CAC Agenda 05/08/2014 Coastal Advisory
Committee
Agenda
May 8 , 2014
COASTAL ADVISORY COMMITTEE(CAC)
THURSDAY, MAY 8, 2014-1:00 P.M.
BOARD OF COUNTY COMMISSIONERS CHAMBERS
THIRD FLOOR,COLLIER COUNTY GOVERNMENT CENTER
3299 TAMIAMI TRAIL EAST, NAPLES
• Sunshine Law on Agenda Questions
• 2014 CAC MEETING DATES
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Changes and Approval of Agenda
V. Public Comments
VI.Approval of CAC Minutes
1. April 10, 2014
VII. Staff Reports
1. Expanded Revenue Report
VIII. New Business
1. Election of Chairman and Vice Chairman
2. Current Industry Trends Relating to Beach Renourishment
3. Marco North Beach -Conceptual Study Report
4. Doctors Pass Jetty/ ECS-Selection Recommendation
5. Naples Beach Renourishment Contractor Selection Recommendation
* RFP 14-6256
** Final Ranking
6. Summer Schedule
7.Tropical Storm Project
* Naples Beach
* Marco Island
8. Marco Island Central Beach Re-Grade/Marco Sand Mining
IX. Old Business
X.Announcements
XI. Committee Member Discussion
XII. Next Meeting Date/Location
June 12, 2014 Government Center, 3rd Floor
XIII.Adjournment
All interested parties are invited to attend, and to register to speak and to submit their objections, if
any, in writing, to the board prior to the meeting if applicable.
For more information, please contact Gail D. Hambright at(239) 252-2966.
If you are a person with a disability who needs any accommodation in order to participate in this
proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the
Collier County Facilities Management Department located at 3301 East Tamiami Trail, Naples, FL 34112,
(239) 252-8380.
Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time.
Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying
activities (including, but not limited to, addressing the Board of County Commissioners) before the
Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the
Board Minutes and Records Department.
OFFICE OF THE COUNTY ATTORNEY
MEMORANDUM
TO: Anthony P. Pires,Jr., Esq., Chairman
Coastal Advisory Committee Clam Bay Subcommittee
FROM: Colleen M. Greene, Assistant County Attorne elli -
DATE: March 18, 2010
RE: Sunshine Law and Agenda question
The issue presented is whether the Sunshine Law requires that an agenda be made available prior
to board meetings. In summary,the answer is no.
The Sunshine Law Manual(2009 Ed. Vol. 31)provides the following:
The Attorney General's Office recommends publication of an agenda, if available, in the notice
of the meeting;. if an agenda is not available, subject matter summations might be used.
However, the courts have held that the Sunshine Law does not mandate that an agency provide
notice of each item to be discussed via a published agenda. Such a specific requirement has been
rejected because it could effectively preclude access to meetings by members of the general
public who wish to bring specific issues before a governmental body. See Hough v. Stembridge,
278 So. 2d 288 (Fla. 3d DCA 1973). And see Yarbrough v. Young, 462 So. 2d 515 (Fla. 1st
DCA 1985) (posted agenda unnecessary; public body not required to postpone meeting due to
inaccurate press report which was not part of the public body's official notice efforts). Thus, the
Sunshine Law has been interpreted to require notice of meetings, not of the individual items
which may be considered at that meeting. However, other statutes, codes or ordinances may
impose such a requirement and agencies subject to those provisions must follow them.
Accordingly, the Sunshine Law does not require boards to consider only those matters on a
published agenda. "[W]hether to impose a requirement that restricts every relevant commission
or board from considering matters not on an agenda is a policy decision to be made by the
legislature." Law and Information Services, Inc. v. City of Riviera Beach, 670 So. 2d 1014, 1016
(Fla. 4th DCA 1996).
Today's Coastal Advisory Committee Clam Bay Subcommittee was properly noticed in
compliance with the Sunshine Law on or about February 1, 2010. Further, the agenda for
today's meeting was also publically noticed on the County's website on Monday, March 15,
2010. The related back-up materials for the agenda were supplemented and available on the
County's website on Wednesday, March 17, 2010. In addition, a number of these materials also
appeared on the agenda for the Coastal Advisory Committee meeting on Thursday, March 11,
2010.
In my opinion, there is no violation of the Sunshine Law and no legal issue regarding the date the
agenda was published.
cc: Gary McAlpin, Director, Coastal Zone Management
Cotter County
Gro Management Division
Planning & Regulation
Natural Resources
MEMORANDUM
TO: CAC Board Members
FROM: Gail Hambright, Accountant
DATE: December 10, 2013
SUBJECT: 2014 CAC Scheduled Meetings
Please mark your calendar for the following 2013 CAC scheduled meeting dates:
January 9, 2014
February 13, 2014
March 13, 2014
April 10,2014
May 8, 2014
June 12,2014
July 10, 2014
August 14, 2014
September 11, 2014
October 9,2014
November 13, 2014
December 11, 2014
All meetings will be held in the Board of County Commissioner's chambers,third floor,Collier
County Government Center, 3299 Tamiami Trail East, Naples,unless otherwise noted. A
public notice will be sent out before each meeting.
.4»
Naples FL S4104 239-232-2.963 FAX 2A-252-295U
;
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MINUTES OF THE MEETING OF THE COLLIER COUNTY COASTAL
ADVISORY COMMITTEE
Naples, Florida, April 10, 2014
LET IT BE REMEMBERED, the Collier County Coastal Advisory Committee,
in and for the County of Collier, having conducted business herein, met on this
date at 1:00 P.M. in REGULAR SESSION at Administrative Building "F", 3Id
Floor, Collier County Government Complex Naples, Florida with the following
members present:
CHAIRMAN: John Sorey, III
VICE CHAIRMAN: Jim Burke
Robert Raymond
Joseph A. Moreland
Victor Rios
Nick Penniman
Debbie Roddy
Robert Brown
Ian Butler
ALSO PRESENT: Gary McAlpin, Director, Coastal Zone Management
Colleen Greene, Assistant County Attorney
Gail Hambright, Accountant
Dr. Michael Bauer, City of Naples
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Any persons in need of the verbatim record of the meeting may request a copy of the video
recording from the Collier County Communications and Customer Relations Department or view
online.
I. Call to Order
Chairman Sorey called the meeting to order at 1:00PM
II. Pledge of Allegiance
The Pledge of Allegiance was recited.
III. Roll Call
Roll call was taken and a quorum was established.
IV. Changes and Approval of Agenda
Mr. Rios moved to approve the Agenda. Second by Mr. Burke. Carried unanimously 9—0.
V. Public Comments
None
VI. Approval of CAC Minutes
1. February 24,2014
Mr. Rios moved to approve the minutes of the February 24, 2014 meeting as submitted.
Second by Mr. Burke. Carried unanimously 9—0.
VII. Staff Reports
1. Expanded Revenue Report
The Committee reviewed the"FY14 TDC Revenue Report"updated through March 31, 2014.
VIII. New Business
1. Beach Renourishment BCC Workshop Presentation
Mr. McAlpin presented the Slideshow "Beach Renourishment Workshop—4/1/2014"and
provided an overview of the Workshop held by the Board of County Commissioners on April
1, 2014.
2. 10 Year Capital Planning Review
Mr. McAlpin presented the "TDC Beach Renourishment Capital Fund(195) 195 Fund
Projections Preliminary for FY 15"for information purposes noting the document is intended
to be used for financial planning purposes.
3. FY 14/2015 CAC Grant Applications
Backup Material (Pages 1-75)
Backup Material (Pages 75-151)
Mr. McAlpin presented the Executive Summary "Recommendation to approve Category "A"
Tourist Development Council Grant applications from the City of Naples, the City of Marco
Island and Collier County for FY-2014/2015 in the amount of$5,653,971 authorize the
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Chairman to sign grant agreements following County Attorney's approval, and make a finding
that these expenditures will promote tourism" dated April 10, 2014 for consideration.
He provided the following Grant Requests for consideration:
1.Re gulatory and Permit Compliance
Sea Turtle Protection Program—Collier County- $160,000
Speaker
Bob Krasowski requested a requirement be added to the"list of responsibilities" for Staff
to report any violations of permit conditions to the Florida Department of Environmental
Protection (FDEP) and the Florida Fish and Wildlife Conservation Commission.
Mr. McAlpin noted violations are reported to Staff who is required to address the issue.
Mr. Rios moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$160,000.00 for the Sea Turtle Protection Program and hereby
finds the item promotes tourism. Second by Mr. Burke. Carried unanimously 9—0.
Beach Tilling—Collier County-80171 - $40,000
Mr. Penniman moved to recommend the Board of County Commissioners approve a
Grant Request in the amount of$40,000.00 for Beach Tilling—Collier County and
hereby finds the item promotes tourism. Second by Mr. Rios. Carried unanimously 9—
0.
Physical Beach Monitoring—(Vanderbilt, Clam Pass, Beach, Park Shore, Naples and
Marco South) 90536 - $200,000
Mr. Penniman moved to recommend the Board of County Commissioners approve a
Grant Request in the amount of$200,000 for Physical Beach Monitoring—(Vanderbilt,
Clam Pass,Beach,Park Shore,Naples and Marco South) and hereby finds the item
promotes tourism. Second by Mr. Rios. Carried unanimously 9—0.
The Committee requested the monitoring results be made available on the Coastal Zone
Management website.
Physical Pass Monitoring(Wiggins, Clam, Doctors) 90536 - $70,000
Mr. McAlpin reported the work assists in determining the dredging schedule for the Pass.
Mr. Burke moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$70,000.00 for Physical Pass Monitoring(Wiggins, Clam,
Doctors) and hereby finds the item promotes tourism. Second by Mr.Moreland. Carried
unanimously 9—0.
Biological Monitoring(Vanderbilt, Clam Pass Beach, Park Shore,Naples and Marco
South) - $150,000
Mr. Brown moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$150,000.00 for Biological Monitoring(Vanderbilt, Clam Pass
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Beach,Park Shore,Naples and Marco South) and hereby finds the item promotes
tourism. Second by Mr. Rios. Carried unanimously 9—0.
Shorebird Monitoring(Vanderbilt, Clam Pass Beach, Park Shore,Naples and Marco South)
- $10,000
Mr. McAlpin reported the work will be completed by the Conservancy of Southwest
Florida.
Mr. Rios moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$10,000.00 for Shorebird Monitoring (Vanderbilt, Clam Pass
Beach,Park Shore,Naples and Marco South) and hereby finds the item promotes
tourism. Second by Mr. Moreland. Carried unanimously 9—0.
2. P rojects
Engineering— 15 Year Multi-Use Beach Renourishment Permit- $110,000
Mr. Burke moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$110,000.00 for Engineering—15 Year Multi-Use Beach
Renourishment Permit and hereby finds the item promotes tourism. Second by Mr. Rios.
Carried unanimously 9—0.
Engineer/NTP—Naples Beach Renourish (TS Debbie Plus) - $75,000
Mr. McAlpin reported the work will be completed under the existing FDEP permit.
Mr. Rios moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$75,000.00 for Engineer/NTP—Naples Beach Renourish (TS
Debbie Plus) and hereby finds the item promotes tourism. Second by Mr. Burke.
Carried unanimously 9—0.
Construction-Naples Beach Renourish (TS Debbie Plus)- $2,425,000
Mr. McAlpin reported the work is expected to be completed after 11/1/14.
Mr. Burke moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$2,425,000.00 for Construction-Naples Beach Renourish (TS
Debbie Plus) and hereby finds the item promotes tourism. Second by Mr. Butler.
Carried unanimously 9—0.
Engineer/Permit—Doctors Pass South Jetty Rebuild&New Erosion Control Structure -
$150,000
Mr. Moreland moved to recommend the Board of County Commissioners approve a
Grant Request in the amount of $150,000.00 for Engineer/Permit—Doctors Pass South
Jetty Rebuild&New Erosion Control Structure and hereby finds the item promotes
tourism. Second by Mr. Burke. Carried unanimously 9—0.
Engineer/NTP Marco South Renourishment(TS Debbie) - $75,000
Mr. Brown moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$75,000.00 for Engineer/NTP Marco South Renourishment
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(TS Debbie) and hereby finds the item promotes tourism. Second by Mr. Rios. Carried
unanimously 9—0.
Engineering/Permit/Modeling- Sand Mining North Marco Beach - $185,000
Mr. Brown moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$185,000.00 for Engineering/Permit/Modeling-Sand Mining
North Marco Beach and hereby finds the item promotes tourism. Second by Mr. Rios.
Carried unanimously 9—0.
3.Be ach Maintenance
Beach Maintenance—Collier County/Marco Island—90533 - $250,600
Mr. Rios moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$250,600.00 for Beach Maintenance—Collier County/Marco
Island and hereby finds the item promotes tourism. Second by Ms. Roddy. Carried
unanimously 9—0.
Naples Pier Annualized Repair&Maintenance—City of Naples (Category D funded by
Fund 195) - 90096 - $692,449
Mr. McAlpin and Chairman Sorey reported:
• The request has been made by the City of Naples for extensive repairs required to
the Pier.
• The concept is for the funds to be distributed as a"grant loan"with pay back
required through grant requests over future years.
• The Ordinance currently has a cap on the amount of funds that may be awarded in
any one year and a grant approval of this format will require an amendment to the
Ordinance governing the Tourist Development Tax.
Speakers
Amanda Townsend,Director,Public Services Division reported the County is aware that
the format of the request will require and exception to, or Amendment of the Ordinance.
David Lykins Community Services Department Director, City of Naples reported, in
order to promote the safety of pelicans in the vicinity of the structure,the City has banned
the use of treble hooks for those fishing on the Pier.
Bob Krasowski supports the project and recommended the project incorporates the
concept of re-purposing the existing materials intended to be removed from the structure.
Mr. Rios moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$692,449.00 for Naples Pier Annualized Repair&
Maintenance—City of Naples(Category D funded by Fund 195)and hereby finds the
item promotes tourism. Second by Mr. Raymond. Carried unanimously 9—0.
Beach Maintenance—City of Naples—90527 - $160,922
Mr. Rios moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$160,922.00 for Beach Maintenance—City of Naples and
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hereby finds the item promotes tourism. Second by Mr. Burke. Carried unanimously 9—
0.
Vegetation Repairs/Exotic Removal—County Wide—90044 - $75,000
Mr. Brown moved to recommend the Board of County Commissioners approve a Grant
Request in the amount of$75,000.00 for Vegetation Repairs/Exotic Removal—County
Wide and hereby finds the item promotes tourism. Second by Mr. Rios. Carried
unanimously 9—0.
4.Adm inistration
Mr. Rios moved to recommend the Board of County Commissioners approve the
following Grant Requests and hereby finds the items promote tourism:
Project Management and Administration-$520,000.00;Indirect Administration Cost-
$90,000.00;Department Rent- $10,000.00;Division Fiscal Support- $60,000.00; Tax
Collector-Fee's(2.5%) - $145,000.00.
Second by Mr. Burke. Carried unanimously 9—0.
4. Selection Committee Recommendations 15 Year Multi Use Permit
* Backup Material (Request for Proposal)
* Backup Material (Ranking Shortlist)
Mr. McAlpin presented the Executive Summary"Recommendation to approve the short list
of design professionals pursuant to RFP No. 14-6228, "Collier County Beach Renourishment
15-year Permit, "and authorize staff to negotiate contracts with the top ranked firm for
subsequent Board approval and make a finding that this item promotes tourism" dated April
10, 2014 for consideration. The request is for Staff to negotiate a contract with the highest
ranked firm.
Mr. Burke moved to recommend the Board of County Commissioners approve the short
list of design professionals pursuant to RFP No. 14-6228, Collier County Beach
Renourishment 15 year Permit, and authorize staff to negotiate contracts with the top
ranked firm for subsequent Board approval and hereby finds the item promotes tourism.
Second by Mr. Rios. Carried unanimously 9—0.
5. Conceptual Study Results Sand Mining Marco Island
Mr. McAlpin presented the "Conceptual Plans for Macro Island Beach Regrade. " He noted:
• The work proposed is for regrading the area in question to prevent long term
ponding of water on the beach.
• The FDEP supports the concept.
• The work will take place from markers R136 to R145 (approximately) and
incorporates dune plantings to aid in protecting the shoreline.
• It will take 6—9 months to obtain the necessary permits with construction lasting 2
—3 months.
Speakers
Nancy Richie,Environmental Specialist,City of Marco Island reported the City supports
the project which may require an educational component for the residents on the value of
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incorporating dune plantings into the project. The plantings provide storm protection to the
shoreline, an aesthetic value to the beach and provide habitat for birds.
Mr. Sorey moved to endorse the conceptual plan subject to the proposal being consistent
with Board of County Commissioner's policy for dune planting and hereby finds the item
promotes tourism. Second by Mr. Rios. Carried unanimously 9—0.
Mr. Penniman left the meeting at 3:00pm
6. CBI-Beach Benchmark Vegetation Line Proposal
* Backup Material
Mr. McAlpin presented the Executive Summary "Recommendation to approve a proposal
from CB&I Coastal Planning&Engineering, Inc., dated April 8, 2014 to support the
County with preparing a Beach Renourishment Baseline Map under Contract No. 13-6164
for time and material not to exceed$1,499 and make a finding that this expenditure
promotes tourism" dated April 10, 2014 for consideration.
Mr. Moreland moved to recommend the Board of County Commissioners approve a
proposal from CB&I Coastal Planning&Engineering,Inc., dated April 8, 2014 to
support the County with preparing a Beach Renourishment Baseline Map under
Contract No. 13-6164 for time and material not to exceed$1,499.00 and hereby finds the
expenditure promotes tourism. Second by Mr. Brown. Carried unanimously 8—0.
7. CB&I LGFR Information
* Backup Material
Mr. McAlpin presented the Executive Summary"Recommendation to approve a proposal
from CB&I Coastal Planning&Engineering, Inc., dated March 21, 2014 to support FDEP
FY 2014/15 Local Government Funding Request (LGFR) application and scope eligibility
discussions and determination under Contact No. 13-6164,for time and material not to
exceed$2,455, and make a finding that this expenditure promotes tourism" dated April 10,
2014 for consideration.
Mr. Brown moved to recommend the Board of County Commissioners approve a
proposal from CB&I Coastal Planning&Engineering,Inc., dated March 21, 2014 to
support FDEP FY2014/15 Local Government Funding Request(LGFR) application and
scope eligibility discussions and determination under Contact No. 13-6164 for time and
material not to exceed$2,455.00 and hereby finds the expenditure promotes tourism.
Second by Mr. Rios. Carried unanimously 8—0.
8. Program - Funding FEMA Reimbursement
Mr. McAlpin presented the document "Program Funding—FEMA Reimbursement Potential"
for information purposes. He provided an update on the status of the reimbursements noting
the funds will be held in reserves and not released for use in projects until FEMA indicates in
writing they are approved and the funds will be credited against any de-obligation of funds
owed to them.
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He reported FEMA has not made a decision on the County's appeal of the de-obligation of
funds.
9. FDEP
* Clam Pass/Seagate Beach Critical Erosion Designation
Mr. McAlpin reported the Florida Department of Environmental Protection(FDEP)has
designated the beach areas"critically eroded" qualifying them for the Department's cost
sharing program.
* Wiggins Pass Inlet Management Plan
Mr. McAlpin reported the FDEP has requested the County submit an Inlet Management
Plan for the Pass.
* FY 14/2015 Cost Share Funding
None
IX. Old Business
1. RFP Update
* Naples Beach Renourishment RFP
Mr. McAlpin reported the Request for Proposal has been disseminated to the public with 2
consultant's responses under review.
* Doctors Pass Jetty &Erosion Control Structure
Mr.McAlpin reported the proposals have been disseminated to the public and Staff is
awaiting responses from consultants.
X. Announcements
None
XI. Committee Member Discussion
Mr. Moreland reported the Estuary Conservation Commission would be willing to assist any
parties (the County, etc.) in providing the results of the Wiggins Pass project to the representatives
of any Florida Counties who showed interest in the project.
XII. Next Meeting Date/Location
May 8,2014—Government Center,Administration Bldg. F,3rd Floor
There being no further business for the good of the County,the meeting was adjourned
by order of the chair at 3:18P.M.
Collier County Coastal Advisory Committee
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John Sorey,III, Chairman
These minutes approved by the Board/Committee on
as presented or as amended .
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EXECUTIVE SUMMARY
Election of Chairman and Vice-Chairman
OBJECTIVE: Election of Chairman and Vice-Chairman.
CONSIDERATIONS: Councilman Sorey has completed the one-year term as chairman.
In accordance with ordinance No. 2001-03 at its earliest opportunity, the membership of
the Committee shall elect a chairman and vice-chairman from among the members.
Officers' terms shall be for a period of one (1) year, with eligibility for reelection.
ADVISORY COMMITTEE RECOMMENDATIONS: N/A
FISCAL IMPACT: N/A
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management
Plan related to this action.
RECOMMENDATION: N/A
PREPARED BY: Gail Hambright, CZM
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EXECUTIVE SUMMARY
Recommendation to approve the ranked list of design professionals pursuant to RFP No.
14-6256, "Naples Beach Renourishment," and authorize staff to negotiate a contract with
the top ranked firm for subsequent Board approval, and make a finding that this item
promotes tourism.
OBJECTIVE: To obtain professional engineering services to renourish the Naples Beach.
CONSIDERATIONS: Federal Emergency Management Agency (FEMA) has authorized
renourishment of 3.56 miles (18,829 LF of beach, 105 feet wide) as a result of damages incurred
from Tropical Storm Debbie (Disaster-4068 and PW-0679(0). To correct these damages and
address other critical hot spots on the Naples and Park Shore beaches, staff solicited qualified
firms capable of providing engineering services as required to obtain a Notice to Proceed (NTP)
authorization from FDEP/USACE. A November 2014 renourishment is anticipated that utilizes
the existing 10 year Joint Coastal Permit(JCP). This permit expires on 1/12/2015.
The project will consist of a 52,452 cubic yard (CY) truck haul beach renourishment as
authorized by FEMA within the City of Naples with additional hot spot repairs throughout
Naples and the Park Shore areas. The expected quantity total for renourishment is not expected
to exceed 60,000 CY's.
A Request for Proposal (RFP) was solicited in order for the project's design to be in compliance
with the applicable Consultants' Competitive Negotiations Act (CCNA)requirements. On March
14, 2014 RFP No. 14-6256, "Naples Beach Renourishment," was posted. One thousand two
hundred and three (1,203) notices were sent out and fifty three (53) firms downloaded full
document packages. Two (2) responsive proposals were received on April 4, 2014. On April 15,
2014, a selection committee short-listed the two (2) firms based on an evaluation of their
technical proposals. The selection committee ranked the firms as shown below:
Name of Firm Final Ranking
Atkins North America, Inc. 1
CB&I Coastal Planning and Engineering 2
The top firm, Atkins North America, Inc. is sufficiently familiar with the scope of this project
and is qualified with similar experience in Collier County. Staff recommends approval of the
final ranking and requests authorization to commence contract negotiations, in compliance with
the CCNA, with Atkins North America, Inc. for this work. If contract negotiations are not
successful with Atkins North America, Inc., then staff is seeking authorization to commence
contract negotiations with the second ranked proposer CB&I Coastal Planning and Engineering
with the objective of bringing an acceptable negotiated contract back to the Board for approval.
FISCAL IMPACT: There is no fiscal impact at this time. Once negotiations are completed and
approved, funding is available in Fund 195 Renourishment Reserves for this project.
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GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts as a result
of this project at this time.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval.—CMG
RECOMMENDATION: That the Board of County Commissioners approves the ranked list of
design professionals pursuant to RFP #14-6256, "Naples Beach Renourishment", authorize staff
to negotiate a contract with the top ranked firm for subsequent Board approval, and make a
finding that this item promotes tourism.
Prepared by: J. Gary McAlpin, PE Coastal Zone Management Manager of the Natural Resources
Department
Attachments: (1) Request for Proposal; and (2) Final Ranking
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REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
7 r County
Admmistrative Sevices Drvision
Purchasing
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
14-6256 — Naples Beach Renourishment
Adam Northrup, Procurement Strategist
(239)252-6098(Telephone)
(239)252-6302(Fax)
adamnorthrup @colliergov.net(Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
cP
-kr!,x01Dooa-::e ,Z [as( 4..}Its 1,), i4ii2 49;'1 eww
CCNA(Revision 01012014)
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Table of Contents
LEGAL NOTICE 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS 9
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 13
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP 17
ATTACHMENT 1: CONSULTANT'S NON-RESPONSE STATEMENT 24
ATTACHMENT 2: CONSULTANT CHECK LIST 25
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT 26
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT 27
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION 29
ATTACHMENT 6: CONSULTANT SUBSTITUTE W—9 30
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 31
ATTACHMENT 8: REFERENCE QUESTIONNAIRE 33
14-6256—Naples Beach Renourishment
2
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CO _ County
Adiniste Service Division
Purchasing
Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide Engineering services
for a truck haul beach renourishment project within the City of Naples will be received until 3:00
PM, Naples local time, on 04/03/2014 at the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112.
CCNA Solicitation
14-6256—Naples Beach Renourishment
Services to be provided may include, but not be limited to the following: Engineering services for a
truck haul beach renourishment project within the City of Naples.
® A pre-proposal conference is not applicable for this solicitation.
All statements should be made upon the official proposal form which must be obtained only on
the Collier County Purchasing Department Online Bidding System website:
www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Director, Procurement Services
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G", Collier County
Government Center on .
14-6256—Naples Beach Renourishment
3
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Coastal Zone Manaement Department(hereinafter, the"Division or
Department"), the Collier County Board of County Commissioners Purchasing Department
(hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP")with the intent
of obtaining proposals from interested and qualified Consultants in accordance with the terms,
conditions and specifications stated or attached. The Consultant, at a minimum, must achieve
the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
The Board of County Commissioners of Collier County is seeking qualified firms capable of
providing engineering services as required to obtain a Notice to Proceed (NTP)
authorization from FDEP/USACE to conduct a 52,452 cubic yard (CY) truck haul beach
renourishment project within the City of Naples in the Fall 2014 utilizing the existing 10 year
Joint Coastal Permit(JCP) for Collier County's beach renourishment program.
The detailed scope of work may be expanded to also include portions of the Park Shore and
Naples beaches where additional hot spot erosion has recently occurred. A decision on this
additional work not covered in the FEMA PW authorization is expected to be made after the
beach surveys are completed.
Background
Federal Emergency Management Agency (FEMA) has authorized this renourishment (3.56
miles, 18,829 LF of beach, 105 feet wide) as a result of damages incurred from TS Debbie
(Disaster-4068 and PW-0679(0)).
Detailed Scope of Work
Time is of the essence. Renourishment activities must begin on 11/1/2014 and be complete
by 1/1/2015. The existing 10-year renourishment permit will expire on 1/12/2015.
The awarded firm will provide the following.
• Survey existing beach for actual beach conditions
• Engineer the project consistent with FEMA's PW authorization
• Make application for and obtain a FDEP NTP to accomplish this work
• Develop the plans and Specifications to accomplish this work utilizing a truck
haul renourishment
• Estimate of Most Probable Costs
• Bid Package generation
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• Evaluation and Recommendation of bidders
• Coordinate as needed to complete this project.
Term of Contract
The contract term, if an award(s) is/are made is intended to be for current needs.
Prices shall remain firm for the initial term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should
be incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of
the RFP process.
Event Date
Issue Solicitation Notice 03/14/2014
Last Date for Receipt of Written Questions 03/31/2014, 3:00PM
Solicitation Deadline Date and Time 04/04/2014, 3:00PM
Anticipated Evaluation of Submittals April 2014
Anticipated Completion of Contract Negotiations April 2014
Anticipated Board of County Commissioner's Contract May 2014
Approval Date
Response Format
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County.
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal
that contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant's approach and ability to meet the County's needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for
proposal submission is strongly encouraged.
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The items listed below are to be submitted with each proposal and submitted in the order
shown. Each section should be clearly labeled,with pages numbered and separated by
tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
1. Tab I, Cover Letter/ Management Summary
In this tab, include:
• Provide a cover letter, signed by an authorized officer of the firm, indicating the
underlying philosophy of the firm in providing the services stated herein.
• Include the name(s), telephone number(s) and email(s) of the authorized contact
person(s) concerning proposal. Submission of a signed Proposal is Consultant's
certification that the Consultant will accept any awards as a result of this RFP.
2. Tab II, Business Plan (20 Points)
In this tab, include:
• Detailed plan of approach (including major tasks and sub-tasks).
• Detailed time line for completion of the project.
• Include with the Business Plan or as an attachment, a copy of a report as an
example of work product. This should be for one of the projects listed as a
reference.
3. Tab III, Firm Credentials and Experience (30 Points)
In this tab, include:
• Provide a"not to exceed"two page "Firm Credential and Experience" narrative
that identifies and highlights the firms credentials and experience relative to JCP
multi-year beach renourishment permitting, success and cost effectiveness.
• Provide the resumes of key individual and qualifying experience relative to major
beach renourishment JCP permitting that are available resources and assigned
to this project. Include details of unique benefits that the firm offers on this
project.
• Provide information that documents Consultant's and subcontractors'
qualifications to produce the required deliverables, including abilities, capacity,
skill, and financial strength, and number of years of experience in providing the
required services.
4. Tab IV, Discipline Experience and Specialized Expertise of Team Members (20 Points)
In this tab, include:
• Provide a list of projects that includes sufficient detailed description and outlines
the firms experience in JCP multi-year beach renourishment permitting, success
and cost effectiveness. Include start date, end date, original budget, final project
cost and number of change orders.
• Description of the proposed contract team and the role to be played by each
member of the proposed team.
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•
• Describe the various team members' successful experience in working with one
another on previous projects.
• Attach resumes of all proposed project team members who will be involved in the
management of the total package of services, as well as the delivery of specific
services.
• Attach resumes of any sub-consultants. If sub-consultants are being utilized,
letters of intent from stated sub-consultants must be included with proposal
submission.
5. Tab V, References—5 Completed and Returned (20 Points)
In order for the Consultant to be awarded any points for this tab, the County requests
that the Consultant submits five (5) completed reference forms from clients whose
projects are of a similar nature to this solicitation as a part of their proposal. The County
will only use the methodology calculations for the first five (5) references (only)
submitted by the Consultant in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each Consultant's information provided in this area:
• The County will total each of the Consultant's five reference questionnaires and
create a ranking from highest number of points to lowest number of points.
References marked with an N/A(or similar notation will be given the score of
zero (0)). Consultants who do not turn in reference forms will be counted as zero
(0).
• The greatest number of points allowed in this criterion will be awarded to the
Consultant who has the highest score.
• The next highest Consultant's number of points will be divided by the highest
Consultant's points which will then be multiplied by criteria points to determine
the Consultant's points awarded. Each subsequent Consultant's point score will
be calculated in the same manner.
• Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Consultant Total
Consultant Name Points Awarded
Reference Score
Consultant ABC 445 20
Consultant DEF 435 19.6
Consultant GHI 425 19.1
Consultant JKL 385 17.3
Consultant MNO 385 17.3
Consultant PQR 250 11.2
Note:Sample chart reflects a 20 point reference criterion.
The points awarded by Consultant will be distributed to the Selection Committee prior to
their evaluation of the proposals. The Selection Committee will review the Consultant's
proposal to ensure consistency and completion of all tasks in the RFP, and review the
Points Awarded per Consultant. The Selection Committee may, at their sole discretion,
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contact references, and/or modify the reference points assigned after a thorough review
of the proposal and prior to final ranking by the final Selection Committee.
6. Tab VI, Availability and Responsiveness (10 Points)
Provide a "not to exceed"two page narrative that identifies demonstrated
responsiveness to county needs and availability of resources.
7. Tab VII, Acceptance of Conditions
Indicate any exceptions to the general terms and conditions of the RFP, and to
insurance requirements or any other requirements listed in the RFP. If no exceptions are
indicated in this tabbed section, it will be understood that no exceptions to these
documents will be considered after the award, or if applicable, during negotiations.
Exceptions taken by a Consultant may result in evaluation point deduction(s) and/or
exclusion of proposal for Selection Committee consideration,depending on the extent of
the exception(s). Such determination shal be at the sole discretion of the County and
Selection Committee.
8. Tab VIII, Required Form Submittals
• Attachment 2:C onsultant Checklist
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4:C onsultant Declaration Form'
• Attachment 5: Immigration Affidavit and company's E-Verify profile page and
memorandum of understanding
• Attachment 6: Consultant Substitute W9
• Attachment 7: Insurance Requirements
• Attachment 8: Reference Questionnaire
• Other: Licenses, Certifications, etc.
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department Online
Bidding System website: www.colliergov.net/bid.
Consultants must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Purchasing Department Online Bidding System
website. For general questions, please call the referenced Procurement Strategist noted on
the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will recei.e oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
All prospective Consultants are strongly encouraged to attend, as, this will usually be the
only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted
as "mandatory", prospective Consultants must be present in order to submit a proposal
response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Purchasing Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and/or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
6. Delivery of Proposals
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All proposals are to be delivered before 3:00PM, Naples local time, on or before 04/04/2014
to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Adam Northrup, Procurement Strategist
The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by
Consultant's personnel or by the Consultant's outside carrier. However, the Procurement
Director, or designee, reserves the right to accept proposals received after the posted close
time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which
may include but not be limited to: late delivery by commercial carrier such as Fed Ex,
UPS or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Consultants must submit one (1) paper copy clearly labeled "Master," and 6 compact
disks (CD's)with one copy of the proposal on each CD in Word, Excel or PDF. List the
Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting
the Collier County Purchasing Policy.
If the County receives proposals from less than three (3)firms, the Procurement Director
shall review all the facts and determine if it is in the best interest of the County to solicit
additional proposal or request that the Selection Committee rank order the received
proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants' Competitive Negotiation Act.
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The County's procedure for selecting is as follows:
1. The County Manager or designee shall appoint a Selection Committee to review all
proposals submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Procurement Strategist will review the
proposals received and verify whether each proposal appears to be minimally
responsive to the requirements of the published RFP.
4. Meetings will be open to the public and the Procurement Strategist will publicly post prior
notice of such meeting in the lobby of the Purchasing Building.
5. The committee members will review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will post
a notice announcing the date, time and place of the first committee meeting. Said notice
will be posted in the lobby of the Purchasing Building not less than three (3) working
days prior to the meeting. The Procurement Strategist will also post prior notice of all
subsequent committee meetings and will endeavor to post such notices at least one(1)
day in advance of all subsequent meetings.
7. Collier County will consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable of
and has a history of successfully completing projects of this type, including,without
limitation, additional information Collier County may request, interviews, or oral
presentations.
8. The Selection Committee, as approved by the County Manager or designee, will review,
evaluate and rank all responsive proposals received from Proposers responding to this
RFP. The committee members will score each Proposal in accordance with the rating
criteria set forth below and may, at their discretion, schedule presentations from any
firms submitting a proposal. Consultant(s) shall have an opportunity to discuss their
qualifications, approach to the project and ability to furnish services for the scope of work
outlined in this solicitation during the publidy announced Selection Committee Meeting
prior to the final ranking. This discussion does not preclude the County from having
additional presentations by ranked firms at the County's sole discretion.
9. The Selection Committee will rank qualified firms in order of preference and by
consensus using all information presented to the Committee, choose the top ranked firm
and will subsequently enter into negotiations with the top ranked firm. Award of the
contract is dependent upon the successful and full execution of a mutually agreed
contract.
10. Negotiations shall begin with the top-ranked firm(s) in accordance with Florida Statute
287.055.
11. Upon the successful completion of negotiations, contracts will be presented to the Board of
County Commissioners for approval.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and/or amendments as it may
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Consultant nor obligates the County in any manner.
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Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
may not be considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed
below.
Tab II, Business Plan 20 Points
Tab III, Experience and Capacity of the Firm 30 Points
Tab IV, Specialized Expertise of Team Members 20 Points
Tab V, References 20 Points
Tab VI, Availability and Responsiveness 10 Points
TOTAL 100 Points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant(as obtained from the
County's financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County's option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12.Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re-solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County.
Any proposal which is incomplete, conditional,obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Consultant or to re-advertise using the same or revised
documentation, at its sole discretion.
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Exhibit III: Collier County Purchase Order Terms and Conditions
1. Offer regulations. Risk of loss of any goods
This offer is subject to cancellation by the sold hereunder shall transfer to the
COUNTY without notice if not accepted by COUNTY at the time and place of
VENDOR within fourteen (14) days of delivery; provided that risk of loss prior
issuance. to actual receipt of the goods by the
COUNTY nonetheless remain with
2. Acceptance and Confirmation VENDOR.
This Purchase Order (including all b) No charges will be paid by the COUNTY
documents attached to or referenced for packing, crating or cartage unless
therein) constitutes the entire agreement otherwise specifically stated in this
between the parties, unless otherwise Purchase Order. Unless otherwise
specifically noted by the COUNTY on the provided in Purchase Order, no invoices
face of this Purchase Order. Each delivery shall be issued nor payments made
of goods and/or services received by the prior to delivery. Unless freight and
COUNTY from VENDOR shall be deemed to other charges are itemized, any
be upon the terms and conditions contained discount will be taken on the full amount
in this Purchase Order. of invoice.
c) All shipments of goods scheduled on the
No additional terms may be added and same day via the same route must be
Purchase Order may not be changed except consolidated. Each shipping container
by written instrument executed by the must be consecutively numbered and
COUNTY. VENDOR is deemed to be on marked to show this Purchase Order
notice that the COUNTY objects to any number. The container and Purchase
additional or different terms and conditions Order numbers must be indicated on bill
contained in any acknowledgment, invoice of lading. Packing slips must show
or other communication from VENDOR, Purchase Order number and must be
notwithstanding the COUNTY'S acceptance included on each package of less than
or payment for any delivery of goods and/or container load (LCL) shipments and/or
services, or any similar act by VENDOR. with each car load of equipment. The
COUNTY reserves the right to refuse or
3. Inspection return any shipment or equipment at
All goods and/or services delivered VENDOR'S expense that is not marked
hereunder shall be received subject to the with Purchase Order numbers.
COUNTY'S inspection and approval and VENDOR agrees to declare to the
payment therefore shall not constitute carrier the value of any shipment made
acceptance. All payments are subject to under this Purchase Order and the full
adjustment for shortage or rejection. All invoice value of such shipment.
defective or nonconforming goods will be d) All invoices must contain the Purchase
returned pursuant to VENDOR'S instruction Order number and any other specific
at VENDOR'S expense. information as identified on the
Purchase Order. Discounts of prompt
To the extent that a purchase order requires payment will be computed from the date
a series of performances by VENDOR, the of receipt of goods or from date of
COUNTY prospectively reserves the right to receipt of invoices, whichever is later.
cancel the entire remainder of the Purchase Payment will be made upon receipt of a
Order if goods and/or services provided proper invoice and in compliance with
early in the term of the Purchase Order are Chapter 218, Fla. Stats., otherwise
non-conforming or otherwise rejected by the known as the "Local Government
COUNTY. Prompt Payment Act," and, pursuant to
4. Shipping and Invoices the Board of County Commissioners
a) All goods are FOB destination and must Purchasing Policy.
be suitably packed and prepared to
secure the lowest transportation rates 5. Time Is Of the Essence
and to comply with all carrier
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Time for delivery of goods or performance of the Occupational Health and Safety Act, the
services under this Purchase Order is of the Federal Transportation Act and the Fair
essence. Failure of VENDOR to meet Labor Standards Act, as well as any law or
delivery schedules or deliver within a regulation noted on the face of the Purchase
reasonable time, as interpreted by the Order.
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available 9. Advertising
to it at law or in equity. VENDOR agrees to No VENDOR providing goods and services
reimburse the COUNTY for any expenses to the COUNTY shall advertise the fact that
incurred in enforcing its rights. VENDOR it has contracted with the COUNTY for
further agrees that undiscovered delivery of goods and/or services, or appropriate or
nonconforming goods and/or services is not make use of the COUNTY'S name or other
a waiver of the COUNTY'S right to insist identifying marks or property without the
upon further compliance with all prior written consent of the COUNTY'S
specifications. Purchasing Department.
6. Changes 10. Indemnification
The COUNTY may at any time and by VENDOR shall indemnify and hold harmless
written notice make changes to drawings the COUNTY from any and all claims,
and specifications, shipping instructions, including claims of negligence, costs and
quantities and delivery schedules within the expenses, including but not limited to
general scope of this Purchase Order. attorneys' fees, arising from, caused by or
Should any such change increase or related to the injury or death of any person
decrease the cost of, or the time required for (including but not limited to employees and
performance of the Purchase Order, an agents of VENDOR in the performance of
equitable adjustment in the price and/or their duties or otherwise), or damage to
delivery schedule will be negotiated by the property (including property of the COUNTY
COUNTY and VENDOR. Notwithstanding or other persons), which arise out of or are
the foregoing, VENDOR has an affirmative incident to the goods and/or services to be
obligation to give notice if the changes will provided hereunder.
decrease costs. Any claims for adjustment
by VENDOR must be made within thirty (30) 11. Warranty of Non-Infringement
days from the date the change is ordered or VENDOR represents and warrants that all
within such additional period of time as may goods sold or services performed under this
be agreed upon by the parties. Purchase Order are: a) in compliance with
applicable laws; b) do not infringe any
7. Warranties patent, trademark, copyright or trade secret;
VENDOR expressly warrants that the goods and c)do not constitute unfair competition.
and/or services covered by this Purchase
Order will conform to the specifications, VENDOR shall indemnify and hold harmless
drawings, samples or other descriptions the COUNTY from and against any and all
furnished or specified by the COUNTY, and claims, including claims of negligence, costs
will be of satisfactory material and quality and expense, including but not limited to
production, free from defects and sufficient attorneys' fees, which arise from any claim,
for the purpose intended. Goods shall be suit or proceeding alleging that the
delivered free from any security interest or COUNTY'S use of the goods and/or
other lien, encumbrance or claim of any third services provided under this Purchase Order
party. These warranties shall survive are inconsistent with VENDOR'S
inspection, acceptance, passage of title and representations and warranties in section 11
payment by the COUNTY. (a).
8. Statutory Conformity If any claim which arises from VENDOR'S
Goods and services provided pursuant to breach of section 11 (a) has occurred, or is
this Purchase Order, and their production likely to occur, VENDOR may, at the
and transportation shall conform to all COUNTY'S option, procure for the COUNTY
applicable laws, including but not limited to the right to continue using the goods or
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services, or replace or modify the goods or this Purchase Order, VENDOR shall
services so that they become non-infringing, immediately give notice thereof, including all
(without any material degradation in relevant information with respects to what
performance, quality, functionality or steps VENDOR is taking to complete
additional cost to the COUNTY). delivery of the goods and/or services to the
COUNTY.
12. Insurance Requirements
The VENDOR, at its sole expense, shall 15. Assignment
provide commercial insurance of such type VENDOR may not assign this Purchase
and with such terms and limits as may be Order, nor any money due or to become due
reasonably associated with the Purchase without the prior written consent of the
Order. Providing and maintaining adequate COUNTY. Any assignment made without
insurance coverage is a material obligation such consent shall be deemed void.
of the VENDOR. All insurance policies shall
be executed through insurers authorized or 16. Taxes
eligible to write policies in the State of Goods and services procured subject to this
Florida. Purchase Order are exempt from Florida
sales and use tax on real property, transient
13. Compliance with Laws rental property rented, tangible personal
In fulfilling the terms of this Purchase Order, purchased or rented, or services purchased
VENDOR agrees that it will comply with all (Florida Statutes, Chapter 212), and from
federal, state, and local laws, rules, codes, federal excise tax.
and ordinances that are applicable to the
conduct of its business. By way of non- 17. Annual Appropriations
exhaustive example, this shall include the The COUNTY'S performance and obligation
American with Disabilities Act and all to pay under this Purchase Order shall be
prohibitions against discrimination on the contingent upon an annual appropriation of
basis of race, religion, sex creed, national funds.
origin, handicap, marital status, or veterans'
status. Further, VENDOR acknowledges 18. Termination
and without exception or stipulation shall be This Purchase Order may be terminated at
fully responsible for complying with the any time by the COUNTY upon 30 days
provisions of the Immigration Reform and prior written notice to the VENDOR. This
Control Act of 1986 as located at 8 U.S.C. Purchase Order may be terminated
1324, et seq. and regulations relating immediately by the COUNTY for breach by
thereto, as either may be amended. Failure VENDOR of the terms and conditions of this
by the awarded firm(s) to comply with the Purchase Order, provided that COUNTY has
laws referenced herein shall constitute a provided VENDOR with notice of such
breach of the award agreement and the breach and VENDOR has failed to cure
County shall have the discretion to within 10 days of receipt of such notice.
unilaterally terminate said agreement
immediately. Any breach of this provision 19. General
may be regarded by the COUNTY as a a) This Purchase Order shall be governed
material and substantial breach of the by the laws of the State of Florida. The
contract arising from this Purchase Order. venue for any action brought to
specifically enforce any of the terms and
14. Force Majeure conditions of this Purchase Order shall
Neither the COUNTY nor VENDOR shall be be the Twentieth Judicial Circuit in and
responsible for any delay or failure in for Collier County, Florida
performance resulting from any cause b) Failure of the COUNTY to act
beyond their control, including, but without immediately in response to a breach of
limitation to war, strikes, civil disturbances this Purchase Order by VENDOR shall
and acts of nature. When VENDOR has not constitute a waiver of breach.
knowledge of any actual or potential force Waiver of the COUNTY by any default
majeure or other conditions which will delay by VENDOR hereunder shall not be
or threatens to delay timely performance of
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deemed a waiver of any subsequent Expenses for Public Officers, employees
default by VENDOR. and authorized persons.
c) All notices under this Purchase Order e) In the event of any conflict between or
shall be sent to the respective among the terms of any Contract
addresses on the face page by certified Documents related to this Purchase
mail, return receipt requested, by Order, the terms of the Contract
overnight courier service, or by personal Documents shall take precedence over
delivery and will be deemed effective the terms of the Purchase Order. To the
upon receipt. Postage, delivery and extent any terms and /or conditions of
other charges shall be paid by the this Purchase Order duplicate or overlap
sender. A party may change its address the Terms and Conditions of the
for notice by written notice complying Contract Documents, the provisions of
with the requirements of this section. the Terms and/or Conditions that are
d) The Vendor agrees to reimbursement of most favorable to the County and/or
any travel expenses that may be provide the greatest protection to the
associated with this Purchase Order in County shall govern.
accordance with Florida Statute Chapter
112.061, Per Diem and Travel
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Exhibit IV: Additional Terms and Conditions for RFP 17 of 33
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County's separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Consultants, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liabilty insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.The "Certificate
Holder"should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory
evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be
Consultant's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall
also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
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Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty (30) days after demand, the County has the right to offset these costs from
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any
of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful Consultant.
3. Additional Items and/or Services
Additional items and / or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly responsible
for 75% or more of the solicitation amount for said work.
5. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant's facilities/project site
during and after each work assignment the Consultant is performing.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and/or
service agreements or other documents provided by the Consultant.
7. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (induding
specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes,
rules, regulations and requirements of any governmental agencies.
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8. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk( collierclerkcom.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
• Traditional— payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported
by standard bank credit suppliers(i.e. VISA and MasterCard), and as such, is cognizant of the Rules
for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County's credit card for transactions relating to this solicitation. The County will entertain bids
clearly stating pricing for standard payment methods. An additional separate discounted price for
traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional
Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of "Iaches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these
debts, the County reserves the right to off-set the amount owed to the County by applying the amount
owed to the vendor or contractor for services performed of for materials delivered in association with a
contract.
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Invoices shall not reflect sales tax. After review and approval, the invoice will lo eftoansmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
9. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Consultant's work operations. This
provision is non-negotiable by any department and/or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
10. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Consultant to submit the required documentation may be grounds to deem
Consultant non-responsive. A Consultant, with an office within Collier County is also required to have
an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain "active" in Collier County
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at(239) 252-2477.
11. Survivability
Purchase Orders: The Consultant/ContractorNendor agrees that any Purchase Order that extends
beyond the expiration date of the original Solicitation 14-6256 — Naples Beach Renourishment will
survive and remain subject to the terms and conditions of that Agreement until the completion or
termination of this Purchase Order.
12. Principals/Collusion
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By submission of this Proposal the undersigned, as Consultant, does declare tfpatotle only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
13. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
14.Termination
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole
judge of non-performance.
15. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
16. Certificate of Authority to Conduct Business in the State of Florida(Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a
certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be identified.
Firms who do not provide the certificate of authority at the time of response shall be required to provide
same within five (5) days upon notification of selection for award. If the firm cannot provide the document
within the referenced timeframe, the County reserves the right to award to anotherfirm.
17.Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
18. Protest Procedures
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Any actual or prospective Consultant to a Request for Proposal, who is aggrieveilowtth respect to the
former, shall file a written protest with the Procurement Director prior to the due date for acceptance of
proposals. All such protests must be filed with the Procurement Director no later than 11:00 a.m. Collier
County time on the final published date for the acceptance of the Request for Proposals.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and
Thursdays. Any actual or prospective respondent who desires to formally protest the recommended
contract award must file a notice of intent to protest with the Procurement Director within two (2)calendar
days (excluding weekends and County holidays) of the date that the recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Procurement Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the convicted Consultant list.
20. Security and Background Checks
If required, Consultant / Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for all
employees that shall provide services to the County under this Agreement. This may include, but not be
limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint
check, credit reports, education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them available to the
County for at least four(4) years.
21. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
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23. Immigration Law Affidavit Certification 23 of 33
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based
means of verifying employment eligibility of workers in the United States; it is not a substitute for any
other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction
services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the Consultant's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the
fully executed E-Verify Memorandum of Understanding for the company. Consultants are also required
to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply
with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Consultant does not comply with providing the acceptable E-Verify evidence and the
executed affidavit the bidder's/Consultant's proposal may be deemed non-responsive.
Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all
purchases not covered under the"Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the Consultant's responsibility to
familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
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Co ler County
Administative Seivices Division
Put haling
Attachment 1: Consultant's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not
wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page,
or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
We are not responding to CCNA Solicitation 14-6256—Naples Beach Renourishment for the
following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood or applicable(too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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Cotter County
Aciffinistrative Services Division
°€rtfiasin
Attachment 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and
return with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the requirements
of the project.
❑ Any addenda have been signed and included.
❑ The mailing envebpe has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Adam Northrup
CCNA Solicitation: 14-6256— Naples Beach Renourishment
❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: late
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co `ter' Co t
fi i mnstratve Servis Dmsion
Purchasing
Attachment 3: Conflict of Interest Affidavit
By the signature below,the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise)which relates to the proposed work;
and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in wilting the
Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract
and/or project duration.
Firm:
Signature and Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this day of
20
by ,who is personally known to me to be the
for the Firm, OR who produced the following identification
Notary Public
My Commission Expires
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'ler County
Administrative Services Dvision
Purchasinfc
Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: 14-6256— Naples Beach Renourishment
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Consultant states that the proposal is based upon the
proposal documents listed by the above referenced CCNA Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
200_in the County of ,in the State of
Firm's Legal Name:
Address:
City, State,Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax
Identification Number
CCR # or CAGE
Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
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Additional Contact Information 28 of 33
Send payments to:
(required if different from above) Company name used as payee
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
Email:
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Cot;er County
Mrivnistrave Services Dission
1u°chax.ing
Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: 14-6256—Naples Beach Renourishment
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's)and Request for Proposals(RFP) submittals. Further, Consultants/Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of
the submission of the Consultant's/bidder's proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the
E-Verifv program may deem the Consultant/Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section
274A(e)of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A(e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding
with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated
by the Department of Homeland Security in partnership with the Social Security Administration at the time of
submission of the Consultant's/Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of
20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Collier County
AdMeNStatOa Si rl+. '3 i on
umh=aU,4
Attachment 6: Consultant Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
_Individual/Sole Proprietor Corporation Partnership
_Tax Exempt (Federal income tax-exempt entity _Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award of the
contract.)
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature Date
Title Phone Number
14-6256—Naples Beach Renourishment
30
CAC May 8,2014
VIII-5*New Business
31 of 33
Co•
o l " County
A fnistrve Service Division
Pur chasing
Attachment 7: Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $1,000,000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees,to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury&Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ® Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage(Jones Act)shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
['Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
® Professional Liability $1,000,000 per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
14-6256—Naples Beach Renourishment
31
CAC May 8,2014
VIII-5*New Business
32 of 33
❑ Project Professional Liability $ Per Occurrence
❑Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers'check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal.All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A-"or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders'surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Consultant shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as"ADDITIONAL INSURED" on the Insurance Certificate for Commercial
General Liabifty where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description,
or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty(30) Days Cancellation Notice required.
Consultant's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm Date
Consultant
Signature
Print Name
Insurance Agency
Agent Name Telephone Number
Cltler County
, t ve Services DMsian
Aid aNtIcA
14-6256—Naples Beach Renourishment
32
CAC May 8,2014
VIII-5"New Business
Attachment 8: Reference Questionnaire 33 of 33
Solicitation: 14-6256—Naples Beach Renourishment
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire) (Evaluator's Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of
your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed (and would hire the firm/individual
again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored"0."
Project Description: Completion Date:
Project Budget: Project Number of Days:
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule(complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents,final invoice, final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: By
14-6256—Naples Beach Renourishment
33
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CAC May 8,2014
VIII-6 New Business
1 of 1
EXECUTIVE SUMMARY
Determine summer schedule for CAC meetings
OBJECTIVE: To determine summer schedule for CAC Meetings.
CONSIDERATIONS: In the past the CAC took into account the summer schedule of County
and City boards. The following schedules are listed to provide information to help determine
scheduling for the CAC:
1. The Board of County Commissioners will have only one meeting in July scheduled for
July 8, 2014 and will not reconvene until September 9, 2014.
2. The City of Naples will meet in June scheduled for June 11, 2014 and will not reconvene
until August 18, 2014.
3. The City of Marco will only have two meeting in June scheduled for June 2nd and 16th of
2014 and will reconvene to their regular scheduled meeting on July 21, 2014.
4. The TDC are currently meeting every month. They have not finalized their summer
meeting schedule at this time.
Per previous year's scheduling of the above mentioned boards, the CAC did not meet in July of
2008, 2009, 2010, 2011, 2012 and 2013.
COUNTY ATTORNEY FINDING: A finding by the County Attorney is not required for this
item.
FISCAL IMPACT: N/A
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
RECOMMENDATION: Discuss and determine summer schedule.
Prepared by: Gail Hambright, CZM
CAC May 8,2014
VIII-8 New Business
1 of 12
Collier County
Marco Island Central Beach Re-grade
Prepared for:
Collier County
Growth Management Division
Coastal Zone Management
2800 Horseshoe Drive
Naples, FL 34104
Prepared By
Humiston & Moore Engineers
April 2014
ty
t HUMISTON&MOORE ENGINEERS
y
COASTAL ENGINEERING DESIGN AND PERMITTING 4
i '- ,2 1?ectorm Beaches ac aturalCoa iai Ststenis" �
CAC May 8,2014
VIII-8 New Business
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Introduction:
This report has been prepared in accordance with Collier County Purchase Order
#45-149739 under Contract No. 09-5262-S2 and County Project No. 195-80166.
Problem:
The central beach of Marco Island located south of the connection of Sand Dollar Island to
the mainland just south of Tigertail Beach is excessively wide. While this condition may
be highly desired along many coastal areas, the wide flat beach in this area is between
500 and 1200 feet wide. This region has a tendency to pond during heavy rains and
overwash conditions creating a situation conducive to algae growth resulting in a hard-
panned area reducing the sustainability of the region as suitable sea turtle habitat. In
addition, following the drying of ponding water, the recreational use of this area becomes
diminished, and residual unsightly algae growth creates a potential health concern. Laser
grading of the beach has been conducted in the past resulting in minimal change and the
beach slope flattened as evidenced in the survey provided in the attached plans.
Approach:
The scope of this study includes the development of a conceptual plan for an updated
beach profile design for the section of beach between the approximate locations of DEP
reference monuments R-135 and R-142. The updated beach profile design creates a
wider transitional berm area seaward of the upland vegetated dune region with a seaward
slope to Mean High Water. The sand for the transitional berm area will be dredged from
the nearshore region along the seaward portion of the upland beach profile down to
approximately Mean Lower Low Water. Below is a table summarizing the change in the
dry beach and vegetation at each reference monument. This includes the proposed dry
beach width, loss of dry beach as a consequence of the re-grading, the approximate
associated volume of sand to be moved in the vicinity of each monument, and the
proposed slope at the MHWL. Also shown in the table is the proposed width of the new
vegetation and the associated gain in width of the dune vegetation.
MARCO ISLAND RE-GRADE EXISTING VS PROPOSED CONDITIONS
MONUMENT PROPOSED LOSS OF CUT FILL PROPOSED PROPOSED GAIN IN
ID BEACH WIDTH DRY BEACH VOLUME VOLUME SLOPE VEG WIDTH VEG WIDTH
(FT) (FT) (Cr (Cr AT MHW (FT) (FT)
R-136 1042 -231 -16,173.6 16,011.3 1 V 120H 200 156
R-136.5 666 -193 -20,702.8 18,560.3 1 V:90H 100 46
R-137 526 -169 -16,575.9 14,878.1 1 V.80H 100 53
R-137.5 469 -140 -14,224.0 11,678.6 1V:70H 100 51
T-138 467 -95 -12,007.6 11,759.8 1 V:70H 100 55
R-139 547 -63 -10,482.2 13,920.9 1V:60H 100 100
R-140 333 -32 -5,977.0 9,590.3 1 V:60H 78 8
R-140.5 230 -73 -8,656.3 6,650.0 1 V 40H 78 78
R-141 440 -63 -6,567.5 6,914.2 1 V:40H 50 50
R-141.5 423 -38 -4,817.8 3,996.6 1 V:40H 50 50
R-142 446 -4 -1,4240 2,510.4 1V40H 50 50
TOTAL: -117,608.7 116,470.6
Page 1 of 4
CAC May 8,2014
VIII-8 New Business
3 of 12
The end result will be a slightly narrower dry beach width at the completion of the grading.
The extent of the dredging, grading and berm width will diminish from north to south. The
beach width will be reduced by approximately 230 feet at the north end of the project to 50
feet at the south end of the project. This will provide residents and the public decreased
travel distance from the building(s) and parking area(s), particularly along Tigertail Beach.
The landward portion of the transitional berm will be planted with sea oats for stabilization
and will remain relatively low to avoid disruption of views of the beach and water from the
upland. These plantings, along with pathways and walkovers, have traditionally provided
enhanced dune stabilization throughout the state, most recently noted during hurricane
Sandy, and increased the size of the habitat for land dwelling species. The plantings
shown on the attached plans for Residents Beach, Marco Marriot, and Madeira
Condominium are shown in draft form only as the details will need to be coordinated with
the prospective entities.
State Agency Review:
The conceptual approach to this problem was discussed with Dr. Robbin Trindell,
Biological Administrator III, with the Imperiled Species Management Section of the Florida
Fish and Wildlife Conservation Commission (FWC). Dr. Trindell was supportive of the
concept and approach for the improved sustainability of sea turtle nesting habitat. She will
want to be involved early in the permitting process to review specifics of the design and
provide input.
The design concept was also discussed with Robert Brantly, P.E., Program Administrator
of the Engineering, Hydrology & Geology Program at the state Department of
Environmental Protection (DEP). Mr. Brantly was also in support of the approach and
confirmed that the permitting process would be through the Joint Coastal Permitting
Program which coordinates directly with the U.S. Army Corps of Engineers and the federal
resource agencies of Fish and Wildlife Service (FWS) and National Oceanic and
Atmospheric Administration (NOAA).
Conceptual Plan:
Updated beach profile surveys were completed in March 2014 by Dagostino &Wood, Inc.,
a local surveying firm. H&M used this profile data to develop the preliminary conceptual
design with input from county and City of Marco staff. The dredging (excavation) amounts
to a total of approximately 120,000 cy. It is estimated that the construction, grading, and
vegetation planting can be carried out under a budget of$1 M.
Impacts:
The positive results of the project will be improved sea turtle nesting habitat as well as
increased dune vegetation habitat for local land dwelling species. An increased slope in
the beach will allow for drainage thus reducing the amount of algae growth, and improve
the storm protection from high frequency events and overwash.
Removal of sand from the immediate nearshore area will be expected to have some
localized effect on the adjacent shorelines. The extent of the adjustment of the adjacent
beach areas will be a function of the amount of dredging involved. This is an area which
should be modeled to project the shoreline response as part of the design. Considerably
Page 2 of 4
CAC May 8,2014
VIII-8 New Business
4 of 12
less shoreline response would be expected at the south end of the project due to the
lower amount of excavation at the south end.
Lastly, there will be an aesthetics issue relative to the additional planting of vegetation on
the transitional berm. While the vegetation provides improved stability and storm
protection for the dune system, some may be concerned with the potential for impacts to
line of sight to the beach and water. The limited height of the transitional berm area in
conjunction with the limited planting of dune grasses toward the landward portion of the
berm is anticipated to address this issue. These types of issues should be addressed and
resolved locally before applications are filed with the state and federal agencies.
Summary:
The proposed conceptual plan represents a project which will help address the on-going
problem experienced along the central beach area on Marco Island. Preliminary
discussions with DEP indicate the project is "doable", providing the project has local
support. Initial estimates place a budget of$1 M to carry out the design.
Preliminary Conceptual Plans are attached for reference.
Page 3 of 4
CAC May 8,2014
VIII-8 New Business
5 of 12
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