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01/20/2014 Minutes ,1 Q�3 MINUTES OF MEETING HERITAGE GREENS GQUR6S COMMUNITY DEVELOPMENT DISTRICT meeting of the Board of Supervisors of the Heritage Greens Community R4v,, 4 O ment District was held on Monday,January 20,2014 at 6:00 p.m. at the Heritage Greens Community Center,2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: George Coombs Chairman Henry Michaelson Vice Chairman James A.Marshall Assistant Secretary Ronald Parrott Assistant Secretary Also present were: Calvin Teague District Manager Several Residents The following is a summary of the minutes and actions taken at the January 20, 2014 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda There were no changes to the agenda. THIRD ORDER OF BUSINESS Approval of the Minutes of the December 16,2013 Meeting Mr. Teague stated each Board member received a copy of the minutes of the December 16,2013 meeting and requested any corrections,additions or deletions. A change was made,which will be incorporated to the amended copy of the minutes. On MOTION by Mr. Michaelson seconded by Mr. Parrott with all in favor the minutes of the December 16, 2013 meeting were approved as amended. FOURTH ORDER OF BUSINESS Audience Comments The following comments were made: • Ms.Chadwell commented on why she feels Mr.Parrott should resign from the Board. January 20,2014 Heritage Greens C.D.D. • Another resident stated Mr. Parrott was in violation of a court order. Mr. Teague clarified he is in possession of a copy of the court order,which states Mr. Parrott can attend Board meetings. FIFTH ORDER OF BUSINESS Old Business A. Safety and Security Concerns i. Review of Drag Racing Incident Mr. Coombs stated several calls were made subsequent to the incident regarding the individuals involved. A letter was sent by the attorney and the District is waiting for a response. ii. Clearing of Brush from Warning Signal on Immokalee Road Mr.Teague reported the following: • The contractor began clearing the brushes and was stopped by the County when they reached the power lines. • The County indicated FPL is responsible for this. • A request was made to FPL to clear the remaining part of the brushes and to reimburse the District for the portion which was cleared. • There was Board discussion regarding potential ingress and egress traffic issues once new developments under construction are complete. iii. Addition of sign at Community Exit Mr. Teague reported the Slow Gate Ahead sign located near the community exit was replaced at a cost of$193. iv. Roving Patrols There was Board discussion regarding the use of roving patrols due to issues with unruly teenagers having parties within the community, littering, fighting at the pool after hours and driving automobiles on the golf course. This may fall under HOA documents as nuisance. Mr. Michaelson will look into it. B. Project Updates i. Sidewalk Replacement The sidewalk replacement project is complete. Mr. Coombs stated there is an imprint in the area between 1892 and 1896 Morning Sun Lane. A resident stated she saw bicycle tracks in other areas as well. Mr.Teague will look into it. 2 January 20,2014 Heritage Greens C.D.D. ii. Pressure Washing of Walls The following was discussed: • Pressure washing of the wall is complete. Copeland Southern Enterprises is delaying painting of the column caps until after damaged areas are repaired. They only charged the District for pressure washing. • A proposal was submitted by Akos Signs to repair approximately 2,300 feet of wall, including 63 caps and 61 columns at a total cost of$3,244.30. • There is a Brazilian pepper tree leaning against the wall. A proposal was submitted to cut and remove the tree at a cost of$388.40. On MOTION by Mr. Michaelson seconded by Mr. Marshall with all in favor the proposal from Akos Signs was approved. • Mr.Teague will request new proposals to do touchup paint as well as repaint the wall. C. Discussion of Golf Course/CDD Issues Mr. Teague reported the Golf Course managers were not able to attend this meeting and will not be able to attend the February meeting. Mr. Teague will set up a meeting with Mr. Coombs and the Golf Course managers to discuss maintenance duties. D. Striping Bids Three proposals were submitted: • Driveway Maintenance,Inc.quoted$3,970. • D&G Sealcoating and Striping,Inc. quoted$2,395. • SWF Sealcoating&Striping,Inc.Quoted$4,490. On MOTION by Mr. Marshall seconded by Mr. Parrott with all in favor the proposal from D&G Sealcoating and Striping, Inc. was approved. E. Discussion of Tree Removal/Replacement along Streets Mr. Teague reported any trees located within the District road right-of-way require permits to be removed. Trees located on private property do not require permits. Mr. Coombs will identify trees impacting sidewalks and driveways. 3 January 20,2014 Heritage Greens C.D.D. SIXTH ORDER OF BUSINESS New Business The following was discussed: • Mr.Marshall received a request for additional sign letters. On MOTION by Mr.Marshall seconded by Mr. Coombs with all in favor the purchase of additional information sign letters was approved. • Mr. Marshall discussed the security cameras at the guardhouse. He provided a breakdown to replace the camera system at the guardhouse at a total cost not to exceed$1,500. On MOTION by Mr. Parrott seconded by Mr. Michaelson with all in favor a new camera system for the guardhouse was approved at a cost not to exceed$1,500. SEVENTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items Mr.Teague reported all follow-up items from the last meeting were addressed. B. Approval of Financial Statements Mr.Teague reviewed the financials. On MOTION by Mr. Coombs seconded by Mr. Parrott with all in favor the financials were approved. Mr.Teague discussed preparations of the Fiscal Year 2015 budget and asked if the Board wanted to consider an assessment increase to address special improvement projects. The Board would like to see a budget with the option of addressing road improvements. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Supervisors' Requests and//or Comments There not being any,the next item followed. ELEVENTH ORDER OF BUSINESS Audience Comments The following comments were made: 4 January 20,2014 Heritage Greens C.D.D. • Mr.Jordan stated not all the streets will need to be addressed at the same time. • Ms. Inconiza thanked the Board for cleaning the wall. She asked the Board to look at the other side of the wall and consider cleaning the area. She thanked the Board for their work. • Ms. Coombs commented on the Brazilian pepper tree. She expressed concern with regard to exiting the community once new developments are completed. She suggested paint with mold inhibitors be used for the wall. • Mr.Teague stated Ms. Andrews,the principal at Laurel Oaks,agreed to have the area between the wall and the school trimmed. Mr.Teague will obtain proposals to cut the area between the eastern wall and the school fence, south of the entry from the community to the school. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Marshall seconded by Mr. Michaelson with all in favor the meeting was adjourned at 7:21 p.m. _ / I Calvin Teague Ge,rge Coombs Secretary Chairman 5