Radio Road Beautification MSTU Minutes 01/19/2010
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Radio Road Beautification M.S.T.U.
Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
January 19,2010
Minutes
1. The meeting was called to order by Dale Lewis at 3:30 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Bill Jaeger, Helen Carella, John Weber (Absent)
County: Darryl Richard - Project Manager, Tessie Sillery - Operations Coordinator,
Caroline Soto - Budget Analyst, Pam Lulich - Landscape Operations Manager
Others: Mike McGee - McGee & Associates, James Stephens - Hannula Landscaping,
Scott Windham - Windham Studios, Darlene Lafferty - Kelly Services
III. APPROVAL OF AGENDA
Dale Lewis moved to approve the agenda as submitted. Second by Helen Carella.
Motion carried unanimously 4-0.
IV. APPROVAL OF MINUTES: December 15, 2009
Dale Lewis moved to approve the December 15,2009 minutes as submitted. Second by
Helen Carella. Motion carried unanimously 4-0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report-Caroline Soto reviewed the following: (See attached)
o Available Operating Expense $104,768,76
o P,O. Paid to date $64,777,55
Darryl Richard reported a Budget Amendment in the amount of $340,000,00 will be
prepared to recognize Carry Forward early, The transfer will increase Available
Capital Improvements to $750,879.50. Additionally per Mark Isakson $344,000.00 is
available for a Budget Amendment. (See attached)
B. Project Manager Report-Darryl Richard: Discussed under VII A.(See attached)
VI. LANDSCAPE MAINTENANCE REPORT-Hannula
Jim Stephens gave information on Radio Rd. Sod repair:
o Sod treatment will be applied
o An additional treatment for Fire Ant hills will be performed
o Measure deficient areas and install new sod
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Mike McGee stated a Plant count and Plant replacement will be conducted
simultaneously during Sod replacement on Radio Rd,
VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates - Mike McGee gave Phase Il-B status report:
o Irrigation installation is underway
o Removal of old curbing will commence this week (prior to grading and tilling)
o Areas of compacted Lime rock and debris require pulverizing down to 18
inches
o The Battery System ( for DC Controller) requires upgrade to a Marine Battery
o Installation of valve box is required
Darryl Richard reviewed Hannula Landscape Work Directive Change #1 in the
amount of$I,724,00, (See attached)
Dale Lewis moved to accept the Hannula Bid (Work Directive Change #1 in the
amount of $1, 724.00.) Second by Betty SchudeL Motion carried unanimously 4-0.
Darryl Richard reviewed the Project Schedule for Phase Il-B Lane Closures: (See
attached)
o Noted higher fees are applicable during peak season (See attached Exhibit A)
o Installation of (Irrigation) Main Line and Laterals require 9 days oflane
closures (1-4-10 to 1-14-10)
o Staffwill coordinate with ROW to minimize lane closures during the Planting
phase
o Staff will monitor Construction schedule closely
o Lane closure fees are paid by MSTU
o Project Activity is being expedited to prevent February lane closures ($1,000
per day fee)
The Committee reiterated dissatisfaction with higher lane closure fees being enforced
by the County due to stalled progress on the Project.
Darryl Richard will forward the BCC Executive Summary to clarify Lane Closure
Policy,
The Committee perceives the MSTU is spending Taxpayer beautification dollars to
bring County property above Code Standards,
Pam Lulich noted all County Departments pay lane closure fees excluding
Maintenance,
Dale Lewis noted the timing for lane closures was forced by the County, He
perceived Permitting and County approvals stalled the Project generating higher fees
during peak season, despite prodding by the MSTU Committee,
Staff will coordinate with ROW to confirm requirements for lane closures,
Darryl Richard reviewed BID 10-5415 Radio Rd. Total Project cost $558,341,90,
(See attached)
Phase 111 Part A Curbini!
o Bonness Bid $333,753,68
- Curbing Alternate (Bahia Sod) - $20,919.42 Not required
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Phase III Part B Landscavinf!
o Hannula Bid $224,588,22
- Landscaping Alternate #1 ~ $78,628. 76 Not required
- Landscaping Alternate #2 ~ $30,847.00 Contingency items (Irrigation)
- Landscaping Alternate #3 - $21,526.20 Not required
o Adjusted Landscaping Bid Award Total $203,062,02
The adjusted Phase III Curbing and Landscaping Total Bid Award(s) is $536,815,70,
After discussion it was concluded the Budget Amendment will be reflected in the
(MSTU) March Budget Report after BCC approval (February 9, 2010 meeting,)
Dale Lewis moved to award Bids to Bonness $333,753.68 and Hannula
$203,062.02, and to include 10% Contingency for the Total Project. Additionally
direct Staff to request a Budget Amendment in the amount of $344,000.00 to
recognize the Carry Forward. Second by Helen Carella. Motion carried
unanimously 4-0.
Darryl Richard reviewed AG TRONIX quotes $6,095,00 and $450,00 ($6,545.00
Total.) (See attached)
Staff will obtain a quote from Hannula for Pad installation as an Electrician is not
required for the installation,
Dale Lewis moved to accept AG TRONIX Bids, in the amount of $6,645.00. Second
by Betty Schudel. Motion carried unanimously 4-0.
Darryl Richard reviewed McGee and Associates quote in the amount of $2,142,00
for Limited Refurbishment Services, (See attached)
Dale Lewis moved to approve payment to McGee & Associates in the amount of
$2,142.00. Second by Helen Carella. Motion carried unanimously 4-0.
B. Windham Studios-None
VIII. OLD BUSINESS
A. ABB Pending Proposal
Staff announced the ABB Proposal for additional monies was denied as the Scope
items are included in the original Contract.
IX. NEW BUSINESS
Darryl Richard announced Kelly Services is providing Secretarial Services in place of
Mancan,
X. COMMITTEE MEMBER COMMENTS-None
XI. PUBLIC COMMENT - None
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There being no further business to come before the Committee, the meeting was
adjourned at 4:30 P.M.
Radio Road Beautification MSTU Advisory
Committee
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Dale Lewis, Chairman
These minutes a~foved by the Committee on
as presented or amended .
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The next meeting is February 16, 20103:30 p.m.
CC Transportation Bldg,
2885 Horseshoe Drive South
Naples, FL 34104
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