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03/04/2014 Agenda Naples Heritage Community Development District Board of Supervisors Peter J.Lombardi,Chairman Calvin Teague,District Manager Peter V.Ramundo,Vice Chairman Gregory L. Urbancic,District Counsel Kenneth R.Gaynor,Assistant Secretary William McAnly,District Engineer Gerald G.James,Assistant Secretary Richard J.Leonhard,Assistant Secretary Regular Meeting Agenda March 4,2014—9:00 a.m. 1. Roll Call 2. Approval of the Minutes of the January 7,2014 Meeting 3. Public Comment on Agenda Items L L 0 U 4. Old Business �] �, Ll(J 282014 A. Road Improvement Project Update B. Lake Bank Restoration Updates 8y 5. New Business A. Proposal to Inspect/Evaluate Stormwater Management System 6. Manager's Report A. Approval of Financial Statements B. Distribution of the Proposed Fiscal Year 2015 Budget and Consideration of Resolution 2014-1 Approving the Budget and Setting the Public Hearing C. Discussion of General Election i. Qualifying Information ii. Consideration of Resolution 2014-2 Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisors in Conjunction with the General Election 7. Attorney's Report 8. Supervisors' Requests 9. Audience Comments 10. Adjournment The next meeting is scheduled for Tuesday,April 8,2014,at 9:00 a.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Naples Heritage Golf and Country Club Clubhouse Coral Springs,FL 33071 8150 Heritage Club Way 954-753-5841 Naples,FL Naples Heritage Community Development District (CDD) Roads REQUEST FOR PROPOSAL February 4, 2014 The Naples Heritage CDD and the Naples Heritage Golf and Country Club (The Club), 8150 Heritage Club Way, Naples FL 34112, on this date, February 4, 2014, are soliciting this Request for Proposal (RFP) for re-milling all roads and parking areas, as further explained and requested within this RFP. Responses to this RFP must be sent to the above address, in care of Mr. Patrick Dorbad, General Manager, and received no later than 12:00 pm (noon)on Monday, April 4,2014. It is the intent of the District to enter into a contract agreement with the service provider who most closely meets the quality, service, and price objectives of The Club as further enumerated in this RFP. The Club is soliciting multiple providers and intends to enter into final negotiations with the top two providers whose offer presents the best overall value to the community. These negotiations will involve individual meetings with each provider for the purpose of RFP clarification and to provide satisfaction to all questions or objections that The Club/CDD may have prior to entering into an agreement. The Club/CDD intends to select the successful provider and enter into a contract service agreement on, or before, May 6, 2014, with the objective of having all roads and parking areas started by June 1, 2014 and completed, on or before, July 10, 2014. Any questions that the responder may have regarding The Club, CDD, or the nature, type, or quantity of units or common areas within the community shall be addressed to Mr. Patrick Dorbad, General Manager, Naples Heritage Golf and Country Club at, (239)417-2555. GENERAL RFP OBJECTIVES It is the intent of The Club that: 1. Full mill existing pavement (Within Approximately 5/8" of Base rock) to ensure proper slope and tie in to existing elevations. 2. Repave approximately 89,000 square yards with 1.5 inches type S-III asphalt after applying a tack coat of tar adhesive. (Please provide your own measurements) 3. Remove existing parking bumpers store on site. 4. Saw cut and remove asphalt as necessary to ensure proper pavement tie- ins. 5. Sweep loose asphalt after paving. 6. Repaint Pavement Markings with Thermo traffic paint. 7. Reset Car stops and secure in place. 8. Construction of the Golf Course will be in 2015. We require staging areas or entry points to have a construction layer and return to pave after completion of Golf course. Please Note: Areas included are : Main roadways, clubhouse, parking lot pool parking lots, Naples Heritage Drive, Naples Heritage Blvd.,Colonial Court, Heritage Links Court, Southern Links Condominiums, Prestwick Condominiums, Kilkenny way and Kilkenny court,Arbor Lakes Condominiums and Stoney Brook condominiums. • , . MATCH LINE "A" k f11110•r• Luc,ow : . so 0 ..„,,' Iva 0 ' , 'Ml;' c' s i ...to,' ‘ " 1 .i. . ,, 4 i'...• . 1M1$r„,,,,, .... .. . , , 1 ,1141‘11 11 ..4 \ 1 4A •74A,r, %pi, , ) I , 1, t ''' .„. V.' \ ‘ 1 '''' . .„ ,,,.., \'„, St *^ WU SP 1 , ''''V If •iff ; 1 * ? VAC,1$1 ,t, 1, A I 4 \ " ''''..."`".....: `.."'S'. 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' , ' i -' • ,,,, 7, , / /., ,, 1 rite' i I / // , 1, , II • • if 1• 1• '1 ,.,..,) : •■:, • . ... ,,,, 1 il 4 4 1 t A 1 SCOPE OF SERVICES NAPLES HERITAGE CDD STORMWATER MANAGEMENT SYSTEM, INSPECTION & MAINTENANCE RECOMMENDATIONS JANUARY 2014 I. OBJECTIVE The Naples Heritage Community Development District(NHCDD)has a complex stormwater management system (system)made up of swales, gutters, catch basins,conveyance pipes, detention/retention ponds, control structures,and wetlands.If the system is not properly maintained,costly failures and damage could be caused by flooding or erosion,which could lead to potential regulatory fines or life safety concerns.The purpose of this project will be to obtain record drawings of the permitted system, inspect and evaluate the existing condition of the system,and provide a detailed report,with photos of any deficiencies,that outlines any necessary remedial action.The following is a Scope of Services to successfully complete the project. II. SCOPE OF SERVICES Task 1 -Data Collection BZ Consulting LLC will contact the South Florida Water Management District (SFWMD) to acquire all applicable Environmental Resources Permits and record drawings of the system.They will be organized, evaluated,and used in Task 2 and 3. Task 2-Site Visit&Storm Water System Assessment BZ Consulting LLC will perform systematic field site inspections to verify the existing condition of the system infrastructure is in accordance with the plans and permits,acquired in Task 1,The inspections will also verify the system is functioning properly. Specifically,the visual inspections will include examination of swales and gutters for structural integrity,erosion,and sediment and vegetation buildup;catch basins for structural integrity, the presence of grates, and debris and sediment buildup; catch basin and pond conveyance pipe ends for debris and sediment buildup; wet / dry detention I retention pond banks for erosion,sediment buildup,and vegetation growth;pond and outfall control structures for structural integrity, the presence of skimmers and adjustable weirs,unblocked orifices,and sediment and vegetation buildup;and wetlands for maintained buffers,exotic vegetation growth,and overall health. BZ Consulting LLC / Bryan.Zoller u,Gmail.com / (941)812-2585 1 System inlet grates and manhole covers wilt be removed to achieve better visual inspections and a probe rod will be used to determine sediment depth.A visual inspection of catch basin and control structure pipe ends will be performed;however,the inspection of the entire lengths of conveyance pipes is not included in this scope. It can be assumed that the volume of debris and sediment is typically uniform from one end of the pipe to the other.The visual inspection of pond pipe ends and control structures below the waterline in the ponds will be performed by a Certified Diver. Each drainage system item evaluated in Task 3 will be tabulated in a spreadsheet listing all deficiencies such as,but not limited to,volume of manmade or organic debris,thickness of sediment,volume of overgrown or exotic vegetation,missing,skimmers or grates,and severity of erosion. Task 3—Existing Conditions Report,Recommendation for Corrective Actions& Cost Estimate BZ Consulting LLC will prepare 8 bound copies of a detailed report listing the current conditions of the system.The report will include descriptive photographs of all deficiencies,a recommendation for corrective action,and an opinion of probable cost.Maintenance, design,and engineering,if necessary,are outside of this scope of services. Task 4-Future Inspection and Maintenance Program Also included in the report will be the recommendation of a future inspection and maintenance program to ensure that the system continues to operate as designed. The program is intended to help reduce costly failures and damage to the system caused by flooding or erosion,which could lead to potential regulatory fines or life safety concerns.The program will include adetailed description,the performance frequency,and a cost estimate for several preventative maintenance items. III. COMPENSATION&SCHEDULE Below is a table that lists the task number,name,cost,and estimated number of calendar days to complete this scope of services.Compensation will be a lump sum amount of'$9,750.00., . ..___.._.. M Estimated# Task Task Calendar Days Task Name Cost to Cows lete 1 Data Collection $750 15 days .l - . 2 Site Visit and Storm Water System_Assessment_ $5,t150 45 days 3 I;xi�+trn Conditions (teem,rt Recommendation&Cost Estimate $2,850 30 daya_._._. °..... 4 Future Inspection and Maintenance Program $500 N/A Totals 9 50., 40 days .. ...,... �- J 4 2014 6 Accepted this .7 day of fi by: y., Bryan Zoller P Cal i ci r BZ Consulting/ .IC, Severn Trent-Manage mit services President NHCDr) District Manager BZ Consulting LLC' / llrvan.Zolier,tr%c_nicni,cron / (941)812-2585 FEB/18/2014/TUE 08:42 AM Carter Fence FAX No, 2393521687 P. 001/001 FENCE ESTIMATE PROPOSAL TO: CARTER SUBMITTED 13 4 5 5 9 3 Aiii P L E15. NE4/r)4 6'e- FENCE DATE a/ / Y / /.41L BILLING NAME '51 5■0 EJ4-7L r-4 Cae -a 04y (%or rNile II PHONE* di' 7 . NUMBER ET s-S* APT __ ____A /0/0_,4,:__!..r..-7.1_42_,F•j_____ IN FAX# . Alf i 7 - i 7 t 7 _ CITY STATE ZP _____.2 .1■D....... 3490 Shearwater St. CELLA( /411-7)1(rg 6-57- 1111 Sults.E — JOS 1■10.4F.,, 41 5/ Naples,Florida 34117 (29)353-4102 PEMMIT# P 0110,1 or- LOCATION Fax(239)352-1687 c.-.., LOCATE# 7/6-4T cri"( AN/r744.cir A-1/M HEIGHT : • . 1 til 4 $ ,..., .4,,......4 t.... ... .4. ...; . i.... , ....;,.. ,.L.......1. ! , ; ii . ; ; ' ' ; i ; LINEAL FEET WALK GATES 1._ -1-1.—T-7.-..-r-i----t----, i T 1 : i ! . , • I -•÷,..4,4..e.47,....4.21.7 .i.etakt.f.-.....,....J.......i....,... STYLE DRIVE THIRU GATES • ; , I RAILS • , 1 l' t -i*****?' -` i"*"" ; "."- '"'" - OT1-1e=t ,,,,.,,,,--"--, ,,,r..,•w..-_--.7.„,4.-17.,. -,- ",-m-r.,. .7"mr,,,-7,.^:4r.,7.,:,‘,-:7-.- '. _, I ,„, '11',,`,*.t.,.,.,: r-f=4:1:■;f',14:;°V,11;::; "i1C,:'4'4',t';.11;.'"ieft;-:41 '-T-- —1.--xi----i'- , --4-------- --.+--3----;..•..+,-.... NAILS I 1 i 0 14=7741 i 4,- .5 ' j I i wtRe .--1- :- * t ; t -r -4.- -4 -1.- I t • . ! sTAKES igt-Acti, 9 6.-NeeLA. I 4 = i ; ; 1111 , --"-i-----1---•-.-----1 -.:..- ' - ' -- - I . i i ; ; . I 7 -- TOP RAIL ' ; I . , • ' 1 ". : • ! : CEMENT s4 /44 W e _eiv Ze) , ? ! ! '. i I „ , LINE POSTE -I-. t 1- f• ! . , -.I.--;,- ,....r,,. - POST SPACING CI 4” cep, zo iI, TERmINAL POSTS -I PO*7,3 ".0-1.'P*t: 3'• a A :A. l'. ,.: ,..1,,, ,..i -4 -1 i :-.... --1.-.:.42..,..icizzw..*.=,.S.4'4,-,.. TENSION WIRE 130, ..-. .......4&/.,13,...4• .....4i'.1.1.b..141,4t:•,- .4,-.4,,..-;,-- 77-1,..., I ; 11 ,- ! ii , ii : 1 - /0144/A,rou ekr A" TIES --+-4----4--t--1 -4- -i--4- - -i-- : •-r• ; q 614. , 1 : 1 : , , : : . = . ! , 6o" 4-R gre-Al 00ST-SPACING . • 1 i I,' o effl 4.erIS g 1 I i i i ; dt 06,14,0/ /44 -1— CEMENT At._ Atag,l-rs . f + i I : , ' i I - .'. i.• ' isrmAt.a 4.r- ATE FRAMES ;-RAMES ; -. REQUIREMENTS PRIOR TO SCHEVUUNO... es cl,c-o "r /1449 4 L , 6 "..c edtrioAls (1)CUSTOMER SIGNATURE 4S1 LLED PRIOE (2)50%DEPOSIT$ . , co DATE .4 /Ai- 8 -- ,N.AymE -SALES REPRESENTATIVE — DATE — ....- Cf"ERI ALS ORDERED/DATE . CAIN- cr4-ivi- efrwr a---ie,4y srye...er Ir2,,ak--pc,77---i"," (1- At u evi i Ai.t,..e rti kv is^ IA j t 4 1„._ , --- ECIAL INt;TRUC-IONS s / _......_ ,..._ - — -- _ ..., ..._- IS AND CONOMONS CAPTER FENCE Oa WC'NNAPANT3 THE ence.,kkmitisr JEFECTS'IN MATERIALS AND WORKMANSHIP FOR A',TRIG°OF ONE YEAR FROM THE DATE OF COMPLETED INSTALLATION IF ANY DEFECT EXISTS AND IS AITEO TO CARTF.III',EMI:E.00,NC.NrP,IN ONE,TAR.'CARTER FENCE mi,1 I.REPAIR OR REPIXE gr rrg)fmoN ANY DEFECT liITHOVY 0HARGE DURING NORMAL WORKING HOURS BUYER AUTHORIZES WORK TO COMMENCE AND ;ES TO PAY RICE OESCRI8ED.PAYMENT IS OUE UPON COMPLETION OF WORK IF PAYMENT IS DELINQUENT AFTER III DAYS,A I 3%MON"HLY CHARGE WILL EE'MLLE°ON THE EALANDE DUE.ALL COSTS'NCURRED 0 COLLECT A ntOLIENT AccouNr WILL AE ADDED Ti)THE 3AlANCE oue AND MIE'HE RESRONSISILIYY OF THE OWNER.CUSTOMER Helm ASSUMES FULL sESPONSIDILIV FOR LOOATIND FENCE I INES AND ALL'1NDEFIRMOUND CASLAS,LINES AND Lte' Naples Heritage Community Development District Financial Report January 31,2014 Prepared by SI, VI. l N 1 R I: N Naples Heritage Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet-General Fund Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Cash and Investment Report Page 4 Non-Ad Valorem Special Assessments Page 5 Check Register Page 6 Naples Heritage Community Development District Financial Statements (Unaudited) January 31,2014 a' 1 C m (., V' In Cl ngc'i 01 J M O O C Q H 7) 'V Of ems- ' ID 01 0 fA N In 1 ♦+ Tr O a z CO r- 0 C 7 V W ii tu C) 8 3 2 z IJIJ 0j z o to e p! 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U. cc Naples Heritage Community Development District Supporting Schedules January 31,2014 Naples Heritage Community Development District Cash and Investment Report January 31, 2014 ACCOUNT NAME BANK NAME YIELD MATURITY BALANCE GENERAL FUND Checking Account-Operating SunTrust 0.07% $ 50,464 Checking Account-Operating BankUnited 0.00% 1,250 Money Market Account BankUnited 0.35% 41,385 Total $ 93,099 Report Date: 2/19/2014 Prepared By: Page 4 Severn Trent Management Services Naples Heritage Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30,2014 • ALLOCATION Discount/ Collection Gross Date Net Amount (Penalties) Costs Amount General Fund Received Received Amount Received Assessments Assessments Levied $ 59,925 $ 59,925 Allocation % 100% 100% 11/08/13 $ 522 $ 30 $ 11 $ 563 $ 563 11/15/13 9,455 402 193 10,050 10,050 11/27/13 18,840 801 384 20,025 20,025 12/13/13 16,905 712 345 17,962 17,962 01/03/14 1,583 53 32 1,668 1,668 TOTAL $ 47,305 $ 1,998 $ 965 $ 50,268 $ 50,268 %COLLECTED 84% 84% TOTAL OUTSTANDING $ 9,657 $ 9,657 Report Date: 2/19/2014 Prepared by: Severn Trent Management Services Page 5 88 718 8 � oo2 88 8 : 88 7.3828 '1) ° O P 4 g , , , �, 8co 9 8NW A N N W r D 2 .1/44 W a H E -- A to N it 1 N M1 1 0O L w "' w w ti, 4 9 a 2 G g p N p p m r9 < pp p R m M p cN C ° M - U? 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RESOLUTION 2014-1 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2015 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2015; a copy of which is attached hereto, and WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2015 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: May 6, 2014 Hour: 9:00 a.m. Place: Naples Heritage Golf& Country Club Clubhouse 8150 Heritage Club Way Naples,Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 4th day of March,/Q14. :2"-e.k. (,) :I 1,4-^t. ) - Peter J. Lombardi Chair a Calvin Tea_ Secretary W 12 a) .. 0 7 .0 4 o CO sii � m s- a) ' w I (n 0. = N � Z F- W L A. U S > } > jw > a a cr. W ,, O to , e (I) u) 0 = Q °_ Z o C > U Q y N (O h as w M a • in 8 c m w m la c c e c U m w o m z' 07 U E R E F- m w 0 U) 8 c c m TO c m Q. N c 2 2 c o > H > o o a o 0 RI I z Z < : z w S 12 m LL 03 P m 0 j > > Z N Q to P F c' to m re o N iii a E O N F- o- 0 _a W t Z o N W C J E CE E ZU c1 w Di 44 0 13 in IL o CO N .Ti > C> - O D. •' a I E a E Z 0 E 0 0 c Li.. a c a) CD ._.. � � 5 �i an § g1 § § § 8F. 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Z 0 Qualifying to Run for Office 2014 Qualifying Dates Noon, June 16,2014—Noon,June 20,2014 What happens when you go to the Supervisor of Elections office to qualify? You will file a loyalty oath, a financial disclosure Form 1 and either pay the $25 qualifying fee or file a certification for 25 signatures. Qualifying Fees $25.00 (Unless qualifying by petition) Qualifying by Petition In order to qualify by petition and thereby have the qualifying fee waived, a person needs to gather the signatures of 25 qualified voters residing within Naples Heritage CDD. The Division of Elections has prescribed the format of the petition,a copy of which is attached. The deadline to submit petitions to the Supervisor of Elections is Noon, May 19, 2014. (Candidates must still qualify during the candidate qualifying period.) Please note that petitions may be submitted prior to the deadline. There is a verification fee of$.10 per signature to ensure the signers are valid residents within the CDD. Cash is accepted. The Supervisor of Elections recommends bringing your petitions in person. If you want to campaign, you are permitted to do so as long as you do not expend any funds. If you are going to expend money for signage, business cards, etc., even if it is your own money, you must open a campaign account and will need to file the required forms. You will also need to appoint a campaign treasurer and designate a campaign depository. If campaigning, signatures may not be obtained until the candidate has filed his or her appointment of campaign treasurer and designation of campaign depository. Contact the Supervisor of Elections for more specific information on qualifying by petition. Qualifying Officers The Qualifying Officer for Special District Offices is the Supervisor of Elections. Collier County Supervisor of Elections Jennifer J.Edwards 239-252-8663 supervisorofelections(a colliergov.net colliervotes.com CANDIDATE PETITION Notes: -All information on this form becomes a public record upon receipt by the Supervisor of Elections. -It is a crime to knowingly sign more than one petition for a candidate. [Section 104.185,Florida Statutes] -If all requested information on this form is not completed the form will not be valid as a Candidate Petition form. I, the undersigned,a registered voter (print name as it appears on your voter information card) in said state and county,petition to have the name of placed on the Primary/General Election Ballot as a:[check/complete box,as applicable] ❑Nonpartisan ❑No party affiliation ❑ Party candidate for the office of (insert title of office and include district,circuit,group,seat number,if applicable) Date of Birth or Voter Registration Number Address (MM/DD/YY) City County State Zip Code Signature of Voter Date Signed(MM/DD/YY) [to be completed by Voter] Rule IS4.005,FA.C. DS-0E 104(Eft 09111) RESOLUTION 2014-2 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT CONFIRMING THE DISTRICT'S USE OF THE COLLIER COUNTY SUPERVISOR OF ELECTIONS TO CONTINUE CONDUCTING THE DISTRICT'S ELECTION OF SUPERVISORS IN CONJUNCTION WITH THE GENERAL ELECTION WHEREAS, the Naples Heritage Community Development District (hereinafter the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes,being situated entirely within Collier County,Florida; and WHEREAS, the Board of Supervisors of Naples Heritage Community Development District (hereinafter the "Board") seeks to implement section 190.006(3)(A)(2)(c), Florida Statutes and to instruct the Collier County Supervisor of Elections (the "Supervisor")to conduct the District's General Elections. WHEREAS, the Supervisor has requested the District adopt a resolution confirming the District's use of the Supervisor for the purpose of conducting the District's future supervisor elections in conjunction with the General Election; and WHEREAS, the District desires to continue to use the Supervisor for the purpose of conducting the District's supervisor elections in conjunction with the General Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT: Section 1. The Board is currently made up of the following individuals: Peter J. Lombardi, Peter V. Ramundo,Richard Leonhard, Gerald G. James and Kenneth R. Gaynor. Section 2. The term of office for each member of the Board is as follows: Supervisor Leonhard Seat 1 expires 11/2016 Supervisor Lombardi Seat 2 expires 11/2016 Supervisor Ramundo Seat 3 expires 11/2014 Supervisor James Seat 4 expires 11/2014 Supervisor Gaynor Seat 5 expires 11/2014 Section 3. Seat 3 currently held by Mr. Peter Ramundo, Seat 4 currently held by Gerald James, and Seat 5 currently held by Mr. Kenneth Gaynor are scheduled for the General Election in November 2014. Section 4. Pursuant to section 190.006(8), Florida Statutes, members of the Board shall be entitled to receive for his or her services an amount not to exceed $200 per meeting of the Board, not to exceed$4,800 per year per member. Section 5. The term of office for the individuals to be elected to the Board in the November 2014 General Election is four years. Section 6. The new Board members shall assume office on the second Tuesday following their election. Section 7. The District hereby instructs the Supervisor to continue conducting the District's elections in conjunction with the General Election. The District understands that it will be responsible to pay for its proportionate share of the General Election cost and agrees to pay same within a reasonable time after receipt of an invoice from the Supervisor. PASSED AND ADOPTED THIS 4th DAY OF MARCH,2014. ATTEST: NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT Calvin ,,ue Peter J. Lombardi Secretary Chairman