe suggested posting a traffic caution sign. ➢ People are getting through the gate easily and he suggested increasing security. ➢ He commented on inadequate street lighting within the community. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Ms. Coghlan seconded by Mr. Parrott with all in favor the meeting was adjourned at 7:40 p.m. 41,A,41) 6-711 Calvin Teague George Coombs Secretary Chairman 5